Quality Initiatives and Adjustments

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2012 STANDARD SPECIFICATIONS FOR CONSTRUCTION - SECTION 103
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General

Initiative pay items are used to establish a budgeted project amount for material work that exceeds specification thresholds and requirements. These values are calculated for each project and further instructions for determining these values can be obtained from the Specifications and Estimates Section in the Design Division. The contractor does not bid on these pay items. The pay items are established in the bid documents with a unit cost of one dollar with the total maximum amount fixed per the calculated value by the project design staff.

Adjustment pay items are used for assessing negative monetary amounts to the contractor when materials or work requirements are not met. Requirements for issuing pay item adjustments can be found in the applicable special provision or the Standard Specifications for Construction.

Initiative and adjustment calculations for material and workmanship specification issues (e.g., material testing, percent within limits, joint density, etc.) must be calculated and evaluated upon completion of the work or a sub unit (i.e., lot, sublot, etc.) of the work as noted in the respective special provision or the Standard Specifications for Construction. This review will ensure that construction staff appropriately evaluates potential negative assessments, rejection of material, or removal of material in a timely manner. The review will promote efficient and timely direction to the contractor.

MDOT has reporting requirements to and receives requests from the State Transportation Commission, Federal Highway Administration (FHWA), Michigan Legislature, Office of Commission Audits, and other entities regarding use of incentives, initiatives, and adjustments. All bi-weekly or final applications of adjustments or initiatives must be processed individually. These are not to be grouped together as a net resultant. MDOT must report the data in its individual units and applications.

The following are brief descriptions of quality adjustments commonly used on construction projects.

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Jobsite Poster Compliance Adjustment

Used when jobsite poster deficiencies are not addressed in a timely manner resulting in a negative assessment against the contractor for failure to meet specification requirements.

This applicability of this pay item is discussed in the Special Provision for Jobsite Poster Deficiencies and Initial Mobilization Payment, 12SP150A(01)

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Soil Erosion and Sedimentation Control Adjustment

The applicability of this pay item is discussed in the Special Provision for Non-Compliance with Soil Erosion and Sedimentation Control Requirements (12SP208(A)).

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Open Graded Drainage Course Adjustment

The applicability of this pay item is discussed in the Special Provision for Open-Graded Drainage Course (12SP303(A)).

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HMA Quality Adjustment

Used when HMA work results in a negative assessment against the contractor for failure to meet specification requirements.

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Longitudinal Joint Density Quality Adjustment

Used when HMA joint work results in a negative assessment against the contractor for failure to meet specification requirements.

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Conc Quality Adjustment

Used when concrete work results in a negative assessment against the contractor for failure to meet specification requirements.

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Traf Control Quality and Compliance Adjustment

The applicability of this pay item is discussed in the Special Provision for Traffic Control Quality and Compliance (12SP812(C)).

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Unacceptable Plant Adjustment

Used when unacceptable plants are identified by the engineer resulting in a negative assessment of 50 percent of the original bid price for the relevant (Botanical Name) plant is assessed for failure to meet specification requirements of Section 815.

For further Construction Manual information regarding unacceptable plants see Section 815 Unacceptable Plants.

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Adjustment Pay Item Code Table

The following pay item codes and descriptions must be used on MDOT let projects. Several of these items will be specified prior to letting when establishing pay items for bidding, but many will be used as an extra pay item established during the life of the project when needed. These pay items are included in the most recent reference file in FieldManager.

Pay Item Code Unit of Measure Pay Item Description
1500010
Dlr

Jobsite Poster Compliance Adjustment

1020001
LS

Lane Rental

1020002
Dlr(+)

Lane Rental Incentive

1020003(*)
Dlr

Incentive, ______

1080000
Dlr

Liquidated Damages, Oversight

1080001
Dlr

Liquidated Damages, Other

2080000
Dlr

Soil Erosion and Sedimentation Control Adjustment

3030000
Dlr

Open Graded Drainage Course Adjustment

5010000
Dlr

HMA Quality Adjustment

5010007
Dlr

HMA Quality Initiative

5010018
Dlr

Longitudinal Joint Density Quality Initiative

5010019
Dlr

Longitudinal Joint Density Quality Adjustment

6020401
Dlr

Conc Quality Initiative

6050000
Dlr

Conc Quality Adjustment

8120000
Dlr

Traf Control Quality and Compliance Adjustment

8150000
Dlr

Unacceptable Plant Adjustment

(+) Dlr means Dollars, the unit of measure that is to be used for the respective items.

(*) The supplemental pay item description can be as appropriate for the project, but it must use the pay item coding noted above, two examples are: Incentive, M-44, Open to Traffic or Incentive, M-77 (B04 of 88056), Open to Traffic.

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FieldManager Documentation

Construction staff must allocate all negative adjustment pay items appropriately and accurately to the proper project and category numbers on the contract. Project staff are to review the project numbers and categories within the contract for applicability of quality adjustments. These quality adjustments are not to be applied to categories funded 100 percent by utility, railroad or private companies.

Liquidated damages are to be applied to the project number and category where work was delayed. It is acceptable to split liquidated damages into different projects or categories as applicable. Liquidated damages are not to be applied to categories funded 100 percent by utility, railroad, or private companies.

The processing of negative adjustment pay items must not create an overall negative value category within a project number. Construction staff must verify and ensure positive overall category value in FieldManager prior to processing any contract modification. If a negative overall category value will be created the negative adjustment must be prorated to other appropriate categories and/or project numbers.

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MDOT-Let Local Agency Projects

Local Agency projects follow the same administration requirements as noted above with the provision that the Local Agency Project Engineer (LPE) is to review the project numbers and categories within the contract for applicability of quality adjustments and liquidated damages. These quality adjustments and liquidated damages are not to be applied to categories funded 100 percent by utility, railroad or private companies.

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