102.02 Contents of Proposal - Progress Clause
Progress Clause
- Note: for projects containing structural steel please see Section 707 - Structural Steel Project Scheduling
The progress clause is intended to specify the construction timing and schedule requirements to the contractor. The progress clause is provided by the Construction Engineer at the Omissions and Errors Check (OEC) meeting. This document provides the project start and completion dates as well as any interim dates (e.g. open to traffic, staging, milestone) The contractor is required to prepare a progress schedule for submittal at the preconstruction meeting that incorporates the project dates as noted in the progress clause. Traffic requirements and liquidated damages are not to be described in detail in the progress clause. However, the progress clause must mention that failure to meet the specified date(s) will result in the assessment of liquidated damages as specified in other contract documents.
If the project involves an expedited schedule, the progress clause is to include the language referenced in Section 102.2.2.1.5 of the Construction Manual.
Critical Path Networks
Critical Path Networks are often needed to develop the Progress Clause for a project. With MDOT-designed projects, the project manager is required to develop a Critical Path Network on any project that includes an Incentive/Disincentive or Special Liquidated Damages clause. It is recommended that the project manager develop a Critical Path Network for projects with the following characteristics:
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New construction. |
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Major reconstruction or rehabilitation on an existing roadway that will severely disrupt traffic. |
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Unique or experimental work. |
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More than one construction season. |
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Complex staging (multiple stages with traffic shifts). |
There may be other projects that do not meet these criteria which should have a Critical Path Network. The project manager will need to evaluate each project separately. The appropriate construction staff Engineer from the Construction Section and the Engineer assigned to the project should be consulted when determining the need for and when developing a Critical Path Network.
Preparation of a Critical Path Network is a requirement on all consultant-designed projects, regardless of the project type or complexity. The Engineer should contact the Design Consultant Coordination Unit for the project's critical path, if they have not received it, to prepare the Progress Clause.
Critical Path - Construction Time Estimates
The following are average production rates for major work items which, when multiplied or divided by the work item quantities on a project, determine the estimated time (in workdays) to complete an item. These rates should be used as guides and adjusted as necessary to reflect project specific issues and concerns or previous work history in the project area.
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Cross Culverts
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160 ft/day 5 days/unit 5 days/pour 14,800 ft/day 3,940 ft/day |
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Sewers
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80 ft/day 80 ft/day 65 ft/day 40 ft/day min. 5 days
65 ft/day min. 5 days |
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Manholes |
3 units/day |
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Catch Basins |
4 units/day |
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Water Main (up to 16 inches)
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330 ft/day 4 days |
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Water Main (20 to 40 inches)
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80 ft/day 5 days |
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Order and Deliver 24 inch HP Water Main |
50 days/order |
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Gas Lines |
330 ft/day |
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Embankment (CIP) |
2000 yd3/day |
7000 yd3/day |
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Excavation and/or Embankment (Freeway) |
2000 yd3/day |
12,000 yd3/day |
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Excavation and/or Embankment (Reconst) |
1000 yd3/day |
5000 yd3/day |
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Embankment (Lightweight Fill) |
400 yd3/day |
800 yd3/day |
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Muck (Excavated Waste and Backfill) |
2000 yd3/day | |
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Excavation (Widening) |
800 yd3/day | |
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Grading (G and DS) |
1000 yd3/day | |
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Subbase and Selected Subbase (up to 7.4 m) |
800 yd3/day | |
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Subbase and Selected Subbase (7.4 m and over) |
600 yd3/day | |
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Subgrade Undercut and Backfill |
2000 yd3/day | |
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Subbase and Open-Graded Drainage Course |
600 yd3/day | |
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Concrete Pavement (24 ft)
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540 yd2/day min. 7 days |
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Pavement (24 ft) |
3940 ft/day/course |
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Concrete Ramps (16 ft)
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980 ft/day min. 7 days |
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Curb (1 side) |
2460 ft/day |
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Concrete Shoulder - Median |
1400 yd2/day |
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Sidewalk (Patching) |
80 yd2/day |
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Sidewalk |
220 yd2/day |
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Sheeting (Shallow) |
100 ft/day |
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General Excavation at Bridge Site |
1000 yd3/day |
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Excavation for Substructure (Footings) |
1 unit/day |
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Piles (40 ft) |
15 piles/day |
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Substructure (Piers and Abutments) |
5 days/unit |
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Order and Delivery of Beams
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100-120 days/order 90-120 days/order |
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Concrete Beams |
50 days/order |
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Erection of Structural Steel |
3 days/span |
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Bridge Decks
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15 days 2 days/span 14 days |
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2 Course Bridge Decks
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Sidewalks and Railings
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5 days/span 2 days/span |
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Clean Up |
10 days |
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Pedestrian Fencing
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1-2 months 1 week/bridge |
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Riprap Replacement
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500 yd3/day 170 - 680 yd3/day |
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Retaining Walls |
1 panel/day min. 10 days |
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Grade Temporary Runaround |
1000 yd3/day |
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Ballast, Ties and Track |
160 ft/day |
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Place Deck Plates |
5 days/span |
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Waterproof, Shotcrete and Mastic |
5 days/span |
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Railroad Crossing Reconstruction |
10-15 workdays (depends whether concrete base is involved) |
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Order and Deliver Steel |
55 days/order |
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Erect Steel |
1 day/span |
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Ties and Track |
3 days/span |
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Structure |
30 days/yd |
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Order and Deliver Electrical and Mechanical Equipment |
90 days |
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Install Electrical and Mechanical Equipment |
30 days |
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Removing Old Pavement |
200 ft/day |
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Removing Old Pavement for Recycling (24 ft) |
1480 ft/day |
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Crushing Old Concrete for 6A or OGDC |
1500 tons/day |
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Removing Trees (Urban) |
15 units/day |
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Removing Trees (Rural) |
30 units/day |
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Removing Concrete Pavement |
540 yd2/day |
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Removing Sidewalk |
300 yd2/day |
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Removing Curb and Gutter |
1480 ft/day |
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Removing HMA Surface |
1910 yd2/day |
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Conditioning Aggregate |
1080 yd2/day |
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HMA Base Stabilizing |
2990 yd2/day |
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Ditching |
1970 ft/day |
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Trenching for Shoulders |
2460 ft/day |
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Station Grading |
2000 ft/day |
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Clearing |
9570 yd2/day |
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Restoration (Topsoil, Seeding, Fertilizer and Mulch) |
1970 yd2/day |
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Sodding |
2510 yd2/day |
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Seeding |
47,800 yd2/day |
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Guardrail |
750 ft/day |
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Fence (Woven Wire) |
1180 ft/day |
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Fence (Chain Link) |
490 ft/day |
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Cleanup |
1970 ft/day |
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Concrete Median Barrier
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980 ft/day min. 7 days |
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Reroute Traffic (Add 4 Days if 1st Item) |
1 day/move |
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Concrete Glare Screen |
1480 ft/day |
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Light Foundations
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6 units/day 6-8 weeks/order |
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Remove Railing and Replace w/Barrier (1-2 Decks at a Time) |
4 days/side |
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Longitudinal Joint Repair |
1910 ft/day |
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Crack Sealing |
15,750 ft/day |
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Joint and Crack Sealing |
1640 ft/day |
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Repairing Pavement Joints - Detail 7 or 8 |
660 ft/day |
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Seal Coat |
21,000 lane ft/day |
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Diamond Grinding/Profile Texturing Concrete |
3950 yd2/day |
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Rest Area Building
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9 months |
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Tower Lights
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Weigh-In-Motion
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3 months |
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Raised Pavement Markers |
300 ea/day |
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Attenuators |
2 ea/day |
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Shoulder Corrugations, Ground or Cut |
5 - 6 miles/side/day |
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Aggregate Base |
3120 yd2/day |
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Aggregate Shoulder |
380 yd2/day |
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Freeway Signing - 3# Post Type |
50 signs/day |
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Concrete Joint Repair (High Production - Project with >1000 patches)
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50 patches/day 600 yd2/day |
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Bridge Painting |
110 yd2/day |
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Pin and Hanger Replacement
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3 beams/day 60 days |
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Scarifying (Including Cleanup) |
12,000 yd2/day |
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Joint Removal (Including Cleanup)
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13 ft/day 12 ft/day |
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Hydro-Demolishing |
980 ft/day |
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Barrier Removal
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50 ft/day 150 ft/day |
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Hand Chipping (Other than Deck) |
0.24 yd3/person/day |
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Casting Latex Overlay |
820 ft/day |
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Curing Overlay
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1 day |
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Thrie Beam Retrofit |
100 ft/day |
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Beam End Repairs
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0.50 days/repair 0.25 days/repair 0.25 days/repair 0.25 days/repair
0.50 days/repair 1 day/each |
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Deck Removal |
280 yd2/day |
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Metro-Primary (<20,000 tons)
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490 ft/day 4070 yd2/day 990 tons/day |
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Metro-Primary (>20,000 tons)
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650 ft/day 8970 yd2/day |
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Metro-Interstate (>20,000 tons)
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1180 ft/day 990 tons/day |
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Urban-Primary (<20,000 tons)
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330 ft/day 2030 yd2/day 2030 yd2/day 500 tons/day |
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Urban-Primary (>20,000 tons)
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390 ft/day 2030 yd2/day 550 tons/day |
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HMA Shoulders (1 Side per Course) |
2460 ft/day |
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Urban-Interstate (>20,000 tons)
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720 ft/day 2030 yd2/day 6940 yd2/day 710 tons/day |
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Rural-Primary (<20,000 tons)
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390 ft/day 650 tons/day 12,000 yd2/day 710 tons/day |
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Rural-Primary (>20,000 tons)
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490 ft/day 880 tons/day 12,000 yd2/day |
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Rural-Interstate (>20,000 tons)
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720 ft/day |
Determination of Work Days/Completion Date
Work Day/Completion Date Determination, Figure 102-2, shows the worksheet to be used for calculating the estimated time to complete major work items and arrive at the total work days/completion date for completion of all work items. Anticipated start dates should consider letting date and earliest possible award dates to avoid an unrealistic completion date on calendar day date projects. This worksheet should remain on file at the project office and become part of the permanently retained project files for audit purposes.
Examples of Progress Clauses
Figures 102-3 and 102-4 are examples of Progress Clauses for Work Day Projects with normal schedules (i.e. routine, non-expedited schedules, four day work week). Figure 102-5 is an example of a Progress Clause for a Calendar Date Project with a normal work week. Figure 102-6 is an example of a Calendar Date Project with an expedited schedule (i.e. five day work week). It is important to include the standard “boilerplate” language associated with expedited schedules starting with the paragraph “No extensions of time will be allowed...” and ending with the paragraph “Any extra costs incurred by the Contractor...” when preparing the Progress Clause.
Draft Boilerplate Progress Clause
The file link provided below is intended to serve as a boilerplate document for creating a progress clause. Text is to be reviewed, deleted, modified, or added before incorporation into the proposal document.
File:Draft Boilerplate Progress Clause May 31 2016.docx
The link will take you to a separate page to download the file.
Progress Clauses with Incentive/Disincentive (I/D) or A+B Schedules
Incentive special provisions provide monetary amounts for completion of work before specified contract dates. These special provisions, if applicable, are to be referenced in the progress clause for successfully meeting dates or times, but the specific incentive requirements and monetary amounts are to be included in a unique special provision. The special provision is to be titled Special Provision for Incentive, (Route (Structure Number)), (Incentive Type). The structure number is only to be included on bridge projects and if the bridge has an associated incentive. Incentive types are: Completion of Work; Interim Completion of Work; and Approved for Traffic. Incentive projects are to include the Special Provision for Extension of Time and Extra Cost for Incentive/Disincentive Projects (12SP108(A)). BOHIM 2002-14 provides guidelines that must be followed during project development, when proposing changes to incentive/liquidated damage contract provisions and when making final incentive/liquidated damage determinations.
MDOT is phasing out the disincentive terminology. This language simply references failure to meet the contract incentive requirements. The disincentive language is not to be used on construction oversight documentation. Not meeting the incentive requirements will result in the application of liquidated damages and the associated pay item “Liquidated Damages, Other”.
The calculation of incentive values based on user delay costs must be documented and placed in the appropriate project folder in the ProjectWise directory.
Contractor Furnished Detailed Progress Schedule, Form 1130
A requirement of the Progress Clause (written by the Engineer and included in the project proposal) is that the low bidder(s) meet with MDOT representatives to work out a detailed Progress Schedule. The low bidder(s) submits their detailed Progress Schedule on Progress Schedule, Form 1130. This Progress Schedule is presently a requirement for contract award and is most often submitted by the Contractor for approval at the preconstruction meeting. All pages of the Progress Schedule shall be signed by all parties. If a Critical Path Network (CPN) is required or allowed under the Progress Clause, the MDOT Region Engineer will assure that the CPN meets the requirements of the Progress Clause. The CPN shall also be signed by all parties involved. If the Progress Schedule is acceptable, the Region Engineer will sign the original form and mail to MDOT Contract Services Division, Contracts Awards Section, P.O. Box 30050, Lansing, MI 48909. Timely handling and submission of this Progress Schedule is essential for the prompt award of the contract.
The Progress Schedule will include, as a minimum, the starting and completion dates for major items of work and the final project completion date specified in the bidding proposal. If an open to traffic date is specified in the bidding proposal, or if the bidding proposal specifies other controlling dates, these also should be included in the Progress Schedule. Recently, a number of Progress Schedules have been approved with “Contract Award” as the first controlling work item and with a start date that has already past or may pass before possible contract award. These Progress Schedules should not be approved as they may result in additional time and/or costs to the contract. The “Contract Award” is an action by the department and is not a work item of the contractor. It is acceptable for the contractor to list “Contract Award” as the first item on form 1130 as long as there is no date given. The first work item listed (after “Contract Award” if the contractor chooses to list this) shall contain an anticipated start date with an asterisk and “*Start work on date as noted or within 10 days of contract award” in the REMARKS section of form 1130.
On Form 1130, overlapping dates or workdays for start complete of the controlling items may be allowed if sufficient justification is included in the submitted Contractor's Progress Schedule. There can be the same start date for completing an item and starting the next.
On workday projects, there has to be a statement on Form 1130 as to when the Contractor will start work (e.g. "Start work within 10 days of award" or "Start by June 16, 1998").
The completion date (day) for the final controlling item should match the contract completion date (day).
The named Subcontractor(s) for specialty and/or designated items (if designated in the proposal) which materially affect the work schedule will be required to sign the Progress Schedule to indicate their approval of the scheduled dates of work set forth in the Progress Schedule.
If the proposal Progress Clause requires that a Critical Path Network be submitted by the Contractor, the Critical Path should be reviewed by the Engineer, approved and dated by the Contractor and the Region Engineer, and attached to the Progress Schedule, Form 1130, before submittal to the Construction Section's Construction Management Unit.
Since the detailed Progress Schedule is part of the contract documents, no changes can be made on the completed form without prior signatories dating and initialing the change. Figure 102-7 is an example of a completed Progress Schedule for a calendar date project. Figure 102-8 is an example of a completed Progress Schedule for a work day project.
PROGRESS CLAUSE: Start work within ten (10) days after receiving Notice of Award, or on the date agreed upon with the Engineer. In no case shall any work be commenced prior to the receipt of formal notice of award by MDOT.
This contract will be completed in _____ working days. Working days will be charged starting on the date that work is started, or date agreed, whichever is earlier.
The lower bidder(s) for the work covered in the proposal will be required to meet with department representatives to work out a detailed Progress Schedule. The schedule for this meeting will be set after the low bidder is determined.
The named Subcontractor(s) for Designated and/or Specialty Items, as shown in the proposal, is recommended to be at the scheduled meeting if such items materially affect the work schedule.
The Resident Engineer will arrange the time and place for the meeting.
Work Day Project - Normal Schedule
EXAMPLE PROGRESS CLAUSE
WORK DAY PROJECT - NORMAL SCHEDULEPROGRESS CLAUSE: After receiving Notice of Award, start work on the date agreed upon with the Engineer, which date shall be no later than __________ . In no case shall any work be commenced prior to receipt of formal notice of award by MDOT.
This contract shall be completed in _____ working days. Working days will be charged starting on the date that work is started, or on __________ , whichever is earlier.
The low bidder(s) for the work covered by this proposal will be required to meet with department representatives to work out a detailed Progress Schedule. The schedule for this meeting will be set after the low bidder is determined.
The named Subcontractor(s) for Designated and/or Specialty Items, as shown in the proposal, is recommended to be at the scheduled meeting if such items materially affect the work schedule.
The Resident Engineer will arrange the time and place for the meeting.
Work Day Project - Normal Schedule
EXAMPLE PROGRESS CLAUSE
CALENDAR DATE PROJECT - NORMAL SCHEDULEPROGRESS CLAUSE: Start work within ten (10) days after receiving Notice of Award of Contract, or on or before the date designated as the starting date in the Detailed Progress Schedule. In no case shall any work be commenced prior to receipt of formal notice of award by MDOT.
Staging Dates ______________________________ .
Open to Traffic on or before __________(Date)__________.
The entire project shall be completed on or before __________(Date)__________.
The low bidder(s) for the work covered by this proposal will be required to meet with MDOT representatives to work out a detailed Progress Schedule. The schedule for this meeting will be set after the low bidder is determined.
The named Subcontractor(s) for Designated and/or Specialty Items, as shown in the proposal, is recommended to be at the scheduled meeting if such items materially affect the work schedule.
The Resident Engineer will arrange the time and place for the meeting.
Calendar Date Project - Normal Schedule
EXAMPLE PROGRESS CLAUSE
CALENDAR DATE PROJECT - EXPEDITED SCHEDULEPROGRESS CLAUSE: Start work within ten (10) days after receiving Notice of Award of Contract or on or before the date designated as the starting date in the Detailed Progress Schedule. In no case shall any work be commenced prior to receipt of formal notice of award by MDOT.
This project is on an expedited schedule. The Contractor is expected to mobilize sufficient manpower and equipment and to work the required overtime to maintain the expedited schedule.
The entire project shall be completed on or before ______(Date)______ .
Failure to complete all work on this project by ______(Date)______ will result in the assessment of Liquidated Damages in accordance with subsection 108.11 of the Standard Specifications for Construction. Liquidated Damages will continue to be assessed for each calendar day that this work remains incomplete, even if these days extend beyond the normal seasonal shut down date of No. 15th.
No extensions of time will be allowed for increases in contract quantities, or extra work, unless it can be shown that such increases or extras affect the critical item of work.
No extensions of time will be granted for labor disputes, unless it can be shown that such disputes are industry-wide.
No extensions of time will be granted for delays in delivery of critical materials, unless the delay can be shown to be industry-wide and the delay affects the critical item of work.
Any extra costs incurred by the Contractor due to cold weather protection, winter grading, sufficient manpower and equipment necessary to maintain the expedited schedule, and/or meet the completion date, and any overtime utilized will not be paid for separately, but be included in the bid items/price.
The low bidder(s) to the work covered in this proposal will be required to meet with MDOT representatives to work out a detailed Progress Schedule. The schedule for this meeting will be set after the low bidder is determined.
The named Subcontractor(s) for Designated and/or Specialty Items, as shown in the proposal, is recommended to be at the scheduled meeting if such items materially affect the work schedule.
The Resident Engineer will arrange the time and place for the meeting.
