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2024-03-29T02:07:34Z
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https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8221
Standard Naming Convention
2024-03-28T21:43:48Z
<p>Clarkj25: /* 400 INTERNAL USE ONLY */</p>
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<div><br />
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<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light grey; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|300 Material Source List||Material Source List 300|| ||Material Source List||501||0501 001||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Independent Assurance Test||509||0509 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Moisture and Density Determination of Soils||0582-B||0582-B YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Record of Density Retests ||0582-A||0582-A YYYY-MM-DD GJM ||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Aggregate Inspection Daily Report||1900||1900 001||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Independent Assurance Test||504||0504 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Mechanical Analysis Report||1901||1901 001||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Concrete Pipe||1920||1920 YYYY-MM-DD GJM 36 inch||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Precast Drainage Items ||1920A ||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Daily Report of Bituminous Plant Inspection||1903||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for PWL||1903-C||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for STA||1903-C||1903C YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Assurance Plan||587||587 HMA QA Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Control Plan|| ||HMA QC Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Independent Assurance Test||1842||1842||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Job Mix Formula (JMF) Bituminous Field Communication||1911||1911 5E3 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||1907||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for STA||1907||1907 YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent||1907J||1907J YYYY-MM-DD Lot 1 Sublot 2 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for PWL||1903-B||1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for STA||1903-B||1903B YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Cold Milling Plan|| ||Cold Milling QC Plan||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||PWL spreadsheet|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Sample Identification (Daily Asphalt Binder Sample)||1923B||1923B YYYY-MM-DD 5E1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Equipment Inspection Report||580 ||0580 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Inspection||0580A||0580A YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Proportioning Plant Report||1174||1174 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Assurance Plan|| ||Conc QA Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Control Plan|| ||Conc QC Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Mix Design Review Checklist||2000||2000 YYYY MM DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Scale Check (from Contractor/Supplier)|| ||Scale check Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||NRMCA Certification|| ||NRMCA Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Independent Assurance Test||503||0503 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||JMF Concrete Field Communication||1976||1976 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Pavement Core Record||502||0502 YYYY-MM-DD GJM Sta 24+65||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix||1155||1155 YYYY-MM-DD CC152||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||PWL spread sheets|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Concrete Mobile Mixer Calibration Certification|| ||Mobile Mixer Calibration Cert YYYY-MM-DD Contractor||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Shotcrete Test Panel Evaluation|| ||Material Contractor Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete Cylinder Break (QA)||1999||1999 YYYY-MM-DD GJM B01|| Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Report Of Modulus Of Rupture (QA)||1160||1160 YYYY-MM-DD GJM Concrete Pavement 24+65||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Cylinder 28 Day Break ||From contractor OR testing firm||Conc QC Break YYYY-MM-DD Contractor GJM ||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Early Break - QC Beam/Cylinder||From contractor OR testing firm||Conc QC Early Break YYYY-MM-DD Contractor GJM||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||LRFD Pile and Driving Equipment Data||1956||1956 YYYY-MM-DD GJM S02||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Magnetic Particle Inspection Report||0538-A||0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Report Of Ultrasonic Examination Of Welds||0538-B||0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Structure Foundation Inspection||579||0579 YYYY-MM-DD GJM S02 Pier 2||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Plan||395||0395 123145||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Field Data Report Form 1929||Form 1929 Name (Last First) Position Type Exp Date||1929 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Test Report Form 0396||Form 0396 Name (Last First) Position Type Exp Date||0396 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Test Report Form 5620||Form 5620 Name (Last First) Position Type Exp Date||5620 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification General Information Form 5618||Form 5618 Date Testing Agency||5618 YYYY-MM-DD AAAA Testing||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Audit Checklist Form 5619||Form 5619 Date Testing Agency||5619 YYYY-MM-DD AAAA Testing||Permanent|| 11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Certs|| ||Welder Smith John *1G **SMAW||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Report of Test||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Adhesive Anchoring System Proof Test||1928||1928 Adhesive Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Traffic Signal Acceptance Memo|| ||TS Acceptance Memo YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Sample Identification ||1923||1923 YYYY-MM-DD Material Name|| Permanent||11/28/2023<br />
|-<br />
|308-1 Traffic||Traffic 308-1|| ||Cantilever and Bridge Mount Inspection||519||0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Shipment Of Tested Stock Report||1922||1922 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Material Certifications||Cert||Cert 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Transfer Of Tested Materials Report||1178||1178 001 Material Name||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Test Report||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==<br />
<br />
<div style="overflow:auto; height:1200px; width:1150px"><br />
{| class="wikitable sortable" style="background:grey; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|400 Contractor Performance Evaluations (CPE)||Contractor Performance Evaluations (CPE) 400|| ||Contractor Performance Evaluations (CPE)|| ||CPE Interim ABC Contracting or CPE Final ABC Contracting || 4 Years|| 11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Certified Payrolls ||CP-347||CP347 YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Wage and Hour Division (WHD)||WH-347||WH347 YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Unapproved ||WH-347||WH347 YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Certified Payroll Status Log||1954 ||1954 ABC Contracting||4 Years ||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Jobsite Poster Inspection Checklist||1967||1967 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Minimum Wage Rate - Interview Sheet Tier1||1156-T1 ||1156-T1 Contractor Trade YYYY-MM-DD Last Name ||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Minimum Wage Rate - Interview Sheet Tier2||1156-T2||1156-T2 Contractor Trade YYYY-MM-DD Last Name||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Apprenticeship & Trainee Reports|| || ||4 Years||11/28/2023<br />
|-<br />
|402 Consultant Contracts||Consultant Contracts 402|| ||Consultant Contracts|| || ||4 Years||11/28/2023<br />
|-<br />
|403 Internal Claim Documents|| Internal Claim Documents 403 || ||Contractor Claims|| ||Claim 001 Lead Paint Removal ABC Contracting ||7 Years||11/28/2023<br />
|-<br />
|403 Internal Claim Documents||Internal Claim Documents 403|| ||Blue Book Sheets|| ||Blue Book Cat 650 XLT ABC Contracting ||7 Years||11/28/2023<br />
|-<br />
|404 QA Random Numbers ||QA Random Numbers 404 || ||Concrete|| ||Conc Rand Number||4 Years||11/28/2023<br />
|-<br />
|404 QA Random Numbers ||QA Random Numbers 404 || ||HMA|| ||HMA Rand Number||4 Years||11/28/2023<br />
|-<br />
|405 DBE Documents ||DBE Documents 405 || ||Commercially Useful Function (CUF) Project Site Review||4109||4109 YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|405 DBE Documents||DBE Documents 405|| ||DBE Trucker Project Site Review||1992||1992||4 Years||11/28/2023<br />
|-<br />
|MDOT Oversight ||MDOT Oversight|| ||Interim File Review||1963||1963 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|MDOT Oversight ||MDOT Oversight|| ||LOCAL AGENCY PROJECT FIELD REVIEW||1964||1964 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|MDOT Oversight ||MDOT Oversight|| ||PREVAILING WAGE QUALITY ASSURANCE REVIEW CHECKLIST||1965||1965||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div></div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8220
Standard Naming Convention
2024-03-28T21:43:25Z
<p>Clarkj25: /* 400 INTERNAL USE ONLY */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light grey; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|300 Material Source List||Material Source List 300|| ||Material Source List||501||0501 001||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Independent Assurance Test||509||0509 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Moisture and Density Determination of Soils||0582-B||0582-B YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Record of Density Retests ||0582-A||0582-A YYYY-MM-DD GJM ||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Aggregate Inspection Daily Report||1900||1900 001||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Independent Assurance Test||504||0504 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Mechanical Analysis Report||1901||1901 001||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Concrete Pipe||1920||1920 YYYY-MM-DD GJM 36 inch||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Precast Drainage Items ||1920A ||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Daily Report of Bituminous Plant Inspection||1903||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for PWL||1903-C||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for STA||1903-C||1903C YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Assurance Plan||587||587 HMA QA Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Control Plan|| ||HMA QC Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Independent Assurance Test||1842||1842||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Job Mix Formula (JMF) Bituminous Field Communication||1911||1911 5E3 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||1907||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for STA||1907||1907 YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent||1907J||1907J YYYY-MM-DD Lot 1 Sublot 2 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for PWL||1903-B||1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for STA||1903-B||1903B YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Cold Milling Plan|| ||Cold Milling QC Plan||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||PWL spreadsheet|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Sample Identification (Daily Asphalt Binder Sample)||1923B||1923B YYYY-MM-DD 5E1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Equipment Inspection Report||580 ||0580 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Inspection||0580A||0580A YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Proportioning Plant Report||1174||1174 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Assurance Plan|| ||Conc QA Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Control Plan|| ||Conc QC Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Mix Design Review Checklist||2000||2000 YYYY MM DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Scale Check (from Contractor/Supplier)|| ||Scale check Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||NRMCA Certification|| ||NRMCA Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Independent Assurance Test||503||0503 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||JMF Concrete Field Communication||1976||1976 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Pavement Core Record||502||0502 YYYY-MM-DD GJM Sta 24+65||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix||1155||1155 YYYY-MM-DD CC152||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||PWL spread sheets|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Concrete Mobile Mixer Calibration Certification|| ||Mobile Mixer Calibration Cert YYYY-MM-DD Contractor||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Shotcrete Test Panel Evaluation|| ||Material Contractor Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete Cylinder Break (QA)||1999||1999 YYYY-MM-DD GJM B01|| Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Report Of Modulus Of Rupture (QA)||1160||1160 YYYY-MM-DD GJM Concrete Pavement 24+65||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Cylinder 28 Day Break ||From contractor OR testing firm||Conc QC Break YYYY-MM-DD Contractor GJM ||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Early Break - QC Beam/Cylinder||From contractor OR testing firm||Conc QC Early Break YYYY-MM-DD Contractor GJM||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||LRFD Pile and Driving Equipment Data||1956||1956 YYYY-MM-DD GJM S02||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Magnetic Particle Inspection Report||0538-A||0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Report Of Ultrasonic Examination Of Welds||0538-B||0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Structure Foundation Inspection||579||0579 YYYY-MM-DD GJM S02 Pier 2||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Plan||395||0395 123145||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Field Data Report Form 1929||Form 1929 Name (Last First) Position Type Exp Date||1929 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Test Report Form 0396||Form 0396 Name (Last First) Position Type Exp Date||0396 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Test Report Form 5620||Form 5620 Name (Last First) Position Type Exp Date||5620 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification General Information Form 5618||Form 5618 Date Testing Agency||5618 YYYY-MM-DD AAAA Testing||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Audit Checklist Form 5619||Form 5619 Date Testing Agency||5619 YYYY-MM-DD AAAA Testing||Permanent|| 11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Certs|| ||Welder Smith John *1G **SMAW||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Report of Test||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Adhesive Anchoring System Proof Test||1928||1928 Adhesive Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Traffic Signal Acceptance Memo|| ||TS Acceptance Memo YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Sample Identification ||1923||1923 YYYY-MM-DD Material Name|| Permanent||11/28/2023<br />
|-<br />
|308-1 Traffic||Traffic 308-1|| ||Cantilever and Bridge Mount Inspection||519||0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Shipment Of Tested Stock Report||1922||1922 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Material Certifications||Cert||Cert 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Transfer Of Tested Materials Report||1178||1178 001 Material Name||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Test Report||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==<br />
<br />
<div style="overflow:auto; height:1200px; width:1150px"><br />
{| class="wikitable sortable" style="background:green; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|400 Contractor Performance Evaluations (CPE)||Contractor Performance Evaluations (CPE) 400|| ||Contractor Performance Evaluations (CPE)|| ||CPE Interim ABC Contracting or CPE Final ABC Contracting || 4 Years|| 11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Certified Payrolls ||CP-347||CP347 YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Wage and Hour Division (WHD)||WH-347||WH347 YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Unapproved ||WH-347||WH347 YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Certified Payroll Status Log||1954 ||1954 ABC Contracting||4 Years ||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Jobsite Poster Inspection Checklist||1967||1967 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Minimum Wage Rate - Interview Sheet Tier1||1156-T1 ||1156-T1 Contractor Trade YYYY-MM-DD Last Name ||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Minimum Wage Rate - Interview Sheet Tier2||1156-T2||1156-T2 Contractor Trade YYYY-MM-DD Last Name||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Apprenticeship & Trainee Reports|| || ||4 Years||11/28/2023<br />
|-<br />
|402 Consultant Contracts||Consultant Contracts 402|| ||Consultant Contracts|| || ||4 Years||11/28/2023<br />
|-<br />
|403 Internal Claim Documents|| Internal Claim Documents 403 || ||Contractor Claims|| ||Claim 001 Lead Paint Removal ABC Contracting ||7 Years||11/28/2023<br />
|-<br />
|403 Internal Claim Documents||Internal Claim Documents 403|| ||Blue Book Sheets|| ||Blue Book Cat 650 XLT ABC Contracting ||7 Years||11/28/2023<br />
|-<br />
|404 QA Random Numbers ||QA Random Numbers 404 || ||Concrete|| ||Conc Rand Number||4 Years||11/28/2023<br />
|-<br />
|404 QA Random Numbers ||QA Random Numbers 404 || ||HMA|| ||HMA Rand Number||4 Years||11/28/2023<br />
|-<br />
|405 DBE Documents ||DBE Documents 405 || ||Commercially Useful Function (CUF) Project Site Review||4109||4109 YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|405 DBE Documents||DBE Documents 405|| ||DBE Trucker Project Site Review||1992||1992||4 Years||11/28/2023<br />
|-<br />
|MDOT Oversight ||MDOT Oversight|| ||Interim File Review||1963||1963 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|MDOT Oversight ||MDOT Oversight|| ||LOCAL AGENCY PROJECT FIELD REVIEW||1964||1964 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|MDOT Oversight ||MDOT Oversight|| ||PREVAILING WAGE QUALITY ASSURANCE REVIEW CHECKLIST||1965||1965||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div></div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8219
Standard Naming Convention
2024-03-28T21:42:59Z
<p>Clarkj25: /* 400 INTERNAL USE ONLY */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light grey; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|300 Material Source List||Material Source List 300|| ||Material Source List||501||0501 001||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Independent Assurance Test||509||0509 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Moisture and Density Determination of Soils||0582-B||0582-B YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Record of Density Retests ||0582-A||0582-A YYYY-MM-DD GJM ||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Aggregate Inspection Daily Report||1900||1900 001||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Independent Assurance Test||504||0504 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Mechanical Analysis Report||1901||1901 001||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Concrete Pipe||1920||1920 YYYY-MM-DD GJM 36 inch||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Precast Drainage Items ||1920A ||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Daily Report of Bituminous Plant Inspection||1903||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for PWL||1903-C||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for STA||1903-C||1903C YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Assurance Plan||587||587 HMA QA Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Control Plan|| ||HMA QC Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Independent Assurance Test||1842||1842||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Job Mix Formula (JMF) Bituminous Field Communication||1911||1911 5E3 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||1907||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for STA||1907||1907 YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent||1907J||1907J YYYY-MM-DD Lot 1 Sublot 2 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for PWL||1903-B||1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for STA||1903-B||1903B YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Cold Milling Plan|| ||Cold Milling QC Plan||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||PWL spreadsheet|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Sample Identification (Daily Asphalt Binder Sample)||1923B||1923B YYYY-MM-DD 5E1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Equipment Inspection Report||580 ||0580 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Inspection||0580A||0580A YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Proportioning Plant Report||1174||1174 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Assurance Plan|| ||Conc QA Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Control Plan|| ||Conc QC Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Mix Design Review Checklist||2000||2000 YYYY MM DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Scale Check (from Contractor/Supplier)|| ||Scale check Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||NRMCA Certification|| ||NRMCA Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Independent Assurance Test||503||0503 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||JMF Concrete Field Communication||1976||1976 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Pavement Core Record||502||0502 YYYY-MM-DD GJM Sta 24+65||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix||1155||1155 YYYY-MM-DD CC152||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||PWL spread sheets|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Concrete Mobile Mixer Calibration Certification|| ||Mobile Mixer Calibration Cert YYYY-MM-DD Contractor||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Shotcrete Test Panel Evaluation|| ||Material Contractor Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete Cylinder Break (QA)||1999||1999 YYYY-MM-DD GJM B01|| Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Report Of Modulus Of Rupture (QA)||1160||1160 YYYY-MM-DD GJM Concrete Pavement 24+65||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Cylinder 28 Day Break ||From contractor OR testing firm||Conc QC Break YYYY-MM-DD Contractor GJM ||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Early Break - QC Beam/Cylinder||From contractor OR testing firm||Conc QC Early Break YYYY-MM-DD Contractor GJM||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||LRFD Pile and Driving Equipment Data||1956||1956 YYYY-MM-DD GJM S02||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Magnetic Particle Inspection Report||0538-A||0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Report Of Ultrasonic Examination Of Welds||0538-B||0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Structure Foundation Inspection||579||0579 YYYY-MM-DD GJM S02 Pier 2||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Plan||395||0395 123145||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Field Data Report Form 1929||Form 1929 Name (Last First) Position Type Exp Date||1929 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Test Report Form 0396||Form 0396 Name (Last First) Position Type Exp Date||0396 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Test Report Form 5620||Form 5620 Name (Last First) Position Type Exp Date||5620 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification General Information Form 5618||Form 5618 Date Testing Agency||5618 YYYY-MM-DD AAAA Testing||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Audit Checklist Form 5619||Form 5619 Date Testing Agency||5619 YYYY-MM-DD AAAA Testing||Permanent|| 11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Certs|| ||Welder Smith John *1G **SMAW||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Report of Test||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Adhesive Anchoring System Proof Test||1928||1928 Adhesive Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Traffic Signal Acceptance Memo|| ||TS Acceptance Memo YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Sample Identification ||1923||1923 YYYY-MM-DD Material Name|| Permanent||11/28/2023<br />
|-<br />
|308-1 Traffic||Traffic 308-1|| ||Cantilever and Bridge Mount Inspection||519||0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Shipment Of Tested Stock Report||1922||1922 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Material Certifications||Cert||Cert 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Transfer Of Tested Materials Report||1178||1178 001 Material Name||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Test Report||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==<br />
<br />
<div style="overflow:auto; height:1200px; width:1150px"><br />
{| class="wikitable sortable" style="background:light blue; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|400 Contractor Performance Evaluations (CPE)||Contractor Performance Evaluations (CPE) 400|| ||Contractor Performance Evaluations (CPE)|| ||CPE Interim ABC Contracting or CPE Final ABC Contracting || 4 Years|| 11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Certified Payrolls ||CP-347||CP347 YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Wage and Hour Division (WHD)||WH-347||WH347 YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Unapproved ||WH-347||WH347 YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Certified Payroll Status Log||1954 ||1954 ABC Contracting||4 Years ||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Jobsite Poster Inspection Checklist||1967||1967 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Minimum Wage Rate - Interview Sheet Tier1||1156-T1 ||1156-T1 Contractor Trade YYYY-MM-DD Last Name ||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Minimum Wage Rate - Interview Sheet Tier2||1156-T2||1156-T2 Contractor Trade YYYY-MM-DD Last Name||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Apprenticeship & Trainee Reports|| || ||4 Years||11/28/2023<br />
|-<br />
|402 Consultant Contracts||Consultant Contracts 402|| ||Consultant Contracts|| || ||4 Years||11/28/2023<br />
|-<br />
|403 Internal Claim Documents|| Internal Claim Documents 403 || ||Contractor Claims|| ||Claim 001 Lead Paint Removal ABC Contracting ||7 Years||11/28/2023<br />
|-<br />
|403 Internal Claim Documents||Internal Claim Documents 403|| ||Blue Book Sheets|| ||Blue Book Cat 650 XLT ABC Contracting ||7 Years||11/28/2023<br />
|-<br />
|404 QA Random Numbers ||QA Random Numbers 404 || ||Concrete|| ||Conc Rand Number||4 Years||11/28/2023<br />
|-<br />
|404 QA Random Numbers ||QA Random Numbers 404 || ||HMA|| ||HMA Rand Number||4 Years||11/28/2023<br />
|-<br />
|405 DBE Documents ||DBE Documents 405 || ||Commercially Useful Function (CUF) Project Site Review||4109||4109 YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|405 DBE Documents||DBE Documents 405|| ||DBE Trucker Project Site Review||1992||1992||4 Years||11/28/2023<br />
|-<br />
|MDOT Oversight ||MDOT Oversight|| ||Interim File Review||1963||1963 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|MDOT Oversight ||MDOT Oversight|| ||LOCAL AGENCY PROJECT FIELD REVIEW||1964||1964 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|MDOT Oversight ||MDOT Oversight|| ||PREVAILING WAGE QUALITY ASSURANCE REVIEW CHECKLIST||1965||1965||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div></div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8218
Standard Naming Convention
2024-03-28T21:42:26Z
<p>Clarkj25: /* 400 INTERNAL USE ONLY */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light grey; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|300 Material Source List||Material Source List 300|| ||Material Source List||501||0501 001||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Independent Assurance Test||509||0509 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Moisture and Density Determination of Soils||0582-B||0582-B YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Record of Density Retests ||0582-A||0582-A YYYY-MM-DD GJM ||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Aggregate Inspection Daily Report||1900||1900 001||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Independent Assurance Test||504||0504 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Mechanical Analysis Report||1901||1901 001||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Concrete Pipe||1920||1920 YYYY-MM-DD GJM 36 inch||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Precast Drainage Items ||1920A ||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Daily Report of Bituminous Plant Inspection||1903||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for PWL||1903-C||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for STA||1903-C||1903C YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Assurance Plan||587||587 HMA QA Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Control Plan|| ||HMA QC Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Independent Assurance Test||1842||1842||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Job Mix Formula (JMF) Bituminous Field Communication||1911||1911 5E3 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||1907||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for STA||1907||1907 YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent||1907J||1907J YYYY-MM-DD Lot 1 Sublot 2 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for PWL||1903-B||1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for STA||1903-B||1903B YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Cold Milling Plan|| ||Cold Milling QC Plan||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||PWL spreadsheet|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Sample Identification (Daily Asphalt Binder Sample)||1923B||1923B YYYY-MM-DD 5E1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Equipment Inspection Report||580 ||0580 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Inspection||0580A||0580A YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Proportioning Plant Report||1174||1174 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Assurance Plan|| ||Conc QA Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Control Plan|| ||Conc QC Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Mix Design Review Checklist||2000||2000 YYYY MM DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Scale Check (from Contractor/Supplier)|| ||Scale check Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||NRMCA Certification|| ||NRMCA Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Independent Assurance Test||503||0503 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||JMF Concrete Field Communication||1976||1976 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Pavement Core Record||502||0502 YYYY-MM-DD GJM Sta 24+65||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix||1155||1155 YYYY-MM-DD CC152||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||PWL spread sheets|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Concrete Mobile Mixer Calibration Certification|| ||Mobile Mixer Calibration Cert YYYY-MM-DD Contractor||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Shotcrete Test Panel Evaluation|| ||Material Contractor Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete Cylinder Break (QA)||1999||1999 YYYY-MM-DD GJM B01|| Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Report Of Modulus Of Rupture (QA)||1160||1160 YYYY-MM-DD GJM Concrete Pavement 24+65||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Cylinder 28 Day Break ||From contractor OR testing firm||Conc QC Break YYYY-MM-DD Contractor GJM ||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Early Break - QC Beam/Cylinder||From contractor OR testing firm||Conc QC Early Break YYYY-MM-DD Contractor GJM||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||LRFD Pile and Driving Equipment Data||1956||1956 YYYY-MM-DD GJM S02||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Magnetic Particle Inspection Report||0538-A||0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Report Of Ultrasonic Examination Of Welds||0538-B||0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Structure Foundation Inspection||579||0579 YYYY-MM-DD GJM S02 Pier 2||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Plan||395||0395 123145||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Field Data Report Form 1929||Form 1929 Name (Last First) Position Type Exp Date||1929 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Test Report Form 0396||Form 0396 Name (Last First) Position Type Exp Date||0396 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Test Report Form 5620||Form 5620 Name (Last First) Position Type Exp Date||5620 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification General Information Form 5618||Form 5618 Date Testing Agency||5618 YYYY-MM-DD AAAA Testing||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Audit Checklist Form 5619||Form 5619 Date Testing Agency||5619 YYYY-MM-DD AAAA Testing||Permanent|| 11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Certs|| ||Welder Smith John *1G **SMAW||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Report of Test||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Adhesive Anchoring System Proof Test||1928||1928 Adhesive Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Traffic Signal Acceptance Memo|| ||TS Acceptance Memo YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Sample Identification ||1923||1923 YYYY-MM-DD Material Name|| Permanent||11/28/2023<br />
|-<br />
|308-1 Traffic||Traffic 308-1|| ||Cantilever and Bridge Mount Inspection||519||0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Shipment Of Tested Stock Report||1922||1922 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Material Certifications||Cert||Cert 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Transfer Of Tested Materials Report||1178||1178 001 Material Name||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Test Report||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==<br />
<br />
<div style="overflow:auto; height:1200px; width:1150px"><br />
{| class="wikitable sortable" style="background:light red; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|400 Contractor Performance Evaluations (CPE)||Contractor Performance Evaluations (CPE) 400|| ||Contractor Performance Evaluations (CPE)|| ||CPE Interim ABC Contracting or CPE Final ABC Contracting || 4 Years|| 11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Certified Payrolls ||CP-347||CP347 YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Wage and Hour Division (WHD)||WH-347||WH347 YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Unapproved ||WH-347||WH347 YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Certified Payroll Status Log||1954 ||1954 ABC Contracting||4 Years ||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Jobsite Poster Inspection Checklist||1967||1967 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Minimum Wage Rate - Interview Sheet Tier1||1156-T1 ||1156-T1 Contractor Trade YYYY-MM-DD Last Name ||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Minimum Wage Rate - Interview Sheet Tier2||1156-T2||1156-T2 Contractor Trade YYYY-MM-DD Last Name||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Apprenticeship & Trainee Reports|| || ||4 Years||11/28/2023<br />
|-<br />
|402 Consultant Contracts||Consultant Contracts 402|| ||Consultant Contracts|| || ||4 Years||11/28/2023<br />
|-<br />
|403 Internal Claim Documents|| Internal Claim Documents 403 || ||Contractor Claims|| ||Claim 001 Lead Paint Removal ABC Contracting ||7 Years||11/28/2023<br />
|-<br />
|403 Internal Claim Documents||Internal Claim Documents 403|| ||Blue Book Sheets|| ||Blue Book Cat 650 XLT ABC Contracting ||7 Years||11/28/2023<br />
|-<br />
|404 QA Random Numbers ||QA Random Numbers 404 || ||Concrete|| ||Conc Rand Number||4 Years||11/28/2023<br />
|-<br />
|404 QA Random Numbers ||QA Random Numbers 404 || ||HMA|| ||HMA Rand Number||4 Years||11/28/2023<br />
|-<br />
|405 DBE Documents ||DBE Documents 405 || ||Commercially Useful Function (CUF) Project Site Review||4109||4109 YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|405 DBE Documents||DBE Documents 405|| ||DBE Trucker Project Site Review||1992||1992||4 Years||11/28/2023<br />
|-<br />
|MDOT Oversight ||MDOT Oversight|| ||Interim File Review||1963||1963 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|MDOT Oversight ||MDOT Oversight|| ||LOCAL AGENCY PROJECT FIELD REVIEW||1964||1964 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|MDOT Oversight ||MDOT Oversight|| ||PREVAILING WAGE QUALITY ASSURANCE REVIEW CHECKLIST||1965||1965||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div></div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8217
Standard Naming Convention
2024-03-28T21:41:59Z
<p>Clarkj25: /* 400 INTERNAL USE ONLY */</p>
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<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
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<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
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'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
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==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
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<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light grey; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|300 Material Source List||Material Source List 300|| ||Material Source List||501||0501 001||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Independent Assurance Test||509||0509 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Moisture and Density Determination of Soils||0582-B||0582-B YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Record of Density Retests ||0582-A||0582-A YYYY-MM-DD GJM ||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Aggregate Inspection Daily Report||1900||1900 001||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Independent Assurance Test||504||0504 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Mechanical Analysis Report||1901||1901 001||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Concrete Pipe||1920||1920 YYYY-MM-DD GJM 36 inch||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Precast Drainage Items ||1920A ||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Daily Report of Bituminous Plant Inspection||1903||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for PWL||1903-C||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for STA||1903-C||1903C YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Assurance Plan||587||587 HMA QA Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Control Plan|| ||HMA QC Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Independent Assurance Test||1842||1842||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Job Mix Formula (JMF) Bituminous Field Communication||1911||1911 5E3 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||1907||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for STA||1907||1907 YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent||1907J||1907J YYYY-MM-DD Lot 1 Sublot 2 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for PWL||1903-B||1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for STA||1903-B||1903B YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Cold Milling Plan|| ||Cold Milling QC Plan||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||PWL spreadsheet|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Sample Identification (Daily Asphalt Binder Sample)||1923B||1923B YYYY-MM-DD 5E1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Equipment Inspection Report||580 ||0580 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Inspection||0580A||0580A YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Proportioning Plant Report||1174||1174 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Assurance Plan|| ||Conc QA Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Control Plan|| ||Conc QC Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Mix Design Review Checklist||2000||2000 YYYY MM DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Scale Check (from Contractor/Supplier)|| ||Scale check Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||NRMCA Certification|| ||NRMCA Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Independent Assurance Test||503||0503 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||JMF Concrete Field Communication||1976||1976 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Pavement Core Record||502||0502 YYYY-MM-DD GJM Sta 24+65||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix||1155||1155 YYYY-MM-DD CC152||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||PWL spread sheets|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Concrete Mobile Mixer Calibration Certification|| ||Mobile Mixer Calibration Cert YYYY-MM-DD Contractor||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Shotcrete Test Panel Evaluation|| ||Material Contractor Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete Cylinder Break (QA)||1999||1999 YYYY-MM-DD GJM B01|| Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Report Of Modulus Of Rupture (QA)||1160||1160 YYYY-MM-DD GJM Concrete Pavement 24+65||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Cylinder 28 Day Break ||From contractor OR testing firm||Conc QC Break YYYY-MM-DD Contractor GJM ||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Early Break - QC Beam/Cylinder||From contractor OR testing firm||Conc QC Early Break YYYY-MM-DD Contractor GJM||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||LRFD Pile and Driving Equipment Data||1956||1956 YYYY-MM-DD GJM S02||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Magnetic Particle Inspection Report||0538-A||0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Report Of Ultrasonic Examination Of Welds||0538-B||0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Structure Foundation Inspection||579||0579 YYYY-MM-DD GJM S02 Pier 2||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Plan||395||0395 123145||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Field Data Report Form 1929||Form 1929 Name (Last First) Position Type Exp Date||1929 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Test Report Form 0396||Form 0396 Name (Last First) Position Type Exp Date||0396 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Test Report Form 5620||Form 5620 Name (Last First) Position Type Exp Date||5620 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification General Information Form 5618||Form 5618 Date Testing Agency||5618 YYYY-MM-DD AAAA Testing||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Audit Checklist Form 5619||Form 5619 Date Testing Agency||5619 YYYY-MM-DD AAAA Testing||Permanent|| 11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Certs|| ||Welder Smith John *1G **SMAW||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Report of Test||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Adhesive Anchoring System Proof Test||1928||1928 Adhesive Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Traffic Signal Acceptance Memo|| ||TS Acceptance Memo YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Sample Identification ||1923||1923 YYYY-MM-DD Material Name|| Permanent||11/28/2023<br />
|-<br />
|308-1 Traffic||Traffic 308-1|| ||Cantilever and Bridge Mount Inspection||519||0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Shipment Of Tested Stock Report||1922||1922 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Material Certifications||Cert||Cert 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Transfer Of Tested Materials Report||1178||1178 001 Material Name||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Test Report||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light red; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|400 Contractor Performance Evaluations (CPE)||Contractor Performance Evaluations (CPE) 400|| ||Contractor Performance Evaluations (CPE)|| ||CPE Interim ABC Contracting or CPE Final ABC Contracting || 4 Years|| 11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Certified Payrolls ||CP-347||CP347 YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Wage and Hour Division (WHD)||WH-347||WH347 YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Unapproved ||WH-347||WH347 YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Certified Payroll Status Log||1954 ||1954 ABC Contracting||4 Years ||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Jobsite Poster Inspection Checklist||1967||1967 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Minimum Wage Rate - Interview Sheet Tier1||1156-T1 ||1156-T1 Contractor Trade YYYY-MM-DD Last Name ||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Minimum Wage Rate - Interview Sheet Tier2||1156-T2||1156-T2 Contractor Trade YYYY-MM-DD Last Name||4 Years||11/28/2023<br />
|-<br />
|401 Certified Payrolls ||Certified Payrolls 401|| ||Apprenticeship & Trainee Reports|| || ||4 Years||11/28/2023<br />
|-<br />
|402 Consultant Contracts||Consultant Contracts 402|| ||Consultant Contracts|| || ||4 Years||11/28/2023<br />
|-<br />
|403 Internal Claim Documents|| Internal Claim Documents 403 || ||Contractor Claims|| ||Claim 001 Lead Paint Removal ABC Contracting ||7 Years||11/28/2023<br />
|-<br />
|403 Internal Claim Documents||Internal Claim Documents 403|| ||Blue Book Sheets|| ||Blue Book Cat 650 XLT ABC Contracting ||7 Years||11/28/2023<br />
|-<br />
|404 QA Random Numbers ||QA Random Numbers 404 || ||Concrete|| ||Conc Rand Number||4 Years||11/28/2023<br />
|-<br />
|404 QA Random Numbers ||QA Random Numbers 404 || ||HMA|| ||HMA Rand Number||4 Years||11/28/2023<br />
|-<br />
|405 DBE Documents ||DBE Documents 405 || ||Commercially Useful Function (CUF) Project Site Review||4109||4109 YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|405 DBE Documents||DBE Documents 405|| ||DBE Trucker Project Site Review||1992||1992||4 Years||11/28/2023<br />
|-<br />
|MDOT Oversight ||MDOT Oversight|| ||Interim File Review||1963||1963 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|MDOT Oversight ||MDOT Oversight|| ||LOCAL AGENCY PROJECT FIELD REVIEW||1964||1964 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|MDOT Oversight ||MDOT Oversight|| ||PREVAILING WAGE QUALITY ASSURANCE REVIEW CHECKLIST||1965||1965||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div></div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8216
Standard Naming Convention
2024-03-28T21:24:07Z
<p>Clarkj25: /* 400 INTERNAL USE ONLY */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light grey; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|300 Material Source List||Material Source List 300|| ||Material Source List||501||0501 001||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Independent Assurance Test||509||0509 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Moisture and Density Determination of Soils||0582-B||0582-B YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Record of Density Retests ||0582-A||0582-A YYYY-MM-DD GJM ||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Aggregate Inspection Daily Report||1900||1900 001||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Independent Assurance Test||504||0504 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Mechanical Analysis Report||1901||1901 001||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Concrete Pipe||1920||1920 YYYY-MM-DD GJM 36 inch||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Precast Drainage Items ||1920A ||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Daily Report of Bituminous Plant Inspection||1903||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for PWL||1903-C||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for STA||1903-C||1903C YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Assurance Plan||587||587 HMA QA Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Control Plan|| ||HMA QC Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Independent Assurance Test||1842||1842||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Job Mix Formula (JMF) Bituminous Field Communication||1911||1911 5E3 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||1907||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for STA||1907||1907 YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent||1907J||1907J YYYY-MM-DD Lot 1 Sublot 2 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for PWL||1903-B||1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for STA||1903-B||1903B YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Cold Milling Plan|| ||Cold Milling QC Plan||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||PWL spreadsheet|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Sample Identification (Daily Asphalt Binder Sample)||1923B||1923B YYYY-MM-DD 5E1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Equipment Inspection Report||580 ||0580 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Inspection||0580A||0580A YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Proportioning Plant Report||1174||1174 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Assurance Plan|| ||Conc QA Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Control Plan|| ||Conc QC Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Mix Design Review Checklist||2000||2000 YYYY MM DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Scale Check (from Contractor/Supplier)|| ||Scale check Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||NRMCA Certification|| ||NRMCA Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Independent Assurance Test||503||0503 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||JMF Concrete Field Communication||1976||1976 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Pavement Core Record||502||0502 YYYY-MM-DD GJM Sta 24+65||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix||1155||1155 YYYY-MM-DD CC152||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||PWL spread sheets|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Concrete Mobile Mixer Calibration Certification|| ||Mobile Mixer Calibration Cert YYYY-MM-DD Contractor||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Shotcrete Test Panel Evaluation|| ||Material Contractor Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete Cylinder Break (QA)||1999||1999 YYYY-MM-DD GJM B01|| Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Report Of Modulus Of Rupture (QA)||1160||1160 YYYY-MM-DD GJM Concrete Pavement 24+65||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Cylinder 28 Day Break ||From contractor OR testing firm||Conc QC Break YYYY-MM-DD Contractor GJM ||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Early Break - QC Beam/Cylinder||From contractor OR testing firm||Conc QC Early Break YYYY-MM-DD Contractor GJM||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||LRFD Pile and Driving Equipment Data||1956||1956 YYYY-MM-DD GJM S02||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Magnetic Particle Inspection Report||0538-A||0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Report Of Ultrasonic Examination Of Welds||0538-B||0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Structure Foundation Inspection||579||0579 YYYY-MM-DD GJM S02 Pier 2||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Plan||395||0395 123145||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Field Data Report Form 1929||Form 1929 Name (Last First) Position Type Exp Date||1929 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Test Report Form 0396||Form 0396 Name (Last First) Position Type Exp Date||0396 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Test Report Form 5620||Form 5620 Name (Last First) Position Type Exp Date||5620 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification General Information Form 5618||Form 5618 Date Testing Agency||5618 YYYY-MM-DD AAAA Testing||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Audit Checklist Form 5619||Form 5619 Date Testing Agency||5619 YYYY-MM-DD AAAA Testing||Permanent|| 11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Certs|| ||Welder Smith John *1G **SMAW||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Report of Test||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Adhesive Anchoring System Proof Test||1928||1928 Adhesive Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Traffic Signal Acceptance Memo|| ||TS Acceptance Memo YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Sample Identification ||1923||1923 YYYY-MM-DD Material Name|| Permanent||11/28/2023<br />
|-<br />
|308-1 Traffic||Traffic 308-1|| ||Cantilever and Bridge Mount Inspection||519||0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Shipment Of Tested Stock Report||1922||1922 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Material Certifications||Cert||Cert 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Transfer Of Tested Materials Report||1178||1178 001 Material Name||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Test Report||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light red; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Test Report||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|400 Contractor Performance Evaluations (CPE)||Contractor Performance Evaluations (CPE) 400|| ||Contractor Performance Evaluations (CPE)|| ||CPE Interim ABC Contracting or CPE Final ABC Contracting || 4 Years|| 11/28/2023<br />
|-<br />
| || || || || || || ||<br />
|}<br />
</div></div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8215
Standard Naming Convention
2024-03-28T21:23:37Z
<p>Clarkj25: </p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light grey; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|300 Material Source List||Material Source List 300|| ||Material Source List||501||0501 001||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Independent Assurance Test||509||0509 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Moisture and Density Determination of Soils||0582-B||0582-B YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Record of Density Retests ||0582-A||0582-A YYYY-MM-DD GJM ||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Aggregate Inspection Daily Report||1900||1900 001||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Independent Assurance Test||504||0504 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Mechanical Analysis Report||1901||1901 001||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Concrete Pipe||1920||1920 YYYY-MM-DD GJM 36 inch||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Precast Drainage Items ||1920A ||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Daily Report of Bituminous Plant Inspection||1903||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for PWL||1903-C||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for STA||1903-C||1903C YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Assurance Plan||587||587 HMA QA Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Control Plan|| ||HMA QC Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Independent Assurance Test||1842||1842||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Job Mix Formula (JMF) Bituminous Field Communication||1911||1911 5E3 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||1907||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for STA||1907||1907 YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent||1907J||1907J YYYY-MM-DD Lot 1 Sublot 2 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for PWL||1903-B||1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for STA||1903-B||1903B YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Cold Milling Plan|| ||Cold Milling QC Plan||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||PWL spreadsheet|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Sample Identification (Daily Asphalt Binder Sample)||1923B||1923B YYYY-MM-DD 5E1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Equipment Inspection Report||580 ||0580 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Inspection||0580A||0580A YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Proportioning Plant Report||1174||1174 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Assurance Plan|| ||Conc QA Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Control Plan|| ||Conc QC Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Mix Design Review Checklist||2000||2000 YYYY MM DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Scale Check (from Contractor/Supplier)|| ||Scale check Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||NRMCA Certification|| ||NRMCA Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Independent Assurance Test||503||0503 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||JMF Concrete Field Communication||1976||1976 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Pavement Core Record||502||0502 YYYY-MM-DD GJM Sta 24+65||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix||1155||1155 YYYY-MM-DD CC152||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||PWL spread sheets|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Concrete Mobile Mixer Calibration Certification|| ||Mobile Mixer Calibration Cert YYYY-MM-DD Contractor||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Shotcrete Test Panel Evaluation|| ||Material Contractor Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete Cylinder Break (QA)||1999||1999 YYYY-MM-DD GJM B01|| Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Report Of Modulus Of Rupture (QA)||1160||1160 YYYY-MM-DD GJM Concrete Pavement 24+65||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Cylinder 28 Day Break ||From contractor OR testing firm||Conc QC Break YYYY-MM-DD Contractor GJM ||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Early Break - QC Beam/Cylinder||From contractor OR testing firm||Conc QC Early Break YYYY-MM-DD Contractor GJM||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||LRFD Pile and Driving Equipment Data||1956||1956 YYYY-MM-DD GJM S02||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Magnetic Particle Inspection Report||0538-A||0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Report Of Ultrasonic Examination Of Welds||0538-B||0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Structure Foundation Inspection||579||0579 YYYY-MM-DD GJM S02 Pier 2||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Plan||395||0395 123145||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Field Data Report Form 1929||Form 1929 Name (Last First) Position Type Exp Date||1929 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Test Report Form 0396||Form 0396 Name (Last First) Position Type Exp Date||0396 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Test Report Form 5620||Form 5620 Name (Last First) Position Type Exp Date||5620 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification General Information Form 5618||Form 5618 Date Testing Agency||5618 YYYY-MM-DD AAAA Testing||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Audit Checklist Form 5619||Form 5619 Date Testing Agency||5619 YYYY-MM-DD AAAA Testing||Permanent|| 11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Certs|| ||Welder Smith John *1G **SMAW||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Report of Test||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Adhesive Anchoring System Proof Test||1928||1928 Adhesive Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Traffic Signal Acceptance Memo|| ||TS Acceptance Memo YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Sample Identification ||1923||1923 YYYY-MM-DD Material Name|| Permanent||11/28/2023<br />
|-<br />
|308-1 Traffic||Traffic 308-1|| ||Cantilever and Bridge Mount Inspection||519||0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Shipment Of Tested Stock Report||1922||1922 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Material Certifications||Cert||Cert 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Transfer Of Tested Materials Report||1178||1178 001 Material Name||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Test Report||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light red; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Test Report||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|400 Contractor Performance Evaluations (CPE)||Contractor Performance Evaluations (CPE) 400|| ||Contractor Performance Evaluations (CPE)|| ||CPE Interim ABC Contracting<br />
or CPE Final ABC Contracting || 4 Years|| 11/28/2023<br />
|-<br />
| || || || || || || ||<br />
|}<br />
</div></div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8214
Standard Naming Convention
2024-03-28T21:22:49Z
<p>Clarkj25: /* 400 INTERNAL USE ONLY */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light grey; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|300 Material Source List||Material Source List 300|| ||Material Source List||501||0501 001||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Independent Assurance Test||509||0509 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Moisture and Density Determination of Soils||0582-B||0582-B YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Record of Density Retests ||0582-A||0582-A YYYY-MM-DD GJM ||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Aggregate Inspection Daily Report||1900||1900 001||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Independent Assurance Test||504||0504 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Mechanical Analysis Report||1901||1901 001||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Concrete Pipe||1920||1920 YYYY-MM-DD GJM 36 inch||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Precast Drainage Items ||1920A ||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Daily Report of Bituminous Plant Inspection||1903||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for PWL||1903-C||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for STA||1903-C||1903C YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Assurance Plan||587||587 HMA QA Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Control Plan|| ||HMA QC Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Independent Assurance Test||1842||1842||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Job Mix Formula (JMF) Bituminous Field Communication||1911||1911 5E3 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||1907||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for STA||1907||1907 YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent||1907J||1907J YYYY-MM-DD Lot 1 Sublot 2 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for PWL||1903-B||1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for STA||1903-B||1903B YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Cold Milling Plan|| ||Cold Milling QC Plan||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||PWL spreadsheet|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Sample Identification (Daily Asphalt Binder Sample)||1923B||1923B YYYY-MM-DD 5E1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Equipment Inspection Report||580 ||0580 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Inspection||0580A||0580A YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Proportioning Plant Report||1174||1174 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Assurance Plan|| ||Conc QA Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Control Plan|| ||Conc QC Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Mix Design Review Checklist||2000||2000 YYYY MM DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Scale Check (from Contractor/Supplier)|| ||Scale check Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||NRMCA Certification|| ||NRMCA Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Independent Assurance Test||503||0503 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||JMF Concrete Field Communication||1976||1976 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Pavement Core Record||502||0502 YYYY-MM-DD GJM Sta 24+65||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix||1155||1155 YYYY-MM-DD CC152||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||PWL spread sheets|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Concrete Mobile Mixer Calibration Certification|| ||Mobile Mixer Calibration Cert YYYY-MM-DD Contractor||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Shotcrete Test Panel Evaluation|| ||Material Contractor Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete Cylinder Break (QA)||1999||1999 YYYY-MM-DD GJM B01|| Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Report Of Modulus Of Rupture (QA)||1160||1160 YYYY-MM-DD GJM Concrete Pavement 24+65||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Cylinder 28 Day Break ||From contractor OR testing firm||Conc QC Break YYYY-MM-DD Contractor GJM ||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Early Break - QC Beam/Cylinder||From contractor OR testing firm||Conc QC Early Break YYYY-MM-DD Contractor GJM||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||LRFD Pile and Driving Equipment Data||1956||1956 YYYY-MM-DD GJM S02||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Magnetic Particle Inspection Report||0538-A||0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Report Of Ultrasonic Examination Of Welds||0538-B||0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Structure Foundation Inspection||579||0579 YYYY-MM-DD GJM S02 Pier 2||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Plan||395||0395 123145||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Field Data Report Form 1929||Form 1929 Name (Last First) Position Type Exp Date||1929 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Test Report Form 0396||Form 0396 Name (Last First) Position Type Exp Date||0396 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Test Report Form 5620||Form 5620 Name (Last First) Position Type Exp Date||5620 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification General Information Form 5618||Form 5618 Date Testing Agency||5618 YYYY-MM-DD AAAA Testing||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Audit Checklist Form 5619||Form 5619 Date Testing Agency||5619 YYYY-MM-DD AAAA Testing||Permanent|| 11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Certs|| ||Welder Smith John *1G **SMAW||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Report of Test||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Adhesive Anchoring System Proof Test||1928||1928 Adhesive Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Traffic Signal Acceptance Memo|| ||TS Acceptance Memo YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Sample Identification ||1923||1923 YYYY-MM-DD Material Name|| Permanent||11/28/2023<br />
|-<br />
|308-1 Traffic||Traffic 308-1|| ||Cantilever and Bridge Mount Inspection||519||0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Shipment Of Tested Stock Report||1922||1922 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Material Certifications||Cert||Cert 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Transfer Of Tested Materials Report||1178||1178 001 Material Name||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Test Report||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light red; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|400 Contractor Performance Evaluations (CPE)||Contractor Performance Evaluations (CPE) 400|| ||Contractor Performance Evaluations (CPE)|| ||CPE Interim ABC Contracting<br />
or CPE Final ABC Contracting || 4 Years|| 11/28/2023<br />
|-<br />
| || || || || || || ||<br />
|}<br />
</div></div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8213
Standard Naming Convention
2024-03-28T21:22:17Z
<p>Clarkj25: /* 400 INTERNAL USE ONLY */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light grey; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|300 Material Source List||Material Source List 300|| ||Material Source List||501||0501 001||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Independent Assurance Test||509||0509 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Moisture and Density Determination of Soils||0582-B||0582-B YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Record of Density Retests ||0582-A||0582-A YYYY-MM-DD GJM ||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Aggregate Inspection Daily Report||1900||1900 001||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Independent Assurance Test||504||0504 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Mechanical Analysis Report||1901||1901 001||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Concrete Pipe||1920||1920 YYYY-MM-DD GJM 36 inch||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Precast Drainage Items ||1920A ||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Daily Report of Bituminous Plant Inspection||1903||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for PWL||1903-C||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for STA||1903-C||1903C YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Assurance Plan||587||587 HMA QA Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Control Plan|| ||HMA QC Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Independent Assurance Test||1842||1842||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Job Mix Formula (JMF) Bituminous Field Communication||1911||1911 5E3 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||1907||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for STA||1907||1907 YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent||1907J||1907J YYYY-MM-DD Lot 1 Sublot 2 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for PWL||1903-B||1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for STA||1903-B||1903B YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Cold Milling Plan|| ||Cold Milling QC Plan||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||PWL spreadsheet|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Sample Identification (Daily Asphalt Binder Sample)||1923B||1923B YYYY-MM-DD 5E1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Equipment Inspection Report||580 ||0580 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Inspection||0580A||0580A YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Proportioning Plant Report||1174||1174 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Assurance Plan|| ||Conc QA Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Control Plan|| ||Conc QC Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Mix Design Review Checklist||2000||2000 YYYY MM DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Scale Check (from Contractor/Supplier)|| ||Scale check Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||NRMCA Certification|| ||NRMCA Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Independent Assurance Test||503||0503 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||JMF Concrete Field Communication||1976||1976 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Pavement Core Record||502||0502 YYYY-MM-DD GJM Sta 24+65||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix||1155||1155 YYYY-MM-DD CC152||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||PWL spread sheets|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Concrete Mobile Mixer Calibration Certification|| ||Mobile Mixer Calibration Cert YYYY-MM-DD Contractor||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Shotcrete Test Panel Evaluation|| ||Material Contractor Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete Cylinder Break (QA)||1999||1999 YYYY-MM-DD GJM B01|| Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Report Of Modulus Of Rupture (QA)||1160||1160 YYYY-MM-DD GJM Concrete Pavement 24+65||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Cylinder 28 Day Break ||From contractor OR testing firm||Conc QC Break YYYY-MM-DD Contractor GJM ||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Early Break - QC Beam/Cylinder||From contractor OR testing firm||Conc QC Early Break YYYY-MM-DD Contractor GJM||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||LRFD Pile and Driving Equipment Data||1956||1956 YYYY-MM-DD GJM S02||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Magnetic Particle Inspection Report||0538-A||0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Report Of Ultrasonic Examination Of Welds||0538-B||0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Structure Foundation Inspection||579||0579 YYYY-MM-DD GJM S02 Pier 2||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Plan||395||0395 123145||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Field Data Report Form 1929||Form 1929 Name (Last First) Position Type Exp Date||1929 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Test Report Form 0396||Form 0396 Name (Last First) Position Type Exp Date||0396 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Test Report Form 5620||Form 5620 Name (Last First) Position Type Exp Date||5620 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification General Information Form 5618||Form 5618 Date Testing Agency||5618 YYYY-MM-DD AAAA Testing||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Audit Checklist Form 5619||Form 5619 Date Testing Agency||5619 YYYY-MM-DD AAAA Testing||Permanent|| 11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Certs|| ||Welder Smith John *1G **SMAW||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Report of Test||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Adhesive Anchoring System Proof Test||1928||1928 Adhesive Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Traffic Signal Acceptance Memo|| ||TS Acceptance Memo YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Sample Identification ||1923||1923 YYYY-MM-DD Material Name|| Permanent||11/28/2023<br />
|-<br />
|308-1 Traffic||Traffic 308-1|| ||Cantilever and Bridge Mount Inspection||519||0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Shipment Of Tested Stock Report||1922||1922 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Material Certifications||Cert||Cert 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Transfer Of Tested Materials Report||1178||1178 001 Material Name||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Test Report||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light red; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|400 Contractor Performance Evaluations (CPE)||Contractor Performance Evaluations (CPE) 400|| ||Contractor Performance Evaluations (CPE)|| ||CPE Interim ABC Contracting<br />
or CPE Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
| || || || || || || ||<br />
|}<br />
</div></div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8212
Standard Naming Convention
2024-03-28T21:21:33Z
<p>Clarkj25: /* 400 INTERNAL USE ONLY */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light grey; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|300 Material Source List||Material Source List 300|| ||Material Source List||501||0501 001||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Independent Assurance Test||509||0509 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Moisture and Density Determination of Soils||0582-B||0582-B YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Record of Density Retests ||0582-A||0582-A YYYY-MM-DD GJM ||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Aggregate Inspection Daily Report||1900||1900 001||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Independent Assurance Test||504||0504 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Mechanical Analysis Report||1901||1901 001||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Concrete Pipe||1920||1920 YYYY-MM-DD GJM 36 inch||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Precast Drainage Items ||1920A ||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Daily Report of Bituminous Plant Inspection||1903||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for PWL||1903-C||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for STA||1903-C||1903C YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Assurance Plan||587||587 HMA QA Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Control Plan|| ||HMA QC Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Independent Assurance Test||1842||1842||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Job Mix Formula (JMF) Bituminous Field Communication||1911||1911 5E3 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||1907||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for STA||1907||1907 YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent||1907J||1907J YYYY-MM-DD Lot 1 Sublot 2 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for PWL||1903-B||1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for STA||1903-B||1903B YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Cold Milling Plan|| ||Cold Milling QC Plan||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||PWL spreadsheet|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Sample Identification (Daily Asphalt Binder Sample)||1923B||1923B YYYY-MM-DD 5E1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Equipment Inspection Report||580 ||0580 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Inspection||0580A||0580A YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Proportioning Plant Report||1174||1174 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Assurance Plan|| ||Conc QA Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Control Plan|| ||Conc QC Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Mix Design Review Checklist||2000||2000 YYYY MM DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Scale Check (from Contractor/Supplier)|| ||Scale check Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||NRMCA Certification|| ||NRMCA Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Independent Assurance Test||503||0503 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||JMF Concrete Field Communication||1976||1976 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Pavement Core Record||502||0502 YYYY-MM-DD GJM Sta 24+65||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix||1155||1155 YYYY-MM-DD CC152||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||PWL spread sheets|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Concrete Mobile Mixer Calibration Certification|| ||Mobile Mixer Calibration Cert YYYY-MM-DD Contractor||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Shotcrete Test Panel Evaluation|| ||Material Contractor Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete Cylinder Break (QA)||1999||1999 YYYY-MM-DD GJM B01|| Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Report Of Modulus Of Rupture (QA)||1160||1160 YYYY-MM-DD GJM Concrete Pavement 24+65||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Cylinder 28 Day Break ||From contractor OR testing firm||Conc QC Break YYYY-MM-DD Contractor GJM ||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Early Break - QC Beam/Cylinder||From contractor OR testing firm||Conc QC Early Break YYYY-MM-DD Contractor GJM||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||LRFD Pile and Driving Equipment Data||1956||1956 YYYY-MM-DD GJM S02||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Magnetic Particle Inspection Report||0538-A||0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Report Of Ultrasonic Examination Of Welds||0538-B||0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Structure Foundation Inspection||579||0579 YYYY-MM-DD GJM S02 Pier 2||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Plan||395||0395 123145||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Field Data Report Form 1929||Form 1929 Name (Last First) Position Type Exp Date||1929 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Test Report Form 0396||Form 0396 Name (Last First) Position Type Exp Date||0396 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Test Report Form 5620||Form 5620 Name (Last First) Position Type Exp Date||5620 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification General Information Form 5618||Form 5618 Date Testing Agency||5618 YYYY-MM-DD AAAA Testing||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Audit Checklist Form 5619||Form 5619 Date Testing Agency||5619 YYYY-MM-DD AAAA Testing||Permanent|| 11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Certs|| ||Welder Smith John *1G **SMAW||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Report of Test||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Adhesive Anchoring System Proof Test||1928||1928 Adhesive Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Traffic Signal Acceptance Memo|| ||TS Acceptance Memo YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Sample Identification ||1923||1923 YYYY-MM-DD Material Name|| Permanent||11/28/2023<br />
|-<br />
|308-1 Traffic||Traffic 308-1|| ||Cantilever and Bridge Mount Inspection||519||0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Shipment Of Tested Stock Report||1922||1922 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Material Certifications||Cert||Cert 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Transfer Of Tested Materials Report||1178||1178 001 Material Name||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Test Report||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light red; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|400 Contractor Performance Evaluations (CPE)||Contractor Performance Evaluations (CPE) 400|| ||Contractor Performance Evaluations (CPE)|| ||CPE Interim ABC Contracting<br />
or CPE Final ABC Contracting ||4 Years||11/28/2023<br />
|-<br />
| || || || || || ||<br />
|}<br />
</div></div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8211
Standard Naming Convention
2024-03-28T21:20:55Z
<p>Clarkj25: /* 400 INTERNAL USE ONLY */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light grey; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|300 Material Source List||Material Source List 300|| ||Material Source List||501||0501 001||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Independent Assurance Test||509||0509 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Moisture and Density Determination of Soils||0582-B||0582-B YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Record of Density Retests ||0582-A||0582-A YYYY-MM-DD GJM ||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Aggregate Inspection Daily Report||1900||1900 001||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Independent Assurance Test||504||0504 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Mechanical Analysis Report||1901||1901 001||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Concrete Pipe||1920||1920 YYYY-MM-DD GJM 36 inch||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Precast Drainage Items ||1920A ||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Daily Report of Bituminous Plant Inspection||1903||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for PWL||1903-C||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for STA||1903-C||1903C YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Assurance Plan||587||587 HMA QA Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Control Plan|| ||HMA QC Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Independent Assurance Test||1842||1842||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Job Mix Formula (JMF) Bituminous Field Communication||1911||1911 5E3 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||1907||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for STA||1907||1907 YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent||1907J||1907J YYYY-MM-DD Lot 1 Sublot 2 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for PWL||1903-B||1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for STA||1903-B||1903B YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Cold Milling Plan|| ||Cold Milling QC Plan||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||PWL spreadsheet|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Sample Identification (Daily Asphalt Binder Sample)||1923B||1923B YYYY-MM-DD 5E1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Equipment Inspection Report||580 ||0580 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Inspection||0580A||0580A YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Proportioning Plant Report||1174||1174 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Assurance Plan|| ||Conc QA Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Control Plan|| ||Conc QC Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Mix Design Review Checklist||2000||2000 YYYY MM DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Scale Check (from Contractor/Supplier)|| ||Scale check Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||NRMCA Certification|| ||NRMCA Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Independent Assurance Test||503||0503 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||JMF Concrete Field Communication||1976||1976 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Pavement Core Record||502||0502 YYYY-MM-DD GJM Sta 24+65||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix||1155||1155 YYYY-MM-DD CC152||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||PWL spread sheets|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Concrete Mobile Mixer Calibration Certification|| ||Mobile Mixer Calibration Cert YYYY-MM-DD Contractor||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Shotcrete Test Panel Evaluation|| ||Material Contractor Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete Cylinder Break (QA)||1999||1999 YYYY-MM-DD GJM B01|| Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Report Of Modulus Of Rupture (QA)||1160||1160 YYYY-MM-DD GJM Concrete Pavement 24+65||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Cylinder 28 Day Break ||From contractor OR testing firm||Conc QC Break YYYY-MM-DD Contractor GJM ||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Early Break - QC Beam/Cylinder||From contractor OR testing firm||Conc QC Early Break YYYY-MM-DD Contractor GJM||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||LRFD Pile and Driving Equipment Data||1956||1956 YYYY-MM-DD GJM S02||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Magnetic Particle Inspection Report||0538-A||0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Report Of Ultrasonic Examination Of Welds||0538-B||0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Structure Foundation Inspection||579||0579 YYYY-MM-DD GJM S02 Pier 2||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Plan||395||0395 123145||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Field Data Report Form 1929||Form 1929 Name (Last First) Position Type Exp Date||1929 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Test Report Form 0396||Form 0396 Name (Last First) Position Type Exp Date||0396 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Test Report Form 5620||Form 5620 Name (Last First) Position Type Exp Date||5620 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification General Information Form 5618||Form 5618 Date Testing Agency||5618 YYYY-MM-DD AAAA Testing||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Audit Checklist Form 5619||Form 5619 Date Testing Agency||5619 YYYY-MM-DD AAAA Testing||Permanent|| 11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Certs|| ||Welder Smith John *1G **SMAW||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Report of Test||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Adhesive Anchoring System Proof Test||1928||1928 Adhesive Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Traffic Signal Acceptance Memo|| ||TS Acceptance Memo YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Sample Identification ||1923||1923 YYYY-MM-DD Material Name|| Permanent||11/28/2023<br />
|-<br />
|308-1 Traffic||Traffic 308-1|| ||Cantilever and Bridge Mount Inspection||519||0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Shipment Of Tested Stock Report||1922||1922 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Material Certifications||Cert||Cert 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Transfer Of Tested Materials Report||1178||1178 001 Material Name||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Test Report||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light red; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|400 Contractor Performance Evaluations (CPE)||Contractor Performance Evaluations (CPE) 400|| ||Contractor Performance Evaluations (CPE)|| ||CPE Interim ABC Contracting<br />
or CPE Final ABC Contracting ||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div></div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8210
Standard Naming Convention
2024-03-28T21:19:50Z
<p>Clarkj25: /* 400 INTERNAL USE ONLY */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light grey; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|300 Material Source List||Material Source List 300|| ||Material Source List||501||0501 001||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Independent Assurance Test||509||0509 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Moisture and Density Determination of Soils||0582-B||0582-B YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Record of Density Retests ||0582-A||0582-A YYYY-MM-DD GJM ||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Aggregate Inspection Daily Report||1900||1900 001||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Independent Assurance Test||504||0504 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Mechanical Analysis Report||1901||1901 001||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Concrete Pipe||1920||1920 YYYY-MM-DD GJM 36 inch||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Precast Drainage Items ||1920A ||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Daily Report of Bituminous Plant Inspection||1903||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for PWL||1903-C||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for STA||1903-C||1903C YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Assurance Plan||587||587 HMA QA Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Control Plan|| ||HMA QC Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Independent Assurance Test||1842||1842||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Job Mix Formula (JMF) Bituminous Field Communication||1911||1911 5E3 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||1907||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for STA||1907||1907 YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent||1907J||1907J YYYY-MM-DD Lot 1 Sublot 2 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for PWL||1903-B||1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for STA||1903-B||1903B YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Cold Milling Plan|| ||Cold Milling QC Plan||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||PWL spreadsheet|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Sample Identification (Daily Asphalt Binder Sample)||1923B||1923B YYYY-MM-DD 5E1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Equipment Inspection Report||580 ||0580 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Inspection||0580A||0580A YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Proportioning Plant Report||1174||1174 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Assurance Plan|| ||Conc QA Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Control Plan|| ||Conc QC Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Mix Design Review Checklist||2000||2000 YYYY MM DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Scale Check (from Contractor/Supplier)|| ||Scale check Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||NRMCA Certification|| ||NRMCA Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Independent Assurance Test||503||0503 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||JMF Concrete Field Communication||1976||1976 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Pavement Core Record||502||0502 YYYY-MM-DD GJM Sta 24+65||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix||1155||1155 YYYY-MM-DD CC152||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||PWL spread sheets|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Concrete Mobile Mixer Calibration Certification|| ||Mobile Mixer Calibration Cert YYYY-MM-DD Contractor||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Shotcrete Test Panel Evaluation|| ||Material Contractor Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete Cylinder Break (QA)||1999||1999 YYYY-MM-DD GJM B01|| Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Report Of Modulus Of Rupture (QA)||1160||1160 YYYY-MM-DD GJM Concrete Pavement 24+65||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Cylinder 28 Day Break ||From contractor OR testing firm||Conc QC Break YYYY-MM-DD Contractor GJM ||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Early Break - QC Beam/Cylinder||From contractor OR testing firm||Conc QC Early Break YYYY-MM-DD Contractor GJM||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||LRFD Pile and Driving Equipment Data||1956||1956 YYYY-MM-DD GJM S02||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Magnetic Particle Inspection Report||0538-A||0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Report Of Ultrasonic Examination Of Welds||0538-B||0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Structure Foundation Inspection||579||0579 YYYY-MM-DD GJM S02 Pier 2||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Plan||395||0395 123145||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Field Data Report Form 1929||Form 1929 Name (Last First) Position Type Exp Date||1929 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Test Report Form 0396||Form 0396 Name (Last First) Position Type Exp Date||0396 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Test Report Form 5620||Form 5620 Name (Last First) Position Type Exp Date||5620 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification General Information Form 5618||Form 5618 Date Testing Agency||5618 YYYY-MM-DD AAAA Testing||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Audit Checklist Form 5619||Form 5619 Date Testing Agency||5619 YYYY-MM-DD AAAA Testing||Permanent|| 11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Certs|| ||Welder Smith John *1G **SMAW||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Report of Test||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Adhesive Anchoring System Proof Test||1928||1928 Adhesive Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Traffic Signal Acceptance Memo|| ||TS Acceptance Memo YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Sample Identification ||1923||1923 YYYY-MM-DD Material Name|| Permanent||11/28/2023<br />
|-<br />
|308-1 Traffic||Traffic 308-1|| ||Cantilever and Bridge Mount Inspection||519||0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Shipment Of Tested Stock Report||1922||1922 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Material Certifications||Cert||Cert 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Transfer Of Tested Materials Report||1178||1178 001 Material Name||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Test Report||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light red; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|400 Contractor Performance Evaluations(CPE)||Contractor Performance Evaluations(CPE) 400|| ||Contractor Performance Evaluations(CPE)|| ||CPE Interim ABC Contracting<br />
or CPE Final ABC Contracting ||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div></div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8209
Standard Naming Convention
2024-03-28T21:18:55Z
<p>Clarkj25: /* 400 INTERNAL USE ONLY */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light grey; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|300 Material Source List||Material Source List 300|| ||Material Source List||501||0501 001||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Independent Assurance Test||509||0509 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Moisture and Density Determination of Soils||0582-B||0582-B YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Record of Density Retests ||0582-A||0582-A YYYY-MM-DD GJM ||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Aggregate Inspection Daily Report||1900||1900 001||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Independent Assurance Test||504||0504 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Mechanical Analysis Report||1901||1901 001||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Concrete Pipe||1920||1920 YYYY-MM-DD GJM 36 inch||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Precast Drainage Items ||1920A ||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Daily Report of Bituminous Plant Inspection||1903||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for PWL||1903-C||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for STA||1903-C||1903C YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Assurance Plan||587||587 HMA QA Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Control Plan|| ||HMA QC Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Independent Assurance Test||1842||1842||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Job Mix Formula (JMF) Bituminous Field Communication||1911||1911 5E3 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||1907||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for STA||1907||1907 YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent||1907J||1907J YYYY-MM-DD Lot 1 Sublot 2 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for PWL||1903-B||1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for STA||1903-B||1903B YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Cold Milling Plan|| ||Cold Milling QC Plan||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||PWL spreadsheet|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Sample Identification (Daily Asphalt Binder Sample)||1923B||1923B YYYY-MM-DD 5E1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Equipment Inspection Report||580 ||0580 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Inspection||0580A||0580A YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Proportioning Plant Report||1174||1174 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Assurance Plan|| ||Conc QA Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Control Plan|| ||Conc QC Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Mix Design Review Checklist||2000||2000 YYYY MM DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Scale Check (from Contractor/Supplier)|| ||Scale check Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||NRMCA Certification|| ||NRMCA Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Independent Assurance Test||503||0503 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||JMF Concrete Field Communication||1976||1976 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Pavement Core Record||502||0502 YYYY-MM-DD GJM Sta 24+65||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix||1155||1155 YYYY-MM-DD CC152||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||PWL spread sheets|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Concrete Mobile Mixer Calibration Certification|| ||Mobile Mixer Calibration Cert YYYY-MM-DD Contractor||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Shotcrete Test Panel Evaluation|| ||Material Contractor Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete Cylinder Break (QA)||1999||1999 YYYY-MM-DD GJM B01|| Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Report Of Modulus Of Rupture (QA)||1160||1160 YYYY-MM-DD GJM Concrete Pavement 24+65||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Cylinder 28 Day Break ||From contractor OR testing firm||Conc QC Break YYYY-MM-DD Contractor GJM ||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Early Break - QC Beam/Cylinder||From contractor OR testing firm||Conc QC Early Break YYYY-MM-DD Contractor GJM||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||LRFD Pile and Driving Equipment Data||1956||1956 YYYY-MM-DD GJM S02||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Magnetic Particle Inspection Report||0538-A||0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Report Of Ultrasonic Examination Of Welds||0538-B||0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Structure Foundation Inspection||579||0579 YYYY-MM-DD GJM S02 Pier 2||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Plan||395||0395 123145||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Field Data Report Form 1929||Form 1929 Name (Last First) Position Type Exp Date||1929 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Test Report Form 0396||Form 0396 Name (Last First) Position Type Exp Date||0396 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Test Report Form 5620||Form 5620 Name (Last First) Position Type Exp Date||5620 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification General Information Form 5618||Form 5618 Date Testing Agency||5618 YYYY-MM-DD AAAA Testing||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Audit Checklist Form 5619||Form 5619 Date Testing Agency||5619 YYYY-MM-DD AAAA Testing||Permanent|| 11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Certs|| ||Welder Smith John *1G **SMAW||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Report of Test||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Adhesive Anchoring System Proof Test||1928||1928 Adhesive Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Traffic Signal Acceptance Memo|| ||TS Acceptance Memo YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Sample Identification ||1923||1923 YYYY-MM-DD Material Name|| Permanent||11/28/2023<br />
|-<br />
|308-1 Traffic||Traffic 308-1|| ||Cantilever and Bridge Mount Inspection||519||0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Shipment Of Tested Stock Report||1922||1922 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Material Certifications||Cert||Cert 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Transfer Of Tested Materials Report||1178||1178 001 Material Name||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Test Report||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light red; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|400 Contractor Performance Evaluations(CPE)||Contractor Performance Evaluations(CPE) 400|| ||Contractor Performance Evaluations(CPE)|| ||CPE Interim ABC Contracting<br />
or CPE Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div></div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8208
Standard Naming Convention
2024-03-28T21:18:10Z
<p>Clarkj25: /* 400 INTERNAL USE ONLY */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light grey; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|300 Material Source List||Material Source List 300|| ||Material Source List||501||0501 001||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Independent Assurance Test||509||0509 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Moisture and Density Determination of Soils||0582-B||0582-B YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Record of Density Retests ||0582-A||0582-A YYYY-MM-DD GJM ||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Aggregate Inspection Daily Report||1900||1900 001||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Independent Assurance Test||504||0504 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Mechanical Analysis Report||1901||1901 001||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Concrete Pipe||1920||1920 YYYY-MM-DD GJM 36 inch||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Precast Drainage Items ||1920A ||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Daily Report of Bituminous Plant Inspection||1903||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for PWL||1903-C||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for STA||1903-C||1903C YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Assurance Plan||587||587 HMA QA Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Control Plan|| ||HMA QC Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Independent Assurance Test||1842||1842||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Job Mix Formula (JMF) Bituminous Field Communication||1911||1911 5E3 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||1907||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for STA||1907||1907 YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent||1907J||1907J YYYY-MM-DD Lot 1 Sublot 2 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for PWL||1903-B||1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for STA||1903-B||1903B YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Cold Milling Plan|| ||Cold Milling QC Plan||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||PWL spreadsheet|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Sample Identification (Daily Asphalt Binder Sample)||1923B||1923B YYYY-MM-DD 5E1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Equipment Inspection Report||580 ||0580 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Inspection||0580A||0580A YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Proportioning Plant Report||1174||1174 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Assurance Plan|| ||Conc QA Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Control Plan|| ||Conc QC Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Mix Design Review Checklist||2000||2000 YYYY MM DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Scale Check (from Contractor/Supplier)|| ||Scale check Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||NRMCA Certification|| ||NRMCA Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Independent Assurance Test||503||0503 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||JMF Concrete Field Communication||1976||1976 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Pavement Core Record||502||0502 YYYY-MM-DD GJM Sta 24+65||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix||1155||1155 YYYY-MM-DD CC152||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||PWL spread sheets|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Concrete Mobile Mixer Calibration Certification|| ||Mobile Mixer Calibration Cert YYYY-MM-DD Contractor||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Shotcrete Test Panel Evaluation|| ||Material Contractor Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete Cylinder Break (QA)||1999||1999 YYYY-MM-DD GJM B01|| Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Report Of Modulus Of Rupture (QA)||1160||1160 YYYY-MM-DD GJM Concrete Pavement 24+65||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Cylinder 28 Day Break ||From contractor OR testing firm||Conc QC Break YYYY-MM-DD Contractor GJM ||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Early Break - QC Beam/Cylinder||From contractor OR testing firm||Conc QC Early Break YYYY-MM-DD Contractor GJM||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||LRFD Pile and Driving Equipment Data||1956||1956 YYYY-MM-DD GJM S02||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Magnetic Particle Inspection Report||0538-A||0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Report Of Ultrasonic Examination Of Welds||0538-B||0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Structure Foundation Inspection||579||0579 YYYY-MM-DD GJM S02 Pier 2||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Plan||395||0395 123145||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Field Data Report Form 1929||Form 1929 Name (Last First) Position Type Exp Date||1929 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Test Report Form 0396||Form 0396 Name (Last First) Position Type Exp Date||0396 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Test Report Form 5620||Form 5620 Name (Last First) Position Type Exp Date||5620 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification General Information Form 5618||Form 5618 Date Testing Agency||5618 YYYY-MM-DD AAAA Testing||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Audit Checklist Form 5619||Form 5619 Date Testing Agency||5619 YYYY-MM-DD AAAA Testing||Permanent|| 11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Certs|| ||Welder Smith John *1G **SMAW||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Report of Test||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Adhesive Anchoring System Proof Test||1928||1928 Adhesive Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Traffic Signal Acceptance Memo|| ||TS Acceptance Memo YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Sample Identification ||1923||1923 YYYY-MM-DD Material Name|| Permanent||11/28/2023<br />
|-<br />
|308-1 Traffic||Traffic 308-1|| ||Cantilever and Bridge Mount Inspection||519||0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Shipment Of Tested Stock Report||1922||1922 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Material Certifications||Cert||Cert 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Transfer Of Tested Materials Report||1178||1178 001 Material Name||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Test Report||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light red; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|400 Contractor Performance Evaluations(CPE)||Contractor Performance Evaluations(CPE) 400|| ||Contractor Performance Evaluations(CPE)|| ||"CPE Interim ABC Contracting<br />
CPE Final ABC Contracting"||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div></div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8207
Standard Naming Convention
2024-03-28T21:17:36Z
<p>Clarkj25: /* 400 INTERNAL USE ONLY */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light grey; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|300 Material Source List||Material Source List 300|| ||Material Source List||501||0501 001||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Independent Assurance Test||509||0509 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Moisture and Density Determination of Soils||0582-B||0582-B YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Record of Density Retests ||0582-A||0582-A YYYY-MM-DD GJM ||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Aggregate Inspection Daily Report||1900||1900 001||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Independent Assurance Test||504||0504 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Mechanical Analysis Report||1901||1901 001||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Concrete Pipe||1920||1920 YYYY-MM-DD GJM 36 inch||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Precast Drainage Items ||1920A ||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Daily Report of Bituminous Plant Inspection||1903||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for PWL||1903-C||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for STA||1903-C||1903C YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Assurance Plan||587||587 HMA QA Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Control Plan|| ||HMA QC Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Independent Assurance Test||1842||1842||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Job Mix Formula (JMF) Bituminous Field Communication||1911||1911 5E3 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||1907||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for STA||1907||1907 YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent||1907J||1907J YYYY-MM-DD Lot 1 Sublot 2 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for PWL||1903-B||1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for STA||1903-B||1903B YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Cold Milling Plan|| ||Cold Milling QC Plan||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||PWL spreadsheet|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Sample Identification (Daily Asphalt Binder Sample)||1923B||1923B YYYY-MM-DD 5E1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Equipment Inspection Report||580 ||0580 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Inspection||0580A||0580A YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Proportioning Plant Report||1174||1174 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Assurance Plan|| ||Conc QA Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Control Plan|| ||Conc QC Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Mix Design Review Checklist||2000||2000 YYYY MM DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Scale Check (from Contractor/Supplier)|| ||Scale check Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||NRMCA Certification|| ||NRMCA Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Independent Assurance Test||503||0503 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||JMF Concrete Field Communication||1976||1976 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Pavement Core Record||502||0502 YYYY-MM-DD GJM Sta 24+65||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix||1155||1155 YYYY-MM-DD CC152||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||PWL spread sheets|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Concrete Mobile Mixer Calibration Certification|| ||Mobile Mixer Calibration Cert YYYY-MM-DD Contractor||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Shotcrete Test Panel Evaluation|| ||Material Contractor Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete Cylinder Break (QA)||1999||1999 YYYY-MM-DD GJM B01|| Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Report Of Modulus Of Rupture (QA)||1160||1160 YYYY-MM-DD GJM Concrete Pavement 24+65||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Cylinder 28 Day Break ||From contractor OR testing firm||Conc QC Break YYYY-MM-DD Contractor GJM ||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Early Break - QC Beam/Cylinder||From contractor OR testing firm||Conc QC Early Break YYYY-MM-DD Contractor GJM||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||LRFD Pile and Driving Equipment Data||1956||1956 YYYY-MM-DD GJM S02||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Magnetic Particle Inspection Report||0538-A||0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Report Of Ultrasonic Examination Of Welds||0538-B||0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Structure Foundation Inspection||579||0579 YYYY-MM-DD GJM S02 Pier 2||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Plan||395||0395 123145||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Field Data Report Form 1929||Form 1929 Name (Last First) Position Type Exp Date||1929 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Test Report Form 0396||Form 0396 Name (Last First) Position Type Exp Date||0396 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Test Report Form 5620||Form 5620 Name (Last First) Position Type Exp Date||5620 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification General Information Form 5618||Form 5618 Date Testing Agency||5618 YYYY-MM-DD AAAA Testing||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Audit Checklist Form 5619||Form 5619 Date Testing Agency||5619 YYYY-MM-DD AAAA Testing||Permanent|| 11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Certs|| ||Welder Smith John *1G **SMAW||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Report of Test||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Adhesive Anchoring System Proof Test||1928||1928 Adhesive Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Traffic Signal Acceptance Memo|| ||TS Acceptance Memo YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Sample Identification ||1923||1923 YYYY-MM-DD Material Name|| Permanent||11/28/2023<br />
|-<br />
|308-1 Traffic||Traffic 308-1|| ||Cantilever and Bridge Mount Inspection||519||0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Shipment Of Tested Stock Report||1922||1922 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Material Certifications||Cert||Cert 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Transfer Of Tested Materials Report||1178||1178 001 Material Name||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Test Report||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light red; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|400 Contractor Performance Evaluations(CPE)||Contractor Performance Evaluations(CPE) 400|| ||Contractor Performance Evaluations(CPE)|| ||"CPE Interim ABC Contracting<br />
CPE Final ABC Contracting"||4 Years||11/28/2023</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8206
Standard Naming Convention
2024-03-28T21:15:16Z
<p>Clarkj25: /* 300 MATERIAL TESTING */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<div style="overflow:auto; height:3800px; width:1150px"><br />
{| class="wikitable sortable" style="background:light grey; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|300 Material Source List||Material Source List 300|| ||Material Source List||501||0501 001||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Independent Assurance Test||509||0509 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Moisture and Density Determination of Soils||0582-B||0582-B YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Record of Density Retests ||0582-A||0582-A YYYY-MM-DD GJM ||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Aggregate Inspection Daily Report||1900||1900 001||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Independent Assurance Test||504||0504 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Mechanical Analysis Report||1901||1901 001||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Concrete Pipe||1920||1920 YYYY-MM-DD GJM 36 inch||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Precast Drainage Items ||1920A ||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Daily Report of Bituminous Plant Inspection||1903||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for PWL||1903-C||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for STA||1903-C||1903C YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Assurance Plan||587||587 HMA QA Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Control Plan|| ||HMA QC Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Independent Assurance Test||1842||1842||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Job Mix Formula (JMF) Bituminous Field Communication||1911||1911 5E3 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||1907||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for STA||1907||1907 YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent||1907J||1907J YYYY-MM-DD Lot 1 Sublot 2 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for PWL||1903-B||1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for STA||1903-B||1903B YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Cold Milling Plan|| ||Cold Milling QC Plan||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||PWL spreadsheet|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Sample Identification (Daily Asphalt Binder Sample)||1923B||1923B YYYY-MM-DD 5E1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Equipment Inspection Report||580 ||0580 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Inspection||0580A||0580A YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Proportioning Plant Report||1174||1174 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Assurance Plan|| ||Conc QA Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Control Plan|| ||Conc QC Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Mix Design Review Checklist||2000||2000 YYYY MM DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Scale Check (from Contractor/Supplier)|| ||Scale check Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||NRMCA Certification|| ||NRMCA Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Independent Assurance Test||503||0503 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||JMF Concrete Field Communication||1976||1976 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Pavement Core Record||502||0502 YYYY-MM-DD GJM Sta 24+65||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix||1155||1155 YYYY-MM-DD CC152||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||PWL spread sheets|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Concrete Mobile Mixer Calibration Certification|| ||Mobile Mixer Calibration Cert YYYY-MM-DD Contractor||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Shotcrete Test Panel Evaluation|| ||Material Contractor Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete Cylinder Break (QA)||1999||1999 YYYY-MM-DD GJM B01|| Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Report Of Modulus Of Rupture (QA)||1160||1160 YYYY-MM-DD GJM Concrete Pavement 24+65||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Cylinder 28 Day Break ||From contractor OR testing firm||Conc QC Break YYYY-MM-DD Contractor GJM ||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Early Break - QC Beam/Cylinder||From contractor OR testing firm||Conc QC Early Break YYYY-MM-DD Contractor GJM||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||LRFD Pile and Driving Equipment Data||1956||1956 YYYY-MM-DD GJM S02||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Magnetic Particle Inspection Report||0538-A||0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Report Of Ultrasonic Examination Of Welds||0538-B||0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Structure Foundation Inspection||579||0579 YYYY-MM-DD GJM S02 Pier 2||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Plan||395||0395 123145||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Field Data Report Form 1929||Form 1929 Name (Last First) Position Type Exp Date||1929 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Test Report Form 0396||Form 0396 Name (Last First) Position Type Exp Date||0396 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Test Report Form 5620||Form 5620 Name (Last First) Position Type Exp Date||5620 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification General Information Form 5618||Form 5618 Date Testing Agency||5618 YYYY-MM-DD AAAA Testing||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Audit Checklist Form 5619||Form 5619 Date Testing Agency||5619 YYYY-MM-DD AAAA Testing||Permanent|| 11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Certs|| ||Welder Smith John *1G **SMAW||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Report of Test||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Adhesive Anchoring System Proof Test||1928||1928 Adhesive Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Traffic Signal Acceptance Memo|| ||TS Acceptance Memo YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Sample Identification ||1923||1923 YYYY-MM-DD Material Name|| Permanent||11/28/2023<br />
|-<br />
|308-1 Traffic||Traffic 308-1|| ||Cantilever and Bridge Mount Inspection||519||0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Shipment Of Tested Stock Report||1922||1922 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Material Certifications||Cert||Cert 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Transfer Of Tested Materials Report||1178||1178 001 Material Name||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Test Report||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8205
Standard Naming Convention
2024-03-28T21:14:58Z
<p>Clarkj25: /* 300 MATERIAL TESTING */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:light grey; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|300 Material Source List||Material Source List 300|| ||Material Source List||501||0501 001||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Independent Assurance Test||509||0509 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Moisture and Density Determination of Soils||0582-B||0582-B YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Record of Density Retests ||0582-A||0582-A YYYY-MM-DD GJM ||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Aggregate Inspection Daily Report||1900||1900 001||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Independent Assurance Test||504||0504 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Mechanical Analysis Report||1901||1901 001||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Concrete Pipe||1920||1920 YYYY-MM-DD GJM 36 inch||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Precast Drainage Items ||1920A ||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Daily Report of Bituminous Plant Inspection||1903||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for PWL||1903-C||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for STA||1903-C||1903C YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Assurance Plan||587||587 HMA QA Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Control Plan|| ||HMA QC Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Independent Assurance Test||1842||1842||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Job Mix Formula (JMF) Bituminous Field Communication||1911||1911 5E3 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||1907||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for STA||1907||1907 YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent||1907J||1907J YYYY-MM-DD Lot 1 Sublot 2 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for PWL||1903-B||1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for STA||1903-B||1903B YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Cold Milling Plan|| ||Cold Milling QC Plan||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||PWL spreadsheet|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Sample Identification (Daily Asphalt Binder Sample)||1923B||1923B YYYY-MM-DD 5E1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Equipment Inspection Report||580 ||0580 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Inspection||0580A||0580A YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Proportioning Plant Report||1174||1174 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Assurance Plan|| ||Conc QA Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Control Plan|| ||Conc QC Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Mix Design Review Checklist||2000||2000 YYYY MM DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Scale Check (from Contractor/Supplier)|| ||Scale check Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||NRMCA Certification|| ||NRMCA Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Independent Assurance Test||503||0503 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||JMF Concrete Field Communication||1976||1976 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Pavement Core Record||502||0502 YYYY-MM-DD GJM Sta 24+65||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix||1155||1155 YYYY-MM-DD CC152||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||PWL spread sheets|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Concrete Mobile Mixer Calibration Certification|| ||Mobile Mixer Calibration Cert YYYY-MM-DD Contractor||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Shotcrete Test Panel Evaluation|| ||Material Contractor Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete Cylinder Break (QA)||1999||1999 YYYY-MM-DD GJM B01|| Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Report Of Modulus Of Rupture (QA)||1160||1160 YYYY-MM-DD GJM Concrete Pavement 24+65||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Cylinder 28 Day Break ||From contractor OR testing firm||Conc QC Break YYYY-MM-DD Contractor GJM ||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Early Break - QC Beam/Cylinder||From contractor OR testing firm||Conc QC Early Break YYYY-MM-DD Contractor GJM||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||LRFD Pile and Driving Equipment Data||1956||1956 YYYY-MM-DD GJM S02||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Magnetic Particle Inspection Report||0538-A||0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Report Of Ultrasonic Examination Of Welds||0538-B||0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Structure Foundation Inspection||579||0579 YYYY-MM-DD GJM S02 Pier 2||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Plan||395||0395 123145||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Field Data Report Form 1929||Form 1929 Name (Last First) Position Type Exp Date||1929 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Test Report Form 0396||Form 0396 Name (Last First) Position Type Exp Date||0396 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Test Report Form 5620||Form 5620 Name (Last First) Position Type Exp Date||5620 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification General Information Form 5618||Form 5618 Date Testing Agency||5618 YYYY-MM-DD AAAA Testing||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Audit Checklist Form 5619||Form 5619 Date Testing Agency||5619 YYYY-MM-DD AAAA Testing||Permanent|| 11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Certs|| ||Welder Smith John *1G **SMAW||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Report of Test||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Adhesive Anchoring System Proof Test||1928||1928 Adhesive Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Traffic Signal Acceptance Memo|| ||TS Acceptance Memo YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Sample Identification ||1923||1923 YYYY-MM-DD Material Name|| Permanent||11/28/2023<br />
|-<br />
|308-1 Traffic||Traffic 308-1|| ||Cantilever and Bridge Mount Inspection||519||0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Shipment Of Tested Stock Report||1922||1922 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Material Certifications||Cert||Cert 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Transfer Of Tested Materials Report||1178||1178 001 Material Name||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Test Report||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8204
Standard Naming Convention
2024-03-28T21:14:42Z
<p>Clarkj25: /* 300 MATERIAL TESTING */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<div style="overflow:auto; height:4700px; width:1150px"><br />
{| class="wikitable sortable" style="background:light grey; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|300 Material Source List||Material Source List 300|| ||Material Source List||501||0501 001||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Independent Assurance Test||509||0509 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Moisture and Density Determination of Soils||0582-B||0582-B YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Record of Density Retests ||0582-A||0582-A YYYY-MM-DD GJM ||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Aggregate Inspection Daily Report||1900||1900 001||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Independent Assurance Test||504||0504 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Mechanical Analysis Report||1901||1901 001||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Concrete Pipe||1920||1920 YYYY-MM-DD GJM 36 inch||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Precast Drainage Items ||1920A ||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Daily Report of Bituminous Plant Inspection||1903||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for PWL||1903-C||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for STA||1903-C||1903C YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Assurance Plan||587||587 HMA QA Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Control Plan|| ||HMA QC Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Independent Assurance Test||1842||1842||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Job Mix Formula (JMF) Bituminous Field Communication||1911||1911 5E3 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||1907||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for STA||1907||1907 YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent||1907J||1907J YYYY-MM-DD Lot 1 Sublot 2 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for PWL||1903-B||1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for STA||1903-B||1903B YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Cold Milling Plan|| ||Cold Milling QC Plan||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||PWL spreadsheet|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Sample Identification (Daily Asphalt Binder Sample)||1923B||1923B YYYY-MM-DD 5E1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Equipment Inspection Report||580 ||0580 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Inspection||0580A||0580A YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Proportioning Plant Report||1174||1174 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Assurance Plan|| ||Conc QA Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Control Plan|| ||Conc QC Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Mix Design Review Checklist||2000||2000 YYYY MM DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Scale Check (from Contractor/Supplier)|| ||Scale check Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||NRMCA Certification|| ||NRMCA Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Independent Assurance Test||503||0503 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||JMF Concrete Field Communication||1976||1976 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Pavement Core Record||502||0502 YYYY-MM-DD GJM Sta 24+65||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix||1155||1155 YYYY-MM-DD CC152||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||PWL spread sheets|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Concrete Mobile Mixer Calibration Certification|| ||Mobile Mixer Calibration Cert YYYY-MM-DD Contractor||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Shotcrete Test Panel Evaluation|| ||Material Contractor Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete Cylinder Break (QA)||1999||1999 YYYY-MM-DD GJM B01|| Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Report Of Modulus Of Rupture (QA)||1160||1160 YYYY-MM-DD GJM Concrete Pavement 24+65||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Cylinder 28 Day Break ||From contractor OR testing firm||Conc QC Break YYYY-MM-DD Contractor GJM ||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Early Break - QC Beam/Cylinder||From contractor OR testing firm||Conc QC Early Break YYYY-MM-DD Contractor GJM||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||LRFD Pile and Driving Equipment Data||1956||1956 YYYY-MM-DD GJM S02||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Magnetic Particle Inspection Report||0538-A||0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Report Of Ultrasonic Examination Of Welds||0538-B||0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Structure Foundation Inspection||579||0579 YYYY-MM-DD GJM S02 Pier 2||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Plan||395||0395 123145||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Field Data Report Form 1929||Form 1929 Name (Last First) Position Type Exp Date||1929 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Test Report Form 0396||Form 0396 Name (Last First) Position Type Exp Date||0396 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Test Report Form 5620||Form 5620 Name (Last First) Position Type Exp Date||5620 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification General Information Form 5618||Form 5618 Date Testing Agency||5618 YYYY-MM-DD AAAA Testing||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Audit Checklist Form 5619||Form 5619 Date Testing Agency||5619 YYYY-MM-DD AAAA Testing||Permanent|| 11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Certs|| ||Welder Smith John *1G **SMAW||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Report of Test||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Adhesive Anchoring System Proof Test||1928||1928 Adhesive Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Traffic Signal Acceptance Memo|| ||TS Acceptance Memo YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Sample Identification ||1923||1923 YYYY-MM-DD Material Name|| Permanent||11/28/2023<br />
|-<br />
|308-1 Traffic||Traffic 308-1|| ||Cantilever and Bridge Mount Inspection||519||0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Shipment Of Tested Stock Report||1922||1922 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Material Certifications||Cert||Cert 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Transfer Of Tested Materials Report||1178||1178 001 Material Name||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Test Report||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8203
Standard Naming Convention
2024-03-28T21:11:12Z
<p>Clarkj25: /* 300 MATERIAL TESTING */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:light grey; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|300 Material Source List||Material Source List 300|| ||Material Source List||501||0501 001||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Independent Assurance Test||509||0509 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Moisture and Density Determination of Soils||0582-B||0582-B YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Record of Density Retests ||0582-A||0582-A YYYY-MM-DD GJM ||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Aggregate Inspection Daily Report||1900||1900 001||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Independent Assurance Test||504||0504 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Mechanical Analysis Report||1901||1901 001||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Concrete Pipe||1920||1920 YYYY-MM-DD GJM 36 inch||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Precast Drainage Items ||1920A ||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Daily Report of Bituminous Plant Inspection||1903||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for PWL||1903-C||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for STA||1903-C||1903C YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Assurance Plan||587||587 HMA QA Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Control Plan|| ||HMA QC Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Independent Assurance Test||1842||1842||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Job Mix Formula (JMF) Bituminous Field Communication||1911||1911 5E3 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||1907||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for STA||1907||1907 YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent||1907J||1907J YYYY-MM-DD Lot 1 Sublot 2 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for PWL||1903-B||1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for STA||1903-B||1903B YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Cold Milling Plan|| ||Cold Milling QC Plan||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||PWL spreadsheet|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Sample Identification (Daily Asphalt Binder Sample)||1923B||1923B YYYY-MM-DD 5E1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Equipment Inspection Report||580 ||0580 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Plant Inspection||0580A||0580A YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Proportioning Plant Report||1174||1174 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Assurance Plan|| ||Conc QA Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Concrete Quality Control Plan|| ||Conc QC Plan YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Mix Design Review Checklist||2000||2000 YYYY MM DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Scale Check (from Contractor/Supplier)|| ||Scale check Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||NRMCA Certification|| ||NRMCA Superior M102 YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Independent Assurance Test||503||0503 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||JMF Concrete Field Communication||1976||1976 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Pavement Core Record||502||0502 YYYY-MM-DD GJM Sta 24+65||Permanent||11/28/2023<br />
|-<br />
|306 Concrete||Concrete 306|| ||Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix||1155||1155 YYYY-MM-DD CC152||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||PWL spread sheets|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Concrete Mobile Mixer Calibration Certification|| ||Mobile Mixer Calibration Cert YYYY-MM-DD Contractor||Permanent||11/28/2023<br />
|-<br />
|306 Concrete|| Concrete 306|| ||Shotcrete Test Panel Evaluation|| ||Material Contractor Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete Cylinder Break (QA)||1999||1999 YYYY-MM-DD GJM B01|| Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Report Of Modulus Of Rupture (QA)||1160||1160 YYYY-MM-DD GJM Concrete Pavement 24+65||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Cylinder 28 Day Break ||From contractor OR testing firm||Conc QC Break YYYY-MM-DD Contractor GJM ||Permanent||11/28/2023<br />
|-<br />
|306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Early Break - QC Beam/Cylinder||From contractor OR testing firm||Conc QC Early Break YYYY-MM-DD Contractor GJM||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||LRFD Pile and Driving Equipment Data||1956||1956 YYYY-MM-DD GJM S02||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Magnetic Particle Inspection Report||0538-A||0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Report Of Ultrasonic Examination Of Welds||0538-B||0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Structure Foundation Inspection||579||0579 YYYY-MM-DD GJM S02 Pier 2||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Plan||395||0395 123145||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Field Data Report Form 1929||Form 1929 Name (Last First) Position Type Exp Date||1929 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Qualification Test Report Form 0396||Form 0396 Name (Last First) Position Type Exp Date||0396 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Test Report Form 5620||Form 5620 Name (Last First) Position Type Exp Date||5620 Smith John 1F SMAW YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification General Information Form 5618||Form 5618 Date Testing Agency||5618 YYYY-MM-DD AAAA Testing||Permanent||11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welder Certification Audit Checklist Form 5619||Form 5619 Date Testing Agency||5619 YYYY-MM-DD AAAA Testing||Permanent|| 11/28/2023<br />
|-<br />
|307 Structure||Structure 307|| ||Welding Certs|| ||Welder Smith John *1G **SMAW||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Report of Test||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Adhesive Anchoring System Proof Test||1928||1928 Adhesive Name YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Traffic Signal Acceptance Memo|| ||TS Acceptance Memo YYYY-MM-DD||Permanent||11/28/2023<br />
|-<br />
|308 Miscellaneous||Miscellaneous 308|| ||Sample Identification ||1923||1923 YYYY-MM-DD Material Name|| Permanent||11/28/2023<br />
|-<br />
|308-1 Traffic||Traffic 308-1|| ||Cantilever and Bridge Mount Inspection||519||0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Shipment Of Tested Stock Report||1922||1922 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Material Certifications||Cert||Cert 001|| Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Transfer Of Tested Materials Report||1178||1178 001 Material Name||Permanent||11/28/2023<br />
|-<br />
|309 Material Certifications||Material Certifications 309|| ||Test Report||Test||Test 001||Permanent||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8202
Standard Naming Convention
2024-03-28T20:52:32Z
<p>Clarkj25: /* 300 MATERIAL TESTING */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:light grey; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|300 Material Source List||Material Source List 300|| ||Material Source List||501||0501 001||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Independent Assurance Test||509||0509 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Moisture and Density Determination of Soils||0582-B||0582-B YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Record of Density Retests ||0582-A||0582-A YYYY-MM-DD GJM ||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Aggregate Inspection Daily Report||1900||1900 001||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Independent Assurance Test||504||0504 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Mechanical Analysis Report||1901||1901 001||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Concrete Pipe||1920||1920 YYYY-MM-DD GJM 36 inch||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Precast Drainage Items ||1920A ||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Daily Report of Bituminous Plant Inspection||1903||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for PWL||1903-C||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for STA||1903-C||1903C YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Assurance Plan||587||587 HMA QA Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Control Plan|| ||HMA QC Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Independent Assurance Test||1842||1842||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Job Mix Formula (JMF) Bituminous Field Communication||1911||1911 5E3 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||1907||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for STA||1907||1907 YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent||1907J||1907J YYYY-MM-DD Lot 1 Sublot 2 123145||Permanent||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
<br />
<br />
<br />
| 305 Hot Mix Asphalt (HMA) || Hot Mix Asphalt (HMA) 305 || || Report of Quality Assurance Testing for PWL || 1903-B || 1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 || Permanent || 11/28/2023<br />
| 305 Hot Mix Asphalt (HMA) || Hot Mix Asphalt (HMA) 305 || || Report of Quality Assurance Testing for STA || 1903-B || 1903B YYYY-MM-DD 5E1 STA 3 || Permanent || 11/28/2023<br />
| 305 Hot Mix Asphalt (HMA) || Hot Mix Asphalt (HMA) 305 || || Cold Milling Plan || || Cold Milling QC Plan || Permanent || 11/28/2023<br />
| 305 Hot Mix Asphalt (HMA) || Hot Mix Asphalt (HMA) 305 || || Pre-production Meeting Minutes || || Pre-production Meeting Minutes || Permanent || 11/28/2023<br />
| 305 Hot Mix Asphalt (HMA) || Hot Mix Asphalt (HMA) 305 || || PWL spreadsheet || || (Name of item of work) YYYY-MM-DD GJM || Permanent || 11/28/2023<br />
| 305 Hot Mix Asphalt (HMA) || Hot Mix Asphalt (HMA) 305 || || Sample Identification (Daily Asphalt Binder Sample) || 1923B || 1923B YYYY-MM-DD 5E1 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Concrete Plant Equipment Inspection Report || 580 || 0580 YYYY-MM-DD GJM XYZ Supplier Plant 1 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Concrete Plant Inspection || 0580A || 0580A YYYY-MM-DD GJM XYZ Supplier Plant 1 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Concrete Proportioning Plant Report || 1174 || 1174 YYYY-MM-DD GJM XYZ Supplier Plant 1 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Concrete Quality Assurance Plan || || Conc QA Plan YYYY-MM-DD || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Concrete Quality Control Plan || || Conc QC Plan YYYY-MM-DD || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Mix Design Review Checklist || 2000 || 2000 YYYY MM DD GJM XYZ Supplier Plant 1 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Scale Check (from Contractor/Supplier) || || Scale check Superior M102 YYYY-MM-DD || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || NRMCA Certification || || NRMCA Superior M102 YYYY-MM-DD || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Independent Assurance Test || 503 || 0503 YYYY-MM-DD GJM || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || JMF Concrete Field Communication || 1976 || 1976 YYYY-MM-DD GJM XYZ Supplier Plant 1 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Pavement Core Record || 502 || 0502 YYYY-MM-DD GJM Sta 24+65 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix || 1155 || 1155 YYYY-MM-DD CC152 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Pre-production Meeting Minutes || || Pre-production Meeting Minutes || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || PWL spread sheets || || (Name of item of work) YYYY-MM-DD GJM || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Concrete Mobile Mixer Calibration Certification || || Mobile Mixer Calibration Cert YYYY-MM-DD Contractor || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Shotcrete Test Panel Evaluation || || Material Contractor Name YYYY-MM-DD || Permanent || 11/28/2023<br />
| 306-1 Concrete Cylinder Break || Concrete Cylinder Break 306-1 || || Concrete Cylinder Break (QA) || 1999 || 1999 YYYY-MM-DD GJM B01 || Permanent || 11/28/2023<br />
| 306-1 Concrete Cylinder Break || Concrete Cylinder Break 306-1 || || Report Of Modulus Of Rupture (QA) || 1160 || 1160 YYYY-MM-DD GJM Concrete Pavement 24+65 || Permanent || 11/28/2023<br />
| 306-1 Concrete Cylinder Break || Concrete Cylinder Break 306-1 || || Concrete QC Cylinder 28 Day Break || From contractor OR testing firm || Conc QC Break YYYY-MM-DD Contractor GJM || Permanent || 11/28/2023<br />
| 306-1 Concrete Cylinder Break || Concrete Cylinder Break 306-1 || || Concrete QC Early Break - QC Beam/Cylinder || From contractor OR testing firm || Conc QC Early Break YYYY-MM-DD Contractor GJM || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || LRFD Pile and Driving Equipment Data || 1956 || 1956 YYYY-MM-DD GJM S02 || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Magnetic Particle Inspection Report || 0538-A || 0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1 || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Report Of Ultrasonic Examination Of Welds || 0538-B || 0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1 || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Structure Foundation Inspection || 579 || 0579 YYYY-MM-DD GJM S02 Pier 2 || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welding Plan || 395 || 0395 123145 || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welder Qualification Field Data Report Form 1929 || Form 1929 Name (Last First) Position Type Exp Date || 1929 Smith John 1F SMAW YYYY-MM-DD || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welder Qualification Test Report Form 0396 || Form 0396 Name (Last First) Position Type Exp Date || 0396 Smith John 1F SMAW YYYY-MM-DD || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welder Certification Test Report Form 5620 || Form 5620 Name (Last First) Position Type Exp Date || 5620 Smith John 1F SMAW YYYY-MM-DD || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welder Certification General Information Form 5618 || Form 5618 Date Testing Agency || 5618 YYYY-MM-DD AAAA Testing || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welder Certification Audit Checklist Form 5619 || Form 5619 Date Testing Agency || 5619 YYYY-MM-DD AAAA Testing || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welding Certs || || Welder Smith John *1G **SMAW || Permanent || 11/28/2023<br />
| 308 Miscellaneous || Miscellaneous 308 || || Report of Test || Test || Test 001 || Permanent || 11/28/2023<br />
| 308 Miscellaneous || Miscellaneous 308 || || Adhesive Anchoring System Proof Test || 1928 || 1928 Adhesive Name YYYY-MM-DD || Permanent || 11/28/2023<br />
| 308 Miscellaneous || Miscellaneous 308 || || Traffic Signal Acceptance Memo || || TS Acceptance Memo YYYY-MM-DD || Permanent || 11/28/2023<br />
| 308 Miscellaneous || Miscellaneous 308 || || Sample Identification || 1923 || 1923 YYYY-MM-DD Material Name || Permanent || 11/28/2023<br />
| 308-1 Traffic || Traffic 308-1 || || Cantilever and Bridge Mount Inspection || 519 || 0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt || Permanent || 11/28/2023<br />
| 309 Material Certifications || Material Certifications 309 || || Shipment Of Tested Stock Report || 1922 || 1922 001 || Permanent || 11/28/2023<br />
| 309 Material Certifications || Material Certifications 309 || || Material Certifications || Cert || Cert 001 || Permanent || 11/28/2023<br />
| 309 Material Certifications || Material Certifications 309 || || Transfer Of Tested Materials Report || 1178 || 1178 001 Material Name || Permanent || 11/28/2023<br />
| 309 Material Certifications || Material Certifications 309 || || Test Report || Test || Test 001 || Permanent || 11/28/2023<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8201
Standard Naming Convention
2024-03-28T20:52:11Z
<p>Clarkj25: </p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:grey; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|300 Material Source List||Material Source List 300|| ||Material Source List||501||0501 001||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Independent Assurance Test||509||0509 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Moisture and Density Determination of Soils||0582-B||0582-B YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Record of Density Retests ||0582-A||0582-A YYYY-MM-DD GJM ||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Aggregate Inspection Daily Report||1900||1900 001||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Independent Assurance Test||504||0504 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Mechanical Analysis Report||1901||1901 001||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Concrete Pipe||1920||1920 YYYY-MM-DD GJM 36 inch||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Precast Drainage Items ||1920A ||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Daily Report of Bituminous Plant Inspection||1903||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for PWL||1903-C||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for STA||1903-C||1903C YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Assurance Plan||587||587 HMA QA Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Control Plan|| ||HMA QC Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Independent Assurance Test||1842||1842||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Job Mix Formula (JMF) Bituminous Field Communication||1911||1911 5E3 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||1907||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for STA||1907||1907 YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent||1907J||1907J YYYY-MM-DD Lot 1 Sublot 2 123145||Permanent||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
<br />
<br />
<br />
| 305 Hot Mix Asphalt (HMA) || Hot Mix Asphalt (HMA) 305 || || Report of Quality Assurance Testing for PWL || 1903-B || 1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 || Permanent || 11/28/2023<br />
| 305 Hot Mix Asphalt (HMA) || Hot Mix Asphalt (HMA) 305 || || Report of Quality Assurance Testing for STA || 1903-B || 1903B YYYY-MM-DD 5E1 STA 3 || Permanent || 11/28/2023<br />
| 305 Hot Mix Asphalt (HMA) || Hot Mix Asphalt (HMA) 305 || || Cold Milling Plan || || Cold Milling QC Plan || Permanent || 11/28/2023<br />
| 305 Hot Mix Asphalt (HMA) || Hot Mix Asphalt (HMA) 305 || || Pre-production Meeting Minutes || || Pre-production Meeting Minutes || Permanent || 11/28/2023<br />
| 305 Hot Mix Asphalt (HMA) || Hot Mix Asphalt (HMA) 305 || || PWL spreadsheet || || (Name of item of work) YYYY-MM-DD GJM || Permanent || 11/28/2023<br />
| 305 Hot Mix Asphalt (HMA) || Hot Mix Asphalt (HMA) 305 || || Sample Identification (Daily Asphalt Binder Sample) || 1923B || 1923B YYYY-MM-DD 5E1 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Concrete Plant Equipment Inspection Report || 580 || 0580 YYYY-MM-DD GJM XYZ Supplier Plant 1 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Concrete Plant Inspection || 0580A || 0580A YYYY-MM-DD GJM XYZ Supplier Plant 1 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Concrete Proportioning Plant Report || 1174 || 1174 YYYY-MM-DD GJM XYZ Supplier Plant 1 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Concrete Quality Assurance Plan || || Conc QA Plan YYYY-MM-DD || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Concrete Quality Control Plan || || Conc QC Plan YYYY-MM-DD || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Mix Design Review Checklist || 2000 || 2000 YYYY MM DD GJM XYZ Supplier Plant 1 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Scale Check (from Contractor/Supplier) || || Scale check Superior M102 YYYY-MM-DD || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || NRMCA Certification || || NRMCA Superior M102 YYYY-MM-DD || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Independent Assurance Test || 503 || 0503 YYYY-MM-DD GJM || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || JMF Concrete Field Communication || 1976 || 1976 YYYY-MM-DD GJM XYZ Supplier Plant 1 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Pavement Core Record || 502 || 0502 YYYY-MM-DD GJM Sta 24+65 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix || 1155 || 1155 YYYY-MM-DD CC152 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Pre-production Meeting Minutes || || Pre-production Meeting Minutes || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || PWL spread sheets || || (Name of item of work) YYYY-MM-DD GJM || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Concrete Mobile Mixer Calibration Certification || || Mobile Mixer Calibration Cert YYYY-MM-DD Contractor || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Shotcrete Test Panel Evaluation || || Material Contractor Name YYYY-MM-DD || Permanent || 11/28/2023<br />
| 306-1 Concrete Cylinder Break || Concrete Cylinder Break 306-1 || || Concrete Cylinder Break (QA) || 1999 || 1999 YYYY-MM-DD GJM B01 || Permanent || 11/28/2023<br />
| 306-1 Concrete Cylinder Break || Concrete Cylinder Break 306-1 || || Report Of Modulus Of Rupture (QA) || 1160 || 1160 YYYY-MM-DD GJM Concrete Pavement 24+65 || Permanent || 11/28/2023<br />
| 306-1 Concrete Cylinder Break || Concrete Cylinder Break 306-1 || || Concrete QC Cylinder 28 Day Break || From contractor OR testing firm || Conc QC Break YYYY-MM-DD Contractor GJM || Permanent || 11/28/2023<br />
| 306-1 Concrete Cylinder Break || Concrete Cylinder Break 306-1 || || Concrete QC Early Break - QC Beam/Cylinder || From contractor OR testing firm || Conc QC Early Break YYYY-MM-DD Contractor GJM || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || LRFD Pile and Driving Equipment Data || 1956 || 1956 YYYY-MM-DD GJM S02 || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Magnetic Particle Inspection Report || 0538-A || 0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1 || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Report Of Ultrasonic Examination Of Welds || 0538-B || 0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1 || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Structure Foundation Inspection || 579 || 0579 YYYY-MM-DD GJM S02 Pier 2 || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welding Plan || 395 || 0395 123145 || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welder Qualification Field Data Report Form 1929 || Form 1929 Name (Last First) Position Type Exp Date || 1929 Smith John 1F SMAW YYYY-MM-DD || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welder Qualification Test Report Form 0396 || Form 0396 Name (Last First) Position Type Exp Date || 0396 Smith John 1F SMAW YYYY-MM-DD || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welder Certification Test Report Form 5620 || Form 5620 Name (Last First) Position Type Exp Date || 5620 Smith John 1F SMAW YYYY-MM-DD || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welder Certification General Information Form 5618 || Form 5618 Date Testing Agency || 5618 YYYY-MM-DD AAAA Testing || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welder Certification Audit Checklist Form 5619 || Form 5619 Date Testing Agency || 5619 YYYY-MM-DD AAAA Testing || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welding Certs || || Welder Smith John *1G **SMAW || Permanent || 11/28/2023<br />
| 308 Miscellaneous || Miscellaneous 308 || || Report of Test || Test || Test 001 || Permanent || 11/28/2023<br />
| 308 Miscellaneous || Miscellaneous 308 || || Adhesive Anchoring System Proof Test || 1928 || 1928 Adhesive Name YYYY-MM-DD || Permanent || 11/28/2023<br />
| 308 Miscellaneous || Miscellaneous 308 || || Traffic Signal Acceptance Memo || || TS Acceptance Memo YYYY-MM-DD || Permanent || 11/28/2023<br />
| 308 Miscellaneous || Miscellaneous 308 || || Sample Identification || 1923 || 1923 YYYY-MM-DD Material Name || Permanent || 11/28/2023<br />
| 308-1 Traffic || Traffic 308-1 || || Cantilever and Bridge Mount Inspection || 519 || 0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt || Permanent || 11/28/2023<br />
| 309 Material Certifications || Material Certifications 309 || || Shipment Of Tested Stock Report || 1922 || 1922 001 || Permanent || 11/28/2023<br />
| 309 Material Certifications || Material Certifications 309 || || Material Certifications || Cert || Cert 001 || Permanent || 11/28/2023<br />
| 309 Material Certifications || Material Certifications 309 || || Transfer Of Tested Materials Report || 1178 || 1178 001 Material Name || Permanent || 11/28/2023<br />
| 309 Material Certifications || Material Certifications 309 || || Test Report || Test || Test 001 || Permanent || 11/28/2023<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8200
Standard Naming Convention
2024-03-28T20:51:38Z
<p>Clarkj25: /* 300 MATERIAL TESTING */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:grey; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|300 Material Source List||Material Source List 300|| ||Material Source List||501||0501 001||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Independent Assurance Test||509||0509 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Moisture and Density Determination of Soils||0582-B||0582-B YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Record of Density Retests ||0582-A||0582-A YYYY-MM-DD GJM ||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Aggregate Inspection Daily Report||1900||1900 001||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Independent Assurance Test||504||0504 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Mechanical Analysis Report||1901||1901 001||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Concrete Pipe||1920||1920 YYYY-MM-DD GJM 36 inch||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Precast Drainage Items ||1920A ||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Daily Report of Bituminous Plant Inspection||1903||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for PWL||1903-C||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for STA||1903-C||1903C YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Assurance Plan||587||587 HMA QA Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Control Plan|| ||HMA QC Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Independent Assurance Test||1842||1842||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Job Mix Formula (JMF) Bituminous Field Communication||1911||1911 5E3 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||1907||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for STA||1907||1907 YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent||1907J||1907J YYYY-MM-DD Lot 1 Sublot 2 123145||Permanent||11/28/2023<br />
|-<br />
<br />
<br />
| 305 Hot Mix Asphalt (HMA) || Hot Mix Asphalt (HMA) 305 || || Report of Quality Assurance Testing for PWL || 1903-B || 1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 || Permanent || 11/28/2023<br />
| 305 Hot Mix Asphalt (HMA) || Hot Mix Asphalt (HMA) 305 || || Report of Quality Assurance Testing for STA || 1903-B || 1903B YYYY-MM-DD 5E1 STA 3 || Permanent || 11/28/2023<br />
| 305 Hot Mix Asphalt (HMA) || Hot Mix Asphalt (HMA) 305 || || Cold Milling Plan || || Cold Milling QC Plan || Permanent || 11/28/2023<br />
| 305 Hot Mix Asphalt (HMA) || Hot Mix Asphalt (HMA) 305 || || Pre-production Meeting Minutes || || Pre-production Meeting Minutes || Permanent || 11/28/2023<br />
| 305 Hot Mix Asphalt (HMA) || Hot Mix Asphalt (HMA) 305 || || PWL spreadsheet || || (Name of item of work) YYYY-MM-DD GJM || Permanent || 11/28/2023<br />
| 305 Hot Mix Asphalt (HMA) || Hot Mix Asphalt (HMA) 305 || || Sample Identification (Daily Asphalt Binder Sample) || 1923B || 1923B YYYY-MM-DD 5E1 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Concrete Plant Equipment Inspection Report || 580 || 0580 YYYY-MM-DD GJM XYZ Supplier Plant 1 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Concrete Plant Inspection || 0580A || 0580A YYYY-MM-DD GJM XYZ Supplier Plant 1 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Concrete Proportioning Plant Report || 1174 || 1174 YYYY-MM-DD GJM XYZ Supplier Plant 1 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Concrete Quality Assurance Plan || || Conc QA Plan YYYY-MM-DD || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Concrete Quality Control Plan || || Conc QC Plan YYYY-MM-DD || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Mix Design Review Checklist || 2000 || 2000 YYYY MM DD GJM XYZ Supplier Plant 1 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Scale Check (from Contractor/Supplier) || || Scale check Superior M102 YYYY-MM-DD || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || NRMCA Certification || || NRMCA Superior M102 YYYY-MM-DD || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Independent Assurance Test || 503 || 0503 YYYY-MM-DD GJM || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || JMF Concrete Field Communication || 1976 || 1976 YYYY-MM-DD GJM XYZ Supplier Plant 1 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Pavement Core Record || 502 || 0502 YYYY-MM-DD GJM Sta 24+65 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix || 1155 || 1155 YYYY-MM-DD CC152 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Pre-production Meeting Minutes || || Pre-production Meeting Minutes || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || PWL spread sheets || || (Name of item of work) YYYY-MM-DD GJM || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Concrete Mobile Mixer Calibration Certification || || Mobile Mixer Calibration Cert YYYY-MM-DD Contractor || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Shotcrete Test Panel Evaluation || || Material Contractor Name YYYY-MM-DD || Permanent || 11/28/2023<br />
| 306-1 Concrete Cylinder Break || Concrete Cylinder Break 306-1 || || Concrete Cylinder Break (QA) || 1999 || 1999 YYYY-MM-DD GJM B01 || Permanent || 11/28/2023<br />
| 306-1 Concrete Cylinder Break || Concrete Cylinder Break 306-1 || || Report Of Modulus Of Rupture (QA) || 1160 || 1160 YYYY-MM-DD GJM Concrete Pavement 24+65 || Permanent || 11/28/2023<br />
| 306-1 Concrete Cylinder Break || Concrete Cylinder Break 306-1 || || Concrete QC Cylinder 28 Day Break || From contractor OR testing firm || Conc QC Break YYYY-MM-DD Contractor GJM || Permanent || 11/28/2023<br />
| 306-1 Concrete Cylinder Break || Concrete Cylinder Break 306-1 || || Concrete QC Early Break - QC Beam/Cylinder || From contractor OR testing firm || Conc QC Early Break YYYY-MM-DD Contractor GJM || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || LRFD Pile and Driving Equipment Data || 1956 || 1956 YYYY-MM-DD GJM S02 || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Magnetic Particle Inspection Report || 0538-A || 0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1 || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Report Of Ultrasonic Examination Of Welds || 0538-B || 0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1 || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Structure Foundation Inspection || 579 || 0579 YYYY-MM-DD GJM S02 Pier 2 || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welding Plan || 395 || 0395 123145 || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welder Qualification Field Data Report Form 1929 || Form 1929 Name (Last First) Position Type Exp Date || 1929 Smith John 1F SMAW YYYY-MM-DD || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welder Qualification Test Report Form 0396 || Form 0396 Name (Last First) Position Type Exp Date || 0396 Smith John 1F SMAW YYYY-MM-DD || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welder Certification Test Report Form 5620 || Form 5620 Name (Last First) Position Type Exp Date || 5620 Smith John 1F SMAW YYYY-MM-DD || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welder Certification General Information Form 5618 || Form 5618 Date Testing Agency || 5618 YYYY-MM-DD AAAA Testing || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welder Certification Audit Checklist Form 5619 || Form 5619 Date Testing Agency || 5619 YYYY-MM-DD AAAA Testing || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welding Certs || || Welder Smith John *1G **SMAW || Permanent || 11/28/2023<br />
| 308 Miscellaneous || Miscellaneous 308 || || Report of Test || Test || Test 001 || Permanent || 11/28/2023<br />
| 308 Miscellaneous || Miscellaneous 308 || || Adhesive Anchoring System Proof Test || 1928 || 1928 Adhesive Name YYYY-MM-DD || Permanent || 11/28/2023<br />
| 308 Miscellaneous || Miscellaneous 308 || || Traffic Signal Acceptance Memo || || TS Acceptance Memo YYYY-MM-DD || Permanent || 11/28/2023<br />
| 308 Miscellaneous || Miscellaneous 308 || || Sample Identification || 1923 || 1923 YYYY-MM-DD Material Name || Permanent || 11/28/2023<br />
| 308-1 Traffic || Traffic 308-1 || || Cantilever and Bridge Mount Inspection || 519 || 0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt || Permanent || 11/28/2023<br />
| 309 Material Certifications || Material Certifications 309 || || Shipment Of Tested Stock Report || 1922 || 1922 001 || Permanent || 11/28/2023<br />
| 309 Material Certifications || Material Certifications 309 || || Material Certifications || Cert || Cert 001 || Permanent || 11/28/2023<br />
| 309 Material Certifications || Material Certifications 309 || || Transfer Of Tested Materials Report || 1178 || 1178 001 Material Name || Permanent || 11/28/2023<br />
| 309 Material Certifications || Material Certifications 309 || || Test Report || Test || Test 001 || Permanent || 11/28/2023<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8199
Standard Naming Convention
2024-03-28T20:51:04Z
<p>Clarkj25: </p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:grey; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|300 Material Source List||Material Source List 300|| ||Material Source List||501||0501 001||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Independent Assurance Test||509||0509 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Moisture and Density Determination of Soils||0582-B||0582-B YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|301 Density||Density 301|| ||Record of Density Retests ||0582-A||0582-A YYYY-MM-DD GJM ||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Aggregate Inspection Daily Report||1900||1900 001||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Independent Assurance Test||504||0504 YYYY-MM-DD GJM||Permanent||11/28/2023<br />
|-<br />
|303 Bases|| Bases 303|| ||Mechanical Analysis Report||1901||1901 001||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Concrete Pipe||1920||1920 YYYY-MM-DD GJM 36 inch||Permanent||11/28/2023<br />
|-<br />
|304 Drainage||Drainage 304|| ||Field Report For Precast Drainage Items ||1920A ||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Daily Report of Bituminous Plant Inspection||1903||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for PWL||1903-C||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for STA||1903-C||1903C YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Assurance Plan||587||587 HMA QA Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Control Plan|| ||HMA QC Plan||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Independent Assurance Test||1842||1842||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Job Mix Formula (JMF) Bituminous Field Communication||1911||1911 5E3 123145||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||1907||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent ||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for STA||1907||1907 YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023<br />
|-<br />
|305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent||1907J||1907J YYYY-MM-DD Lot 1 Sublot 2 123145||Permanent||11/28/2023<br />
|-<br />
<br />
<br />
| 305 Hot Mix Asphalt (HMA) || Hot Mix Asphalt (HMA) 305 || || Report of Quality Assurance Testing for PWL || 1903-B || 1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 || Permanent || 11/28/2023<br />
| 305 Hot Mix Asphalt (HMA) || Hot Mix Asphalt (HMA) 305 || || Report of Quality Assurance Testing for STA || 1903-B || 1903B YYYY-MM-DD 5E1 STA 3 || Permanent || 11/28/2023<br />
| 305 Hot Mix Asphalt (HMA) || Hot Mix Asphalt (HMA) 305 || || Cold Milling Plan || || Cold Milling QC Plan || Permanent || 11/28/2023<br />
| 305 Hot Mix Asphalt (HMA) || Hot Mix Asphalt (HMA) 305 || || Pre-production Meeting Minutes || || Pre-production Meeting Minutes || Permanent || 11/28/2023<br />
| 305 Hot Mix Asphalt (HMA) || Hot Mix Asphalt (HMA) 305 || || PWL spreadsheet || || (Name of item of work) YYYY-MM-DD GJM || Permanent || 11/28/2023<br />
| 305 Hot Mix Asphalt (HMA) || Hot Mix Asphalt (HMA) 305 || || Sample Identification (Daily Asphalt Binder Sample) || 1923B || 1923B YYYY-MM-DD 5E1 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Concrete Plant Equipment Inspection Report || 580 || 0580 YYYY-MM-DD GJM XYZ Supplier Plant 1 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Concrete Plant Inspection || 0580A || 0580A YYYY-MM-DD GJM XYZ Supplier Plant 1 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Concrete Proportioning Plant Report || 1174 || 1174 YYYY-MM-DD GJM XYZ Supplier Plant 1 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Concrete Quality Assurance Plan || || Conc QA Plan YYYY-MM-DD || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Concrete Quality Control Plan || || Conc QC Plan YYYY-MM-DD || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Mix Design Review Checklist || 2000 || 2000 YYYY MM DD GJM XYZ Supplier Plant 1 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Scale Check (from Contractor/Supplier) || || Scale check Superior M102 YYYY-MM-DD || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || NRMCA Certification || || NRMCA Superior M102 YYYY-MM-DD || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Independent Assurance Test || 503 || 0503 YYYY-MM-DD GJM || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || JMF Concrete Field Communication || 1976 || 1976 YYYY-MM-DD GJM XYZ Supplier Plant 1 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Pavement Core Record || 502 || 0502 YYYY-MM-DD GJM Sta 24+65 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix || 1155 || 1155 YYYY-MM-DD CC152 || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Pre-production Meeting Minutes || || Pre-production Meeting Minutes || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || PWL spread sheets || || (Name of item of work) YYYY-MM-DD GJM || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Concrete Mobile Mixer Calibration Certification || || Mobile Mixer Calibration Cert YYYY-MM-DD Contractor || Permanent || 11/28/2023<br />
| 306 Concrete || Concrete 306 || || Shotcrete Test Panel Evaluation || || Material Contractor Name YYYY-MM-DD || Permanent || 11/28/2023<br />
| 306-1 Concrete Cylinder Break || Concrete Cylinder Break 306-1 || || Concrete Cylinder Break (QA) || 1999 || 1999 YYYY-MM-DD GJM B01 || Permanent || 11/28/2023<br />
| 306-1 Concrete Cylinder Break || Concrete Cylinder Break 306-1 || || Report Of Modulus Of Rupture (QA) || 1160 || 1160 YYYY-MM-DD GJM Concrete Pavement 24+65 || Permanent || 11/28/2023<br />
| 306-1 Concrete Cylinder Break || Concrete Cylinder Break 306-1 || || Concrete QC Cylinder 28 Day Break || From contractor OR testing firm || Conc QC Break YYYY-MM-DD Contractor GJM || Permanent || 11/28/2023<br />
| 306-1 Concrete Cylinder Break || Concrete Cylinder Break 306-1 || || Concrete QC Early Break - QC Beam/Cylinder || From contractor OR testing firm || Conc QC Early Break YYYY-MM-DD Contractor GJM || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || LRFD Pile and Driving Equipment Data || 1956 || 1956 YYYY-MM-DD GJM S02 || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Magnetic Particle Inspection Report || 0538-A || 0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1 || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Report Of Ultrasonic Examination Of Welds || 0538-B || 0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1 || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Structure Foundation Inspection || 579 || 0579 YYYY-MM-DD GJM S02 Pier 2 || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welding Plan || 395 || 0395 123145 || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welder Qualification Field Data Report Form 1929 || Form 1929 Name (Last First) Position Type Exp Date || 1929 Smith John 1F SMAW YYYY-MM-DD || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welder Qualification Test Report Form 0396 || Form 0396 Name (Last First) Position Type Exp Date || 0396 Smith John 1F SMAW YYYY-MM-DD || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welder Certification Test Report Form 5620 || Form 5620 Name (Last First) Position Type Exp Date || 5620 Smith John 1F SMAW YYYY-MM-DD || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welder Certification General Information Form 5618 || Form 5618 Date Testing Agency || 5618 YYYY-MM-DD AAAA Testing || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welder Certification Audit Checklist Form 5619 || Form 5619 Date Testing Agency || 5619 YYYY-MM-DD AAAA Testing || Permanent || 11/28/2023<br />
| 307 Structure || Structure 307 || || Welding Certs || || Welder Smith John *1G **SMAW || Permanent || 11/28/2023<br />
| 308 Miscellaneous || Miscellaneous 308 || || Report of Test || Test || Test 001 || Permanent || 11/28/2023<br />
| 308 Miscellaneous || Miscellaneous 308 || || Adhesive Anchoring System Proof Test || 1928 || 1928 Adhesive Name YYYY-MM-DD || Permanent || 11/28/2023<br />
| 308 Miscellaneous || Miscellaneous 308 || || Traffic Signal Acceptance Memo || || TS Acceptance Memo YYYY-MM-DD || Permanent || 11/28/2023<br />
| 308 Miscellaneous || Miscellaneous 308 || || Sample Identification || 1923 || 1923 YYYY-MM-DD Material Name || Permanent || 11/28/2023<br />
| 308-1 Traffic || Traffic 308-1 || || Cantilever and Bridge Mount Inspection || 519 || 0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt || Permanent || 11/28/2023<br />
| 309 Material Certifications || Material Certifications 309 || || Shipment Of Tested Stock Report || 1922 || 1922 001 || Permanent || 11/28/2023<br />
| 309 Material Certifications || Material Certifications 309 || || Material Certifications || Cert || Cert 001 || Permanent || 11/28/2023<br />
| 309 Material Certifications || Material Certifications 309 || || Transfer Of Tested Materials Report || 1178 || 1178 001 Material Name || Permanent || 11/28/2023<br />
| 309 Material Certifications || Material Certifications 309 || || Test Report || Test || Test 001 || Permanent || 11/28/2023<br />
<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8198
Standard Naming Convention
2024-03-28T20:36:00Z
<p>Clarkj25: /* 200 FIELD RECORDS */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6700px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<br />
<br />
<br />
<br />
300 Material Source List Material Source List 300 || || Material Source List 501 0501 001 Permanent 11/28/2023<br />
301 Density Density 301 || || Independent Assurance Test 509 0509 YYYY-MM-DD GJM Permanent 11/28/2023<br />
301 Density Density 301 || || Moisture and Density Determination of Soils 0582-B 0582-B YYYY-MM-DD GJM Permanent 11/28/2023<br />
301 Density Density 301 || || Record of Density Retests 0582-A 0582-A YYYY-MM-DD GJM Permanent 11/28/2023<br />
303 Bases Bases 303 || || Aggregate Inspection Daily Report 1900 1900 001 Permanent 11/28/2023<br />
303 Bases Bases 303 || || Independent Assurance Test 504 0504 YYYY-MM-DD GJM Permanent 11/28/2023<br />
303 Bases Bases 303 || || Mechanical Analysis Report 1901 1901 001 Permanent 11/28/2023<br />
304 Drainage Drainage 304 || || Field Report For Concrete Pipe 1920 1920 YYYY-MM-DD GJM 36 inch Permanent 11/28/2023<br />
304 Drainage Drainage 304 || || Field Report For Precast Drainage Items 1920A 1920A YYYY-MM-DD GJM 60 inch Structure Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Daily Report of Bituminous Plant Inspection 1903 1903 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Contractor's Quality Control Tests for PWL 1903-C 1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Contractor's Quality Control Tests for STA 1903-C 1903C YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || HMA Quality Assurance Plan 587 587 HMA QA Plan Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || HMA Quality Control Plan || || HMA QC Plan Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Independent Assurance Test 1842 1842 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Job Mix Formula (JMF) Bituminous Field Communication 1911 1911 5E3 123145 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Compacted Bituminous Mixture Core Density & Percent for PWL 1907 1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Compacted Bituminous Mixture Core Density & Percent for STA 1907 1907 YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Compacted Bituminous Mixture Core Density & Percent 1907J 1907J YYYY-MM-DD Lot 1 Sublot 2 123145 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Quality Assurance Testing for PWL 1903-B 1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Quality Assurance Testing for STA 1903-B 1903B YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Cold Milling Plan || || Cold Milling QC Plan Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Pre-production Meeting Minutes || || Pre-production Meeting Minutes Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || PWL spreadsheet || || (Name of item of work) YYYY-MM-DD GJM Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Sample Identification (Daily Asphalt Binder Sample) 1923B 1923B YYYY-MM-DD 5E1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Plant Equipment Inspection Report 580 0580 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Plant Inspection 0580A 0580A YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Proportioning Plant Report 1174 1174 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Quality Assurance Plan || || Conc QA Plan YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Quality Control Plan || || Conc QC Plan YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Mix Design Review Checklist 2000 2000 YYYY MM DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Scale Check (from Contractor/Supplier) || || Scale check Superior M102 YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || NRMCA Certification || || NRMCA Superior M102 YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Independent Assurance Test 503 0503 YYYY-MM-DD GJM Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || JMF Concrete Field Communication 1976 1976 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Pavement Core Record 502 0502 YYYY-MM-DD GJM Sta 24+65 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix 1155 1155 YYYY-MM-DD CC152 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Pre-production Meeting Minutes || || Pre-production Meeting Minutes Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || PWL spread sheets || || (Name of item of work) YYYY-MM-DD GJM Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Mobile Mixer Calibration Certification || || Mobile Mixer Calibration Cert YYYY-MM-DD Contractor Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Shotcrete Test Panel Evaluation || || Material Contractor Name YYYY-MM-DD Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Concrete Cylinder Break (QA) 1999 1999 YYYY-MM-DD GJM B01 Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Report Of Modulus Of Rupture (QA) 1160 1160 YYYY-MM-DD GJM Concrete Pavement 24+65 Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Concrete QC Cylinder 28 Day Break From contractor OR testing firm Conc QC Break YYYY-MM-DD Contractor GJM Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Concrete QC Early Break - QC Beam/Cylinder From contractor OR testing firm Conc QC Early Break YYYY-MM-DD Contractor GJM Permanent 11/28/2023<br />
307 Structure Structure 307 || || LRFD Pile and Driving Equipment Data 1956 1956 YYYY-MM-DD GJM S02 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Magnetic Particle Inspection Report 0538-A 0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Report Of Ultrasonic Examination Of Welds 0538-B 0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Structure Foundation Inspection 579 0579 YYYY-MM-DD GJM S02 Pier 2 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welding Plan 395 0395 123145 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Qualification Field Data Report Form 1929 Form 1929 Name (Last First) Position Type Exp Date 1929 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Qualification Test Report Form 0396 Form 0396 Name (Last First) Position Type Exp Date 0396 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Certification Test Report Form 5620 Form 5620 Name (Last First) Position Type Exp Date 5620 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Certification General Information Form 5618 Form 5618 Date Testing Agency 5618 YYYY-MM-DD AAAA Testing Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Certification Audit Checklist Form 5619 Form 5619 Date Testing Agency 5619 YYYY-MM-DD AAAA Testing Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welding Certs || || Welder Smith John *1G **SMAW Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Report of Test Test Test 001 Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Adhesive Anchoring System Proof Test 1928 1928 Adhesive Name YYYY-MM-DD Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Traffic Signal Acceptance Memo TS Acceptance Memo YYYY-MM-DD Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Sample Identification 1923 1923 YYYY-MM-DD Material Name Permanent 11/28/2023<br />
308-1 Traffic Traffic 308-1 || || Cantilever and Bridge Mount Inspection 519 0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Shipment Of Tested Stock Report 1922 1922 001 Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Material Certifications Cert Cert 001 Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Transfer Of Tested Materials Report 1178 1178 001 Material Name Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Test Report Test Test 001 Permanent 11/28/2023<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8197
Standard Naming Convention
2024-03-28T20:35:36Z
<p>Clarkj25: /* 200 FIELD RECORDS */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6600px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<br />
<br />
<br />
<br />
300 Material Source List Material Source List 300 || || Material Source List 501 0501 001 Permanent 11/28/2023<br />
301 Density Density 301 || || Independent Assurance Test 509 0509 YYYY-MM-DD GJM Permanent 11/28/2023<br />
301 Density Density 301 || || Moisture and Density Determination of Soils 0582-B 0582-B YYYY-MM-DD GJM Permanent 11/28/2023<br />
301 Density Density 301 || || Record of Density Retests 0582-A 0582-A YYYY-MM-DD GJM Permanent 11/28/2023<br />
303 Bases Bases 303 || || Aggregate Inspection Daily Report 1900 1900 001 Permanent 11/28/2023<br />
303 Bases Bases 303 || || Independent Assurance Test 504 0504 YYYY-MM-DD GJM Permanent 11/28/2023<br />
303 Bases Bases 303 || || Mechanical Analysis Report 1901 1901 001 Permanent 11/28/2023<br />
304 Drainage Drainage 304 || || Field Report For Concrete Pipe 1920 1920 YYYY-MM-DD GJM 36 inch Permanent 11/28/2023<br />
304 Drainage Drainage 304 || || Field Report For Precast Drainage Items 1920A 1920A YYYY-MM-DD GJM 60 inch Structure Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Daily Report of Bituminous Plant Inspection 1903 1903 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Contractor's Quality Control Tests for PWL 1903-C 1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Contractor's Quality Control Tests for STA 1903-C 1903C YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || HMA Quality Assurance Plan 587 587 HMA QA Plan Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || HMA Quality Control Plan || || HMA QC Plan Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Independent Assurance Test 1842 1842 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Job Mix Formula (JMF) Bituminous Field Communication 1911 1911 5E3 123145 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Compacted Bituminous Mixture Core Density & Percent for PWL 1907 1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Compacted Bituminous Mixture Core Density & Percent for STA 1907 1907 YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Compacted Bituminous Mixture Core Density & Percent 1907J 1907J YYYY-MM-DD Lot 1 Sublot 2 123145 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Quality Assurance Testing for PWL 1903-B 1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Quality Assurance Testing for STA 1903-B 1903B YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Cold Milling Plan || || Cold Milling QC Plan Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Pre-production Meeting Minutes || || Pre-production Meeting Minutes Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || PWL spreadsheet || || (Name of item of work) YYYY-MM-DD GJM Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Sample Identification (Daily Asphalt Binder Sample) 1923B 1923B YYYY-MM-DD 5E1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Plant Equipment Inspection Report 580 0580 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Plant Inspection 0580A 0580A YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Proportioning Plant Report 1174 1174 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Quality Assurance Plan || || Conc QA Plan YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Quality Control Plan || || Conc QC Plan YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Mix Design Review Checklist 2000 2000 YYYY MM DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Scale Check (from Contractor/Supplier) || || Scale check Superior M102 YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || NRMCA Certification || || NRMCA Superior M102 YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Independent Assurance Test 503 0503 YYYY-MM-DD GJM Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || JMF Concrete Field Communication 1976 1976 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Pavement Core Record 502 0502 YYYY-MM-DD GJM Sta 24+65 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix 1155 1155 YYYY-MM-DD CC152 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Pre-production Meeting Minutes || || Pre-production Meeting Minutes Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || PWL spread sheets || || (Name of item of work) YYYY-MM-DD GJM Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Mobile Mixer Calibration Certification || || Mobile Mixer Calibration Cert YYYY-MM-DD Contractor Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Shotcrete Test Panel Evaluation || || Material Contractor Name YYYY-MM-DD Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Concrete Cylinder Break (QA) 1999 1999 YYYY-MM-DD GJM B01 Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Report Of Modulus Of Rupture (QA) 1160 1160 YYYY-MM-DD GJM Concrete Pavement 24+65 Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Concrete QC Cylinder 28 Day Break From contractor OR testing firm Conc QC Break YYYY-MM-DD Contractor GJM Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Concrete QC Early Break - QC Beam/Cylinder From contractor OR testing firm Conc QC Early Break YYYY-MM-DD Contractor GJM Permanent 11/28/2023<br />
307 Structure Structure 307 || || LRFD Pile and Driving Equipment Data 1956 1956 YYYY-MM-DD GJM S02 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Magnetic Particle Inspection Report 0538-A 0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Report Of Ultrasonic Examination Of Welds 0538-B 0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Structure Foundation Inspection 579 0579 YYYY-MM-DD GJM S02 Pier 2 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welding Plan 395 0395 123145 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Qualification Field Data Report Form 1929 Form 1929 Name (Last First) Position Type Exp Date 1929 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Qualification Test Report Form 0396 Form 0396 Name (Last First) Position Type Exp Date 0396 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Certification Test Report Form 5620 Form 5620 Name (Last First) Position Type Exp Date 5620 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Certification General Information Form 5618 Form 5618 Date Testing Agency 5618 YYYY-MM-DD AAAA Testing Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Certification Audit Checklist Form 5619 Form 5619 Date Testing Agency 5619 YYYY-MM-DD AAAA Testing Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welding Certs || || Welder Smith John *1G **SMAW Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Report of Test Test Test 001 Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Adhesive Anchoring System Proof Test 1928 1928 Adhesive Name YYYY-MM-DD Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Traffic Signal Acceptance Memo TS Acceptance Memo YYYY-MM-DD Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Sample Identification 1923 1923 YYYY-MM-DD Material Name Permanent 11/28/2023<br />
308-1 Traffic Traffic 308-1 || || Cantilever and Bridge Mount Inspection 519 0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Shipment Of Tested Stock Report 1922 1922 001 Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Material Certifications Cert Cert 001 Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Transfer Of Tested Materials Report 1178 1178 001 Material Name Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Test Report Test Test 001 Permanent 11/28/2023<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8196
Standard Naming Convention
2024-03-28T20:35:04Z
<p>Clarkj25: /* 200 FIELD RECORDS */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:6000px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<br />
<br />
<br />
<br />
300 Material Source List Material Source List 300 || || Material Source List 501 0501 001 Permanent 11/28/2023<br />
301 Density Density 301 || || Independent Assurance Test 509 0509 YYYY-MM-DD GJM Permanent 11/28/2023<br />
301 Density Density 301 || || Moisture and Density Determination of Soils 0582-B 0582-B YYYY-MM-DD GJM Permanent 11/28/2023<br />
301 Density Density 301 || || Record of Density Retests 0582-A 0582-A YYYY-MM-DD GJM Permanent 11/28/2023<br />
303 Bases Bases 303 || || Aggregate Inspection Daily Report 1900 1900 001 Permanent 11/28/2023<br />
303 Bases Bases 303 || || Independent Assurance Test 504 0504 YYYY-MM-DD GJM Permanent 11/28/2023<br />
303 Bases Bases 303 || || Mechanical Analysis Report 1901 1901 001 Permanent 11/28/2023<br />
304 Drainage Drainage 304 || || Field Report For Concrete Pipe 1920 1920 YYYY-MM-DD GJM 36 inch Permanent 11/28/2023<br />
304 Drainage Drainage 304 || || Field Report For Precast Drainage Items 1920A 1920A YYYY-MM-DD GJM 60 inch Structure Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Daily Report of Bituminous Plant Inspection 1903 1903 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Contractor's Quality Control Tests for PWL 1903-C 1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Contractor's Quality Control Tests for STA 1903-C 1903C YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || HMA Quality Assurance Plan 587 587 HMA QA Plan Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || HMA Quality Control Plan || || HMA QC Plan Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Independent Assurance Test 1842 1842 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Job Mix Formula (JMF) Bituminous Field Communication 1911 1911 5E3 123145 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Compacted Bituminous Mixture Core Density & Percent for PWL 1907 1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Compacted Bituminous Mixture Core Density & Percent for STA 1907 1907 YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Compacted Bituminous Mixture Core Density & Percent 1907J 1907J YYYY-MM-DD Lot 1 Sublot 2 123145 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Quality Assurance Testing for PWL 1903-B 1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Quality Assurance Testing for STA 1903-B 1903B YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Cold Milling Plan || || Cold Milling QC Plan Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Pre-production Meeting Minutes || || Pre-production Meeting Minutes Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || PWL spreadsheet || || (Name of item of work) YYYY-MM-DD GJM Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Sample Identification (Daily Asphalt Binder Sample) 1923B 1923B YYYY-MM-DD 5E1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Plant Equipment Inspection Report 580 0580 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Plant Inspection 0580A 0580A YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Proportioning Plant Report 1174 1174 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Quality Assurance Plan || || Conc QA Plan YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Quality Control Plan || || Conc QC Plan YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Mix Design Review Checklist 2000 2000 YYYY MM DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Scale Check (from Contractor/Supplier) || || Scale check Superior M102 YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || NRMCA Certification || || NRMCA Superior M102 YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Independent Assurance Test 503 0503 YYYY-MM-DD GJM Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || JMF Concrete Field Communication 1976 1976 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Pavement Core Record 502 0502 YYYY-MM-DD GJM Sta 24+65 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix 1155 1155 YYYY-MM-DD CC152 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Pre-production Meeting Minutes || || Pre-production Meeting Minutes Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || PWL spread sheets || || (Name of item of work) YYYY-MM-DD GJM Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Mobile Mixer Calibration Certification || || Mobile Mixer Calibration Cert YYYY-MM-DD Contractor Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Shotcrete Test Panel Evaluation || || Material Contractor Name YYYY-MM-DD Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Concrete Cylinder Break (QA) 1999 1999 YYYY-MM-DD GJM B01 Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Report Of Modulus Of Rupture (QA) 1160 1160 YYYY-MM-DD GJM Concrete Pavement 24+65 Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Concrete QC Cylinder 28 Day Break From contractor OR testing firm Conc QC Break YYYY-MM-DD Contractor GJM Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Concrete QC Early Break - QC Beam/Cylinder From contractor OR testing firm Conc QC Early Break YYYY-MM-DD Contractor GJM Permanent 11/28/2023<br />
307 Structure Structure 307 || || LRFD Pile and Driving Equipment Data 1956 1956 YYYY-MM-DD GJM S02 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Magnetic Particle Inspection Report 0538-A 0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Report Of Ultrasonic Examination Of Welds 0538-B 0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Structure Foundation Inspection 579 0579 YYYY-MM-DD GJM S02 Pier 2 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welding Plan 395 0395 123145 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Qualification Field Data Report Form 1929 Form 1929 Name (Last First) Position Type Exp Date 1929 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Qualification Test Report Form 0396 Form 0396 Name (Last First) Position Type Exp Date 0396 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Certification Test Report Form 5620 Form 5620 Name (Last First) Position Type Exp Date 5620 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Certification General Information Form 5618 Form 5618 Date Testing Agency 5618 YYYY-MM-DD AAAA Testing Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Certification Audit Checklist Form 5619 Form 5619 Date Testing Agency 5619 YYYY-MM-DD AAAA Testing Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welding Certs || || Welder Smith John *1G **SMAW Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Report of Test Test Test 001 Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Adhesive Anchoring System Proof Test 1928 1928 Adhesive Name YYYY-MM-DD Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Traffic Signal Acceptance Memo TS Acceptance Memo YYYY-MM-DD Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Sample Identification 1923 1923 YYYY-MM-DD Material Name Permanent 11/28/2023<br />
308-1 Traffic Traffic 308-1 || || Cantilever and Bridge Mount Inspection 519 0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Shipment Of Tested Stock Report 1922 1922 001 Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Material Certifications Cert Cert 001 Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Transfer Of Tested Materials Report 1178 1178 001 Material Name Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Test Report Test Test 001 Permanent 11/28/2023<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8195
Standard Naming Convention
2024-03-28T20:34:35Z
<p>Clarkj25: /* 200 FIELD RECORDS */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:5000px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<br />
<br />
<br />
<br />
300 Material Source List Material Source List 300 || || Material Source List 501 0501 001 Permanent 11/28/2023<br />
301 Density Density 301 || || Independent Assurance Test 509 0509 YYYY-MM-DD GJM Permanent 11/28/2023<br />
301 Density Density 301 || || Moisture and Density Determination of Soils 0582-B 0582-B YYYY-MM-DD GJM Permanent 11/28/2023<br />
301 Density Density 301 || || Record of Density Retests 0582-A 0582-A YYYY-MM-DD GJM Permanent 11/28/2023<br />
303 Bases Bases 303 || || Aggregate Inspection Daily Report 1900 1900 001 Permanent 11/28/2023<br />
303 Bases Bases 303 || || Independent Assurance Test 504 0504 YYYY-MM-DD GJM Permanent 11/28/2023<br />
303 Bases Bases 303 || || Mechanical Analysis Report 1901 1901 001 Permanent 11/28/2023<br />
304 Drainage Drainage 304 || || Field Report For Concrete Pipe 1920 1920 YYYY-MM-DD GJM 36 inch Permanent 11/28/2023<br />
304 Drainage Drainage 304 || || Field Report For Precast Drainage Items 1920A 1920A YYYY-MM-DD GJM 60 inch Structure Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Daily Report of Bituminous Plant Inspection 1903 1903 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Contractor's Quality Control Tests for PWL 1903-C 1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Contractor's Quality Control Tests for STA 1903-C 1903C YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || HMA Quality Assurance Plan 587 587 HMA QA Plan Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || HMA Quality Control Plan || || HMA QC Plan Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Independent Assurance Test 1842 1842 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Job Mix Formula (JMF) Bituminous Field Communication 1911 1911 5E3 123145 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Compacted Bituminous Mixture Core Density & Percent for PWL 1907 1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Compacted Bituminous Mixture Core Density & Percent for STA 1907 1907 YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Compacted Bituminous Mixture Core Density & Percent 1907J 1907J YYYY-MM-DD Lot 1 Sublot 2 123145 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Quality Assurance Testing for PWL 1903-B 1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Quality Assurance Testing for STA 1903-B 1903B YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Cold Milling Plan || || Cold Milling QC Plan Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Pre-production Meeting Minutes || || Pre-production Meeting Minutes Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || PWL spreadsheet || || (Name of item of work) YYYY-MM-DD GJM Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Sample Identification (Daily Asphalt Binder Sample) 1923B 1923B YYYY-MM-DD 5E1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Plant Equipment Inspection Report 580 0580 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Plant Inspection 0580A 0580A YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Proportioning Plant Report 1174 1174 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Quality Assurance Plan || || Conc QA Plan YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Quality Control Plan || || Conc QC Plan YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Mix Design Review Checklist 2000 2000 YYYY MM DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Scale Check (from Contractor/Supplier) || || Scale check Superior M102 YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || NRMCA Certification || || NRMCA Superior M102 YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Independent Assurance Test 503 0503 YYYY-MM-DD GJM Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || JMF Concrete Field Communication 1976 1976 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Pavement Core Record 502 0502 YYYY-MM-DD GJM Sta 24+65 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix 1155 1155 YYYY-MM-DD CC152 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Pre-production Meeting Minutes || || Pre-production Meeting Minutes Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || PWL spread sheets || || (Name of item of work) YYYY-MM-DD GJM Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Mobile Mixer Calibration Certification || || Mobile Mixer Calibration Cert YYYY-MM-DD Contractor Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Shotcrete Test Panel Evaluation || || Material Contractor Name YYYY-MM-DD Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Concrete Cylinder Break (QA) 1999 1999 YYYY-MM-DD GJM B01 Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Report Of Modulus Of Rupture (QA) 1160 1160 YYYY-MM-DD GJM Concrete Pavement 24+65 Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Concrete QC Cylinder 28 Day Break From contractor OR testing firm Conc QC Break YYYY-MM-DD Contractor GJM Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Concrete QC Early Break - QC Beam/Cylinder From contractor OR testing firm Conc QC Early Break YYYY-MM-DD Contractor GJM Permanent 11/28/2023<br />
307 Structure Structure 307 || || LRFD Pile and Driving Equipment Data 1956 1956 YYYY-MM-DD GJM S02 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Magnetic Particle Inspection Report 0538-A 0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Report Of Ultrasonic Examination Of Welds 0538-B 0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Structure Foundation Inspection 579 0579 YYYY-MM-DD GJM S02 Pier 2 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welding Plan 395 0395 123145 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Qualification Field Data Report Form 1929 Form 1929 Name (Last First) Position Type Exp Date 1929 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Qualification Test Report Form 0396 Form 0396 Name (Last First) Position Type Exp Date 0396 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Certification Test Report Form 5620 Form 5620 Name (Last First) Position Type Exp Date 5620 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Certification General Information Form 5618 Form 5618 Date Testing Agency 5618 YYYY-MM-DD AAAA Testing Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Certification Audit Checklist Form 5619 Form 5619 Date Testing Agency 5619 YYYY-MM-DD AAAA Testing Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welding Certs || || Welder Smith John *1G **SMAW Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Report of Test Test Test 001 Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Adhesive Anchoring System Proof Test 1928 1928 Adhesive Name YYYY-MM-DD Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Traffic Signal Acceptance Memo TS Acceptance Memo YYYY-MM-DD Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Sample Identification 1923 1923 YYYY-MM-DD Material Name Permanent 11/28/2023<br />
308-1 Traffic Traffic 308-1 || || Cantilever and Bridge Mount Inspection 519 0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Shipment Of Tested Stock Report 1922 1922 001 Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Material Certifications Cert Cert 001 Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Transfer Of Tested Materials Report 1178 1178 001 Material Name Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Test Report Test Test 001 Permanent 11/28/2023<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8194
Standard Naming Convention
2024-03-28T20:33:51Z
<p>Clarkj25: /* 200 FIELD RECORDS */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||1013S||1013S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||0561||0561 Route - Request # GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Mobility Report||1998||1998 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||1585||1585 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||1988||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||397||0397 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<br />
<br />
<br />
<br />
300 Material Source List Material Source List 300 || || Material Source List 501 0501 001 Permanent 11/28/2023<br />
301 Density Density 301 || || Independent Assurance Test 509 0509 YYYY-MM-DD GJM Permanent 11/28/2023<br />
301 Density Density 301 || || Moisture and Density Determination of Soils 0582-B 0582-B YYYY-MM-DD GJM Permanent 11/28/2023<br />
301 Density Density 301 || || Record of Density Retests 0582-A 0582-A YYYY-MM-DD GJM Permanent 11/28/2023<br />
303 Bases Bases 303 || || Aggregate Inspection Daily Report 1900 1900 001 Permanent 11/28/2023<br />
303 Bases Bases 303 || || Independent Assurance Test 504 0504 YYYY-MM-DD GJM Permanent 11/28/2023<br />
303 Bases Bases 303 || || Mechanical Analysis Report 1901 1901 001 Permanent 11/28/2023<br />
304 Drainage Drainage 304 || || Field Report For Concrete Pipe 1920 1920 YYYY-MM-DD GJM 36 inch Permanent 11/28/2023<br />
304 Drainage Drainage 304 || || Field Report For Precast Drainage Items 1920A 1920A YYYY-MM-DD GJM 60 inch Structure Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Daily Report of Bituminous Plant Inspection 1903 1903 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Contractor's Quality Control Tests for PWL 1903-C 1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Contractor's Quality Control Tests for STA 1903-C 1903C YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || HMA Quality Assurance Plan 587 587 HMA QA Plan Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || HMA Quality Control Plan || || HMA QC Plan Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Independent Assurance Test 1842 1842 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Job Mix Formula (JMF) Bituminous Field Communication 1911 1911 5E3 123145 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Compacted Bituminous Mixture Core Density & Percent for PWL 1907 1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Compacted Bituminous Mixture Core Density & Percent for STA 1907 1907 YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Compacted Bituminous Mixture Core Density & Percent 1907J 1907J YYYY-MM-DD Lot 1 Sublot 2 123145 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Quality Assurance Testing for PWL 1903-B 1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Quality Assurance Testing for STA 1903-B 1903B YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Cold Milling Plan || || Cold Milling QC Plan Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Pre-production Meeting Minutes || || Pre-production Meeting Minutes Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || PWL spreadsheet || || (Name of item of work) YYYY-MM-DD GJM Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Sample Identification (Daily Asphalt Binder Sample) 1923B 1923B YYYY-MM-DD 5E1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Plant Equipment Inspection Report 580 0580 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Plant Inspection 0580A 0580A YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Proportioning Plant Report 1174 1174 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Quality Assurance Plan || || Conc QA Plan YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Quality Control Plan || || Conc QC Plan YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Mix Design Review Checklist 2000 2000 YYYY MM DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Scale Check (from Contractor/Supplier) || || Scale check Superior M102 YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || NRMCA Certification || || NRMCA Superior M102 YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Independent Assurance Test 503 0503 YYYY-MM-DD GJM Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || JMF Concrete Field Communication 1976 1976 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Pavement Core Record 502 0502 YYYY-MM-DD GJM Sta 24+65 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix 1155 1155 YYYY-MM-DD CC152 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Pre-production Meeting Minutes || || Pre-production Meeting Minutes Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || PWL spread sheets || || (Name of item of work) YYYY-MM-DD GJM Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Mobile Mixer Calibration Certification || || Mobile Mixer Calibration Cert YYYY-MM-DD Contractor Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Shotcrete Test Panel Evaluation || || Material Contractor Name YYYY-MM-DD Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Concrete Cylinder Break (QA) 1999 1999 YYYY-MM-DD GJM B01 Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Report Of Modulus Of Rupture (QA) 1160 1160 YYYY-MM-DD GJM Concrete Pavement 24+65 Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Concrete QC Cylinder 28 Day Break From contractor OR testing firm Conc QC Break YYYY-MM-DD Contractor GJM Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Concrete QC Early Break - QC Beam/Cylinder From contractor OR testing firm Conc QC Early Break YYYY-MM-DD Contractor GJM Permanent 11/28/2023<br />
307 Structure Structure 307 || || LRFD Pile and Driving Equipment Data 1956 1956 YYYY-MM-DD GJM S02 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Magnetic Particle Inspection Report 0538-A 0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Report Of Ultrasonic Examination Of Welds 0538-B 0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Structure Foundation Inspection 579 0579 YYYY-MM-DD GJM S02 Pier 2 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welding Plan 395 0395 123145 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Qualification Field Data Report Form 1929 Form 1929 Name (Last First) Position Type Exp Date 1929 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Qualification Test Report Form 0396 Form 0396 Name (Last First) Position Type Exp Date 0396 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Certification Test Report Form 5620 Form 5620 Name (Last First) Position Type Exp Date 5620 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Certification General Information Form 5618 Form 5618 Date Testing Agency 5618 YYYY-MM-DD AAAA Testing Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Certification Audit Checklist Form 5619 Form 5619 Date Testing Agency 5619 YYYY-MM-DD AAAA Testing Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welding Certs || || Welder Smith John *1G **SMAW Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Report of Test Test Test 001 Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Adhesive Anchoring System Proof Test 1928 1928 Adhesive Name YYYY-MM-DD Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Traffic Signal Acceptance Memo TS Acceptance Memo YYYY-MM-DD Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Sample Identification 1923 1923 YYYY-MM-DD Material Name Permanent 11/28/2023<br />
308-1 Traffic Traffic 308-1 || || Cantilever and Bridge Mount Inspection 519 0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Shipment Of Tested Stock Report 1922 1922 001 Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Material Certifications Cert Cert 001 Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Transfer Of Tested Materials Report 1178 1178 001 Material Name Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Test Report Test Test 001 Permanent 11/28/2023<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8193
Standard Naming Convention
2024-03-27T21:28:16Z
<p>Clarkj25: /* 100 ADMINISTRATION (Short Table) */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:750px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
<br />
208-1 Traffic Traffic 208-1 || || Inspector's Checklist For Inspection for Solar Boards 1013S 1013S YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || MDOT Lane Closure Notification/Request Form 0561 0561 Route - Request # GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Mobility Report 1998 1998 YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Pavement Marking Material Verification Checklist 1585 1585 YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Drilled Shaft Inspection Record for Highway signs, Luminaires, TS 1988 1988 YYYY-MM-DD GJM Truss Sta 24+65 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Work Zone Audit Report 397 0397 YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Traffic Control Report Form 1996 1996 YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Traffic Advisories Document (Name of advisory) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Contractor Daily Report Of Traffic Control Devices || || Cont Insp Traffic Device YYYY-MM-DD 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Temporary Traffic Control Plan for Life Cycle Cost Analysis Request Form 5615 5615 YYYY-MM-DD 4 Years 11/28/2023<br />
209 Delivery Tickets Delivery Tickets 209 || || Delivery Tickets(Miscellaneous) || || Material Name YYYY-MM-DD 4 Years 11/28/2023<br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<br />
<br />
<br />
<br />
300 Material Source List Material Source List 300 || || Material Source List 501 0501 001 Permanent 11/28/2023<br />
301 Density Density 301 || || Independent Assurance Test 509 0509 YYYY-MM-DD GJM Permanent 11/28/2023<br />
301 Density Density 301 || || Moisture and Density Determination of Soils 0582-B 0582-B YYYY-MM-DD GJM Permanent 11/28/2023<br />
301 Density Density 301 || || Record of Density Retests 0582-A 0582-A YYYY-MM-DD GJM Permanent 11/28/2023<br />
303 Bases Bases 303 || || Aggregate Inspection Daily Report 1900 1900 001 Permanent 11/28/2023<br />
303 Bases Bases 303 || || Independent Assurance Test 504 0504 YYYY-MM-DD GJM Permanent 11/28/2023<br />
303 Bases Bases 303 || || Mechanical Analysis Report 1901 1901 001 Permanent 11/28/2023<br />
304 Drainage Drainage 304 || || Field Report For Concrete Pipe 1920 1920 YYYY-MM-DD GJM 36 inch Permanent 11/28/2023<br />
304 Drainage Drainage 304 || || Field Report For Precast Drainage Items 1920A 1920A YYYY-MM-DD GJM 60 inch Structure Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Daily Report of Bituminous Plant Inspection 1903 1903 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Contractor's Quality Control Tests for PWL 1903-C 1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Contractor's Quality Control Tests for STA 1903-C 1903C YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || HMA Quality Assurance Plan 587 587 HMA QA Plan Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || HMA Quality Control Plan || || HMA QC Plan Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Independent Assurance Test 1842 1842 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Job Mix Formula (JMF) Bituminous Field Communication 1911 1911 5E3 123145 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Compacted Bituminous Mixture Core Density & Percent for PWL 1907 1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Compacted Bituminous Mixture Core Density & Percent for STA 1907 1907 YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Compacted Bituminous Mixture Core Density & Percent 1907J 1907J YYYY-MM-DD Lot 1 Sublot 2 123145 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Quality Assurance Testing for PWL 1903-B 1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Quality Assurance Testing for STA 1903-B 1903B YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Cold Milling Plan || || Cold Milling QC Plan Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Pre-production Meeting Minutes || || Pre-production Meeting Minutes Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || PWL spreadsheet || || (Name of item of work) YYYY-MM-DD GJM Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Sample Identification (Daily Asphalt Binder Sample) 1923B 1923B YYYY-MM-DD 5E1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Plant Equipment Inspection Report 580 0580 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Plant Inspection 0580A 0580A YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Proportioning Plant Report 1174 1174 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Quality Assurance Plan || || Conc QA Plan YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Quality Control Plan || || Conc QC Plan YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Mix Design Review Checklist 2000 2000 YYYY MM DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Scale Check (from Contractor/Supplier) || || Scale check Superior M102 YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || NRMCA Certification || || NRMCA Superior M102 YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Independent Assurance Test 503 0503 YYYY-MM-DD GJM Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || JMF Concrete Field Communication 1976 1976 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Pavement Core Record 502 0502 YYYY-MM-DD GJM Sta 24+65 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix 1155 1155 YYYY-MM-DD CC152 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Pre-production Meeting Minutes || || Pre-production Meeting Minutes Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || PWL spread sheets || || (Name of item of work) YYYY-MM-DD GJM Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Mobile Mixer Calibration Certification || || Mobile Mixer Calibration Cert YYYY-MM-DD Contractor Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Shotcrete Test Panel Evaluation || || Material Contractor Name YYYY-MM-DD Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Concrete Cylinder Break (QA) 1999 1999 YYYY-MM-DD GJM B01 Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Report Of Modulus Of Rupture (QA) 1160 1160 YYYY-MM-DD GJM Concrete Pavement 24+65 Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Concrete QC Cylinder 28 Day Break From contractor OR testing firm Conc QC Break YYYY-MM-DD Contractor GJM Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Concrete QC Early Break - QC Beam/Cylinder From contractor OR testing firm Conc QC Early Break YYYY-MM-DD Contractor GJM Permanent 11/28/2023<br />
307 Structure Structure 307 || || LRFD Pile and Driving Equipment Data 1956 1956 YYYY-MM-DD GJM S02 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Magnetic Particle Inspection Report 0538-A 0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Report Of Ultrasonic Examination Of Welds 0538-B 0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Structure Foundation Inspection 579 0579 YYYY-MM-DD GJM S02 Pier 2 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welding Plan 395 0395 123145 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Qualification Field Data Report Form 1929 Form 1929 Name (Last First) Position Type Exp Date 1929 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Qualification Test Report Form 0396 Form 0396 Name (Last First) Position Type Exp Date 0396 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Certification Test Report Form 5620 Form 5620 Name (Last First) Position Type Exp Date 5620 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Certification General Information Form 5618 Form 5618 Date Testing Agency 5618 YYYY-MM-DD AAAA Testing Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Certification Audit Checklist Form 5619 Form 5619 Date Testing Agency 5619 YYYY-MM-DD AAAA Testing Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welding Certs || || Welder Smith John *1G **SMAW Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Report of Test Test Test 001 Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Adhesive Anchoring System Proof Test 1928 1928 Adhesive Name YYYY-MM-DD Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Traffic Signal Acceptance Memo TS Acceptance Memo YYYY-MM-DD Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Sample Identification 1923 1923 YYYY-MM-DD Material Name Permanent 11/28/2023<br />
308-1 Traffic Traffic 308-1 || || Cantilever and Bridge Mount Inspection 519 0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Shipment Of Tested Stock Report 1922 1922 001 Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Material Certifications Cert Cert 001 Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Transfer Of Tested Materials Report 1178 1178 001 Material Name Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Test Report Test Test 001 Permanent 11/28/2023<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8192
Standard Naming Convention
2024-03-27T21:27:56Z
<p>Clarkj25: /* 100 ADMINISTRATION */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION (Short Table)]]==<br />
<br />
<div style="overflow:auto; height:1000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
<br />
<br />
<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
<br />
208-1 Traffic Traffic 208-1 || || Inspector's Checklist For Inspection for Solar Boards 1013S 1013S YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || MDOT Lane Closure Notification/Request Form 0561 0561 Route - Request # GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Mobility Report 1998 1998 YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Pavement Marking Material Verification Checklist 1585 1585 YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Drilled Shaft Inspection Record for Highway signs, Luminaires, TS 1988 1988 YYYY-MM-DD GJM Truss Sta 24+65 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Work Zone Audit Report 397 0397 YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Traffic Control Report Form 1996 1996 YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Traffic Advisories Document (Name of advisory) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Contractor Daily Report Of Traffic Control Devices || || Cont Insp Traffic Device YYYY-MM-DD 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Temporary Traffic Control Plan for Life Cycle Cost Analysis Request Form 5615 5615 YYYY-MM-DD 4 Years 11/28/2023<br />
209 Delivery Tickets Delivery Tickets 209 || || Delivery Tickets(Miscellaneous) || || Material Name YYYY-MM-DD 4 Years 11/28/2023<br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<br />
<br />
<br />
<br />
300 Material Source List Material Source List 300 || || Material Source List 501 0501 001 Permanent 11/28/2023<br />
301 Density Density 301 || || Independent Assurance Test 509 0509 YYYY-MM-DD GJM Permanent 11/28/2023<br />
301 Density Density 301 || || Moisture and Density Determination of Soils 0582-B 0582-B YYYY-MM-DD GJM Permanent 11/28/2023<br />
301 Density Density 301 || || Record of Density Retests 0582-A 0582-A YYYY-MM-DD GJM Permanent 11/28/2023<br />
303 Bases Bases 303 || || Aggregate Inspection Daily Report 1900 1900 001 Permanent 11/28/2023<br />
303 Bases Bases 303 || || Independent Assurance Test 504 0504 YYYY-MM-DD GJM Permanent 11/28/2023<br />
303 Bases Bases 303 || || Mechanical Analysis Report 1901 1901 001 Permanent 11/28/2023<br />
304 Drainage Drainage 304 || || Field Report For Concrete Pipe 1920 1920 YYYY-MM-DD GJM 36 inch Permanent 11/28/2023<br />
304 Drainage Drainage 304 || || Field Report For Precast Drainage Items 1920A 1920A YYYY-MM-DD GJM 60 inch Structure Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Daily Report of Bituminous Plant Inspection 1903 1903 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Contractor's Quality Control Tests for PWL 1903-C 1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Contractor's Quality Control Tests for STA 1903-C 1903C YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || HMA Quality Assurance Plan 587 587 HMA QA Plan Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || HMA Quality Control Plan || || HMA QC Plan Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Independent Assurance Test 1842 1842 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Job Mix Formula (JMF) Bituminous Field Communication 1911 1911 5E3 123145 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Compacted Bituminous Mixture Core Density & Percent for PWL 1907 1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Compacted Bituminous Mixture Core Density & Percent for STA 1907 1907 YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Compacted Bituminous Mixture Core Density & Percent 1907J 1907J YYYY-MM-DD Lot 1 Sublot 2 123145 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Quality Assurance Testing for PWL 1903-B 1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Quality Assurance Testing for STA 1903-B 1903B YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Cold Milling Plan || || Cold Milling QC Plan Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Pre-production Meeting Minutes || || Pre-production Meeting Minutes Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || PWL spreadsheet || || (Name of item of work) YYYY-MM-DD GJM Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Sample Identification (Daily Asphalt Binder Sample) 1923B 1923B YYYY-MM-DD 5E1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Plant Equipment Inspection Report 580 0580 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Plant Inspection 0580A 0580A YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Proportioning Plant Report 1174 1174 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Quality Assurance Plan || || Conc QA Plan YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Quality Control Plan || || Conc QC Plan YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Mix Design Review Checklist 2000 2000 YYYY MM DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Scale Check (from Contractor/Supplier) || || Scale check Superior M102 YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || NRMCA Certification || || NRMCA Superior M102 YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Independent Assurance Test 503 0503 YYYY-MM-DD GJM Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || JMF Concrete Field Communication 1976 1976 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Pavement Core Record 502 0502 YYYY-MM-DD GJM Sta 24+65 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix 1155 1155 YYYY-MM-DD CC152 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Pre-production Meeting Minutes || || Pre-production Meeting Minutes Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || PWL spread sheets || || (Name of item of work) YYYY-MM-DD GJM Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Mobile Mixer Calibration Certification || || Mobile Mixer Calibration Cert YYYY-MM-DD Contractor Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Shotcrete Test Panel Evaluation || || Material Contractor Name YYYY-MM-DD Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Concrete Cylinder Break (QA) 1999 1999 YYYY-MM-DD GJM B01 Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Report Of Modulus Of Rupture (QA) 1160 1160 YYYY-MM-DD GJM Concrete Pavement 24+65 Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Concrete QC Cylinder 28 Day Break From contractor OR testing firm Conc QC Break YYYY-MM-DD Contractor GJM Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Concrete QC Early Break - QC Beam/Cylinder From contractor OR testing firm Conc QC Early Break YYYY-MM-DD Contractor GJM Permanent 11/28/2023<br />
307 Structure Structure 307 || || LRFD Pile and Driving Equipment Data 1956 1956 YYYY-MM-DD GJM S02 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Magnetic Particle Inspection Report 0538-A 0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Report Of Ultrasonic Examination Of Welds 0538-B 0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Structure Foundation Inspection 579 0579 YYYY-MM-DD GJM S02 Pier 2 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welding Plan 395 0395 123145 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Qualification Field Data Report Form 1929 Form 1929 Name (Last First) Position Type Exp Date 1929 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Qualification Test Report Form 0396 Form 0396 Name (Last First) Position Type Exp Date 0396 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Certification Test Report Form 5620 Form 5620 Name (Last First) Position Type Exp Date 5620 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Certification General Information Form 5618 Form 5618 Date Testing Agency 5618 YYYY-MM-DD AAAA Testing Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Certification Audit Checklist Form 5619 Form 5619 Date Testing Agency 5619 YYYY-MM-DD AAAA Testing Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welding Certs || || Welder Smith John *1G **SMAW Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Report of Test Test Test 001 Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Adhesive Anchoring System Proof Test 1928 1928 Adhesive Name YYYY-MM-DD Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Traffic Signal Acceptance Memo TS Acceptance Memo YYYY-MM-DD Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Sample Identification 1923 1923 YYYY-MM-DD Material Name Permanent 11/28/2023<br />
308-1 Traffic Traffic 308-1 || || Cantilever and Bridge Mount Inspection 519 0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Shipment Of Tested Stock Report 1922 1922 001 Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Material Certifications Cert Cert 001 Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Transfer Of Tested Materials Report 1178 1178 001 Material Name Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Test Report Test Test 001 Permanent 11/28/2023<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8191
Standard Naming Convention
2024-03-27T21:09:32Z
<p>Clarkj25: /* 300 MATERIAL TESTING */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
<br />
208-1 Traffic Traffic 208-1 || || Inspector's Checklist For Inspection for Solar Boards 1013S 1013S YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || MDOT Lane Closure Notification/Request Form 0561 0561 Route - Request # GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Mobility Report 1998 1998 YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Pavement Marking Material Verification Checklist 1585 1585 YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Drilled Shaft Inspection Record for Highway signs, Luminaires, TS 1988 1988 YYYY-MM-DD GJM Truss Sta 24+65 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Work Zone Audit Report 397 0397 YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Traffic Control Report Form 1996 1996 YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Traffic Advisories Document (Name of advisory) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Contractor Daily Report Of Traffic Control Devices || || Cont Insp Traffic Device YYYY-MM-DD 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Temporary Traffic Control Plan for Life Cycle Cost Analysis Request Form 5615 5615 YYYY-MM-DD 4 Years 11/28/2023<br />
209 Delivery Tickets Delivery Tickets 209 || || Delivery Tickets(Miscellaneous) || || Material Name YYYY-MM-DD 4 Years 11/28/2023<br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<br />
<br />
<br />
<br />
300 Material Source List Material Source List 300 || || Material Source List 501 0501 001 Permanent 11/28/2023<br />
301 Density Density 301 || || Independent Assurance Test 509 0509 YYYY-MM-DD GJM Permanent 11/28/2023<br />
301 Density Density 301 || || Moisture and Density Determination of Soils 0582-B 0582-B YYYY-MM-DD GJM Permanent 11/28/2023<br />
301 Density Density 301 || || Record of Density Retests 0582-A 0582-A YYYY-MM-DD GJM Permanent 11/28/2023<br />
303 Bases Bases 303 || || Aggregate Inspection Daily Report 1900 1900 001 Permanent 11/28/2023<br />
303 Bases Bases 303 || || Independent Assurance Test 504 0504 YYYY-MM-DD GJM Permanent 11/28/2023<br />
303 Bases Bases 303 || || Mechanical Analysis Report 1901 1901 001 Permanent 11/28/2023<br />
304 Drainage Drainage 304 || || Field Report For Concrete Pipe 1920 1920 YYYY-MM-DD GJM 36 inch Permanent 11/28/2023<br />
304 Drainage Drainage 304 || || Field Report For Precast Drainage Items 1920A 1920A YYYY-MM-DD GJM 60 inch Structure Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Daily Report of Bituminous Plant Inspection 1903 1903 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Contractor's Quality Control Tests for PWL 1903-C 1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Contractor's Quality Control Tests for STA 1903-C 1903C YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || HMA Quality Assurance Plan 587 587 HMA QA Plan Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || HMA Quality Control Plan || || HMA QC Plan Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Independent Assurance Test 1842 1842 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Job Mix Formula (JMF) Bituminous Field Communication 1911 1911 5E3 123145 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Compacted Bituminous Mixture Core Density & Percent for PWL 1907 1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Compacted Bituminous Mixture Core Density & Percent for STA 1907 1907 YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Compacted Bituminous Mixture Core Density & Percent 1907J 1907J YYYY-MM-DD Lot 1 Sublot 2 123145 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Quality Assurance Testing for PWL 1903-B 1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Report of Quality Assurance Testing for STA 1903-B 1903B YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Cold Milling Plan || || Cold Milling QC Plan Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Pre-production Meeting Minutes || || Pre-production Meeting Minutes Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || PWL spreadsheet || || (Name of item of work) YYYY-MM-DD GJM Permanent 11/28/2023<br />
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 || || Sample Identification (Daily Asphalt Binder Sample) 1923B 1923B YYYY-MM-DD 5E1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Plant Equipment Inspection Report 580 0580 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Plant Inspection 0580A 0580A YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Proportioning Plant Report 1174 1174 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Quality Assurance Plan || || Conc QA Plan YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Quality Control Plan || || Conc QC Plan YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Mix Design Review Checklist 2000 2000 YYYY MM DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Scale Check (from Contractor/Supplier) || || Scale check Superior M102 YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || NRMCA Certification || || NRMCA Superior M102 YYYY-MM-DD Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Independent Assurance Test 503 0503 YYYY-MM-DD GJM Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || JMF Concrete Field Communication 1976 1976 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Pavement Core Record 502 0502 YYYY-MM-DD GJM Sta 24+65 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix 1155 1155 YYYY-MM-DD CC152 Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Pre-production Meeting Minutes || || Pre-production Meeting Minutes Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || PWL spread sheets || || (Name of item of work) YYYY-MM-DD GJM Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Concrete Mobile Mixer Calibration Certification || || Mobile Mixer Calibration Cert YYYY-MM-DD Contractor Permanent 11/28/2023<br />
306 Concrete Concrete 306 || || Shotcrete Test Panel Evaluation || || Material Contractor Name YYYY-MM-DD Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Concrete Cylinder Break (QA) 1999 1999 YYYY-MM-DD GJM B01 Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Report Of Modulus Of Rupture (QA) 1160 1160 YYYY-MM-DD GJM Concrete Pavement 24+65 Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Concrete QC Cylinder 28 Day Break From contractor OR testing firm Conc QC Break YYYY-MM-DD Contractor GJM Permanent 11/28/2023<br />
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 || || Concrete QC Early Break - QC Beam/Cylinder From contractor OR testing firm Conc QC Early Break YYYY-MM-DD Contractor GJM Permanent 11/28/2023<br />
307 Structure Structure 307 || || LRFD Pile and Driving Equipment Data 1956 1956 YYYY-MM-DD GJM S02 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Magnetic Particle Inspection Report 0538-A 0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Report Of Ultrasonic Examination Of Welds 0538-B 0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Structure Foundation Inspection 579 0579 YYYY-MM-DD GJM S02 Pier 2 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welding Plan 395 0395 123145 Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Qualification Field Data Report Form 1929 Form 1929 Name (Last First) Position Type Exp Date 1929 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Qualification Test Report Form 0396 Form 0396 Name (Last First) Position Type Exp Date 0396 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Certification Test Report Form 5620 Form 5620 Name (Last First) Position Type Exp Date 5620 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Certification General Information Form 5618 Form 5618 Date Testing Agency 5618 YYYY-MM-DD AAAA Testing Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welder Certification Audit Checklist Form 5619 Form 5619 Date Testing Agency 5619 YYYY-MM-DD AAAA Testing Permanent 11/28/2023<br />
307 Structure Structure 307 || || Welding Certs || || Welder Smith John *1G **SMAW Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Report of Test Test Test 001 Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Adhesive Anchoring System Proof Test 1928 1928 Adhesive Name YYYY-MM-DD Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Traffic Signal Acceptance Memo TS Acceptance Memo YYYY-MM-DD Permanent 11/28/2023<br />
308 Miscellaneous Miscellaneous 308 || || Sample Identification 1923 1923 YYYY-MM-DD Material Name Permanent 11/28/2023<br />
308-1 Traffic Traffic 308-1 || || Cantilever and Bridge Mount Inspection 519 0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Shipment Of Tested Stock Report 1922 1922 001 Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Material Certifications Cert Cert 001 Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Transfer Of Tested Materials Report 1178 1178 001 Material Name Permanent 11/28/2023<br />
309 Material Certifications Material Certifications 309 || || Test Report Test Test 001 Permanent 11/28/2023<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8190
Standard Naming Convention
2024-03-27T20:55:19Z
<p>Clarkj25: /* 200 FIELD RECORDS */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
<br />
208-1 Traffic Traffic 208-1 || || Inspector's Checklist For Inspection for Solar Boards 1013S 1013S YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || MDOT Lane Closure Notification/Request Form 0561 0561 Route - Request # GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Mobility Report 1998 1998 YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Pavement Marking Material Verification Checklist 1585 1585 YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Drilled Shaft Inspection Record for Highway signs, Luminaires, TS 1988 1988 YYYY-MM-DD GJM Truss Sta 24+65 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Work Zone Audit Report 397 0397 YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Traffic Control Report Form 1996 1996 YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Traffic Advisories Document (Name of advisory) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Contractor Daily Report Of Traffic Control Devices || || Cont Insp Traffic Device YYYY-MM-DD 4 Years 11/28/2023<br />
208-1 Traffic Traffic 208-1 || || Temporary Traffic Control Plan for Life Cycle Cost Analysis Request Form 5615 5615 YYYY-MM-DD 4 Years 11/28/2023<br />
209 Delivery Tickets Delivery Tickets 209 || || Delivery Tickets(Miscellaneous) || || Material Name YYYY-MM-DD 4 Years 11/28/2023<br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8189
Standard Naming Convention
2024-03-27T20:52:22Z
<p>Clarkj25: /* 200 FIELD RECORDS */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet||553||0553 Supplier GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant #||3500||YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements||1131||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations||1138||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||1161(L)||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Pile Driving Table||1157A||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements||1190||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Structure Painting forms||1941||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Record|| 1157||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD||1157L||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||1988||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||1448||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||393||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Micropile Installation Record||1989||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist|1990||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Permit To Place||1125||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||1447||1447 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List||2082||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List||2083||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List||2081||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||1125||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||0566||0566 Material GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8188
Standard Naming Convention
2024-03-27T20:14:36Z
<p>Clarkj25: /* 200 FIELD RECORDS */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
<br />
<br />
<br />
<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Roadway||1174R||1174R YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Inspector’s Report of Concrete placed - Structure||1174S||1174S YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Coring Request ||500|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023<br />
|-<br />
|206 Concrete||Concrete 206 || ||Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting 4 Years 11/28/2023<br />
|206 Concrete||Concrete 206 || ||Load Transfer Assembly Inspection Worksheet 553 0553 Supplier GJM 4 Years 11/28/2023<br />
|206 Concrete||Concrete 206 || ||Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24 4 Years 11/28/2023<br />
|206 Concrete||Concrete 206 || ||Sketches and calculations Calc Calc YYYY-MM-DD GJM Misc Concrete 4 Years 11/28/2023<br />
|206 Concrete||Concrete 206 || ||Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant # 3500 YYYY-MM-DD supplier Name Plant # 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||Bridge Decks Concrete Depth Measurements 1131 1131 YYYY-MM-DD GJM B01 Wet 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||Bridge Reinforcing Computations 1138 1138 YYYY-MM-DD GJM S02 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||Foundation Piling Record (LRFD) 1161(L) 1161 YYYY-MM-DD GJM S02 Abut A 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||Pile Driving Table 1157A 1157A YYYY-MM-DD GJM S02 Abut A 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||Structure - Clearance Measurements 1190 1190 YYYY-MM-DD GJM US131 S02 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||Structure Painting forms 1941 1941 YYYY-MM-DD GJM S02 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||Test Pile Record 1157 1157 YYYY-MM-DD GJM S02 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||Test Pile Records, LRFD 1157L 1157L YYYY-MM-DD GJM S02 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs 1988 1988 YYYY-MM-DD GJM S02 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot 393 0393 YYYY-MM-DD GJM Truss Sta 24+65 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges 1448 1448 YYYY-MM-DD GJM Truss Sta 24+65 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot 393 0393 YYYY-MM-DD GJM Truss Sta 24+65 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||Micropile Installation Record 1989 1989 YYYY-MM-DD GJM B01 Abut A Pile 24 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist 1990 1990 YYYY-MM-DD GJM B01 Abut A 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||Permit To Place 1125 1125 YYYY-MM-DD GJM B01 Superstructure 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||Sheet Piling and Cofferdams Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||Precast Concrete Beams Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist 1447 1447 YYYY-MM-DD 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||Hydrodemolition Documents Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||Waterproofing Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||Waste Profile Forms Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||Bridge Deck Check List 2082 2082 YYYY-MM-DD GJM B01 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||Bridge Deck overlay Check List 2083 2083 YYYY-MM-DD GJM B01 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||Bridge Painting Check List 2081 2081 YYYY-MM-DD GJM B01 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||Sketches and Calculations Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
|207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD 4 Years 11/28/2023<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permit To Place 1125 1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd 4 Years 11/28/2023<br />
|208 Miscellaneous||Miscellaneous 208|| ||Fencing || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
|208 Miscellaneous||Miscellaneous 208|| ||General Comps. || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
|208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || || Asbestos Report 4 Years 11/28/2023<br />
|208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report 0566 0566 Material GJM 4 Years 11/28/2023<br />
|208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data || || YYYY-MM-DD GJM Name of Item Of Work 4 Years 11/28/2023<br />
|208 Miscellaneous||Miscellaneous 208|| ||Guardrail || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
|208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
|208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
|208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
|208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
|208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD 4 Years 11/28/2023<br />
|208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD 4 Years 11/28/2023<br />
|208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD 4 Years 11/28/2023<br />
|208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD 4 Years 11/28/2023<br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8187
Standard Naming Convention
2024-03-27T20:07:54Z
<p>Clarkj25: /* 200 FIELD RECORDS */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
<br />
<br />
<br />
<br />
206 Concrete Concrete 206 || || Inspector’s Report of Concrete placed - Roadway 1174R 1174R YYYY-MM-DD GJM 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Inspector’s Report of Concrete placed - Structure 1174S 1174S YYYY-MM-DD GJM 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Coring Request 500 500 YYYY-MM-DD Sta 24+65 123145 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Load Transfer Assembly Inspection Worksheet 553 0553 Supplier GJM 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Sketches and calculations Calc Calc YYYY-MM-DD GJM Misc Concrete 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant # 3500 YYYY-MM-DD supplier Name Plant # 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Bridge Decks Concrete Depth Measurements 1131 1131 YYYY-MM-DD GJM B01 Wet 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Bridge Reinforcing Computations 1138 1138 YYYY-MM-DD GJM S02 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Foundation Piling Record (LRFD) 1161(L) 1161 YYYY-MM-DD GJM S02 Abut A 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Pile Driving Table 1157A 1157A YYYY-MM-DD GJM S02 Abut A 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Structure - Clearance Measurements 1190 1190 YYYY-MM-DD GJM US131 S02 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Structure Painting forms 1941 1941 YYYY-MM-DD GJM S02 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Test Pile Record 1157 1157 YYYY-MM-DD GJM S02 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Test Pile Records, LRFD 1157L 1157L YYYY-MM-DD GJM S02 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Drilled Shaft Inspection Records for Highway Signs 1988 1988 YYYY-MM-DD GJM S02 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Drilled Shaft Concrete Volume Plot 393 0393 YYYY-MM-DD GJM Truss Sta 24+65 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Drilled Shaft Excavation/concrete placement for bridges 1448 1448 YYYY-MM-DD GJM Truss Sta 24+65 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Drilled Shaft Concrete Volume Plot 393 0393 YYYY-MM-DD GJM Truss Sta 24+65 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Micropile Installation Record 1989 1989 YYYY-MM-DD GJM B01 Abut A Pile 24 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist 1990 1990 YYYY-MM-DD GJM B01 Abut A 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Permit To Place 1125 1125 YYYY-MM-DD GJM B01 Superstructure 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Sheet Piling and Cofferdams Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Precast Concrete Beams Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Mechanically Stablized earth retaining wall system checklist 1447 1447 YYYY-MM-DD 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Hydrodemolition Documents Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Waterproofing Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Waste Profile Forms Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Bridge Deck Check List 2082 2082 YYYY-MM-DD GJM B01 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Bridge Deck overlay Check List 2083 2083 YYYY-MM-DD GJM B01 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Bridge Painting Check List 2081 2081 YYYY-MM-DD GJM B01 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Sketches and Calculations Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
207 Structure Structure 207 || || PH Control Plan || || PH control Plan YYYY-MM-DD 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208|| ||Permit To Place 1125 1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208|| ||Fencing || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || General Comps. || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Asbestos Report || || Asbestos Report 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Field Inspection Report 0566 0566 Material GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Area/Volume Survey Data || || YYYY-MM-DD GJM Name of Item Of Work 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Guardrail || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Sketches and Calcs Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Electrical Items || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD 4 Years 11/28/2023<br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8186
Standard Naming Convention
2024-03-27T20:06:30Z
<p>Clarkj25: /* 200 FIELD RECORDS */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant #||4E3 YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
<br />
<br />
<br />
<br />
206 Concrete Concrete 206 || || Inspector’s Report of Concrete placed - Roadway 1174R 1174R YYYY-MM-DD GJM 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Inspector’s Report of Concrete placed - Structure 1174S 1174S YYYY-MM-DD GJM 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Coring Request 500 500 YYYY-MM-DD Sta 24+65 123145 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Load Transfer Assembly Inspection Worksheet 553 0553 Supplier GJM 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Sketches and calculations Calc Calc YYYY-MM-DD GJM Misc Concrete 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant # 3500 YYYY-MM-DD supplier Name Plant # 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Bridge Decks Concrete Depth Measurements 1131 1131 YYYY-MM-DD GJM B01 Wet 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Bridge Reinforcing Computations 1138 1138 YYYY-MM-DD GJM S02 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Foundation Piling Record (LRFD) 1161(L) 1161 YYYY-MM-DD GJM S02 Abut A 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Pile Driving Table 1157A 1157A YYYY-MM-DD GJM S02 Abut A 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Structure - Clearance Measurements 1190 1190 YYYY-MM-DD GJM US131 S02 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Structure Painting forms 1941 1941 YYYY-MM-DD GJM S02 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Test Pile Record 1157 1157 YYYY-MM-DD GJM S02 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Test Pile Records, LRFD 1157L 1157L YYYY-MM-DD GJM S02 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Drilled Shaft Inspection Records for Highway Signs 1988 1988 YYYY-MM-DD GJM S02 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Drilled Shaft Concrete Volume Plot 393 0393 YYYY-MM-DD GJM Truss Sta 24+65 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Drilled Shaft Excavation/concrete placement for bridges 1448 1448 YYYY-MM-DD GJM Truss Sta 24+65 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Drilled Shaft Concrete Volume Plot 393 0393 YYYY-MM-DD GJM Truss Sta 24+65 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Micropile Installation Record 1989 1989 YYYY-MM-DD GJM B01 Abut A Pile 24 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist 1990 1990 YYYY-MM-DD GJM B01 Abut A 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Permit To Place 1125 1125 YYYY-MM-DD GJM B01 Superstructure 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Sheet Piling and Cofferdams Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Precast Concrete Beams Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Mechanically Stablized earth retaining wall system checklist 1447 1447 YYYY-MM-DD 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Hydrodemolition Documents Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Waterproofing Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Waste Profile Forms Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Bridge Deck Check List 2082 2082 YYYY-MM-DD GJM B01 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Bridge Deck overlay Check List 2083 2083 YYYY-MM-DD GJM B01 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Bridge Painting Check List 2081 2081 YYYY-MM-DD GJM B01 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Sketches and Calculations Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
207 Structure Structure 207 || || PH Control Plan || || PH control Plan YYYY-MM-DD 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208|| ||Permit To Place 1125 1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208|| ||Fencing || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || General Comps. || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Asbestos Report || || Asbestos Report 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Field Inspection Report 0566 0566 Material GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Area/Volume Survey Data || || YYYY-MM-DD GJM Name of Item Of Work 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Guardrail || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Sketches and Calcs Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Electrical Items || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD 4 Years 11/28/2023<br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8185
Standard Naming Convention
2024-03-27T20:02:16Z
<p>Clarkj25: /* 200 FIELD RECORDS */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205 || ||HMA Crack Treatment QC Plan || ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
|205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205 || ||Surface Seal || ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205 || ||Micro-surfacing || ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205 || ||Chip Seals || ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205 || ||Slurry Seal || ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205 || ||HMA Delivery Tickets || ||placed in paper file||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205 || ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205 || ||Ride Quality Plan || ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205 || ||Longitudinal Joint Core Location Worksheet||5621||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205 || ||HMA Sample Identification||5622||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205 || ||Core Sample Identification Worksheet||5623||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205 || ||Mainline Core Location Worksheet||5624||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205 || ||STA HMA Accumulation and Random Tonnage Worksheet||5625||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205 || ||PWL HMA Accumulation and Random Tonnage Worksheet||5626||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023<br />
|-<br />
205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205 || ||HMA Delivery Tickets||Material Name-Date-Supplier-Plant # ||4E3 YYYY-MM-DD supplier Name Plant # ||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
<br />
<br />
<br />
<br />
206 Concrete Concrete 206 || || Inspector’s Report of Concrete placed - Roadway 1174R 1174R YYYY-MM-DD GJM 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Inspector’s Report of Concrete placed - Structure 1174S 1174S YYYY-MM-DD GJM 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Coring Request 500 500 YYYY-MM-DD Sta 24+65 123145 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Load Transfer Assembly Inspection Worksheet 553 0553 Supplier GJM 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Sketches and calculations Calc Calc YYYY-MM-DD GJM Misc Concrete 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant # 3500 YYYY-MM-DD supplier Name Plant # 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Bridge Decks Concrete Depth Measurements 1131 1131 YYYY-MM-DD GJM B01 Wet 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Bridge Reinforcing Computations 1138 1138 YYYY-MM-DD GJM S02 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Foundation Piling Record (LRFD) 1161(L) 1161 YYYY-MM-DD GJM S02 Abut A 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Pile Driving Table 1157A 1157A YYYY-MM-DD GJM S02 Abut A 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Structure - Clearance Measurements 1190 1190 YYYY-MM-DD GJM US131 S02 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Structure Painting forms 1941 1941 YYYY-MM-DD GJM S02 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Test Pile Record 1157 1157 YYYY-MM-DD GJM S02 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Test Pile Records, LRFD 1157L 1157L YYYY-MM-DD GJM S02 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Drilled Shaft Inspection Records for Highway Signs 1988 1988 YYYY-MM-DD GJM S02 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Drilled Shaft Concrete Volume Plot 393 0393 YYYY-MM-DD GJM Truss Sta 24+65 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Drilled Shaft Excavation/concrete placement for bridges 1448 1448 YYYY-MM-DD GJM Truss Sta 24+65 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Drilled Shaft Concrete Volume Plot 393 0393 YYYY-MM-DD GJM Truss Sta 24+65 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Micropile Installation Record 1989 1989 YYYY-MM-DD GJM B01 Abut A Pile 24 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist 1990 1990 YYYY-MM-DD GJM B01 Abut A 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Permit To Place 1125 1125 YYYY-MM-DD GJM B01 Superstructure 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Sheet Piling and Cofferdams Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Precast Concrete Beams Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Mechanically Stablized earth retaining wall system checklist 1447 1447 YYYY-MM-DD 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Hydrodemolition Documents Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Waterproofing Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Waste Profile Forms Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Bridge Deck Check List 2082 2082 YYYY-MM-DD GJM B01 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Bridge Deck overlay Check List 2083 2083 YYYY-MM-DD GJM B01 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Bridge Painting Check List 2081 2081 YYYY-MM-DD GJM B01 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Sketches and Calculations Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
207 Structure Structure 207 || || PH Control Plan || || PH control Plan YYYY-MM-DD 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208|| ||Permit To Place 1125 1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208|| ||Fencing || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || General Comps. || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Asbestos Report || || Asbestos Report 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Field Inspection Report 0566 0566 Material GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Area/Volume Survey Data || || YYYY-MM-DD GJM Name of Item Of Work 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Guardrail || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Sketches and Calcs Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Electrical Items || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD 4 Years 11/28/2023<br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8184
Standard Naming Convention
2024-03-27T17:47:40Z
<p>Clarkj25: /* 200 FIELD RECORDS */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||0555||0555 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||0563||0563 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
<br />
<br />
<br />
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 || || HMA Crack Treatment QC Plan || || HMA Crack Treatment QC Plan YYYY-MM-DD 4 Years 11/28/2023<br />
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 || || Surface Seal || || Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24 4 Years 11/28/2023<br />
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 || || Micro-surfacing || || Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 4 Years 11/28/2023<br />
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 || || Chip Seals || || Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24 4 Years 11/28/2023<br />
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 || || Slurry Seal || || Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24 4 Years 11/28/2023<br />
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 || || HMA Delivery Tickets || || placed in paper file 4 Years 11/28/2023<br />
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 || || Sketches and calculations Calc Calc YYYY-MM-DD GJM HMA pavement 4 Years 11/28/2023<br />
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 || || Ride Quality Plan || || Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24 4 Years 11/28/2023<br />
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 || || Longitudinal Joint Core Location Worksheet 5621 5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2 4 Years 11/28/2023<br />
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 || || HMA Sample Identification 5622 5622 YYYY-MM-DD Mix Type 4 Years 11/28/2023<br />
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 || || Core Sample Identification Worksheet 5623 5623 YYYY-MM-DD Mix Type 4 Years 11/28/2023<br />
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 || || Mainline Core Location Worksheet 5624 5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2 4 Years 11/28/2023<br />
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 || || STA HMA Accumulation and Random Tonnage Worksheet 5625 5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2 4 Years 11/28/2023<br />
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 || || PWL HMA Accumulation and Random Tonnage Worksheet 5626 5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2 4 Years 11/28/2023<br />
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 || || HMA Delivery Tickets Material Name-Date-Supplier-Plant # 4E3 YYYY-MM-DD supplier Name Plant # 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Inspector’s Report of Concrete placed - Roadway 1174R 1174R YYYY-MM-DD GJM 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Inspector’s Report of Concrete placed - Structure 1174S 1174S YYYY-MM-DD GJM 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Coring Request 500 500 YYYY-MM-DD Sta 24+65 123145 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Contractor's QC Test Reports (Air, slump, temp) || || Conc QC YYYY-MM-DD ABC Contracting 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Load Transfer Assembly Inspection Worksheet 553 0553 Supplier GJM 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Ride Quality || || Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Sketches and calculations Calc Calc YYYY-MM-DD GJM Misc Concrete 4 Years 11/28/2023<br />
206 Concrete Concrete 206 || || Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant # 3500 YYYY-MM-DD supplier Name Plant # 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Bridge Decks Concrete Depth Measurements 1131 1131 YYYY-MM-DD GJM B01 Wet 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Bridge Reinforcing Computations 1138 1138 YYYY-MM-DD GJM S02 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Foundation Piling Record (LRFD) 1161(L) 1161 YYYY-MM-DD GJM S02 Abut A 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Pile Driving Table 1157A 1157A YYYY-MM-DD GJM S02 Abut A 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Structure - Clearance Measurements 1190 1190 YYYY-MM-DD GJM US131 S02 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Structure Painting forms 1941 1941 YYYY-MM-DD GJM S02 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Test Pile Record 1157 1157 YYYY-MM-DD GJM S02 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Test Pile Records, LRFD 1157L 1157L YYYY-MM-DD GJM S02 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Drilled Shaft Inspection Records for Highway Signs 1988 1988 YYYY-MM-DD GJM S02 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Drilled Shaft Concrete Volume Plot 393 0393 YYYY-MM-DD GJM Truss Sta 24+65 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Drilled Shaft Excavation/concrete placement for bridges 1448 1448 YYYY-MM-DD GJM Truss Sta 24+65 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Drilled Shaft Concrete Volume Plot 393 0393 YYYY-MM-DD GJM Truss Sta 24+65 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Micropile Installation Record 1989 1989 YYYY-MM-DD GJM B01 Abut A Pile 24 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist 1990 1990 YYYY-MM-DD GJM B01 Abut A 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Permit To Place 1125 1125 YYYY-MM-DD GJM B01 Superstructure 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Sheet Piling and Cofferdams Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Precast Concrete Beams Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Mechanically Stablized earth retaining wall system checklist 1447 1447 YYYY-MM-DD 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Hydrodemolition Documents Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Waterproofing Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Waste Profile Forms Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Bridge Deck Check List 2082 2082 YYYY-MM-DD GJM B01 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Bridge Deck overlay Check List 2083 2083 YYYY-MM-DD GJM B01 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Bridge Painting Check List 2081 2081 YYYY-MM-DD GJM B01 4 Years 11/28/2023<br />
207 Structure Structure 207 || || Sketches and Calculations Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
207 Structure Structure 207 || || PH Control Plan || || PH control Plan YYYY-MM-DD 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208|| ||Permit To Place 1125 1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208|| ||Fencing || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || General Comps. || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Asbestos Report || || Asbestos Report 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Field Inspection Report 0566 0566 Material GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Area/Volume Survey Data || || YYYY-MM-DD GJM Name of Item Of Work 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Guardrail || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Sketches and Calcs Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Electrical Items || || (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD 4 Years 11/28/2023<br />
208 Miscellaneous Miscellaneous 208 || || Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD 4 Years 11/28/2023<br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8183
Standard Naming Convention
2024-03-26T22:13:40Z
<p>Clarkj25: /* 200 FIELD RECORDS */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8182
Standard Naming Convention
2024-03-26T22:13:20Z
<p>Clarkj25: /* 100 ADMINISTRATION */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4000px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:2600px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8181
Standard Naming Convention
2024-03-26T22:13:03Z
<p>Clarkj25: /* 100 ADMINISTRATION */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:4600px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:2600px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8180
Standard Naming Convention
2024-03-26T22:11:12Z
<p>Clarkj25: /* 100 ADMINISTRATION */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:2600px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:2600px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8179
Standard Naming Convention
2024-03-26T22:09:36Z
<p>Clarkj25: /* 100 ADMINISTRATION */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:2600px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |! scope="col" width="175px" 1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193,1184,1046,1048,1047,1893,1894,1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:2600px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8178
Standard Naming Convention
2024-03-26T22:08:44Z
<p>Clarkj25: /* 100 ADMINISTRATION */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:2600px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |scope="col" width="175px"1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193,1184,1046,1048,1047,1893,1894,1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:2600px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8177
Standard Naming Convention
2024-03-26T22:07:06Z
<p>Clarkj25: /* 100 ADMINISTRATION */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:off; height:2600px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193,1184,1046,1048,1047,1893,1894,1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:2600px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8176
Standard Naming Convention
2024-03-26T22:05:33Z
<p>Clarkj25: /* 200 FIELD RECORDS */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:2600px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193,1184,1046,1048,1047,1893,1894,1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:2600px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||1126||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023<br />
|-<br />
|202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||1940||1940 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Grade Check||1145||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|203 Bases||Bases 203|| ||Aggregate Delivery Tickets||Material Name-Date-Supplier-Pit #||21AA YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8175
Standard Naming Convention
2024-03-26T17:36:35Z
<p>Clarkj25: /* 200 FIELD RECORDS */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:2600px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193,1184,1046,1048,1047,1893,1894,1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:2600px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
<br />
<br />
<br />
<br />
<br />
202-1 NPDES and SESC Reports NPDES and SESC Reports 202-1 . NPDES and SESC Reports 1126 1126 001 YYYY-MM-DD GJM 4 Years 11/28/2023<br />
202-1 NPDES and SESC Reports NPDES and SESC Reports 202-1 . Environmental Permits . Permit Name 4 Years 11/28/2023<br />
202-1 NPDES and SESC Reports NPDES and SESC Reports 202-1 . Notice of Termination(NOT) . NOT 4 Years 11/28/2023<br />
202-1 NPDES and SESC Reports NPDES and SESC Reports 202-1 . Notice of Completion(NOC) . NOC 4 Years 11/28/2023<br />
202-1 NPDES and SESC Reports NPDES and SESC Reports 202-1 . SESC Quality Assurance Review Checklist 1940 1940 YYYY-MM-DD 4 Years 11/28/2023<br />
203 Bases Bases 203 . Subbase . Subbase YYYY-MM-DD GJM 4 Years 11/28/2023<br />
203 Bases Bases 203 . Aggregates . Agg Base YYYY-MM-DD GJM 4 Years 11/28/2023<br />
203 Bases Bases 203 . Rubbilizing Portland Cement Concrete Pavement . Rubblilize pavt YYYY-MM-DD GJM 4 Years 11/28/2023<br />
203 Bases Bases 203 . Geotextile for Base . Geotextile YYYY-MM-DD GJM 4 Years 11/28/2023<br />
203 Bases Bases 203 . HMA Base Crushing and Shaping . Crush & Shape YYYY-MM-DD GJM 4 Years 11/28/2023<br />
203 Bases Bases 203 . Subbase calculations Calc Calc YYYY-MM-DD GJM Agg Base 4 Years 11/28/2023<br />
203 Bases Bases 203 . Sketches and calculations Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
203 Bases Bases 203 . Grade Check 1145 1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24 4 Years 11/28/2023<br />
203 Bases Bases 203 . Aggregate Scale check . Scale check Producer Name YYYY-MM-DD 4 Years 11/28/2023<br />
203 Bases Bases 203 . Aggregate Delivery Tickets Material Name-Date-Supplier-Pit # 21AA YYYY-MM-DD supplier Name Pit # 4 Years 11/28/2023<br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention&diff=8174
Standard Naming Convention
2024-03-26T17:36:07Z
<p>Clarkj25: /* 200 FIELD RECORDS */</p>
<hr />
<div><br />
<br />
<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center><br />
<br />
<center><span STYLE="font: 40pt arial;">'''DRAFT - Standard Naming Convention'''</span></center><br />
<br />
'''NOTES:'''<br />
* Table can be sorted by any column by clicking on table header.<br />
* Form numbers have been hyperlinked to the document.<br />
* Date of last Revision is the last time that convention was updated.<br />
<br />
<br />
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==<br />
<br />
<div style="overflow:auto; height:2600px; width:1150px"><br />
{| class="wikitable sortable" style="background:yellow; color:black"<br />
|-<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23<br />
|-<br />
|102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23<br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 <br />
|-<br />
|104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 <br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23<br />
|-<br />
|105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023<br />
|-<br />
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023<br />
|-<br />
|106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193,1184,1046,1048,1047,1893,1894,1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023<br />
|-<br />
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
==[[#200 FIELD RECORDS|200 FIELD RECORDS]]==<br />
<br />
<div style="overflow:auto; height:2600px; width:1150px"><br />
{| class="wikitable sortable" style="background:orange; color:black"<br />
! scope="col" width="200px" | File Number<br />
! scope="col" width="200px" | Folder Name<br />
! scope="col" width="50px" | Subfolder Name<br />
! scope="col" width="250px" | Description<br />
! scope="col" width="65px" | MDOT Form #<br />
! scope="col" width="175px" | Minimum Element Component Naming Examples<br />
! scope="col" width="50px" | Retention<br />
! scope="col" width="50px" | Date Last Revision<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023<br />
|-<br />
|200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023<br />
|-<br />
|200-1 Photographs & Videos|| Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023<br />
|-<br />
|201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Grade Check|| 1145|| 1145|| YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||583||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets||Material Name-Date-Supplier-Pit #||Class II YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Volume Sheets||1198||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||1124||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||1568||1568 YYYY-MM-DD||4 Years||11/28/2023<br />
|-<br />
|}<br />
</div><br />
<br />
<br />
<br />
<br />
<br />
<br />
202-1 NPDES and SESC Reports NPDES and SESC Reports 202-1 . NPDES and SESC Reports 1126 1126 001 YYYY-MM-DD GJM 4 Years 11/28/2023<br />
202-1 NPDES and SESC Reports NPDES and SESC Reports 202-1 . Environmental Permits . Permit Name 4 Years 11/28/2023<br />
202-1 NPDES and SESC Reports NPDES and SESC Reports 202-1 . Notice of Termination(NOT) . NOT 4 Years 11/28/2023<br />
202-1 NPDES and SESC Reports NPDES and SESC Reports 202-1 . Notice of Completion(NOC) . NOC 4 Years 11/28/2023<br />
202-1 NPDES and SESC Reports NPDES and SESC Reports 202-1 . SESC Quality Assurance Review Checklist 1940 1940 YYYY-MM-DD 4 Years 11/28/2023<br />
203 Bases Bases 203 . Subbase . Subbase YYYY-MM-DD GJM 4 Years 11/28/2023<br />
203 Bases Bases 203 . Aggregates . Agg Base YYYY-MM-DD GJM 4 Years 11/28/2023<br />
203 Bases Bases 203 . Rubbilizing Portland Cement Concrete Pavement . Rubblilize pavt YYYY-MM-DD GJM 4 Years 11/28/2023<br />
203 Bases Bases 203 . Geotextile for Base . Geotextile YYYY-MM-DD GJM 4 Years 11/28/2023<br />
203 Bases Bases 203 . HMA Base Crushing and Shaping . Crush & Shape YYYY-MM-DD GJM 4 Years 11/28/2023<br />
203 Bases Bases 203 . Subbase calculations Calc Calc YYYY-MM-DD GJM Agg Base 4 Years 11/28/2023<br />
203 Bases Bases 203 . Sketches and calculations Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023<br />
203 Bases Bases 203 . Grade Check 1145 1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24 4 Years 11/28/2023<br />
203 Bases Bases 203 . Aggregate Scale check . Scale check Producer Name YYYY-MM-DD 4 Years 11/28/2023<br />
203 Bases Bases 203 . Aggregate Delivery Tickets Material Name-Date-Supplier-Pit # 21AA YYYY-MM-DD supplier Name Pit # 4 Years 11/28/2023<br />
<br />
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]==<br />
<br />
<br />
==[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]==</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=Disadvantaged_Business_Enterprises_(DBE)&diff=8173
Disadvantaged Business Enterprises (DBE)
2024-03-21T18:51:45Z
<p>Clarkj25: /* DBE Commercially Useful Function (CUF) Requirements */</p>
<hr />
<div><center>[mailto:Change?body=http://mdotwiki.state.mi.us/construction/index.php/Disadvantaged_Business_Enterprises_(DBE) Email this Page]</center><br />
===[[#Equal Employment Opportunity|Equal Employment Opportunity]]===<br />
<br />
MDOT must ensure that all federal-aid contractors, sub-contractors, vendors, and material suppliers do not discriminate in employment and contracting practices based on race, color, religion (in the context of employment), sex, national origin, age, or disability.<br />
<br />
Any deficiencies noted in a contractor’s EEO program are to be provided to the [mailto:MDOT-DBE@michigan.gov MDOT Office of Business Development (OBD)] at 866-323-1264.<br />
<br />
A contractor’s affirmative action plan is to be comprised of the following contractual requirements: EO provisions, training provisions, Federal Highway Administration (FHWA) Form 1273, Title VI (under Appendix C of the project proposal) and Disadvantaged Business Enterprise (DBE) goals and provisions.<br />
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<br />
===[[#Title VI Coordinator|Title VI Coordinator]]=== <br />
<br />
Orlando Curry is MDOT’s Title VI Coordinator. Orlando can be contacted at 517-241-7462 or at [mailto:CurryO@michigan.gov Orlando Curry] for any issues related to civil rights.<br />
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<br />
===[[#Title VI Definition|Title VI Definition]]===<br />
<br />
No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity funded in whole or in part with federal funds.<br />
<br />
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<br />
===[[#Equal Opprotunity (EO) Contract Compliance|Equal Opprotunity (EO) Contract Compliance]]===<br />
<br />
MDOT’s OBD conducts federally-required EO and EEO compliance reviews as part of its monitoring responsibilities. OBD staff determines whether the contractor took all necessary and reasonable steps to comply with these requirements.<br />
<br />
EO requirements in FHWA, Form 1273, Required Contract Provisions Federal-Aid Construction Contracts, apply to all contractors, subcontractors, vendors and suppliers on all federal-aid contracts of $10,000 or more. As specified in FHWA Form 1273, the contractor (or subcontractor) must include this form in each subcontract and further require its inclusion in all lower tier subcontracts (excluding purchase orders, rental agreements and other agreements for supplies or services).<br />
<br />
FHWA Form 1273 is to be physically incorporated in each federal-aid highway construction contract and subcontract. Form 1273 may be bound electronically into an electronic contract/subcontract (PDF format) but may not be left out and only referenced (website location, etc.) as it must be physically included in every contract/subcontract. The construction/project engineer should discuss FHWA Form 1273 at the preconstruction meeting.<br />
<br />
The construction/project engineer must ensure that contractors EO posters are in order and conspicuously placed on the project site as the FHWA requires contractors to prominently display posters in areas available to employees and applicants for employment during the life of the project. The poster display is to include the prime contractor’s EEO policy statement and the name and contact information of the prime’s EEO Officer. All notices and posters are to be legible, protected from the elements, and the dates must be shown. Mobile operations can have the posters located in a vehicle. Complete [http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1967.pdf Form 1967], Jobsite Poster Inspection Checklist, at the start of construction operations and any time the poster display is moved. The form is an aid to make sure that the contractor is following the proper procedure and is to be placed in the project files after completion of the form.<br />
<br />
Job site posters should be discussed at the preconstruction meeting. The required job site posting information can be found under Section C at the following MDOT website: http://www.michigan.gov/mdot/0,4616,7-151-9622_11044_11367-222170--,00.html. <br />
<br />
<br />
If construction staff receives a complaint from the employee of a contractor or subcontractor they are to notify through email [mailto:DBE@michigan.gov OBD] or call at 866-323-1264 (all MDOT Regions except Metro) or 866-323-4009 (Metro Region).<br />
<br />
If construction staff receives a complaint involving an MDOT employee or other persons who are not employees of contractors on a project, they are to contact the MDOT Title VI Coordinator.<br />
<br />
Construction staff is to evaluate any problems or issues encountered with EEO, DBE or Title VI compliance when completing contractor performance evaluations.<br />
<br />
<br />
{{top}}<br />
<br />
===[[#On-The-Job Training|On-The-Job Training]]===<br />
<br />
MDOT’s OJT program is based on requirements of Appendix B to Subpart A of Title 23 Code of Federal Regulations Part 230 [https://ecfr.io/Title-23/cfr230_main (23 CFR Part 230)], which requires inclusion of training special provisions in federal-aid construction contracts. The OJT program provides opportunities for unskilled workers to acquire training in skilled construction trades. The primary objective of the OJT program is to train and upgrade minorities, women, and disadvantaged persons toward full journey-level status and to provide opportunities for trainees to become part of a contractor’s permanent workforce. OJT program details are available from MDOT’s OBD or on the web at http://michigan.gov/ojt.<br />
<br />
<br />
{{top}}<br />
<br />
===[[#Disadvantages Business Enterprises (DBE)|Disadvantages Business Enterprises (DBE)]]===<br />
<br />
DBE companies are contractors (prime, sub, sub-sub, etc.), truckers, materials suppliers, consultants and other service providers who are certified as having met requirements of [https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title49/49cfr26_main_02.tpl 49 CFR Part 26]. A current list of all DBE companies certified to work in Michigan by work classification and work type is available at: http://www.michigan.gov/mucp<br />
<br />
The document titled, 2013 DBE Program Procedures, is MDOT’s federally-approved plan for its DBE program. This document contains detailed information and is available at http://www.michigan.gov/mdotdbe under the Resources link.<br />
<br />
DBE race-conscious (RC) participation goals are expressed as a percentage of work which must be contracted to DBE companies for applicable projects with a DBE goal. On RC projects the prime contractor is required to provide DBE commitment sheets ([http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf Form 2653], Disadvantaged Business Enterprise (DBE) Participation) prior to contract award. The construction/project engineer is notified via email (or file presence in ProjectWise) of the prime contractor DBE commitments on RC projects or when there are changes in the goal or DBE companies committed to the project. These notifications are to be provided to construction staff assigned to the project. DBE commitments, subcontracts, and the current DBE goal (when applicable) assigned to a project are posted on MDOT’s Construction Contract Inquiry website at http://mdotcf.state.mi.us/public/trnsport/.<br />
<br />
The following tasks related to DBE oversight are to be completed on all federally funded projects. The task list provides guidance to project construction staff related to their responsibilities for oversight of DBE compliance.<br />
<br />
:1.Collect all DBE subcontracts and purchase orders from prime contractor. Provide copies of purchase orders to OBD with the respective [http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=4109.pdf 4109 form] submittal.<br />
<br />
:2.Review DBE commitment sheets ([http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf form 2653], also known as blue sheets) for awareness and knowledge.<br />
<br />
:3.Monitor and document DBE work operations.<br />
<br />
:4.Monitor and document Commercially Useful Function (CUF) compliance ([http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=4109.pdf form 4109]) during construction operations and provide a copy of [http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=4109.pdf form 4109] to OBD as noted on the form.<br />
<br />
:5.Monitor compliance with DBE commitments (work type, amounts committed, DBE payments, etc.).<br />
<br />
:6.Monitor overall DBE participation percentage as construction work progresses.<br />
<br />
:7.Calculate the final overall DBE participation percentage to check for compliance with the contract requirements. Contact OBD with non-compliance issues.<br />
<br />
:8.Document all DBE contracting issues, concerns, problems, etc. and provide to OBD for discussion and resolution.<br />
<br />
:9.Provide all DBE substitution forms in accordance with form instructions and distribution lists.<br />
<br />
When the construction/project engineer becomes aware that a DBE goal will not be met due to the inability of a DBE to perform work, changes in DBE subcontracting, reduced quantities, changes in the work, etc., the construction/project engineer must direct the contractor to submit a specific plan to address the goal deficiency to the engineer. The construction/project engineer will provide a copy of the submitted plan to OBD.<br />
<br />
The contractor may, after award, request a waiver or modification of the DBE participation goal. The contractor must submit evidence of good faith efforts to meet the DBE participation goal. This includes documentation to support that the amount of contract work remaining was carefully reviewed to identify other work which could be subcontracted to DBE firms.<br />
<br />
If the prime contractor is not meeting its RC DBE participation goal after project award, it must request a post award waiver or modification of the goal. These requests are to be submitted with [http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf Form 2653], Contractor Good Faith Effort Application. Requests for waiver or modification of a DBE participation goal must be submitted to OBD immediately upon awareness.<br />
<br />
Contractors are not allowed to arbitrarily reduce the amount of work committed to DBE companies or terminate a DBE subcontractor without construction/project engineer approval, including the self performance of previously committed DBE work. The construction/project engineer is to be notified of a DBE company’s inability to perform work and the contractor’s intent to obtain a substitute DBE on projects with race-conscious (RC) DBE participation goals. A DBE who is unable to perform work must be given five business days written notice by the contractor of their intent to obtain a substitute DBE. The contractor is required to provide copies of the notice to the construction/project engineer and OBD. To substitute DBE companies, the prime contractor must then submit Form 0196, Request to Replace Disadvantaged Business Enterprise. The construction/project engineer must review and approve (in consultation with OBD) any DBE substitutions before submitting the approved form to the MDOT Contract Services Division.<br />
<br />
Work items, if applicable and available, must be properly assigned in FieldManager to the respective DBE company. Construction staff must document work done by all DBE companies, including truckers, suppliers, service providers, and subcontractors. Documentation is to occur on the Inspector Daily Reports (IDR) or the Commercially Useful Function [http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=4109.pdf Form 4109] submittal and should include any concerns or problems. All potential field concerns are to be discussed with OBD staff.<br />
<br />
Contractors are not required to request approval when replacing or removing a DBE company on a race neutral (RN) project. There is no distinction between DBE and non-DBE companies on RN projects. Contractors must simply follow subcontracting guidelines when changing subcontractors.<br />
{{top}}<br />
<br />
===[[#DBE Construction Engineers and Technicians|DBE Construction Engineers and Technicians]]===<br />
<br />
MDOT has assigned construction engineers and technicians by region to help DBE companies bidding or working on construction contracts. The DBE Technician list is available at: http://www.michigan.gov/mdotdbe under the contacts heading.<br />
<br />
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===[[#Third Party Complaints|Third Party Complaints]]===<br />
<br />
Any person may file a written complaint alleging that a currently certified firm is in violation of DBE regulations. Complaints must be filed with OBD in writing no later than 180 days after the date of an alleged violation. For further information, refer to the DBE Program Procedures as discussed previously.<br />
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===[[#DBE Commercially Useful Function (CUF) Requirements|DBE Commercially Useful Function (CUF) Requirements]]===<br />
<br />
Field direction on this issue can be reviewed with the applicable [[102.17_Subletting_Contract_Work_to_Disadvantaged_Business_Enterprises_(DBEs)#General_Information_from_BOH_IM|Construction Manual article]].<br />
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<br />
===[[#Joint Checks|Joint Checks]]===<br />
<br />
A joint check is a two party check between a subcontractor, a prime contractor, and a materials supplier. Joint check arrangements must be approved by OBD and the Contract Services Division in advance of use. MDOT [http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0183.pdf Form 0183], Application to Use Joint Checks, is included in project proposals and must be submitted to the OBD for approval at least two weeks in advance of use of any joint checks.<br />
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<br />
===[[#DBE Documentation| DBE Documentation]]===<br />
<br />
The construction/project engineer should compare names of DBE companies and payments listed via submittal of [http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2124A.pdf form 2124A] with the following items to check for discrepancies or compliance issues:<br />
<br />
*DBE companies listed on MDOT [http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf Form 2653], Disadvantaged Business Enterprise (DBE) Participation.<br />
*The types of work listed on [http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf forms 2653] or [http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0182.pdf 0182] with the services/work classification listed on [http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2124A.pdf form 2124A].<br />
*Project scheduling and anticipated work presence by DBE companies.<br />
*Any reports of non-compliance with prompt payment requirements.<br />
<br />
Construction/Project engineers should question any deductions shown on [http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2124A.pdf form 2124A]. Contractors are not permitted to hold any type of retainage per MDOT policy. Holding of retainage or making partial payment to subcontractors for work that was approved and paid by MDOT is to be reported to the Construction Field Services Division.<br />
<br />
Form 2124A, Prime Contractor Bi-Weekly Statement of Subcontractor/Supplier Payments, is to be electronically completed by the contractor in the MERS database on a bi-weekly basis whenever a pay estimate is generated by the engineer. The final 2124A submittal must be electronically signed by the prime contractor and all Disadvantaged Business Enterprise (DBE) subcontractors at any level. In order to facilitate multiple signatures, the prime contractor does not need to have all of the required DBE signatures on one document. Individual 2124A documents can be used to obtain and provide DBE signatures.<br />
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<br />
===[[#Questions|Questions]]===<br />
<br />
OBD can be contacted at [MAILTO:MDOT-DBE@michigan.gov MDOT-DBE@michigan.gov] with any DBE related questions or concerns. Messages can be left at 866-323-1264 or 866-323-4009 and an OBD staff person will respond.<br />
<br />
Please share this information with consultants and local agencies in your area. If you have any questions, please contact [mailto:Koepkek@michigan.gov Ken Koepke], or call him at 517-204-5918.<br />
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<br />
[[Category: Construction Manual]]<br />
[[Category: Division 1]]<br />
[[Category: Section 102]]</div>
Clarkj25
https://mdotwiki.state.mi.us/construction/index.php?title=MediaWiki:Sidebar&diff=8172
MediaWiki:Sidebar
2024-03-12T17:13:57Z
<p>Clarkj25: </p>
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* navigation<br />
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** Category:Construction Manual|Table of Contents<br />
** http://mdotwiki.state.mi.us/construction/index.php/Main_Page#Recent_Major_Changes | recentchanges<br />
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** https://mdotwiki.state.mi.us/aashtoware/index.php/Main_Page |AASHTOWare Project Construction & Materials Software Manual<br />
** https://mdotwiki.state.mi.us/images_construction/5/50/Documentation_Guide_2024-03-04.pdf|Documentation Guide<br />
<br />
* Division 1<br />
** Table of Contents Division 1|Division 1 Table of Contents<br />
** Table of Contents Division 1 Supplemental|Division 1 Supplemental Information<br />
<br />
* Division 2 - Earthwork<br />
** Category:Division_2|Division 2 Table of Contents<br />
** 201 - Clearing|201 - Clearing<br />
** 202 - Removing Trees, Stumps, and Corduroy|202 - Removing Trees, Stumps, and Corduroy<br />
** 203 - Removing Drainage Structures, Culverts, and Sewers|203 - Removing Drainage Structures, Culverts, and Sewers<br />
** 204 - Removing Miscellaneous Structures and Materials|204 - Removing Miscellaneous Structures and Materials<br />
** 205 - Roadway Earthwork| 205 - Roadway Earthwork<br />
** 206 - Excavation and Backfill for Structures|206 - Excavation and Backfill for Structures<br />
** 207 - Obliterating Roadway|207 - Obliterating Roadway<br />
** 208 - Soil Erosion and Sedimentation Control (NPDES)|208 - Soil Erosion and Sedimentation Control (NPDES)<br />
** 209 - Project Cleanup|209 - Project Cleanup<br />
** Division 2 Supplemental Information|Division 2 Supplemental Information<br />
<br />
* Division 3 - Base Courses<br />
** Category:Division_3|Division 3 Table of Contents<br />
** 301 - Subbase|301 - Subbase<br />
** 302 - Aggregate Base Courses|302 - Aggregate Base Courses<br />
** 303 - Open Graded Drainage Course|303 - Open Graded Drainage Course<br />
** 304 - Rubbilizing Existing PCC Pavement|304 - Rubbilizing Existing PCC Pavement<br />
** 305 - HMA Base Crushing and Shaping|305 - HMA Base Crushing and Shaping<br />
** 306 - Aggregate Surface Course|306 - Aggregate Surface Course<br />
** 307 - Aggregate Shoulders and Approaches|307 - Aggregate Shoulders and Approaches<br />
** 308 - Geotextiles for Base|308 - Geotextiles for Base<br />
** Division 3 Supplemental Information|Division 3 Supplemental Information<br />
<br />
* Division 4 - Drainage Features<br />
** Category:Division_4|Division 4 Table of Contents<br />
** 401 - Culverts|401 - Culverts<br />
** 402 - Storm Sewers|402 - Storm Sewers<br />
** 403 - Drainage Structures|403 - Drainage Structures<br />
** 404 - Underdrain|404 - Underdrain<br />
** 405 - Pump Station Construction|405 - Pump Station Construction<br />
** 406 - Precast Three-Sided, Arch, and Box Culverts|406 - Precast Three-Sided, Arch, and Box Culverts<br />
** Division 4 Supplemental Information|Division 4 Supplemental Information<br />
<br />
* Division 5 - HMA Pavements and Surface Treatments<br />
** Category:Division_5|Division 5 Table of Contents<br />
** 501 - Plant Produced Hot Mix Asphalt|501 - Plant Produced Hot Mix Asphalt<br />
** 502 - HMA Crack Treatment|502 - HMA Crack Treatment<br />
** 503 - Paver Placed Surface Seal|503 - Paver Placed Surface Seal<br />
** 504 - Micro-Surfacing|504 - Micro-Surfacing<br />
** 505 - Chip Seals|505 - Chip Seals<br />
** 506 - Slurry Seal|506 - Slurry Seal<br />
<br />
* Division 6 - PCC Pavement Mixtures<br />
** Category:Division_6|Division 6 Table of Contents<br />
** 602 - Concrete Pavement Construction|602 - Concrete Pavement Construction<br />
** 603 - Concrete Pavement Restoration|603 - Concrete Pavement Restoration<br />
<br />
* Division 7 - Structures<br />
** Category:Division_7|Division 7 Table of Contents<br />
** 700 - Closure of Unsafe Structures|700 - Closure of Unsafe Structures<br />
** 701 - Portland Cement Concrete for Structures|701 - Portland Cement Concrete for Structures<br />
** 702 - Mortar and Grout|702 - Mortar and Grout<br />
** 703 - Mortar and Concrete Patching Repair and Resurfacing Mixes|703 - Mortar and Concrete Patching Repair and Resurfacing Mixes<br />
** 704 - Steel Sheet Piling and Cofferdams|704 - Steel Sheet Piling and Cofferdams<br />
** 705 - Foundation Piling|705 - Foundation Piling<br />
** 706 - Structural Concrete|706 - Structural Concrete<br />
** 707 - Structural Steel|707 - Structural Steel<br />
** 708 - Prestressed Concrete|708 - Prestressed Concrete<br />
** 709 - Timber Sturctures|709 - Timber Sturctures<br />
** 710 - Waterproofing and Protective Covers|710 - Waterproofing and Protective Covers<br />
** 711 - Bridge Railings|711 - Bridge Railings<br />
** 712 - Bridge Rehabilitation, Concrete|712 - Bridge Rehabilitation, Concrete<br />
** 713 - Bridge Rehabilitation, Steel|713 - Bridge Rehabilitation, Steel<br />
** 714 - Temporary Structures and Approaches|714 - Temporary Structures and Approaches<br />
** 715 - Cleaning and Coating Existing Structural Steel|715 - Cleaning and Coating Existing Structural Steel<br />
** 716 - Shop Cleaning and Coating Structural Steel|716 - Shop Cleaning and Coating Structural Steel<br />
** 717 - Downspouts and Drains|717 - Downspouts and Drains<br />
** 718 - Drilled Shafts|718 - Drilled Shafts<br />
** 719 - Earth Retaining Structures|719 - Earth Retaining Structures<br />
** Division 7 Supplemental Information|Division 7 Supplemental Information<br />
<br />
* Division 8 - Incidental Construction<br />
** Category:Division_8|Division 8 Table of Contents<br />
** 801 - Concrete Driveways|801 - Concrete Driveways<br />
** 802 - Concrete Curb, Gutter, and Dividers|802 - Concrete Curb, Gutter, and Dividers<br />
** 803 - Concrete Sidewalk, Ramps, and Steps|803 - Concrete Sidewalk, Ramps, and Steps<br />
** 804 - Concrete Barriers and Glare Screens|804 - Concrete Barriers and Glare Screens<br />
** 805 - Hot Mix Asphalt Curb|805 - Hot Mix Asphalt Curb<br />
** 806 - Bicycle Paths|806 - Bicycle Paths<br />
** 807 - Guardrail, Guardrail Terminals, and Miscellaneous Posts|807 - Guardrail, Guardrail Terminals, and Miscellaneous Posts<br />
** 808 - Fencing|808 - Fencing<br />
** 809 - Field Office|809 - Field Office<br />
** 810 - Permanent Traffic Signs and Supports|810 - Permanent Traffic Signs and Supports<br />
** 811 - Permanent Pavement Markings|811 - Permanent Pavement Markings<br />
** 812 - Temporary Traffic Control for Construction Zone Operations|812 - Temporary Traffic Control for Construction Zone Operations<br />
** 813 - Slope Protection|813 - Slope Protection<br />
** 814 - Paved Ditches|814 - Paved Ditches<br />
** 815 - Landscaping|815 - Landscaping<br />
** 816 - Turf Establishment|816 - Turf Establishment<br />
** 817 - Landscape Mowing|817 - Landscape Mowing<br />
** 818 - Dune Grass Planting|818 - Dune Grass Planting<br />
** 819 - Electrical and Lighting|819 - Electrical and Lighting<br />
** 820 - Traffic Signals|820 - Traffic Signals<br />
** 821 - Preservation of Land Monuments and Property Corners|821 - Preservation of Land Monuments and Property Corners<br />
** 822 - Ground or Cut Centerline and Shoulder Corrugations|822 - Ground or Cut Centerline and Shoulder Corrugations<br />
** 823 - Water Mains|823 - Water Mains<br />
** 824 - Contractor Staking|824 - Contractor Staking<br />
<br />
* Division 9 - Materials<br />
** 900 - Materials|900 - Materials<br />
<br />
* Division 10 - Concrete Mixtures<br />
** Category:Division_10|Division 10 Table of Contents<br />
** 1001 - Concrete Production Equipment and Facilities|1001 - Concrete Production Equipment and Facilities<br />
** 1002 - Contractor Quality Control for Concrete|1002 - Contractor Quality Control for Concrete<br />
** 1003 - Quality Assurance (Acceptance) for Concrete|1003 - Quality Assurance (Acceptance) for Concrete<br />
** 1004 - Portland Cement Concrete Mixtures|1004 - Portland Cement Concrete Mixtures<br />
** 1005 - Mortar and Grout Mixtures|1005 - Mortar and Grout Mixtures<br />
** 1006 - Patching, Repair, & Overlay Mixtures|1006 - Patching, Repair, & Overlay Mixtures<br />
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Clarkj25