LCPtracker Supplemental Information
The labor compliance program tracker herein referred to as LCPtracker is a third-party web based solution used by the Michigan Department of Transportation (MDOT) to receive, review, and approve payroll and associated prevailing wage documents. Projects utilizing LCPtracker must observe the following changes to the prevailing wage oversight procedures.
Documents submitted into LCPtracker will be maintained in LCPtracker throughout the life of the contract and will comply with department retention period requirements thereafter to preserve project records.
1952 – Certified Payroll Review Checklist: This form is not required when utilizing LCPtracker. The engineer will review the certified payrolls from the prime contractor and subcontractor(s) to ensure consistency with work performed. The background validation settings in the software are configured to:
- Disallow certification and submission of incomplete or inaccurate payroll information.
- Require submission of fringe benefit information prior to certifying a payroll.
- Require submission of Apprentice/On the Job Training (OJT) documentation prior to certifying payrolls on which Apprentices/OJTs are included.
- Verify that wages paid meet or exceed required wages based on classification selected.
1954 – Certified Payroll Status Log: This form is required and will be stored in the project specific construction folder of ProjectWise under 400 – Internal Use Only.
1955 – Contractor’s Certified Payroll: This form is not required when utilizing LCPtracker. The intent of MDOT form 1955 is to accompany the prime contractor’s submittals of subcontractors certified payrolls to the engineer verifying that certified payrolls are complete as required by the prevailing wage oversight procedures located in the MDOT Construction Manual (Division 1 Section 107). The background validation settings in the software are configured to disallow certification of incomplete certified payroll. The prime approver functionality within LCPtracker will take the place of this form.
1967 – Jobsite Poster Inspection Checklist: This form is required and will be stored in the project specific construction folder of ProjectWise under 400 – Internal Use Only.
1156-T1 – Wage Rate Interview Sheet Tier 1: This form is required and will be stored in the project specific folder of ProjectWise under 400 – Internal Use Only.
CP-347 – Certified Payroll: Weekly certified payrolls covering the contractor’s and subcontractor’s workforce must be submitted via LCPtracker. The submitted payrolls must set out accurately all information required by MDOT form CP-347 with the exception of total hours worked on all projects. Total hours for all projects will not be required as LCPtracker will identify if/when a worker has been shown on a payroll in excess of 40 hours in a week, and certification will not occur without paying a premium rate of pay.
Contract Setup and Assignment – Contract setup in LCPtracker as well as the assignment of the prime contractor and prime approver is the responsibility of the engineer (or their designee such as the office technician). Contract setup includes but is not limited to the entry of project specific information, identification of a project specific contact, and assignment of the appropriate prevailing wage schedule(s). Individual contracts where consultants are performing payroll oversight must be setup by the engineer or their designee and then assigned to the consultant.
Wage Determination Entry – Entry and maintenance of wage decisions is the responsibility of the MDOT LCPtracker administrator. If at any time a project office becomes aware that a wage determination required for their project is not available, the MDOT LCPtracker administrator must be notified. Wage entry requests must allow at least 2 business days for the information to be input into LCPtracker.
Contract Administration – The day-to-day administration of the contract is the responsibility of the engineer or their designee. This will include approving fringe benefit statements, receiving, reviewing, and accepting certified payroll submissions, approving apprenticeship documents, establishing project specific apprenticeship/OJT classification(s), and closing completed contracts.
- Reviewing and Approving Payroll - The engineer or their designee is to closely review the certified payrolls from the prime contractor and subcontractor(s) that work on the project to assure consistency with work performed. Once it is established that a contractor is submitting complete and accurate certified payrolls, subsequent payrolls need to be spot checked during the remainder of the project. While the LCPtracker software does provide a high level of quality assurance that the information is submitted correctly, attention must still be focused on the number of employees, classifications, and time on site. LCPtracker must be accessed to accept payroll at least as frequently as pay estimates are processed to ensure the required payrolls have been submitted.
- Apprentice/OJT Classifications – Contractors cannot submit payroll for apprentice and OJT employees unless the necessary classifications have been created for the project in LCPtracker. When a contractor becomes aware they require an apprentice or OJT classification they must submit the supporting documentation into LCPtracker under the document designation “Apprenticeship Documents”. They must then provide documented communication to the engineer that these documents have been uploaded and identify the appropriate apprentice/OJT percentage they require. The engineer must then approve the supporting documentation, approve the employee’s apprentice status, and add the apprentice classification to the project wage data. An employer with an apprentice/OJT on the cusp of a wage increase may request multiple classifications be established to simplify the process.
- Project Closeout – Engineers that have processed the final estimate and anticipate no further prevailing wage work must change the status on the contract to closed in the LCPtracker system. Projects that are closed may be reactivated at a later date in the event additional payrolls must be submitted.
- Additional users – If the determination is made at the project level that additional agency users are necessary to conduct business efficiently, the existing LCPtracker users at the TSC may establish additional user identities. When establishing new users in LCPtracker, consideration should be given as to the type of access the new user requires. Assigning a user to the TSC via the “assigned departments” dropdown will afford access to all projects currently active in the TSC and must only be given to people requiring that level of authority. A consultant performing construction engineering services on one contract must only be afforded access to that individual contract under the “assigned projects” section. Additionally, workers who leave state service must be removed from the list of approved users upon departure. Questions regarding the addition and removal of additional users should be directed to the MDOT LCPtracker administrator at the email address below.
LCPtracker provides a host of PDF support documents accessible through the user interface. Additional support can be sought through the LCPtracker support team via telephone, email, remote access, and live chat. Contact information for LCPtracker support is located in the user interface through the “support” button in the top right corner of the screen interface. If all other options are exhausted, the MDOT LCPtracker administrator should be contacted for support via email at MDOT-LCPtracker@michigan.gov.