Difference between revisions of "E-Construction"

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===[[#Construction Documentation Standard Naming Conventions for e-Construction|Construction Documentation Standard Naming Conventions for e-Construction]]===
+
===[[#Standard Naming Convention for Documents|Standard Naming Convention for Documents]]===
 +
Effective with the December 1, 2017 letting and at the discretion of the engineer retroactively beginning with the October 6, 2017 letting forward, the Michigan Department of Transportation (MDOT) will utilize the following standard naming convention for naming and organizing electronic documentation created during the administration of state and federally funded construction contracts.  Each file name contains sequential elements beginning with a required 1st descriptor.  The order of the elements is to be maintained and not rearranged; however, elements following the 1st descriptor are situational and may not be necessary for inclusion into a file name based on the minimum element component naming examples provided in [http://mdotwiki.state.mi.us/construction/index.php/E-Construction#e-Construction.2FPaper_File_System Division 1 e-construction tables].  The element sequence and general format are as follows:
  
Standard naming conventions for all documents will generally be form number, date and
+
'''Elements: | 1st Descriptor | SN | Date | Initials | Revision | Contractor/2nd Descriptor | JN'''
descriptor
+
  
'''Form will either be form number or document acronym'''
+
'''Format: | FFFF or Variable | XXX | YYYY-MM-DD | XXXX | RX | Variable | XXXXXX'''
:*Use Cert for Materials
+
:*Use CP for payrolls
+
:*Use SD for Shop Drawings
+
'''Dates will be year (4 digit), month (2 digit), day (2 digit) separated by dashes'''
+
:* 2013-01-09
+
'''Descriptor can be variable based on the document'''
+
:*Use Material Name for Materials
+
'''Cert 2013-02-04 White Cure'''
+
:*Use Contractor's name for payrolls
+
:*Describe the shop drawings
+
:*Describe the issue for correspondence
+
  
 +
'''1st Descriptor (FFFF or Variable):''' Expressed as a form number (FFFF), document description (e.g. Pay Estimate), common document acronym, or form name.
 +
*Common document acronyms suggested when form numbers do not apply:
 +
**Use “Cert” for materials
 +
**Use “CP” for certified payrolls
 +
**Use “SD” for shop drawings
 +
**Use “IDR” for inspector’s daily report
  
Revisions will be noted by placing a '''R''' or '''REV''' with the corresponding number after the
+
'''SN (XXX):''' A three-digit '''sequence number''' (i.e. 001, 002, etc.) generated (i.e. auto-designated from FieldManager or assigned by the engineer) based on either the order of documentation receipt or incorporation of cross-referenced documentation into FieldManager used for contract modifications, pay estimates, material certifications, material source lists, etc.
name. The revised document should be named the same except for the '''R1''' at the end of
+
it.
+
  
Initials of user should be based on the initials in Field Manager
+
At the discretion of the engineer based on the complexity of the project an inspector’s daily report (IDR) sequence number may be utilized.  If a sequence number is used for anything other than an IDR then the element location for SN applies as shown.
  
 +
All material approvals in FieldManager require cross-referencing. When approving materials in FieldManager, the file number along with sequence number (e.g. 309-Cert 006, 309-Test 001, or 303-1901 001) must be documented within the Lot Number field and cross-referenced in ProjectWise.
  
'''MDOT Submittals'''
+
[[File:Naming image 1.jpg]]
{| class="wikitable"
+
|-
+
! Document !! Example
+
|-
+
| '''Work Orders''', 1137 Sequence Number, What it is || 1137 001 Drainage Changes
+
|-
+
| '''Force Accounts''', 1101A Date, Description of Issue || 1101A 2013-01-09 Rut Filling
+
|-
+
| '''Contract Modifications''', CM Sequence Number, Tier Number, Short Description || CM 001 T1 Additional Signage
+
|-
+
| '''Pay Estimates''', Pay Estimate Sequence Number, Contract ID || Pay Estimate 001 47065-101619
+
|-
+
| '''Correspondence''', Date, Sender’s Initials, Description of Issue|| 2013-01-15 PJM Lane Closures
+
|-
+
| '''IDRS''' (no attachment),IDR Date, Inspector’s Initials as appears in FieldManager|| IDR 2012-09-27 NN
+
|-
+
| '''IDRS''' (with attachment), IDR Date, Inspector’s Initials as appears in FieldManager|| IDR 2012-09-27 NN A
+
|-
+
| '''NPDES''', NPDES Date, Inspector Initials, Sequence Number|| NPDES 2013-01-27 JMT 001
+
|-
+
| '''Concrete Placement''' (Road or Structure), 1174R Date of Pour, Inspector Initials|| 1174R 2012-04-15 PJM
+
|-
+
| '''Density Report''', 582B Date, Inspector Initials|| 582B 2012-11-04 NN
+
|-
+
| '''Permit to Place''', 1125 Date, Material they are approved to Place|| 1125 2013-03-10 Aggregate
+
|-
+
| '''Pictures''', Date, Photo Description|| 2013-07-28 Station 754+00 HMA
+
|-
+
| '''Aggregate Report''', Form Number, Date of Test, Source, Description|| 1900 2012-11-29 class II 70-62 (sand was approved)
+
|-
+
| '''Meeting Minutes''', Date, Meeting Description|| 2013-03-17 Progress Meeting
+
|-
+
| '''General Computations''', 205 Date, Description|| 205 2013-08-11 Underdrain Sketch
+
|-
+
| '''Certified Payroll Checklist''', 1952 Contractor Weekending Date|| 1952 AJAX 2012-06-08
+
|-
+
| '''Wage Rate Interviews''', WRI Contractor Interview Date, Sequence Number|| WRI Lowe 2013-08-11 001
+
|-
+
| '''Mobility Reports''', Mobility Date, Initials|| Mobility 2013-04-17 MO
+
|-
+
| '''Cylinder Compression Results''', Form Date of Pour, Inspector Initials and number|| 1999 2013-04-27 GRG 13
+
|}
+
  
  
'''Contractor Submittals'''
+
'''Date (YYYY-MM-DD):''' date of occurrence of the work event or activity expressed as YYYY=Year; MM=Month; DD=Day.  Use a dash character (-) within the date as a separator.
  
{| class="wikitable"
+
'''Initials (XXXX):''' Initials of the inspector up to four characters in length based on the initials assigned within FieldManager.  Initials are used to delineate reports generated by different inspectors (i.e. IDRs and Form 1126 NPDES reports).
|-
+
! Document !! Example
+
|-
+
| '''Progress Schedule''', 1130 Contractor|| 1130 Milbocker
+
|-
+
| '''Subcontracts''', 1302 Contractors Name|| 1302 K&R
+
|-
+
| '''Material Source List''', MSL Date, Contractors Name|| MSL 2013-12-12 CA Hull
+
|-
+
| '''Bridge Shop Drawings''', SD, Structure #, Description of Item|| SD B-05 Steel
+
|-
+
| '''Road Shop Drawings''', SD, Description of Item|| SD Traffic Signal
+
|-
+
| '''Material Certifications''', Cert Date, Name of Material|| Cert 2013-02-15 White Cure
+
|-
+
| '''Certified Payrolls''', Form, Week Ending Date, Contractor Name|| CP 2013-06-28 CA Hull
+
|-
+
| '''Correspondence''', Date, Sender’s Initials, Subject|| 2013-04-15 TLP Haul Route
+
|-
+
| '''Request for Information''', RFI Sequence Number, Issue|| RFI 001 Pipe Clarification
+
|-
+
| '''Permits''', Permit Type, Contractor Name|| NPDES Toebe
+
|-
+
| '''Time Extensions''', 1100A Sequence Number|| 1100A 001
+
|-
+
| '''Misc Documentation''', What it is, Contractor|| Safety Program Fonson
+
|-
+
| '''Concrete Mix Designs''', Form Date, Contractor Name|| 1976 2013-06-28 CA Hull
+
|-
+
| '''HMA Mix Designs''', Form Date, Contractor Name|| 1911 2013-06-28 Rieth-Riley
+
|-
+
| '''Certified Concrete Plant Mix''', Form Week Ending Date, Producer Name, Plant Number|| 1155 2013-01-08 Superior
+
Materials 813
+
|-
+
| '''Early Cylinder Breaks''' (from Contractor), Early Cylinder Breaks, Date Cast|| Early Cylinder Breaks 2012-12-18
+
|-
+
| '''Concrete Field Test Report''' (from Contractor),Concrete Field Test, Report Date|| Concrete Field Test Report 2012-01-10
+
|-
+
| '''Welder Certifications''', Welder Name (Last, First), Position of Weld*, Type of Weld**|| Welder Smith Joe 1F SMAW
+
|-
+
|* || “Position” – 1F, 2F, 3F, 4F, 1G, 2G, 3G, 4G, etc
+
|-
+
| **||“Type” – SMAW, SAW, FCAW, GMAW, TIG
+
|}
+
  
{{top}}
+
'''Revision (RX):'''  A one-digit revision number beginning with an R (i.e. R1) generated based on the sequence of updates.  The revised document should be named the same as the original source document except for the revision number placed at the end of the name (e.g. IDR 2017-07-20 GJM R1).  A revision number is necessary for documents which have been changed after initial submittal into Field Manager or ProjectWise such as IDRs, work orders, or contract modifications and as a further exception may also be followed by a sequence number associated from FieldManager (i.e. R1 S1).
  
====[[#e-Construction/Paper File System|e-Construction/Paper File System]]====
+
'''Contractor/2nd Descriptor (Variable):'''  An element that provides for additional information such as the contractor or producers name, structure number, material type, location, and/or another distinctive qualifier of the file name. Structures should be identified as shown in project plans (i.e. B01, S01-1, S01-2, X04, or R01).
Download a copy of the table below [http://mdotwiki.state.mi.us/construction/images/7/78/Draft_Folder_Table_with_Example_File_Naming_10.31.17.pdf here].
+
  
{| class="wikitable"
+
'''JN (XXXXXX):''' The job number of the project expressed in either five or six digits without an A, B, or C phase character at the end.
| align="center" style="background:#f0f0f0;"|'''File #'''
+
 
| align="center" style="background:#f0f0f0;"|'''Description'''
+
 
| align="center" style="background:#f0f0f0;"|'''MDOT Form #'''
+
<u>'''File Naming Characters'''</u>
|align="center" style="background:#f0f0f0;"|'''Minimum Element Component Naming Examples'''
+
 
| align="center" style="background:#f0f0f0;"|'''Retention:'''
+
Except as otherwise noted (date and structure number), use spaces to separate fields not underscores, dashes, commas, periods, or any other characters.
'''4 years unless otherwise noted'''
+
 
|-
+
 
| <span style="color: red">'''100'''||<span style="color: red">'''ADMINISTRATION'''</span>||||||
+
 
|-
+
<u>'''Standard Documentation Folder Structure'''</u>
| ||||||||
+
 
|-
+
The current alphanumeric folder structure will be retained as the default construction folder view for all projects in ProjectWiseProjectWise allows for a user preference selection to view construction folders in file number formatContact [mailto:MDOT-ProjectwiseConst@michigan.gov MDOT-ProjectwiseConst@michigan.gov] to request the file number view in ProjectWise.  
| '''100'''||  '''Award Letter'''||||Award YYYY-MM-DD||
+
|-
+
| || ||||||
+
|-
+
| '''101'''||'''Contract Form''' ||||||
+
|-
+
| ||Progress Schedule||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130.pdf 1130]</center>||1130  YYYY-MM-DD||
+
|-
+
| ||Weekly Statement of Work Days Charged||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]</center>||1116 001||
+
|-
+
| ||Critical Path Method(CPM)||||CPM YYYY-MM-DD||
+
|-
+
| ||Workzone Enforcement Contracts||||||
+
|-
+
| ||||||||
+
|-
+
| '''104'''||'''Contract Modifications'''||||||
+
|-
+
| ||Value Engineering Change Proposal||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]</center>||1962 YYYY-MM-DD Structural Steel ABC Contracting||
+
|-
+
|||Contract Modification||||CM 001||
+
|-
+
||||||||||
+
|-
+
|||&nbsp;&nbsp;&nbsp;&nbsp;'''FHWA 1365 Pre-Approvals'''||||||
+
|-
+
|||FHWA 1365 Pre-Approvals||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]</center>||1365 YYYY-MM-DD Structural Steel||
+
|-
+
|||&nbsp;&nbsp;&nbsp;&nbsp;'''Extension of Time'''||||||
+
|-
+
|||Extension of Time||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]</center>||1100A 001||
+
|-
+
|||&nbsp;&nbsp;&nbsp;&nbsp;'''Supporting Documents'''||||||
+
|-
+
||||||||||
+
|-
+
| '''105'''||'''Contractor Claims and Force Account'''||||||
+
|-
+
|||Force Account Statement||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]</center>||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||
+
|-
+
|||Force Account Daily Field Record||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]</center>||||
+
|-
+
|||||||||
+
|-
+
|||&nbsp;&nbsp;&nbsp;&nbsp;'''Damage Claim Notices'''||||||
+
|-
+
|||Damage Claims Notices||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]</center>||1119D 001 Smith John||
+
|-
+
|||||||||
+
|-
+
|'''108'''||'''Correspondence'''||||||
+
|-
+
|||Email||||Corr YYYY-MM-DD GJM Lane Closures||
+
|-
+
|||General Correspondence||||Corr YYYY-MM-DD GJM Lane Closures||
+
|-
+
|||||||||
+
|-
+
| '''106'''||'''Estimates and Closeout Package'''||||||
+
|-
+
| ||  Construction Pay Estimate Report(Bi-Weekly Pay Estimates)||||Pay Estimate 001||
+
|-
+
| ||  Construction Pay Estimate Report(Final Pay Estimate)||||Pay Estimate 001 Final||
+
|-
+
| ||  Stockpile Data||||Stock Pile YYYY-MM-DD Steel||
+
|-
+
|||||||||
+
|-
+
|||&nbsp;&nbsp;&nbsp;&nbsp;'''Closeout Documents'''||||||
+
|-
+
| ||Final Acceptance/Certification Report||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]</center>||1120||
+
|-
+
| ||Final Estimate Package Memo||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1105.pdf 1105]</center>||1105||
+
|-
+
| ||Final Estimate Review Summary||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1147.pdf 1147]</center>||1147 or 1147C||
+
|-
+
| ||Post Certification of Subcontract compliance (Copy)||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1386.pdf 1386]</center>||1386||
+
|-
+
|||Final 2124A||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2124A.pdf 2124A]</center>||2124A||
+
|-
+
|||Final project voucher summary(Signed from CSD)||||Final project voucher summary||
+
|-
+
|||Work Completion letter from contractor||||Completion Letter YYYY-MM-DD||
+
|-
+
|||||||||
+
|-
+
|'''109'''||'''Preconstruction and Progress Meetings'''||||||
+
|-
+
|||Damage Claim Program||||Damage Claim Program||
+
|-
+
|||Safety Program||||Safety Program||
+
|-
+
|||Subcontractor's List||||Subcontractor's List||
+
|-
+
|||Emergency Contact List||||Emergency Contact List||
+
|-
+
|||Meeting Minutes||||Meeting Minutes YYYY-MM-DD||
+
|-
+
|||WorkZone Access Plan||||WorkZone Access Plan||
+
|-
+
|||||||||
+
|-
+
| '''102'''||'''Sub-Contracts''' ||||||
+
|-
+
|||All SubContracts||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302A.pdf 1302A]</center>||1302A ABC Contracting||
+
|-
+
|||Commercially Useful Function (CUF) Project Site Review||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=4109.pdf 4109]</center>||4109 YYYY-MM-DD ABC Contracting||
+
|-
+
|||DBE Participation (blue sheets)||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0178.pdf 0178]</center>||0178||
+
|-
+
|||DBE Trucker Project Site Review||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1992.pdf 1992]</center>||1992||
+
|-
+
|||||||||
+
|-
+
|'''110'''||'''Utilities, Permits and Real Estate'''||||||
+
|-
+
|||Property Agreements and release||||Property Agreements & Release Smith John||
+
|-
+
|||Construction Permit||||Construction Permit||
+
|-
+
|||Miss Dig Document request||||Miss Dig YYYY-MM-DD ABC Contracting||
+
|-
+
|||||||||
+
|-
+
|'''107'''||'''Warranty Documentation'''||||||
+
|-
+
|||Warranty Correspondence||||Corr YYYY-MM-DD GJM Warranty||
+
|-
+
|||Bridge||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1802.pdf 1802]</center>||1802 YYYY-MM-DD||
+
|-
+
|||HMA||<center>Series [http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1134.pdf 1134]</center>||1134 YYYY-MM-DD||
+
|-
+
|||Concrete||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1029.pdf 1029],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1115.pdf 1115],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1831.pdf 1831],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1884.pdf 1884],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1885.pdf 1885],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1881.pdf 1881]</center>||1029 YYYY-MM-DD||
+
|-
+
|||CPM||<center>Series [http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1193.pdf 1193],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1184.pdf 1184],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1046.pdf 1046],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1047.pdf 1047],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1893.pdf 1893],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1894.pdf 1894], [http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1946.pdf 1946]</center>||1193 YYYY-MM-DD||
+
|-
+
|||||||||
+
|-
+
|'''103'''||'''Work Orders'''||||||
+
|-
+
|||Notice of Non-Compliance with Contract||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]</center>||1165 YYYY-MM-DD||
+
|-
+
|||Work Orders||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]</center>||1137 001 Drainage Changes||
+
|-
+
|||||||||
+
|-
+
| <span style="color: red">'''200'''</span>||<span style="color: red">'''FIELD RECORDS'''</span>||||||
+
|-
+
|||||||||
+
|-
+
|'''203'''||'''Bases'''||||||
+
|-
+
|||Subbase||||Subbase YYYY-MM-DD GJM||
+
|-
+
|||Aggregates||||Agg Base YYYY-MM-DD GJM||
+
|-
+
|||Rubbilizing Portland Cement Concrete Pavement||||Rubblilize pavt YYYY-MM-DD GJM||
+
|-
+
|||Geotextile for Base||||Geotextile YYYY-MM-DD GJM||
+
|-
+
|||HMA Base Crushing and Shaping||||Crush & Shape YYYY-MM-DD GJM||
+
|-
+
|||Aggregate Delivery Tickets||||placed in paper file||
+
|-
+
|||Subbase calculations||<center>Calc</center>||Calc YYYY-MM-DD GJM Agg Base||
+
|-
+
|||Sketches and calculations||<center>Calc</center>||Calc YYYY-MM-DD GJM (Name of item of work)||
+
|-
+
|||Grade Check||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1145.pdf 1145]</center>||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||
+
|-
+
||||||||||
+
|-
+
|'''206'''||'''Concrete'''||||||
+
|-
+
|||Inspector’s Report of Concrete placed - Roadway||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1174R.pdf 1174R]</center>||1174R 001||
+
|-
+
|||Inspector’s Report of Concrete placed - Structure||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1174S.pdf 1174S]</center>||1174S 001||
+
|-
+
|||Coring Request||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0500.pdf 0500]</center>||500 YYYY-MM-DD Sta 24+65 123145||
+
|-
+
|||Contractor's QC Test Reports (Air, slump, temp)||||Conc QC YYYY-MM-DD ABC Contracting||
+
|-
+
|||Ride Quality||||Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||
+
|-
+
|||Concrete Delivery Tickets||||placed in paper file||
+
|-
+
|||Sketches and calculations||<center>Calc</center>||Calc YYYY-MM-DD GJM Misc Concrete||
+
|-
+
|||||||||
+
|-
+
|'''209'''||'''Delivery Tickets(Miscellaneous)'''||||||
+
|-
+
|||||||||
+
|-
+
|'''204'''||'''Drainage'''||||||
+
|-
+
|||Pumpstations||||Pumpstation YYYY-MM-DD GJM||
+
|-
+
|||Drainage Items||||(Name of item of work) YYYY-MM-DD GJM||
+
|-
+
||||Sewers||||(Name of item of work) YYYY-MM-DD GJM||
+
|-
+
|||CPE and CPV Pipe Inst and Mandrel Testing  Results sewers||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1974.pdf 1974]</center>||1974 YYYY-MM-DD||
+
|-
+
|||CPE and CPV Pipe Inst and Mandrel Testing Results culvert||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1975.pdf 1975]</center>||1975 YYYY-MM-DD||
+
|-
+
|||Underdrains||||(Name of item of work) YYYY-MM-DD GJM||
+
|-
+
|||Culverts||||(Name of item of work) YYYY-MM-DD GJM||
+
|-
+
|||||||||
+
|-
+
|'''202'''||'''Earthwork'''||||||
+
|-
+
|||Grade Check||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1145.pdf 1145]</center>||1145 YYYY-MM-DD GJM Clay Grade||
+
|-
+
|||Record Of Soils Recommendations||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1145.pdf 0583]</center>||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||
+
|-
+
|||Delivery Tickets||||placed in paper file||
+
|-
+
|||Volume Sheets||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1198.pdf 1198]</center>||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||
+
|-
+
|||Earth Work Data Sheet||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1124.pdf 1124]</center>||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||
+
|-
+
|||||||||
+
|-
+
|'''205'''||'''Hot Mix Asphalt (HMA)'''||||||
+
|-
+
|||HMA Crack Treatment||||HMA Crack Treatment YYYY-MM-DD GJM Sta 24+65 to 65+24||
+
|-
+
|||Surface Seal||||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||
+
|-
+
|||Micro-surfacing||||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24||
+
|-
+
|||Chip Seals||||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||
+
|-
+
|||Slurry Seal||||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||
+
|-
+
|||HMA Delivery Tickets||||placed in paper file||
+
|-
+
|||Sketches and calculations||<center>Calc</center>||Calc YYYY-MM-DD GJM HMA pavement||
+
|-
+
|||Ride Quality||||Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||
+
|-
+
|||||||||
+
|-
+
|'''200'''||'''Inspector's Daily Reports'''||||||
+
|-
+
|||IDR||||IDR YYYY-MM-DD GJM||
+
|-
+
|||IDR with Rev and Seq||||IDR YYYY-MM-DD GJM R1 S1||
+
|-
+
|||||||||
+
|-
+
|'''208'''||'''Miscellaneous'''||||||
+
|-
+
|||Permit To Place||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1125.pdf 1125]</center>||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||
+
|-
+
|||Fencing||||(Name of item of work) YYYY-MM-DD GJM||
+
|-
+
|||General Comps.||||(Name of item of work) YYYY-MM-DD GJM||
+
|-
+
|||Guardrail||||(Name of item of work) YYYY-MM-DD GJM||
+
|-
+
|||Slope Restoration||||(Name of item of work) YYYY-MM-DD GJM||
+
|-
+
|||Inspector's Daily Record of Contact Removal Items||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1122A.pdf 1122A]</center>||1122A YYYY-MM-DD GJM||
+
|-
+
|||Sketches and Calcs||<center>Calc</center>||Calc YYYY-MM-DD GJM (Name of item of work)||
+
|-
+
|||Permanent Traffic Signs||||(Name of item of work) YYYY-MM-DD GJM||
+
|-
+
|||Electrical Items||||(Name of item of work) YYYY-MM-DD GJM||
+
|-
+
|||||||||
+
|-
+
|'''202-1'''||'''NPDES and SESC Reports'''||||||
+
|-
+
|||NPDES||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1126.pdf 1126]</center>||1126 001 YYYY-MM-DD GJM||
+
|-
+
|||Environmental Permits||||Permit||
+
|-
+
|||Notice of Termination(NOT)||||NOT||
+
|-
+
|||Notice of Completion(NOC)||||NOC||
+
|-
+
|||||||||
+
|-
+
|'''200-1'''||'''Photographs & Videos'''||||||
+
|-
+
|||Photo||||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||
+
|-
+
|||||||||
+
|-
+
|'''201-1'''||'''Request For Information(RFI)'''||||RFI YYYY-MM-DD||
+
|-
+
|||||||||
+
|-
+
|'''201'''||'''Shop Drawing and submittals'''||||||
+
|-
+
||||||||||
+
|-
+
|||&nbsp;&nbsp;&nbsp;&nbsp;'''Approved'''||<center>SD</center>||SD 001 YYYY-MM-DD Structure Steel Retrofit||
+
|-
+
|||Shop Drawing||<center>SD</center>||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||
+
|-
+
|||||||||
+
|-
+
|||&nbsp;&nbsp;&nbsp;&nbsp;'''Original Comments'''||<center>SD</center>||SD 001 YYYY-MM-DD Structure Steel Retrofit||
+
|-
+
|||||||||
+
|-
+
|||&nbsp;&nbsp;&nbsp;&nbsp;'''Rejected'''||<center>SD</center>||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||
+
|-
+
|||||||||
+
|-
+
|||&nbsp;&nbsp;&nbsp;&nbsp;'''Review in Progress'''||<center>SD</center>||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||
+
|-
+
|||||||||
+
|-
+
|'''207'''||'''Structure'''||||||
+
|-
+
|||Bridge Decks Concrete Depth Measurements||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1131.pdf 1131]</center>||1131 YYYY-MM-DD GJM B01 Wet||
+
|-
+
|||Bridge Reinforcing Computations||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1138.pdf 1138]</center>||1138 YYYY-MM-DD GJM S02||
+
|-
+
|||Foundation Piling Record (LRFD)||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1161L.pdf 1161(L)]</center>||1161 YYYY-MM-DD GJM S02 Abut A||
+
|-
+
|||Pile Driving Table||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1157A.pdf 1157A]</center>||1157A YYYY-MM-DD GJM S02 Abut A||
+
|-
+
|||Structure - Clearance Measurements||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1190.pdf 1190]</center>||1190 YYYY-MM-DD GJM US131 S02||
+
|-
+
|||Structure Painting forms||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1941.pdf 1941]</center>||1941 YYYY-MM-DD GJM S02||
+
|-
+
|||Test Pile Record||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1157.pdf 1157]</center>||1157 YYYY-MM-DD GJM S02||
+
|-
+
|||Drilled Shaft Concrete Volume Plot||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0393.pdf 0393]</center>||0393 YYYY-MM-DD GJM Truss Sta 24+65||
+
|-
+
|||Drilled Shaft Excavation/concrete placement for bridges||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1448.pdf 1448]</center>||1448 YYYY-MM-DD GJM Truss Sta 24+65||
+
|-
+
|||Micropile Installation Record||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1989.pdf 1989]</center>||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||
+
|-
+
|||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1990.pdf 1990]</center>||1990 YYYY-MM-DD GJM B01 Abut A||
+
|-
+
|||Permit To Place||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1125.pdf 1125]</center>||1125 YYYY-MM-DD GJM B01 Superstructure||
+
|-
+
|||Sheet Piling and Cofferdams||<center>Sketch/Calc</center>||(Name of item of work) YYYY-MM-DD GJM||
+
|-
+
|||Precast Concrete Beams||<center>Sketch/Calc</center>||(Name of item of work) YYYY-MM-DD GJM||
+
|-
+
|||Mechanically Stablized earth retaining wall system checklist||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1447.pdf 1447]</center>||1447 YYYY-MM-DD||
+
|-
+
|||Hydrodemolition Documents||<center>Sketch/Calc</center>||(Name of item of work) YYYY-MM-DD GJM||
+
|-
+
|||Waterproofing||<center>Sketch/Calc</center>||(Name of item of work) YYYY-MM-DD GJM||
+
|-
+
|||Waste Profile Forms||<center>Sketch/Calc</center>||(Name of item of work) YYYY-MM-DD GJM||
+
|-
+
|||Bridge Deck Check List||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2082.pdf 2082]</center>||2082 YYYY-MM-DD GJM B01||
+
|-
+
|||Bridge Deck overlay Check List||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2083.pdf 2083]</center>||2083 YYYY-MM-DD GJM B01||
+
|-
+
|||Bridge Painting Check List||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2081.pdf 2081]</center>||2081 YYYY-MM-DD GJM B01||
+
|-
+
|||Sketches and Calculations||<center>Sketch/Calc</center>||Calc YYYY-MM-DD GJM (Name of item of work)||
+
|-
+
|||||||||
+
|-
+
|'''201-2'''||'''Survey'''||||||
+
|-
+
|||Contractor Staking Quality Control Plan||||CSQCP YYYY-MM-DD||
+
|-
+
|||As-constructed Earth Work Calcs||<center>Sketch/Calc</center>||(Name of item of work) YYYY-MM-DD GJM||
+
|-
+
|||Cross-Sections||<center>Sketch/Calc</center>||(Name of item of work) YYYY-MM-DD GJM||
+
|-
+
|||||||||
+
|-
+
|'''208-1'''||'''Traffic'''||||||
+
|-
+
|||Inspector's Checklist For Inspection for Solar Boards||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1013S.pdf 1013S]</center>||1013S YYYY-MM-DD GJM
+
|-
+
|||Mobility Report||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1998.pdf 1998]</center>||1998 YYYY-MM-DD GJM||
+
|-
+
|||Pavement Marking Material Verification Checklist||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1585.pdf 1585]</center>||1585 YYYY-MM-DD GJM||
+
|-
+
|||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1988.pdf 1988]</center>||1988 YYYY-MM-DD GJM Truss Sta 24+65||
+
|-
+
|||Drilled Shaft Concrete Volume Plot||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0393.pdf 0393]</center>||0393 YYYY-MM-DD GJM Truss Sta 24+65||
+
|-
+
|||Traffic Control Report Form||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]</center>||1996 YYYY-MM-DD GJM||
+
|-
+
|||Traffic Advisories||<CENTER>Document</center>||(Name of advisory) YYYY-MM-DD GJM||
+
|-
+
|||||||||
+
|-
+
| <span style="color: red">'''300'''||<span style="color: red">'''MATERIAL TESTING'''</span>||||||
+
|-
+
|||||||||
+
|-
+
|'''303'''||'''Bases'''||||||
+
|-
+
|||Aggregate Inspection Daily Report||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1900.pdf 1900]</center>||1900 001||Permanent
+
|-
+
|||Independent Assurance Test||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0504.pdf 0504]</center>||0504 YYYY-MM-DD GJM ||Permanent
+
|-
+
|||Mechanical Analysis Report||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1901.pdf 1901]</center>||1901 001||Permanent
+
|-
+
|||||||||
+
|-
+
|'''306'''||'''Concrete'''||||||
+
|-
+
|||Concrete Plant Equipment Inspection Report||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0580.pdf 0580]</center>||0580 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent
+
|-
+
|||Concrete Plant Inspection||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0580A.pdf 0580A]</center>||0580A YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent
+
|-
+
|||Concrete Proportioning Plant Report||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1174.pdf 1174]</center>||1174 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent
+
|-
+
|||Independent Assurance Test||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0503.pdf 0503]</center>||0503 YYYY-MM-DD GJM||Permanent
+
|-
+
|||JMF Concrete Field Communication||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1976.pdf 1976]</center>||1174 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent
+
|-
+
|||Pavement Core Record||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0502.pdf 0502]</center>||0502 YYYY-MM-DD GJM Sta 24+65||Permanent
+
|-
+
|||Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1155.pdf 1155]</center>||1155 YYYY-MM-DD CC152||Permanent
+
|-
+
|||QA/QC Plan||||Conc QC Plan  YYYY-MM-DD||Permanent
+
|-
+
|||Pre-production Meeting Minutes||||Pre-production Meeting Minutes||Permanent
+
|-
+
|||PWL spread sheets||||(Name of item of work) YYYY-MM-DD GJM ||Permanent
+
|-
+
|||||||||
+
|-
+
|'''306-1'''||'''Concrete Cylinder Break'''||||||
+
|-
+
|||Concrete Cylinder Break||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1999.pdf 1999]</center>||1999 YYYY-MM-DD GJM B01||Permanent
+
|-
+
|||Report Of Modulus Of Rupture||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1160.pdf 1160]</center>||1160 YYYY-MM-DD GJM Concrete Pavement 24+65||Permanent
+
|-
+
|||||||||
+
|-
+
|'''301'''||'''Density'''||||||
+
|-
+
||||Independent Assurance Test||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0509.pdf 0509]</center>||0509 YYYY-MM-DD GJM||Permanent
+
|-
+
|||Moisture and Density Determination of Soils||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0582B.pdf 0582-B]</center>||0582-B YYYY-MM-DD GJM||Permanent
+
|-
+
|||Record of Density Retests||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0582A.pdf 0582-A]</center>||0582-A YYYY-MM-DD GJM||Permanent
+
|-
+
|||||||||
+
|-
+
|'''304'''||'''Drainage'''||||||
+
|-
+
|||Field Report For Concrete Pipe||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1920.pdf 1920]</center>||1920 YYYY-MM-DD GJM 36 inch||Permanent
+
|-
+
|||Field Report For Precast Drainage Items||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1920A.pdf 1920A]</center>||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent
+
|-
+
|||||||||
+
|-
+
|'''305'''||'''Hot Mix Asphalt (HMA)'''||||||
+
|-
+
|||Daily Report of Bituminous Plant Inspection||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1903.pdf 1903]</center>||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent
+
|-
+
|||Contractor's Quality Control Tests for PWL||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1903C.pdf 1903-C]</center>||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent
+
|-
+
|||Contractor's Quality Control Tests for STA||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1903C.pdf 1903-C]</center>||1903C YYYY-MM-DD 5E1 STA 3||Permanent
+
|-
+
|||HMA Quality Assurance Plan||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0587.pdf 0587]</center>||0587||Permanent
+
|-
+
|||Independent Assurance Test||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1842.pdf 1842]</center>||1842||Permanent
+
|-
+
|||Job Mix Formula (JMF) Bituminous Field Communication||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1911.pdf 1911]</center>||1911 5E3 123145||Permanent
+
|-
+
|||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1907.pdf 1907]</center>||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent
+
|-
+
|||Report of Compacted Bituminous Mixture Core Density & Percent for STA||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1907.pdf 1907]</center>||1907 YYYY-MM-DD 5E1 STA 3||Permanent
+
|-
+
|||Report of Compacted Bituminous Mixture Core Density & Percent||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1907J.pdf 1907J]</center>||1907J YYYY-MM-DD Lot 1 Sublot 2 123145||Permanent
+
|-
+
|||Report of Quality Assurance Testing for PWL||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1903B.pdf 1903-B]</center>||1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent
+
|-
+
|||Report of Quality Assurance Testing for STA||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1903B.pdf 1903-B]</center>||1903B YYYY-MM-DD 5E1 STA 3||Permanent
+
|-
+
|||Pre-production Meeting Minutes||||Pre-production Meeting Minutes||Permanent
+
|-
+
|||PWL spreadsheet||||(Name of item of work) YYYY-MM-DD GJM||Permanent
+
|-
+
|||QA/QC Plan||||HMA QA Plan||Permanent
+
|-
+
|||||||||
+
|-
+
|'''309'''||'''Material Certifications'''||||||
+
|-
+
|||Shipment Of Tested Stock Report||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1922.pdf 1922]</center>||1922 001||Permanent
+
|-
+
|||Material Certifications||<center>Cert</center>||Cert 001||Permanent
+
|-
+
|||Test Report||<center>Test</center>||Test 001||Permanent
+
|-
+
|||||||||
+
|-
+
|'''300'''||'''Material Source List'''||||||
+
|-
+
|||||||||
+
|-
+
|||&nbsp;&nbsp;&nbsp;&nbsp;'''Approved'''||||||
+
|-
+
|||Material Source List||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0501.pdf 0501]</center>||0501 001||Permanent
+
|-
+
|'''308'''||'''Miscellaneous'''||||||
+
|-
+
|||Report of Test||<center>Test</center>||Test 001||Permanent
+
|-
+
|||||||||
+
|-
+
|'''307'''||'''Structure'''||||||
+
|-
+
|||Magnetic Particle Inspection Report||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0538A.pdf 0538-A]</center>||0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent
+
|-
+
|||Report Of Ultrasonic Examination Of Welds||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0538B.pdf 0538-B]</center>||0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent
+
|-
+
|||Structure Foundation Inspection||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0579.pdf 0579]</center>||0579 YYYY-MM-DD GJM S02 Pier 2||Permanent
+
|-
+
|||Welding Plan||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0395.pdf 0395]</center>||0395 123145||Permanent
+
|-
+
|||Welding Certs||||Welder Smith John *1G SMAW||Permanent
+
|-
+
|||||||||
+
|-
+
|'''308-1'''||'''Traffic'''||||||
+
|-
+
|||Cantilever and Bridge Mount Inspection||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0519.pdf 0519]</center>||0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt||Permanent
+
|-
+
|||||||||
+
|-
+
| <span style="color: red">'''400'''||<span style="color: red">'''INTERNAL USE ONLY'''</span>||||||
+
|-
+
|||||||||
+
|-
+
|'''401'''||'''Certified Payrolls'''||||||
+
|-
+
|||Certified Payrolls||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=CP-347.pdf CP-347]</center>||CP347 YYYY-MM-DD ABC Contracting||
+
|-
+
|||Wage and Hour Division (WHD)||<center>[http://www.dol.gov/whd/forms/wh347instr.htm WH-347]</center>||WH347 YYYY-MM-DD ABC Contracting||
+
|-
+
|||Unapproved||<center>[http://www.dol.gov/whd/forms/wh347instr.htm WH-347]</center>||||
+
|-
+
|||Certified Payroll Review Checklist||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1952.pdf 1952]</center>||1952 YYYY-MM-DD ABC Contracting||
+
|-
+
|||Certified Payroll Status Log||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1954.pdf 1954]</center>||1954 ABC Contracting||
+
|-
+
|||Contractor’s Certified Payroll||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1955.pdf 1955]</center>||1955 YYYY-MM-DD ABC Contracting||
+
|-
+
|||Jobsite Poster Inspection Checklist||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1967.pdf 1967]</center>||1967 YYYY-MM-DD GJM||
+
|-
+
|||Minimum Wage Rate - Interview Sheet Tier1||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1156-T1.pdf 1156-T1]</center>||1156-T1 YYYY-MM-DD ABC Contracting||
+
|-
+
|||Minimum Wage Rate - Interview Sheet Tier2||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1156-T2.pdf 1156-T2]</center>||1156-T2 YYYY-MM-DD ABC Contracting||
+
|-
+
|||Apprenticeship & Trainee Reports||||||
+
|-
+
|||||||||
+
|-
+
|'''402'''||'''Consultant Contracts'''||||||
+
|-
+
|||||||||
+
|-
+
|'''400'''||'''Contractor Performance Evaluations(CPE)'''||||||
+
|-
+
|||Contractor Performance Evaluations(CPE)||||CPE 001 ABC Contracting||
+
|-
+
|||||||||
+
|-
+
|'''403'''||'''Internal Claim Documents'''||||||
+
|-
+
|||Contractor Claims||||Claim 001 Lead Paint Removal ABC Contracting||7 Years
+
|-
+
|||Blue Book Sheets||||Blue Book Cat 650 XLT ABC Contracting||7 Years
+
|-
+
|||||||||
+
|-
+
|'''404'''||'''QA Random Numbers'''||||||
+
|-
+
|||Concrete||||Conc Rand Number||
+
|-
+
|||HMA||||HMA Rand Number||
+
|-style="background-color: black; height:20px"
+
|||||||||
+
|-
+
|||'''MDOT Oversight (local agency specific)'''||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1967.pdf 1967]</center>||1967 YYYY-MM-DD GJM||
+
|-
+
|||||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1963.pdf 1963]</center>||1963 YYYY-MM-DD GJM||
+
|-
+
|||||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1964.pdf 1964]</center>||1964 YYYY-MM-DD GJM||
+
|-
+
|||||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1965.pdf 1965]</center>||1965||
+
|-
+
|||||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1147.pdf 1147]</center>||1147||
+
|-
+
|||||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1969.pdf 1969]</center>||1969||
+
|-
+
|||||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1970.pdf 1970]</center>||1970||
+
|-
+
|||||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1971.pdf 1971]</center>||1971||
+
|-
+
|||||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1973.pdf 1973]</center>||1973||
+
|-
+
|||||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1971.pdf 1952]</center>||1952 YYYY-MM-DD ABC Contracting||
+
|-
+
|||'''Temporary Trash Bin'''||||||
+
|}
+
  
 
{|
 
{|
 
|-
 
|-
| Recommended 2nd Descriptors:|| style="text-align:right"|Positions: || 1F, 2F, 3F, 4F, 1G, 2G, 3G, 4G, etc.
+
| Alphanumeric Default View Example: || [[File:Alphanumeric Default Example.jpg|border]]
 
|-
 
|-
| || style="text-align:right"|Type: || SMAW, SAW, FCAW, GMAW, TIG
+
| File Number View Example: || [[File:File Number Example.jpg|border]]
 
|}
 
|}
 
{{top}}
 
  
 
===[[#Resources|Resources]]===
 
===[[#Resources|Resources]]===

Revision as of 14:32, 27 November 2017

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Contents

MDOT's e-Construction Process














General Information

E-Construction refers to the initiative of MDOT to integrate various digital technologies into its business/construction operations so that cost savings, efficiency gains, and other benefits are realized. MDOT has integrated many technological solutions such as electronic bidding, electronic construction files, digital signatures, electronic filing systems, in-field utilization of mobile devices, etc. and many other exciting technologies are being considered by MDOT to integrate into its operations.

As of now, this Wiki article extensively discusses ProjectWise. In the future, this wiki article may cover additional topics relevant to e-Construction.


MDOT's e-Construction Process on I-96


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ProjectWise

Bentley Systems developed ProjectWise software to allow users to access, share, and manage electronic files located on a centralized server. Some of the features of the software include tracking document workflows, versioning of documents, checking out documents, etc. Many organizations such as the majority of DOTs and top construction design firms utilize ProjectWise for the management of files relevant to the construction process. The information within this article is intended to help a first-time user. For additional information about ProjectWise, you can visit Bentley’s webpage, ProjectWise community forum webpage, MDOT's ProjectWise resource webpage, or other links provided within this wiki article.

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Getting Started with ProjectWise

Before one can use ProjectWise, one must have an account that is associated with an organization’s Datasource. If you are a MDOT employee, you can contact MDOT-ProjectWise@michigan.gov. If you are a Contractor, you can contact MDOT-ProjectWiseConst@michigan.gov. If you are a sub-contractor, you can contact your project manager. Once approved, the administrator will contact you with your credentials that you can use to access the Datasource.

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Accessing MDOT's DataSource

Users can access MDOT's DataSource by means of mobile device, web browser, or computer program which allows the possibility of the user accessing information where and whenever he wants, be it in field, in office, or out-of-office.

For MDOT employees who are using a company computer, the ProjectWise Explorer program is preinstalled onto the computer and the program is preconfigured to connect to MDOT’s Datasource. You only need to open the Datasource and enter your credentials.

For non-MDOT employees using a computer, you can download the ProjectWise Explorer program from ftp://ftpmdot.state.mi.us/Documentation/. Once downloaded, you have to configure the program to connect to MDOT’s Datasource. To do this, open ProjectWise Explorer, navigate the cursor to the Tools menu, move the cursor down and click on the “ProjectWise Network Configuration Settings” item. The “ProjectWise Network Configuration Settings” window will pop up, showing information within the “General” tab. Navigate the cursor to the “DNS Services” tab and click it. A server form with the entries of Name, Hostname, and Port is displayed. Type MDOTPwiseSS4 for the Name, mdotpwisess4.state.mi.us for the Hostname, and 5800 for the Port. Click the Add button, select the added item, and click the Apply button. Navigate the cursor to “Datasource Listing” tab and click it. A server form with the entries of Name, Hostname, and Port is displayed. Type MDOTPwiseSS4 for the Name, mdotpwisess4.state.mi.us for the Hostname, and 5800 for the Port. Click the Add button, select the added item, and click the Apply button. Restart the program. Open the Datasource and enter your credentials.

If you are using the web browser, type http://mdotpwisess4.state.mi.us/ into the URL bar. Note that MDOT only supports Internet Explorer. Select MDOT’s Datasource and enter your credentials. This PDF is a quick reference guide for the use of the ProjectWise Web Server.

If you are using an iPad, download the ProjectWise Mobile Explorer application from the iTunes store. Open the application. Select “Connect to your projects”. A “ProjectWise web services” form should appear; type into the form “136.181.146.49”. If correctly working “MDOTProjectWise” should appear; select that. You will then be prompted to login. If your login is associated with a State of Michigan account you must enter “SOM” in the Domain field. Other users will leave this field blank. After you have entered your username and password, select the next button to login. In the upper left corner, select the “Datasources” button. A menu should appear; select “MDOTProjectWise”. You should be able to navigate MDOT’s Datasource.

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Navigating MDOT’s DataSource

MDOT’s Datasource is essentially a hyperlink to a file directory that is located on MDOT’s servers. The file directory is organized by Region then by TSC and then by Job Number. Within the Job Number folder, there are construction documents relevant to the Job Number. You can navigate the file directory by clicking the + button or double-clicking the folder.

When you are about to select a file from the file directory, there will usually be two icons which signify the type of document and the functions that you can perform on the document. There are many file formats that are supported by ProjectWise such as .doc, .dgn, .pdf, etc. There are many functions that a user can perform on a file. A pencil icon indicates that the file can be checked out and modified. An open book icon indicates that the file is read-only. A red check mark icon indicates that you have checked out the file. A lock icon indicates that a file has been either checked out or exported and that it is read-only. A blue tag icon indicates that the file is in its Final Status and that no further modifications can be made.

Select a file and right click. A menu should appear with a list of functions that a user can perform. As you may notice, similar functions are grouped together. Some of these functions are grayed out which indicates that at that moment the function cannot be performed. Some of the more commonly used functions are New > Document, Open as Read-Only, Check Out, Check In, Export, etc. More information about functions is available on page 2 and 3 of this PDF.

The functions that a user can perform are limited to the number of permissions that are granted by the administrator. What your role is for a construction project will determine which files you are allowed to access and what functions you are allowed to perform.

For more information on the layout of ProjectWise Explorer, you can view FHWA's ProjectWise resource webpage.

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General Procedures for Construction Records Retention

The Federal Highway Administration (FHWA) requires that project construction records for federally funded projects be retained for a minimum of three years past the FHWA final accounting date. The FHWA final accounting date (for the purpose of records retention) is the date the Financial Operations Division (FOD) does the final billing to FHWA for federal funds. In addition to the FHWA requirement, there are record retention requirements issued by the Michigan Department of History, Arts and Libraries (HAL) and MDOT’s Records Management Office. This procedure takes into account the requirements of the FHWA, as well as HAL.

The managing office engineer (delivery/project/resident/county/city/consultant) is responsible for all project records required at the project site. Each TSC/project office will name a Construction Records Coordinator (CRC) and provide the name of this person to the Construction and Technology Support Area’s Records Management Coordinator (RMC).

Project records for construction on state trunkline projects will be retained at the region, TSC, or project office until the FOD final accounting date. This applies to both federally and state funded projects. The RMC will notify the CRC of the FOD final accounting date for projects in their respective area by e-mail on a monthly basis. This date is also available through the Phase Financial Closeout (PFC) application, which is accessible through a web interface using Citrix software. There may be a few instances when projects will not be listed in the PFC application. These projects are typically maintenance (M projects) and Multi-Modal projects. When these types of projects do not show up in PFC, the records will be sent to the HAL Records Management Office for microfilming and storage once the final voucher has been generated. The retention period will start on the final voucher date.

The construction records for projects with consultant engineering management will be delivered to the managing TSC when the final estimate voucher is received. The managing TSC will retain the records in accordance with these procedures.

If any litigation, claim, negotiation, audit or other action involving the records has been started before the FOD final accounting date, the records must be retained at the project office until completion of the action and resolution of all issues. Should the CRC be notified that such action has commenced after the records have been transferred to the HAL Records Management Office, the CRC will notify the RMC. At the end of the retention period, the HAL Records Management Office will send the record disposal notice to the RMC. The RMC will contact the CRC prior to any record disposal by HAL.

Retain the records for projects with warranty work at the TSC/project office until the end of the warranty period, unless the warranty period ends before the FOD final accounting date. If the warranty period ends before the FOD final accounting date, then retain the records at the TSC/project office until the FOD final accounting date.

All project records for non-trunkline projects are to be transferred to or retained by the local unit of government having jurisdiction over it.

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Standard Naming Convention for Documents

Effective with the December 1, 2017 letting and at the discretion of the engineer retroactively beginning with the October 6, 2017 letting forward, the Michigan Department of Transportation (MDOT) will utilize the following standard naming convention for naming and organizing electronic documentation created during the administration of state and federally funded construction contracts. Each file name contains sequential elements beginning with a required 1st descriptor. The order of the elements is to be maintained and not rearranged; however, elements following the 1st descriptor are situational and may not be necessary for inclusion into a file name based on the minimum element component naming examples provided in Division 1 e-construction tables. The element sequence and general format are as follows:

Elements: | 1st Descriptor | SN | Date | Initials | Revision | Contractor/2nd Descriptor | JN

Format: | FFFF or Variable | XXX | YYYY-MM-DD | XXXX | RX | Variable | XXXXXX

1st Descriptor (FFFF or Variable): Expressed as a form number (FFFF), document description (e.g. Pay Estimate), common document acronym, or form name.

  • Common document acronyms suggested when form numbers do not apply:
    • Use “Cert” for materials
    • Use “CP” for certified payrolls
    • Use “SD” for shop drawings
    • Use “IDR” for inspector’s daily report

SN (XXX): A three-digit sequence number (i.e. 001, 002, etc.) generated (i.e. auto-designated from FieldManager or assigned by the engineer) based on either the order of documentation receipt or incorporation of cross-referenced documentation into FieldManager used for contract modifications, pay estimates, material certifications, material source lists, etc.

At the discretion of the engineer based on the complexity of the project an inspector’s daily report (IDR) sequence number may be utilized. If a sequence number is used for anything other than an IDR then the element location for SN applies as shown.

All material approvals in FieldManager require cross-referencing. When approving materials in FieldManager, the file number along with sequence number (e.g. 309-Cert 006, 309-Test 001, or 303-1901 001) must be documented within the Lot Number field and cross-referenced in ProjectWise.

Naming image 1.jpg


Date (YYYY-MM-DD): date of occurrence of the work event or activity expressed as YYYY=Year; MM=Month; DD=Day. Use a dash character (-) within the date as a separator.

Initials (XXXX): Initials of the inspector up to four characters in length based on the initials assigned within FieldManager. Initials are used to delineate reports generated by different inspectors (i.e. IDRs and Form 1126 NPDES reports).

Revision (RX): A one-digit revision number beginning with an R (i.e. R1) generated based on the sequence of updates. The revised document should be named the same as the original source document except for the revision number placed at the end of the name (e.g. IDR 2017-07-20 GJM R1). A revision number is necessary for documents which have been changed after initial submittal into Field Manager or ProjectWise such as IDRs, work orders, or contract modifications and as a further exception may also be followed by a sequence number associated from FieldManager (i.e. R1 S1).

Contractor/2nd Descriptor (Variable): An element that provides for additional information such as the contractor or producers name, structure number, material type, location, and/or another distinctive qualifier of the file name. Structures should be identified as shown in project plans (i.e. B01, S01-1, S01-2, X04, or R01).

JN (XXXXXX): The job number of the project expressed in either five or six digits without an A, B, or C phase character at the end.


File Naming Characters

Except as otherwise noted (date and structure number), use spaces to separate fields not underscores, dashes, commas, periods, or any other characters.


Standard Documentation Folder Structure

The current alphanumeric folder structure will be retained as the default construction folder view for all projects in ProjectWise. ProjectWise allows for a user preference selection to view construction folders in file number format. Contact MDOT-ProjectwiseConst@michigan.gov to request the file number view in ProjectWise.

Alphanumeric Default View Example: Alphanumeric Default Example.jpg
File Number View Example: File Number Example.jpg

Resources

File Name Description
MDOT ProjectWise Explorer Install A guide for External Users for Installing ProjectWise Explorer
Scan to E-mail Capturing and E-mailing a photo with an iOS device(iPhone, iPad, etc.)
ProjectWise Unique Search Guidance for Using one of the Search Features of ProjectWise
ProjectWise Web Quick Reference Card A brief outline of features within ProjectWise Web
IPhone as mouse in Citrix on Ipad Guidance for configuring an iPhone to be used as a mouse for an iPad which is running in a Citrix Environment
Remoting via Citrix Reciever Using the Citrix iPad application to remotely access another computer
Procedure for E-construction Documents Guidance for how to electronically file a variety of documents into ProjectWise


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Division 2 - Earthwork
Division 3 - Base Courses
Division 4 - Drainage Features
Division 5 - HMA Pavements and Surface Treatments
Division 6 - PCC Pavement Mixtures
Division 7 - Structures
Division 8 - Incidental Construction
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