Difference between revisions of "104.10 Contractor Claim for Extra Compensation or Time Extension"

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<div style="text-align: center;">[mailto:Change?body=http://mdotwiki.state.mi.us/construction/index.php/104.10_Contractor_Claim_for_Extra_Compensation_or_Time_Extension Email this Page]</div>
 
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==[[#General|General]]==
  
 
The Michigan Department of Transportation Construction Contractor Claims Procedure provides a formalized, tiered process for the submittal and review of a Contractor’s claim.  The claim review process involves a formalized administrative procedure.  The goal of the process is to resolve claims at the lowest possible level.  This document will clarify the process and reinforce the level of attention, accountability, and urgency by the Contractor and Department in the claim process.  The time durations within the procedures are intended to be maximum timeframes with any request for an extension to the durations, whether by the Contractor or the Department, documented in writing.
 
The Michigan Department of Transportation Construction Contractor Claims Procedure provides a formalized, tiered process for the submittal and review of a Contractor’s claim.  The claim review process involves a formalized administrative procedure.  The goal of the process is to resolve claims at the lowest possible level.  This document will clarify the process and reinforce the level of attention, accountability, and urgency by the Contractor and Department in the claim process.  The time durations within the procedures are intended to be maximum timeframes with any request for an extension to the durations, whether by the Contractor or the Department, documented in writing.
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* A copy of all notices of intent to file claims (MDOT and local agency) must be provided to TSC Managers and Region Construction Engineers as noted in the procedures.   
 
* A copy of all notices of intent to file claims (MDOT and local agency) must be provided to TSC Managers and Region Construction Engineers as noted in the procedures.   
  
* The Federal Highway Administration (FHWA) Area Engineer must be notified on all Projects of Division Interest (PODI) when a claim meeting is scheduled or an issue is scheduled to be presented to a Dispute Review Board (DRB).  A copy of the DRB claim package is to be provided to the FHWA Area Engineer.
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* The Federal Highway Administration (FHWA) Area Engineer must be notified on all Projects of Division Interest (PODI) when a claim meeting is scheduled or an issue is scheduled to be presented to a Dispute Review Board (DRB).  A copy of the DRB claim package is to be provided to the FHWA Area Engineer. FHWA participation in claim payment is not guaranteed.  FHWA must be notified of claim prior to settlement and have opportunity to review claim documentation prior to settlement.  Regulations concerning FHWA participation in claims can be found here in [https://www.ecfr.gov/cgi-bin/text-idx?SID=4dda70efc34f778cb216111b6014fb91&mc=true&node=pt23.1.635&rgn=div5#se23.1.635_1124 CFR 23 635.124]
  
 
* All claim decision letters from the Region Office Review hearings are to be copied to both the Region Construction Engineer and the CFS Construction Contracts Engineer.
 
* All claim decision letters from the Region Office Review hearings are to be copied to both the Region Construction Engineer and the CFS Construction Contracts Engineer.
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If you have any questions, please contact [mailto:DeBoerM@michigan.gov Michael DeBoer], Construction Contracts Engineer, at  or call him at 517-256-8368.
 
If you have any questions, please contact [mailto:DeBoerM@michigan.gov Michael DeBoer], Construction Contracts Engineer, at  or call him at 517-256-8368.
  
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The current MDOT Claims Procedure can be found [https://www.michigan.gov/documents/mdot/MDOT_Claims_Procedure_571598_7.pdf Here]
  
 
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=[[#MICHIGAN DEPARTMENT OF TRANSPORTATION CONTRACTOR CLAIMS PROCEDURE (Revised 2018)|MICHIGAN DEPARTMENT OF TRANSPORTATION CONTRACTOR CLAIMS PROCEDURE (Revised 2018)]]=
 
[[File:MDOT Construction Contractor Claims Procedure September 2018.pdf|500px|thumbnail|center|MDOT Construction Contractor Claims Procedure September 2018.pdf]]
 
  
  
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==[[#LAP Project Considerations | LAP Project Considerations]]==
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LAP projects will follow [http://mdotwiki.state.mi.us/construction/index.php/104.10_Contractor_Claim_for_Extra_Compensation_or_Time_Extension Contractor Claim for Extra Compensation or Time Extension] guidance.  Locals are highly encouraged to work with their DR to resolve claim issues at the lowest possible level.
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[[Category:Construction Manual]]
 
[[Category:Construction Manual]]
 
[[Category:Division 1]]
 
[[Category:Division 1]]
 
[[Category:Section 104]]
 
[[Category:Section 104]]

Latest revision as of 15:00, 15 July 2020

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Contents

[edit] General

The Michigan Department of Transportation Construction Contractor Claims Procedure provides a formalized, tiered process for the submittal and review of a Contractor’s claim. The claim review process involves a formalized administrative procedure. The goal of the process is to resolve claims at the lowest possible level. This document will clarify the process and reinforce the level of attention, accountability, and urgency by the Contractor and Department in the claim process. The time durations within the procedures are intended to be maximum timeframes with any request for an extension to the durations, whether by the Contractor or the Department, documented in writing.

Construction Field Services (CFS) and Region Construction Engineers will be monitoring and tracking all claims. The procedures for the reporting and tracking of claims are as follows:

  • A copy of all notices of intent to file claims (MDOT and local agency) must be provided to TSC Managers and Region Construction Engineers as noted in the procedures.
  • The Federal Highway Administration (FHWA) Area Engineer must be notified on all Projects of Division Interest (PODI) when a claim meeting is scheduled or an issue is scheduled to be presented to a Dispute Review Board (DRB). A copy of the DRB claim package is to be provided to the FHWA Area Engineer. FHWA participation in claim payment is not guaranteed. FHWA must be notified of claim prior to settlement and have opportunity to review claim documentation prior to settlement. Regulations concerning FHWA participation in claims can be found here in CFR 23 635.124
  • All claim decision letters from the Region Office Review hearings are to be copied to both the Region Construction Engineer and the CFS Construction Contracts Engineer.

Please send all (project, region and central office) claim decision letters to the contractor by certified mail. The Return Receipt is to be placed in the project file. This documentation will be used when determining if subsequent appeals are timely. If you receive what appears to be an untimely appeal from a contractor, contact the Attorney General’s Office (517-373-1479) for recommended action.

This information will replace the claim procedures in section 104 of the construction manual.

If you have any questions, please contact Michael DeBoer, Construction Contracts Engineer, at or call him at 517-256-8368.

The current MDOT Claims Procedure can be found Here

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[edit] Claims Process Flowchart

Claims Process Flowchart
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[edit] LAP Project Considerations

LAP projects will follow Contractor Claim for Extra Compensation or Time Extension guidance. Locals are highly encouraged to work with their DR to resolve claim issues at the lowest possible level.

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