Standard Naming Convention
NOTES:
- Table can be sorted by any column by clicking on table header.
- Form numbers have been hyperlinked to the document.
- Date of last Revision is the last time that convention was updated.
100 ADMINISTRATION
File | Folder Name | Subfolder Name | Description | MDOT Form # | Minimum Element Component Naming Examples | Retention | Date Last Revision |
---|---|---|---|---|---|---|---|
AWARDS | Awards Folder | Award Letter | Award YYYY-MM-DD | 4 Years | 11-28-23 | ||
AWARDS | Awards Folder | Contractor DBE Commitment | 2653 | 2653 | 4 Years | 11-28-23 | |
101 Contract Forms | Contract Form 101 | 1130A | 1130A YYY-MM-DD | 4 Years | 11-28-23 | ||
101 Contract Forms | Contract Form 101 | Weekly Statement of Work Days Charged | 1116 | 1116 001 | 4 Years | 11-28-23 | |
101 Contract Forms | Contract Form 101 | Critical Path Method(CPM) | CPM YYYY-MM-DD | 4 Years | 11-28-23 | ||
101 Contract Forms | Contract Form 101 | Workzone Enforcement Contracts | Work Zone Agreements (MSP) | 1449 | 1449 YYYY-MM-DD Job Number | 4 Years | 11-28-23 |
101 Contract Forms | Contract Form 101 | Workzone Enforcement Contracts | Work Zone Agreements (Local) | 0565 | 0565 YYYY-MM-DD Job Number | 4 Years | 11-28-23 |
102 Sub-Contracts | Sub-Contracts 102 | Subcontract - FED | 1302-FED | 1302-FED ABC Contracting | 4 Years | 11-28-23 | |
102 Sub-Contracts | Sub-Contracts 102 | Subcontract - FED-2 | 1302-FED-2 | 1302-FED-2 ABC Contracting | 4 Years | 11-28-23 | |
Sub-Contracts 102 | 1302-State ABC Contracting | 4 Years | 11-28-23 | ||||
Work Orders 103 | 1165 YYYY-MM-DD | 4 Years | 11-28-23 | ||||
Work Orders 103 | 1137 001 Drainage Changes | 4 Years | 11-28-23 | ||||
Contract Modifications 104 | CM 001 | 4 Years | 11-28-23 | ||||
Contract Modifications 104 | 1962 YYYY-MM-DD Structural Steel ABC Contracting | 4 Years | 11-28-23 | ||||
Contract Modifications 104 | CM 001 Supporting | 4 Years | 11-28-23 | ||||
Contract Modifications 104 | FHWA 1365 Pre-Approvals | 1365 YYYY-MM-DD Structural Steel | 4 Years | 11-28-23 | |||
Contract Modifications 104 | Extension of Time | 1100A 001 | 4 Years | 11-28-23 | |||
Contractor Claims and Force Account 105 | 1101 YYYY-MM-DD GJM Rut Filling ABC Contracting | 4 Years | 11-28-23 | ||||
Contractor Claims and Force Account 105 | 1101A YYYY-MM-DD GJM Rut Filling ABC Contracting | 4 Years | 11-28-23 | ||||
Contractor Claims and Force Account 105 | FA Work Plan | 4 Years | 11-28-23 | ||||
Contractor Claims and Force Account 105 | DRB Payment John Smith YYYY-MM-DD | 4 Years | 11-28-23 | ||||
Contractor Claims and Force Account 105 | DRB Meeting YYYY-MM-DD | 4 Years | 11-28-23 | ||||
Contractor Claims and Force Account 105 | DRB Agreement YYYY-MM-DD | 4 Years | 11-28-23 | ||||
Contractor Claims and Force Account 105 | Damage Claim Notices | 1119D 001 Smith John | 4 Years | 11-28-23 | |||
Contractor Claims and Force Account 105 | Damage Claim Notices | 1119D 001 Smith John | 4 Years | 11-28-23 | |||
Contractor Claims and Force Account 105 | Damage Claim Notices | 1119D 001 Smith John | 4 Years | 11-28-23 |
106 Estimates and Closeout Package Estimates and Closeout Package 106 Construction Pay Estimate Report(Bi-Weekly Pay Estimates) Pay Estimate 001 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Construction Pay Estimate Report(Final Pay Estimate) Pay Estimate 001 Final 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Stockpile Data Stock Pile YYYY-MM-DD Steel 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 40 Point - Final Project Close-out Checklist Check with TSC Staff OR Metro Region Final project checklist YYYY-MM-DD 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Contractor Deficiency List Formely Punch List Contractor Deficiency List YYYY-MM-DD 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Final Acceptance/Certification Report 1120 1120 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Final Estimate Submittal Form 1105A 1105A 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Post Certification of Subcontract compliance (Copy) 1386 1386 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Final 2124A 2124A 2124A Final ABC Contracting 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Final project voucher summary(Signed from CSD) Final project voucher summary 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Office Technician Certificate Cert OT Last Name Expiration Date 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Work Completion letter from contractor Work Completion Letter YYYY-MM-DD 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Letter to File (LTF) LTF 001 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents ADA Statement of Accessibility Constraints 0370 0370 11/28/2023