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Revision as of 18:23, 26 April 2017


Division 1 Supplemental Information
e-Construction




Contents

MDOT's e-Construction Process














General Information

E-Construction refers to the initiative of MDOT to integrate various digital technologies into its business/construction operations so that cost savings, efficiency gains, and other benefits are realized. MDOT has integrated many technological solutions such as electronic bidding, electronic construction files, digital signatures, electronic filing systems, in-field utilization of mobile devices, etc. and many other exciting technologies are being considered by MDOT to integrate into its operations.

As of now, this Wiki article extensively discusses ProjectWise. In the future, this wiki article may cover additional topics relevant to e-Construction.


MDOT's e-Construction Process on I-96


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ProjectWise

Bentley Systems developed ProjectWise software to allow users to access, share, and manage electronic files located on a centralized server. Some of the features of the software include tracking document workflows, versioning of documents, checking out documents, etc. Many organizations such as the majority of DOTs and top construction design firms utilize ProjectWise for the management of files relevant to the construction process. The information within this article is intended to help a first-time user. For additional information about ProjectWise, you can visit Bentley’s webpage, ProjectWise community forum webpage, MDOT's ProjectWise resource webpage, or other links provided within this wiki article.

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Getting Started with ProjectWise

Before one can use ProjectWise, one must have an account that is associated with an organization’s Datasource. If you are a MDOT employee, you can contact MDOT-ProjectWise@michigan.gov. If you are a Contractor, you can contact MDOT-ProjectWiseConst@michigan.gov. If you are a sub-contractor, you can contact your project manager. Once approved, the administrator will contact you with your credentials that you can use to access the Datasource.

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Accessing MDOT's DataSource

Users can access MDOT's DataSource by means of mobile device, web browser, or computer program which allows the possibility of the user accessing information where and whenever he wants, be it in field, in office, or out-of-office.

For MDOT employees who are using a company computer, the ProjectWise Explorer program is preinstalled onto the computer and the program is preconfigured to connect to MDOT’s Datasource. You only need to open the Datasource and enter your credentials.

For non-MDOT employees using a computer, you can download the ProjectWise Explorer program from ftp://ftpmdot.state.mi.us/Documentation/. Once downloaded, you have to configure the program to connect to MDOT’s Datasource. To do this, open ProjectWise Explorer, navigate the cursor to the Tools menu, move the cursor down and click on the “ProjectWise Network Configuration Settings” item. The “ProjectWise Network Configuration Settings” window will pop up, showing information within the “General” tab. Navigate the cursor to the “DNS Services” tab and click it. A server form with the entries of Name, Hostname, and Port is displayed. Type MDOTPwiseSS4 for the Name, mdotpwisess4.state.mi.us for the Hostname, and 5800 for the Port. Click the Add button, select the added item, and click the Apply button. Navigate the cursor to “Datasource Listing” tab and click it. A server form with the entries of Name, Hostname, and Port is displayed. Type MDOTPwiseSS4 for the Name, mdotpwisess4.state.mi.us for the Hostname, and 5800 for the Port. Click the Add button, select the added item, and click the Apply button. Restart the program. Open the Datasource and enter your credentials.

If you are using the web browser, type https://mdotpwisess4.state.mi.us/ into the URL bar. Note that MDOT only supports Internet Explorer. Select MDOT’s Datasource and enter your credentials. This PDF is a quick reference guide for the use of the ProjectWise Web Server.

If you are using an iPad, download the ProjectWise Mobile Explorer application from the iTunes store. Open the application. Select “Connect to your projects”. A “ProjectWise web services” form should appear; type into the form “136.181.146.49”. If correctly working “MDOTProjectWise” should appear; select that. You will then be prompted to login. If your login is associated with a State of Michigan account you must enter “SOM” in the Domain field. Other users will leave this field blank. After you have entered your username and password, select the next button to login. In the upper left corner, select the “Datasources” button. A menu should appear; select “MDOTProjectWise”. You should be able to navigate MDOT’s Datasource.

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Navigating MDOT’s DataSource

MDOT’s Datasource is essentially a hyperlink to a file directory that is located on MDOT’s servers. The file directory is organized by Region then by TSC and then by Job Number. Within the Job Number folder, there are construction documents relevant to the Job Number. You can navigate the file directory by clicking the + button or double-clicking the folder.

When you are about to select a file from the file directory, there will usually be two icons which signify the type of document and the functions that you can perform on the document. There are many file formats that are supported by ProjectWise such as .doc, .dgn, .pdf, etc. There are many functions that a user can perform on a file. A pencil icon indicates that the file can be checked out and modified. An open book icon indicates that the file is read-only. A red check mark icon indicates that you have checked out the file. A lock icon indicates that a file has been either checked out or exported and that it is read-only. A blue tag icon indicates that the file is in its Final Status and that no further modifications can be made.

Select a file and right click. A menu should appear with a list of functions that a user can perform. As you may notice, similar functions are grouped together. Some of these functions are grayed out which indicates that at that moment the function cannot be performed. Some of the more commonly used functions are New > Document, Open as Read-Only, Check Out, Check In, Export, etc. More information about functions is available on page 2 and 3 of this PDF.

The functions that a user can perform are limited to the number of permissions that are granted by the administrator. What your role is for a construction project will determine which files you are allowed to access and what functions you are allowed to perform.

For more information on the layout of ProjectWise Explorer, you can view FHWA's ProjectWise resource webpage.

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General Procedures for Construction Records Retention

The Federal Highway Administration (FHWA) requires that project construction records for federally funded projects be retained for a minimum of three years past the FHWA final accounting date. The FHWA final accounting date (for the purpose of records retention) is the date the Financial Operations Division (FOD) does the final billing to FHWA for federal funds. In addition to the FHWA requirement, there are record retention requirements issued by the Michigan Department of History, Arts and Libraries (HAL) and MDOT’s Records Management Office. This procedure takes into account the requirements of the FHWA, as well as HAL.

The managing office engineer (delivery/project/resident/county/city/consultant) is responsible for all project records required at the project site. Each TSC/project office will name a Construction Records Coordinator (CRC) and provide the name of this person to the Construction and Technology Support Area’s Records Management Coordinator (RMC).

Project records for construction on state trunkline projects will be retained at the region, TSC, or project office until the FOD final accounting date. This applies to both federally and state funded projects. The RMC will notify the CRC of the FOD final accounting date for projects in their respective area by e-mail on a monthly basis. This date is also available through the Phase Financial Closeout (PFC) application, which is accessible through a web interface using Citrix software. There may be a few instances when projects will not be listed in the PFC application. These projects are typically maintenance (M projects) and Multi-Modal projects. When these types of projects do not show up in PFC, the records will be sent to the HAL Records Management Office for microfilming and storage once the final voucher has been generated. The retention period will start on the final voucher date.

The construction records for projects with consultant engineering management will be delivered to the managing TSC when the final estimate voucher is received. The managing TSC will retain the records in accordance with these procedures.

If any litigation, claim, negotiation, audit or other action involving the records has been started before the FOD final accounting date, the records must be retained at the project office until completion of the action and resolution of all issues. Should the CRC be notified that such action has commenced after the records have been transferred to the HAL Records Management Office, the CRC will notify the RMC. At the end of the retention period, the HAL Records Management Office will send the record disposal notice to the RMC. The RMC will contact the CRC prior to any record disposal by HAL.

Retain the records for projects with warranty work at the TSC/project office until the end of the warranty period, unless the warranty period ends before the FOD final accounting date. If the warranty period ends before the FOD final accounting date, then retain the records at the TSC/project office until the FOD final accounting date.

All project records for non-trunkline projects are to be transferred to or retained by the local unit of government having jurisdiction over it.

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File Terminology and Identification

Contract ID

Contract ID numbers are assigned when a project is programmed as a unique identifier by work phase. Phase A is the construction phase.

Example:    Contract ID:  58034-48611

The first two digits represent the county designation: 58 – Monroe County The next three numbers represent the location within the county. The project number (48611) is obtained from the Map Project Information Systems (MPINS) during the design phase.

Project Identification

Appropriately identify and file all project documentation in numeric sequence by contract ID number. Note the contract ID number on all project data and folder labels. File all data in the proper location within the record series, and document the appropriate cross references in FieldManager.

Record Series

100 Series    A record category to accommodate administrative and financial type documents.

200 Series    A record category to accommodate engineering records.

300 Series    A record category to accommodate testing records.


Folder Identification

All file folders will be labeled and each label will show the folder number, title, and the appropriate contract project identification.

Example:

102 Contract 58034-48611
105 Contract Modifications 58034-48611
110 Estimates 58034-48611

When the document volume within a folder becomes cumbersome, an additional folder(s) may be used.

Example:

112 Correspondence 58034-48611
112A Correspondence 58034-48611

In the event there are multiple project numbers within a construction contract, further identification detail may appear on each folder, along with folder number, folder name, and contract ID. This may not be necessary for all contracts due to the volume of records. Typically, the lowest project number will be included in contract ID.


Contract ID Control Section Project Fed# Fed Item
58034-48611 ANH 58034 48611A   NH 0358(001)  HH3396
ABHN 58034 53371A   BHN 0358(002)  RR3462
ANH 58034 59313A   NH 0358(003)  HH3397
111   Payrolls 58034-48611
ANH 58034-48611A
111A   Payrolls 58034-48611
ABHN 58034-53371A
111B   Payrolls 58034-48611
ANH 58034-59313A

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Construction Project Records List

Project Records List.pdf

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Project Records Files, Forms, and Retention Table

This table lists the common forms and record types used for the administration of MDOT projects, and the retention and disposal of each. All forms and record types listed may not be used by all offices. Moreover, there may be forms and record types used that are not listed here. The absence of a form or record type from this document or the retention schedule does not exclude it from the State of Michigan’s retention policy.

Record Series Item No. – Each record series listed on a retention schedule is assigned a number and a retention period. The only record series number you will use for project construction records is 28910. This is the number that will be entered into the Versatile program when preparing the records to be transferred to the Record Center.

PREPARING & PACKAGING BOXES PRIOR TO TRANSFER TO RECORD CENTER

The initial preparation step is to examine the contents of each box to locate those files that have been identified as requiring microfilming. The following table identifies these files.

Project File No. Form No Folder Title/(Document Title or Types) Retention
100
File Index-Programming
7 Years
101
ADVERTISING AND AWARD
7 years
Notice to Proceed Date
7 years
Letters of Approval of Contract Bidders
7 years
102
CONTRACTS
1130
Progress Schedule
7 years
1130
Revised Progress Schedules
7 years
Proposal/Addenda
7 years
Contract
7 years
Consultant Contracts
7 years
Work Zone Enforcement Contracts
7 years
103
SUBCONTRACT AGREEMENTS
164
Prime Contractor tatement of DBE Subcontractor
7 years
1302
Subcontract Agreements or Cover Sheet and Items List
7 years
1386
Post Certification of Subcontract Compliance
7 years
0178
DBE Participation (Used to be Blue Sheet)
7 years
104
WORK ORDERS/DAMAGE CLAIM NOTICE
1119
Damage Claim Notice
7 years
1137
Work Orders
7 years
1165
Notice of Non-Complience with Contract Requirements
7 years
105
CONTRACT MODIFICATIONS
Contract Modifications
7 years
1100A
Extension of Contract Time Request
7 years
106
1112D
Progress Reports Form 1112D Bi-Weekly Construction Progress Report has been eliminated per BOH IM 2004-03. For projects closed out prior to BOH IM 2004-03
7 years
107
CONSTRUCTION STATUS
1116
Weekly Statement of Work Days Charged
7 years
108
CONTRACTOR'S EVALUATION, INSPECTION REPORTS, NPDES & INSPECTORS DAILY REPORT (IDR)
7 years
1120
Final Inspection/Acceptance and Certification Report
7 years
1122B
Field Book (Inspector's Daily Report-IDR)
7 years
Field Measurements (Attached to Field Book (IDR)) Work Sheets
7 years
1126
NPDES- Inspection Reports
7 years
1182
Contractor Performance Evaluations
7 years
FHWA 47
Material Certificate Form FHWA 47 Material Certificate has been eliminated per BOH IM 2007-05. For projects closed out prior to BOH Im 2007-05.
7 years
Warranty Acceptance Documents
7 years
Notification from Contractor that Work is Completed
7 years
109
CONTRACT ACCOUNTING
1101
Force Account (if not attached to Contract Modification and documentation)
7 years
1101A
Force Account - Daily Field Record
7 years
1168
Force Account Worksheet for Equipment
7 years
110
PAY ESTIMATES
Engineer's Estimate
7 years
Final Estimate
7 years
Post Final Construction Estimate
7 years
Construction Estimate
7 years
111
PAYROLLS & TRAINEE REPORTS
7 years
1156
Minimum Wage Rate- Interview Sheet
7 years
0125
O.J.T. Program Report and Training Log
7 years
WH-347
Payrolls
7 years
WH-348
Statement of Compliance
7 years
1952
Certified Payroll Review Checklist
7 years
1954
Certified Payroll Status Log
7 years
1955
Contractor's Certified Payroll Checklist
7 years
112
CORRESPONDENCE
General Correspondence Published Articles & News Clips
7 years
113
MEETINGS & SAFETY PROGRAM
Pre-Construction minutes, Progress Meetings, Post-Construction Meetings
7 years
114
UTILITIES-PERMITS-REAL ESTATE DATA
All Forms Pertaining to Utilities, Permits and Real Estate
7 years
115
RAINFALL RECORDS
1108A
Rainfall Record (Not used in all offices)
7 years
200
CONTRACT HISTORY
Archives Contract saved to removable media (media stick, dickette, CD, etc.)
7 years
1147 & 1147C
Final Estimate Review Summaries
7 years
CONSTRUCTION DOCUMENTS- "200" FILE SERIES
201
Construction Survey Notes- Shop Drawings
7 years
Contractor's Staking QC Plan
7 years
250
Revision of Plans (As-Builts) (Send to Design for Microfiliming. Include form 250)
Exception
202
PHOTOGRAPHS & VIDEOS
7 years
203
GRADE SHEETS - STRUCTURE STAKEOUT
201
Grade Sheets
7 years
1145
Grade Checks(or attach to IDR)
7 years
204
TRAFFIC ITEMS (BARRICADE CHECKS & ETC)
1013
Inspector's Checklist (Arrow Bar)
7 years
Contractor's Daily Traffic Resports
7 years
205
MISCELLANEOUS ITEMS (ALL MISC ITEM DOCUMENTATION)
204
General Computations(or attach with appropriate documentation)
7 years
205
Engineer Calculation (or with appropriate documentation)
7 years
500
Coring Request
7 years
583
Records of Soils Recommendation
7 years
1125
Permit to Place
7 years
1190
Structure Measurements
7 years
206
REMOVAL ITEMS
Documentation for Removal Items
7 years
207
EARTHWORK ITEMS
1124
Earthwork Data Sheet
7 years
1198
Volume Sheet
7 years
208
HMA TICKETS & QA/QC REPORTS
Do Not Microfilm
HMS Delivery Tickets
7 years
Contractor's Quality Control Plan
Mfilm
0587
HMA Quality Assurance Plan (PWL)
Mfilm
1903-B
Report of Verification of Quality Assurance Tests
Mfilm
1903-C
Daily Report of Contractor's Quality Assurance Tests
Mfilm
1907
MDOT Testing of Compacted HMA Density & Percent Compaction
Mfilm
1911
Job Mix Formula (JMF) HMA Field Communication
Mfilm
209
AGGREGATE ITEMS & TICKETS
Do not Microfilm
Delivery Tickets, Aggregate Summary Sheets Etc.
7 years
210
CONCRETE - TICKETS, 1174's & QA/QC
Do not microfilm
Concrete Delivery Tickets
7 years
Concrete Mix Design
Mfilm
590
Cylinder Results
Mfilm
1131
Bridge Deck Conc. Depth Measurements
MFilm
1160
Report of Modulus Rupture
MFilm
1160-A
Concrete Cylinder/Core Compression Test Results
MFilm
1174
Concrete Proportioning Plant Report
MFilm
1174-A
Inspector's Report of Concrete Placed
MFilm
Contractor's Quality Control Plan
MFilm
211
DRAINAGE ITEMS
Documentation for Restoration Items
7 years
212
RESTORATION ITEMS
Documentation for Restoration Items
7 years
213
GUARDRAIL ITEMS
Documentation for Guardrail Items
7 years
300
TESTING ORDERS
501 Series
All Testing Orders
MFilm
301
DENSITY TESTING
509 (do not microfilm)
IAT - Density Testing
7 years
582
Moisture and Density Determination of Soils
MFilm
582-A
Record of Density Retests
MFilm
302
MISCELLANEOUS TESTING FOR ALL MISC ITEMS
Do not microfilm
Misc. Material Certifications
7 years
506
Report of Sign Inspection
MFilm
566
Report of Field Inspection
MFilm
1143
Testing Earth Grade with Compactor
MFilm
1178
Transfer of Tested Material
MFilm
1922
Tested Stock Report
MFilm
1923
Sample Identification
MFilm
1929
Welder Qualification Procedure Report
MFilm
Commercial Laboratory Test Reports (General)
MFilm
Report of Test- Laboratory
MFilm
303
BITUMINOUS ITEMS TESTING
Do not microfilm
Material Certifications for Bituminous Materials
7 years
1842 (Do not microfilm)
Report of Test- Bituminous Mixtures Independent Assurance Sample
7 years
1903
Daily Report of HMA Plant Inspection
MFilm
1931
Report of Test Marshall HMA Design Mix Formula
MFilm
1931-B
Report of Test- HMA Mix Design- Regression
MFilm
304
DRAINAGE ITEMS TESTING
Do not microfilm
Materials Certifications for Drainage Items
7 years
1919
Corrugated Metal Pipe Report
MFilm
1920
Field Report for Concrete Pipe
MFilm
1920-A
Field Report for Pre-cast Drainage Structure Items
MFilm
305
CONCRETE ITEMS TESTING
502
Pavement Core Record
MFilm
503 (Do not microfilm)
IAT- Concrete Sampling and Testing
7 years
551
Report of Field Test and Concrete Test Cylinders
MFilm
580
Concrete Plant Equipment Inspection Report
MFilm
580-A
Concrete Plant Inspection
MFilm
1155
Weekly Summary of Certified Concrete from Commercial Central Mix anf Transit-Mix Plants
MFilm
306
AGGREGATE & GRANULAR MATERIALS TESTING
504 (Do not microfilm)
IAT- Aggregate Sampling and Testing
7 years
1900
Aggregate Inspection Daily Report
MFilm
1901
Mechanical Analysis Report
MFilms
307
BRIDGE ITEMS- ALL ENGINEERING & TESTING (STEEL & ETC)
Do not microfilm
Misc. Material Certifications
7 years
Fabrication Inspection Reports
MFilm
507
Camber Measurements
MFilm
519
Cantilever and Bridge Mount Inspection
MFilms
538
Shop inspection of Structural Steel
MFilms
538A
Magnetic Particle Inspection Report
MFilms
538B
Inspection Report (Ultrasonic Exam of Welds)
MFilms
557
Pre-stressed Conc. Bean Construction Field Data Sheet
MFilm
579
Structure Foundation Inspection
MFilm
1138
Bridge Reinforcing Computations
MFilm
1157
Test Pile Record
MFilm
1157A
Pile Driving Table
MFilm

Note:Subtitled folders will be assigned to item of work folders and tested material folders. A subtitled folder may be set up for a single item of work and tested material, or for a group of related items of work or materials. Subtitled and appropriate titled folders should be provided in sufficient quantity and groupings to permit convenient and quick access to the item of work and material documentation. The quantity of subtitled folders will vary with the type of project, and with the variety and number of items of work.

Each subtitled folder should contain the support data for the work listed on the folder. Subtitled folders should also be assigned to material folders. A subtitled folder may be set up for a single material, or for a group of related materials. On a resurfacing project containing 3 or 4 items of work, all the required documentation for support of the quantities could be filed in one subtitled folder.

Records should not be prepared and sent to HAL’s Records Management Office until training has been provided. Please contact Julie Baldwin (baldwinju@michigan.gov or phone 517-322-5659), Construction and Technology Records Management Coordinator, for training and questions.

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Construction Documentation Standard Naming Conventions for e-Construction

Standard naming conventions for all documents will generally be form number, date and descriptor

Form will either be form number or document acronym

  • Use Cert for Materials
  • Use CP for payrolls
  • Use SD for Shop Drawings

Dates will be year (4 digit), month (2 digit), day (2 digit) separated by dashes

  • 2013-01-09

Descriptor can be variable based on the document

  • Use Material Name for Materials

Cert 2013-02-04 White Cure

  • Use Contractor's name for payrolls
  • Describe the shop drawings
  • Describe the issue for correspondence


Revisions will be noted by placing a R or REV with the corresponding number after the name. The revised document should be named the same except for the R1 at the end of it.

Initials of user should be based on the initials in Field Manager


MDOT Submittals

Document Example
Work Orders, 1137 Sequence Number, What it is 1137 001 Drainage Changes
Force Accounts, 1101A Date, Description of Issue 1101A 2013-01-09 Rut Filling
Contract Modifications, CM Sequence Number, Tier Number, Short Description CM 001 T1 Additional Signage
Pay Estimates, Pay Estimate Sequence Number, Contract ID Pay Estimate 001 47065-101619
Correspondence, Date, Sender’s Initials, Description of Issue 2013-01-15 PJM Lane Closures
IDRS (no attachment),IDR Date, Inspector’s Initials as appears in FieldManager IDR 2012-09-27 NN
IDRS (with attachment), IDR Date, Inspector’s Initials as appears in FieldManager IDR 2012-09-27 NN A
NPDES, NPDES Date, Inspector Initials, Sequence Number NPDES 2013-01-27 JMT 001
Concrete Placement (Road or Structure), 1174R Date of Pour, Inspector Initials 1174R 2012-04-15 PJM
Density Report, 582B Date, Inspector Initials 582B 2012-11-04 NN
Permit to Place, 1125 Date, Material they are approved to Place 1125 2013-03-10 Aggregate
Pictures, Date, Photo Description 2013-07-28 Station 754+00 HMA
Aggregate Report, Form Number, Date of Test, Source, Description 1900 2012-11-29 class II 70-62 (sand was approved)
Meeting Minutes, Date, Meeting Description 2013-03-17 Progress Meeting
General Computations, 205 Date, Description 205 2013-08-11 Underdrain Sketch
Certified Payroll Checklist, 1952 Contractor Weekending Date 1952 AJAX 2012-06-08
Wage Rate Interviews, WRI Contractor Interview Date, Sequence Number WRI Lowe 2013-08-11 001
Mobility Reports, Mobility Date, Initials Mobility 2013-04-17 MO
Cylinder Compression Results, Form Date of Pour, Inspector Initials and number 1999 2013-04-27 GRG 13


Contractor Submittals

Document Example
Progress Schedule, 1130 Contractor 1130 Milbocker
Subcontracts, 1302 Contractors Name 1302 K&R
Material Source List, MSL Date, Contractors Name MSL 2013-12-12 CA Hull
Bridge Shop Drawings, SD, Structure #, Description of Item SD B-05 Steel
Road Shop Drawings, SD, Description of Item SD Traffic Signal
Material Certifications, Cert Date, Name of Material Cert 2013-02-15 White Cure
Certified Payrolls, Form, Week Ending Date, Contractor Name CP 2013-06-28 CA Hull
Correspondence, Date, Sender’s Initials, Subject 2013-04-15 TLP Haul Route
Request for Information, RFI Sequence Number, Issue RFI 001 Pipe Clarification
Permits, Permit Type, Contractor Name NPDES Toebe
Time Extensions, 1100A Sequence Number 1100A 001
Misc Documentation, What it is, Contractor Safety Program Fonson
Concrete Mix Designs, Form Date, Contractor Name 1976 2013-06-28 CA Hull
HMA Mix Designs, Form Date, Contractor Name 1911 2013-06-28 Rieth-Riley
Certified Concrete Plant Mix, Form Week Ending Date, Producer Name, Plant Number 1155 2013-01-08 Superior

Materials 813

Early Cylinder Breaks (from Contractor), Early Cylinder Breaks, Date Cast Early Cylinder Breaks 2012-12-18
Concrete Field Test Report (from Contractor),Concrete Field Test, Report Date Concrete Field Test Report 2012-01-10
Welder Certifications, Welder Name (Last, First), Position of Weld*, Type of Weld** Welder Smith Joe 1F SMAW
* “Position” – 1F, 2F, 3F, 4F, 1G, 2G, 3G, 4G, etc
** “Type” – SMAW, SAW, FCAW, GMAW, TIG

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e-Construction File System

File # Description MDOT Form # Retention
100 ADMINISTRATION
100 Award Letter 4 years
101 Contract Form 4 years
Progress Schedule 1130 4 years
Weekly Statement of Work Days Charged 1116 4 years
Critical Path Method(CPM) 4 years
Workzone Enforcement Contracts 4 years
102 Sub-Contracts
All SubContracts 1302A 4 years
Commercially Useful Function (CUF) Project Site Review 4109 4 years
DBE Participation (blue sheets) 0178 4 years
DBE Trucker Project Site Review 1992 4 years
Prime Contractor Bi-Weekly statement of Subcontractor payments 2124A 4 years
103 Work Orders
Notice of Non-Compliance with Contract 1165 4 years
Work Orders 1137 4 years
104 Contract Modifications
Extension of Time request 1100A 4 years
Value Engineering Change Proposal 1962 4 years
Supporting Documentation 4 years
104-1 FHWA 1365 Pre-Approvals 4 years
105 Contractor Claims and Force Account
Damage Claims Notices 1119D 4 years
Force Account Documents 1101 4 years
Copy of Permit Checks 4 years
106 Estimates and Closeout Package
Final Acceptance/Certification Report 1120 4 years
Final Estimate package Memo 1105 4 years
Final Estimate Review Summary 1147 4 years
Post Certification of Subcontract compliance (Copy) 1386 4 years
Final Engineering Acceptance Report - FHWA 4 years
Construction Pay Estimate Report(Bi-Weekly Pay Estimates) 4 years
Construction Pay Estimate Report(Final Pay Estimate) 4 years
Final project voucher summary(Signed from CSD) 4 years
Work Completion letter from contractor 4 years
Stockpile Data 4 years
107 Warranty Documentation
Warranty Correspondence 4 years
Contractor Performance Evaluation - Warranty 1182W 4 years
Bridge 4 years
Traffic 4 years
HMA Series 1134 4 years
Concrete 1029,1115,1831,1884,1885,1881 4 years
CPM Series 1193,1184,1046,1047,1893,1894

1946,1947,1948,1949,1167

4 years
108 Correspondence 4 years
109 Preconstruction and Progress Meetings
Damage Claim Program 4 years
Safety Program 4 years
Subcontractor's list 4 years
Emergency Contact List 4 years
110 Utilities, Permits and Real Estate
Property Agreements and release 4 years
Construction Permit 4 years
Miss Dig Document request 4 years
200 FIELD RECORDS
200 Inspector's Daily Reports 1122B 4 years
200-1 Photographs & Videos 4 years
201 Shop Drawing and submittals 4 years
201-1 Request For Information(RFI) 4 years
201-2 Survey
CSQCP 4 years
202 Earthwork 4 years
Grade Check 1145 4 years
Record Of Soils Recommendations 0583 4 years
202-1 NPDES and SESC Reports 1126 4 years
Environmental Permits 4 years
Notice of Termination(NOT) 4 years
Notice of Completion(NOC) 4 years
Soil Erosion And Sedimentation Control 4 years
203 Bases
Subbase 4 years
Aggregates 4 years
Rubbilizing Portland Cement Concrete Pavement 4 years
Geotextile for Base 4 years
HMA Base Crushing and Shaping 4 years
Aggregate Delivery Tickets 4 years
204 Drainage
Pumpstations 4 years
Drainage Items 4 years
205 Hot Mix Asphalt (HMA)
HMA Crack Treatment 4 years
Surface Seal 4 years
Micro-surfacing 4 years
Chip Seals 4 years
Slurry Seal 4 years
Pre-production Meeting Minutes 4 years
HMA Delivery Tickets 4 years
206 Concrete
Inspector’s Report of Concrete placed - Roadway 1174R 4 years
Inspector’s Report of Concrete placed - Structure 1174S 4 years
Coring Request 0500 4 years
Contractor's QC Test Reports (Air, slump, temp) 4 years
Pre-production Meeting Minutes 4 years
Ride Quality 4 years
Concrete Delivery Tickets 4 years
207 Structure
Bridge Decks Concrete Depth Measurements 1131 4 years
Bridge Reinforcing Computations 1138 4 years
Foundation Piling Record (LRFD) 1161(L) 4 years
Pile Driving Table 1157A 4 years
Structure - Clearance Measurements 1190 4 years
Structure Painting forms 1941 4 years
Test Pile Record 1157 4 years
Drilled Shaft Concrete Volume Plot 0393 4 years
Drilled Shaft Inspection Record for Highway signs, Luminaires, TS 1988 4 years
Micropile Installation Record 1989 4 years
Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist 1990 4 years
Sheet Piling and Cofferdams 4 years
Precast Concrete Beams 4 years
Hydrodemolition Documents 4 years
Waterproofing 4 years
Waste Profile Forms-DEQ 4 years
208 Miscellaneous
Permit To Place 1125 4 years
Fencing 4 years
General Comps. 4 years
Guardrail 4 years
Slope Restoration 4 years
Watermains 4 years
Permanent Traffic Signs 4 years
Electrical Items 4 years
208-1 Traffic
Inspector's Checklist For Inspection for Solar Boards 1013S 4 years
Mobility Report 1998 4 years
Pavement Marking Material Verification Checklist 1585 4 years
Traffic Control Report Form 1996 4 years
Traffic Advisories 4 years
209 Delivery Tickets(Miscellenous) 4 years
300 MATERIAL TESTING
300 Material Source List 501 Permanent
301 Density
Independent Assurance Test 509 Permanent
Moisture and Density Determination of Soils 0582-B Permanent
Record of Density Retests 0582-A Permanent
302 Earthwork
Erosion Control Silt Fence Permanent
303 Bases
Aggregate Inspection Daily Report 1900 Permanent
Independent Assurance Test 504 Permanent
Mechanical Analysis Report 1901 Permanent
Report of Test Permanent
304 Drainage
Field Report For Concrete Pipe 1920 Permanent
Field Report For Precast Drainage Items 1920A Permanent
Report of Test Permanent
305 Hot Mix Asphalt (HMA)
Daily Report of Bituminous Plant Inspection 1903 Permanent
Daily Report of Contractor's Quality Control Tests 1903-C Permanent
HMA Quality Assurance Plan 587 Permanent
Independent Assurance Test 1842 Permanent
Job Mix Formula (JMF) Bituminous Field Communication 1911 Permanent
Report of Compacted Bituminous Mixture Core Density & Percent Compaction 1907 Permanent
Report of Quality Assurance Testing 1903-B Permanent
PWL spread sheet Permanent
QA/QC Plan Permanent
Report of Test Permanent
306 Concrete
Concrete Cylinder/Core Compression Test Results 1160-A Permanent
Concrete Plant Equipment Inspection Report 0580 Permanent
Concrete Plant Inspection 0580-A Permanent
Concrete Proportioning Plant Report 1174 Permanent
Independent Assurance Test 0503 Permanent
JMF Concrete Field Communication 1976 Permanent
Pavement Core Record 0502 Permanent
Report Of Modulus Of Rupture 1160 Permanent
Summary Report of Field Tests and Cylinder Results 0590 Permanent
Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix 1155 Permanent
PWL spread sheets Permanent
QA/QC Plan Permanent
Report of Test Permanent
306-1 QA/QC
Concrete Field Cylinders Test Results 1999 Permanent
307 Structure
Magnetic Particle Inspection Report 0538-A Permanent
Report Of Ultrasonic Examination Of Welds 0538-B Permanent
Structure Foundation Inspection 0579 Permanent
Welding Qualification 1929 Permanent
Report of Test Permanent
308 Miscellaneous
Fencing Permanent
Guardrail Permanent
Report of Test Permanent
Slope Restoration Permanent
308-1 Traffic
Cantilever and Bridge Mount Inspection 0519 Permanent
309 Material Certifications
Shipment Of tested Stock Report 1922 Permanent
Transfer of Tested Material Report 1178 Permanent
400 INTERNAL USE ONLY
400 Contractor Performance Evaluations(CPE) 4 years
401 Certified Payrolls
Certified Payrolls CP-347/WH-347 4 years
Certified Payroll Review Checklist 1952 4 years
Certified Payroll Status Log 1954 4 years
Contractor’s Certified Payroll 1955 4 years
Jobsite Poster Inspection Checklist 1967 4 years
Minimum Wage Rate - Interview Sheet Tier1 1156-T1 4 years
Minimum Wage Rate - Interview Sheet Tier2 1156-T2 4 years
Apprenticeship & Trainee Reports 4 years
402 Consultant contracts 4 years
403 Internal Claim Documents 7 years
404 QA Random Numbers
Concrete 4 years
HMA 4 years

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Resources

File Name Description
MDOT ProjectWise Explorer Install A guide for External Users for Installing ProjectWise Explorer
Scan to E-mail Capturing and E-mailing a photo with an iOS device(iPhone, iPad, etc.)
ProjectWise Unique Search Guidance for Using one of the Search Features of ProjectWise
ProjectWise Web Quick Reference Card A brief outline of features within ProjectWise Web
IPhone as mouse in Citrix on Ipad Guidance for configuring an iPhone to be used as a mouse for an iPad which is running in a Citrix Environment
Remoting via Citrix Reciever Using the Citrix iPad application to remotely access another computer
Procedure for E-construction Documents Guidance for how to electronically file a variety of documents into ProjectWise


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Division 2 - Earthwork
Division 3 - Base Courses
Division 4 - Drainage Features
Division 5 - HMA Pavements and Surface Treatments
Division 6 - PCC Pavement Mixtures
Division 7 - Structures
Division 8 - Incidental Construction
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