Difference between revisions of "E-Construction"

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<div style="text-align: center;">[mailto:Change?body=http://mdotwiki.state.mi.us/construction/index.php/E-Construction Email this Page]</div>
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<center><span STYLE="font: 40pt arial;">'''Division 1 Supplemental Information'''</span></center>
 
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<center><span STYLE="font: 30pt arial;">'''e-Construction'''</span></center>
 
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<div style="float: left; padding-left: 1px;">{{TOC |  width size = 120px }}</div>
 
<div style="float: left; padding-left: 1px;">{{TOC |  width size = 120px }}</div>
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====[[#Accessing MDOT's DataSource|Accessing MDOT's DataSource]]====
 
====[[#Accessing MDOT's DataSource|Accessing MDOT's DataSource]]====
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Users can access MDOT's DataSource by means of mobile device, web browser, or computer program which allows the possibility of the user accessing information where and whenever he wants, be it in field, in office, or out-of-office.
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Users can access MDOT's DataSource by means of mobile device or computer program as long as the devices have a reliable internet connection.
  
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For MDOT employees who are using a company computer, the ProjectWise Explorer program is preinstalled onto the computer and the program is preconfigured to connect to MDOT’s Datasource. You only need to open the Datasource and enter your credentials.
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For MDOT employees using a Department computer, the ProjectWise Explorer program is available in the Software Center and the program is preconfigured to connect to MDOT’s Datasource. Open the Datasource and enter user credentials.
  
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For non-MDOT employees using a computer, you can download the ProjectWise Explorer program from ftp://ftpmdot.state.mi.us/Documentation/. Once downloaded, you have to configure the program to connect to MDOT’s Datasource. To do this, open ProjectWise Explorer, navigate the cursor to the Tools menu, move the cursor down and click on the “ProjectWise Network Configuration Settings” item. The “ProjectWise Network Configuration Settings” window will pop up, showing information within the “General” tab. Navigate the cursor to the “DNS Services” tab and click it. A server form with the entries of Name, Hostname, and Port is displayed. Type MDOTPwiseSS4 for the Name, mdotpwisess4.state.mi.us for the Hostname, and 5800 for the Port. Click the Add button, select the added item, and click the Apply button. Navigate the cursor to “Datasource Listing” tab and click it. A server form with the entries of Name, Hostname, and Port is displayed. Type MDOTPwiseSS4 for the Name, mdotpwisess4.state.mi.us for the Hostname, and 5800 for the Port. Click the Add button, select the added item, and click the Apply button. Restart the program. Open the Datasource and enter your credentials.
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For non-MDOT employees using a computer, download the ProjectWise Explorer program from [https://mdotjboss.state.mi.us/SpecProv/projectwisesupport.htm https://mdotjboss.state.mi.us/SpecProv/projectwisesupport.htm]. Use the drop down menu on the page and select External Installation to locate and download ProjectWise Explorer. Once downloaded, configure the program to connect to MDOT’s Datasource. To do this, open ProjectWise Explorer, navigate the cursor to the Tools menu, move the cursor down and click on the “ProjectWise Network Configuration Settings” item. The “ProjectWise Network Configuration Settings” window will pop up, showing information within the “General” tab. Navigate the cursor to the “DNS Services” tab and click it. A server form with the entries of Name, Hostname, and Port is displayed. Type MDOTProjectWise for the Name, mdotpwiseext.state.mi.us for the Hostname, and 5800 for the Port. Click the Add button, select the added item, and click the Apply button. Navigate the cursor to “Datasource Listing” tab and click it. A server form with the entries of Name, Hostname, and Port is displayed. Type MDOTProjectWise for the Name, mdotpwiseext.state.mi.us for the Hostname, and 5800 for the Port. Click the Add button, select the added item, and click the Apply button. Restart the program. Open the MDOTProjectWise Datasource and enter user credentials.
  
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If you are using the web browser, type https://mdotpwisess4.state.mi.us/ into the URL bar.  Note that MDOT only supports Internet Explorer.  Select MDOT’s Datasource and enter your credentials.  This [//{{SERVERNAME}}/images_construction/8/8c/ProjectWise_Web_Quick_Reference_Card_SS4.pdf PDF] is a quick reference guide for the use of the ProjectWise Web Server.
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For an iPad or iPhone, download the ProjectWise Edge Mobile application from the App Store. Open the application. Select “Repositories”. Add a new Repository; type “https://mdotpwiseext.state.mi.us/MDOTPWWSG” in the Server URL field. If correctly working “MDOTProjectWise” should appear in the Repository field; select that. Enter user credentials in the appropriate field, select the Done button to login. Navigate MDOT’s Datasource.
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If you are using an iPad, download the ProjectWise Mobile Explorer application from the iTunes store. Open the application. Select “Connect to your projects”. A “ProjectWise web services” form should appear; type into the form “136.181.146.49”. If correctly working “MDOTProjectWise” should appear; select that. You will then be prompted to login. If your login is associated with a State of Michigan account you must enter “SOM” in the Domain field. Other users will leave this field blank. After you have entered your username and password, select the next button to login. In the upper left corner, select the “Datasources” button.  A menu should appear; select “MDOTProjectWise”.  You should be able to navigate MDOT’s Datasource.
 
  
 
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===[[#General Procedures for Construction Records Retention|General Procedures for Construction Records Retention]]===
 
===[[#General Procedures for Construction Records Retention|General Procedures for Construction Records Retention]]===
  
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The Federal Highway Administration (FHWA) requires that project construction records for federally funded projects be retained for a minimum of three years past the FHWA final accounting date. The FHWA final accounting date (for the purpose of records retention) is the date the Financial Operations Division (FOD) does the final billing to FHWA for federal funds. In addition to the FHWA requirement, there are record retention requirements issued by the Michigan Department of History, Arts and Libraries (HAL) and MDOT’s Records Management Office. This procedure takes into account the requirements of the FHWA, as well as HAL.
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The Federal Highway Administration (FHWA) requires that project construction records for federally funded projects be retained for a minimum of three years past the FHWA final accounting date. The FHWA final accounting date (for the purpose of records retention) is the date the Financial Operations Division (FOD) does the final billing to FHWA for federal funds. In addition to the FHWA requirement, there are record retention requirements issued by the DTMB Record Center and MDOT’s Records Management Office. This procedure takes into account the requirements of the FHWA, as well as DTMB Record Center.  
  
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The managing office engineer (delivery/project/resident/county/city/consultant) is responsible for all project records required at the project site. Each TSC/project office will name a Construction Records Coordinator (CRC) and provide the name of this person to the Construction and Technology Support Area’s Records Management Coordinator (RMC).
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The managing office engineer (delivery/project/resident/county/city/consultant) is responsible for all project records required at the project site. Each TSC/project office will name a Construction Records Coordinator (CRC) and provide the name of this person to the Construction Field Services Support Area’s Records Management Coordinator (RMC).  
  
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Project records for construction on state trunkline projects will be retained at the region, TSC, or project office until the FOD final accounting date. This applies to both federally and state funded projects. The RMC will notify the CRC of the FOD final accounting date for projects in their respective area by e-mail on a monthly basis.  This date is also available through the Phase Financial Closeout (PFC) application, which is accessible through a web interface using Citrix software.  There may be a few instances when projects will not be listed in the PFC application.  These projects are typically maintenance (M projects) and Multi-Modal projects.  When these types of projects do not show up in PFC, the records will be sent to the HAL Records Management Office for microfilming and storage once the final voucher has been generated.  The retention period will start on the final voucher date.
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Project records for construction on state trunkline projects will be retained at the region, TSC, or project office until the FOD final accounting date. This applies to both federally and state funded projects. The FOD date is available through the MDOT Phase Initiator (PI) application.  
  
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The construction records for projects with consultant engineering management will be delivered to the managing TSC when the final estimate voucher is received. The managing TSC will retain the records in accordance with these procedures.
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The construction records for projects with consultant engineering management will be delivered to the managing TSC when the final estimate voucher is received. The managing TSC will retain the records in accordance with these procedures.  
  
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If any litigation, claim, negotiation, audit or other action involving the records has been started before the FOD final accounting date, the records must be retained at the project office until completion of the action and resolution of all issues. Should the CRC be notified that such action has commenced after the records have been transferred to the HAL Records Management Office, the CRC will notify the RMC. At the end of the retention period, the HAL Records Management Office will send the record disposal notice to the RMC. The RMC will contact the CRC prior to any record disposal by HAL.  
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If any litigation, claim, negotiation, audit or other action involving the records has been started before the FOD final accounting date, the records must be retained at the project office until completion of the action and resolution of all issues. Should the CRC be notified that such action has commenced after the records have been transferred to the DTMB Record Center, the CRC will notify the RMC. At the end of the retention period, the DTMB Record Center will send the record disposal notice to the Record Management Officer (RMO). The RMO will contact the CRC prior to any record disposal by DTMB Record Center.  
  
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Retain the records for projects with warranty work at the TSC/project office until the end of the warranty period, unless the warranty period ends before the FOD final accounting date. If the warranty period ends before the FOD final accounting date, then retain the records at the TSC/project office until the FOD final accounting date.
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Retain the records for projects with warranty work at the TSC/project office until the end of the warranty period, unless the warranty period ends before the FOD final accounting date. If the warranty period ends before the FOD final accounting date, then retain the records at the TSC/project office until the FOD final accounting date.  
  
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All project records for non-trunkline projects are to be transferred to or retained by the local unit of government having jurisdiction over it. 
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[//{{SERVERNAME}}/images_construction/3/31/Content_Manager_for_Records_Center_Training_Manual.pdf Content Manager for Records Center Training Manual]
  
 
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====[[#File Terminology and Identification|File Terminology and Identification]]====
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====[[#LAP Project Considerations | LAP Project Considerations ]]====
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<u>'''Contract ID'''</u>
 
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Contract ID numbers are assigned when a project is programmed as a unique identifier by work phase.  Phase A is the construction phase.
 
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::'''Example:''' &nbsp;&nbsp; <u>Contract ID:</u>&nbsp;&nbsp;58034-48611
 
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The first two digits represent the county designation:  58 – Monroe County
 
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The next three numbers represent the location within the county.  The project number (48611) is obtained from the Map Project Information Systems (MPINS) during the design phase.
 
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<u>'''Project Identification'''</u>
 
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Appropriately identify and file all project documentation in numeric sequence by contract ID number. Note the contract ID number on all project data and folder labels.  File all data in the proper location within the record series, and document the appropriate cross references in FieldManager.
 
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<u>'''Record Series'''</u>
 
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100 Series &nbsp;&nbsp; A record category to accommodate administrative and financial type documents.
 
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200 Series &nbsp;&nbsp; A record category to accommodate engineering records.
 
  
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300 Series &nbsp;&nbsp; A record category to accommodate testing records.
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Local agencies are responsible for maintaining official records for their LAP projects. MDOT will maintain project records within ProjectWise or archived file system according to the department’s retention schedule.  Local Agencies are to keep a copy of the PW file for their official project records.   
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<u>'''Folder Identification'''</u>
 
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All file folders will be labeled and <u>each</u> label will show the folder number, title, and the appropriate contract project identification.
 
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<u>'''Example:'''</u>
 
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{|
 
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|102||Contract||58034-48611 
 
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|105||Contract Modifications||58034-48611 
 
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|110||Estimates||58034-48611 
 
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|}
 
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When the document volume within a folder becomes cumbersome, an additional folder(s) may be used.
 
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<u>'''Example:'''</u>
 
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{|
 
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|112||Correspondence||58034-48611 
 
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|112A||Correspondence||58034-48611 
 
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|}
 
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In the event there are multiple project numbers within a construction contract, further identification detail may appear on each folder, along with folder number, folder name, and contract ID.  This may not be necessary for all contracts due to the volume of records.  Typically, the lowest project number will be included in contract ID.
 
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{|style=center
 
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! <u>Contract ID</u> !! <u>Control Section</u> !! <u>Project</u> !! <u>Fed#</u> !! <u>Fed Item</u>
 
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| 58034-48611 || ANH 58034 || 48611A || &nbsp;&nbsp;NH 0358(001) || &nbsp;HH3396
 
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||| ABHN 58034 || 53371A || &nbsp;&nbsp;BHN 0358(002) || &nbsp;RR3462
 
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||| ANH 58034 || 59313A || &nbsp;&nbsp;NH 0358(003) || &nbsp;HH3397
 
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|}
 
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{|
 
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| 111 || &nbsp;&nbsp;Payrolls || 58034-48611
 
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||| ANH 58034-48611A ||
 
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| 111A || &nbsp;&nbsp;Payrolls || 58034-48611
 
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||| ABHN 58034-53371A ||
 
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| 111B || &nbsp;&nbsp;Payrolls || 58034-48611
 
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||| ANH 58034-59313A ||
 
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|}
 
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{{top}}
 
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====[[#Construction Project Records List|Construction Project Records List]]====
 
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[[File:Project_Records_List.pdf|500px|center]]
 
  
 
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====[[#Project Records Files, Forms, and Retention Table|Project Records Files, Forms, and Retention Table]]====
 
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This table lists the common forms and record types used for the administration of MDOT projects, and the retention and disposal of each. All forms and record types listed may not be used by all offices.  Moreover, there may be forms and record types used that are not listed here.  The absence of a form or record type from this document or the retention schedule does not exclude it from the State of Michigan’s retention policy.
 
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''Record Series Item No.'' – Each record series listed on a retention schedule is assigned a number and a retention period.  The only record series number you will use for project construction records is 28910.  This is the number that will be entered into the Versatile program when preparing the records to be transferred to the Record Center.
 
  
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'''PREPARING & PACKAGING BOXES PRIOR TO TRANSFER TO RECORD CENTER'''
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===[[#Standard Naming Convention for Documents|Standard Naming Convention for Documents]]===
  
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The initial preparation step is to examine the contents of each box to locate those files that have been identified as requiring microfilming.  The following table identifies these files.
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The [https://mdotwiki.state.mi.us/construction/index.php?title=Standard_Naming_Convention#top MDOT Standard Naming Convention guidance] can be located [[Standard_Naming_Convention#MDOT_Standard_Naming_Convention|here]]
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{| class="wikitable" style="width:60%"
 
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! Project File No. !! Form No !! Folder Title/(Document Title or Types) !! Retention
 
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|<center>'''100'''</center> || ||<center>'''File Index-Programming'''</center>||<center>7 Years</center>
 
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|<center>'''101'''</center>|| ||'''ADVERTISING AND AWARD'''||<center>7 years</center>
 
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|-
 
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|||||Notice to Proceed Date ||<center>7 years</center>
 
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|-
 
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| || || Letters of Approval of Contract Bidders||<center>7 years</center>
 
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|<center>'''102'''</center>|| ||'''CONTRACTS''' ||
 
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|-
 
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|  ||<center>1130</center> ||Progress Schedule ||<center>7 years</center>
 
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|-
 
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| ||<center>1130</center> ||Revised Progress Schedules ||<center>7 years</center>
 
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|-
 
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| || ||Proposal/Addenda ||<center>7 years</center>
 
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| || ||Contract || <center>7 years</center>
 
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|-
 
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| || ||Consultant Contracts ||<center>7 years</center>
 
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|-
 
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| || ||Work Zone Enforcement Contracts ||<center>7 years</center>
 
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|<center>'''103'''</center>|| ||'''SUBCONTRACT AGREEMENTS'''||
 
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| ||<center>164</center> ||Prime Contractor tatement of DBE Subcontractor ||<center>7 years</center>
 
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|-
 
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| ||<center>1302</center>||Subcontract Agreements or Cover Sheet and Items List||<center>7 years</center>
 
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|-
 
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| ||<center>1386</center>||Post Certification of Subcontract Compliance||<center>7 years</center>
 
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| ||<center>0178</center>||DBE Participation (Used to be Blue Sheet)||<center>7 years</center>
 
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|<center>'''104'''</center>|| ||'''WORK ORDERS/DAMAGE CLAIM NOTICE'''||
 
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|-
 
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| ||<center>1119</center>||Damage Claim Notice ||<center>7 years</center>
 
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|-
 
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| ||<center>1137</center>||Work Orders ||<center>7 years</center>
 
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|-
 
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| ||<center>1165</center>||Notice of Non-Complience with Contract Requirements ||<center>7 years</center>
 
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|<center>'''105'''</center>|| ||'''CONTRACT MODIFICATIONS'''||
 
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| || ||'''Contract Modifications'''||<center>7 years</center>
 
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| ||<center>1100A</center>||Extension of Contract Time Request||<center>7 years</center>
 
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|<center>'''106'''</center>||<center>1112D</center>||'''Progress Reports''' Form 1112D Bi-Weekly Construction Progress Report has been eliminated per BOH IM 2004-03. For projects closed out prior to BOH IM 2004-03||<center>7 years</center>
 
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|<center>'''107'''</center> || ||'''CONSTRUCTION STATUS'''||
 
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| ||<center>1116</center>||Weekly Statement of Work Days Charged||<center>7 years</center>
 
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|<center>'''108'''</center>|| ||'''CONTRACTOR'S EVALUATION, INSPECTION REPORTS, NPDES & INSPECTORS DAILY REPORT (IDR)'''||<center>7 years</center>
 
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|-
 
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| ||<center>1120</center>||Final Inspection/Acceptance and Certification Report||<center>7 years</center>
 
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|-
 
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| ||<center>1122B</center>||Field Book (Inspector's Daily Report-IDR) ||<center>7 years</center>
 
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|-
 
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| || ||Field Measurements (Attached to Field Book (IDR)) Work Sheets||<center>7 years</center>
 
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|-
 
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| ||<center>1126</center>||NPDES- Inspection Reports ||<center>7 years</center>
 
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|-
 
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| ||<center>1182</center>||Contractor Performance Evaluations||<center>7 years</center>
 
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|-
 
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| ||<center>FHWA 47</center>||Material Certificate Form FHWA 47 Material Certificate has been eliminated per BOH IM 2007-05. For projects closed out prior to BOH Im 2007-05.||<center>7 years</center>
 
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|-
 
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| || ||Warranty Acceptance Documents||<center>7 years</center>
 
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|-
 
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| || ||Notification from Contractor that Work is Completed ||<center>7 years</center>
 
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|-
 
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|<center>'''109'''</center>|| ||'''CONTRACT ACCOUNTING'''||
 
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|-
 
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| ||<Center>1101</center>||Force Account (if not attached to Contract Modification and documentation)||<center>7 years</center>
 
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|-
 
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| ||<center>1101A</center>||Force Account - Daily Field Record||<center>7 years</center>
 
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|-
 
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| ||<center>1168</center>||Force Account Worksheet for Equipment||<center>7 years</center>
 
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|-
 
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|<center>'''110'''</center>||||'''PAY ESTIMATES'''||
 
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|-
 
−
|||||Engineer's Estimate||<center>7 years</center>
 
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|-
 
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|||||Final Estimate||<center>7 years</center>
 
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|-
 
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|||||Post Final Construction Estimate||<center>7 years</center>
 
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|-
 
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|||||Construction Estimate||<center>7 years</center>
 
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|-
 
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|<center>'''111'''</center>||||'''PAYROLLS & TRAINEE REPORTS||<center>7 years</center>
 
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|-
 
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|||<center>1156</center>||Minimum Wage Rate- Interview Sheet||<center>7 years</center>
 
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|-
 
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|||<center>0125</center>||O.J.T. Program Report and Training Log||<center>7 years</center>
 
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|-
 
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|||<center>WH-347</center>||Payrolls||<center>7 years</center>
 
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|-
 
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|||<center>WH-348</center>||Statement of Compliance||<center>7 years</center>
 
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|-
 
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|||<center>1952</center>||Certified Payroll Review Checklist||<center>7 years</center>
 
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|-
 
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|||<center>1954</center>||Certified Payroll Status Log||<center>7 years</center>
 
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|-
 
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|||<center>1955</center>||Contractor's Certified Payroll Checklist||<center>7 years</center>
 
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|-
 
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|<center>'''112'''</center>||||'''CORRESPONDENCE'''||
 
−
|-
 
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|||||General Correspondence Published Articles & News Clips||<center>7 years</center>
 
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|-
 
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|<center>'''113'''</center>||||'''MEETINGS & SAFETY PROGRAM||
 
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|-
 
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|||||Pre-Construction minutes, Progress Meetings, Post-Construction Meetings||<center>7 years</center>
 
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|-
 
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|<center>'''114'''</center>||||'''UTILITIES-PERMITS-REAL ESTATE DATA'''||
 
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|-
 
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| ||||All Forms Pertaining to Utilities, Permits and Real Estate||<center>7 years</center>
 
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|-
 
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|<center>'''115'''</center>||||'''RAINFALL RECORDS'''||
 
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|-
 
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| ||<center>1108A</center>||Rainfall Record (Not used in all offices) ||<center>7 years</center>
 
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|-
 
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|<center>'''200'''</center>||||'''CONTRACT HISTORY'''||
 
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|-
 
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|||||Archives Contract saved to removable media (media stick, dickette, CD, etc.)||<center>7 years</center>
 
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|-
 
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|||<center>1147 & 1147C</center>||Final Estimate Review Summaries||<center>7 years</center>
 
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|-
 
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| ||||<center>'''CONSTRUCTION DOCUMENTS- "200" FILE SERIES'''</CENTER>||
 
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|-
 
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|<CENTER>'''201'''</center>||||Construction Survey Notes- Shop Drawings||<center>7 years</center>
 
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|-
 
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|||||Contractor's Staking QC Plan||<center>7 years</center>
 
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|-
 
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|||<center>250</center>||Revision of Plans (As-Builts) (Send to Design for Microfiliming. Include form 250)||<center>'''Exception'''</center>
 
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|-
 
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|<center>'''202'''</center>||||'''PHOTOGRAPHS & VIDEOS'''||<center>7 years</center>
 
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|-
 
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| <center>'''203'''</center>|| ||'''GRADE SHEETS - STRUCTURE STAKEOUT||
 
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|-
 
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| ||<CENTER>201</center> ||Grade Sheets ||<center>7 years</center>
 
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|-
 
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| ||<center>1145</center>||Grade Checks(or attach to IDR)||<center>7 years</center>
 
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|-
 
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|<center>'''204'''</center>||||'''TRAFFIC ITEMS (BARRICADE CHECKS & ETC)||
 
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|-
 
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|||<center>1013</center>||Inspector's Checklist (Arrow Bar)||<center>7 years</center>
 
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|-
 
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|||||Contractor's Daily Traffic Resports||<center>7 years</center>
 
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|-
 
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|<center>'''205'''</center>||||'''MISCELLANEOUS ITEMS (ALL MISC ITEM DOCUMENTATION)'''||
 
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|-
 
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| ||<CENTER>204</center>||General Computations(or attach with appropriate documentation)||<center>7 years</center>
 
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|-
 
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|||<center>205</center>||Engineer Calculation (or with appropriate documentation)||<center>7 years</center>
 
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|-
 
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|||<center>500</center>||Coring Request||<center>7 years</center>
 
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|-
 
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|||<center>583</center>||Records of Soils Recommendation||<center>7 years</center>
 
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|-
 
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| ||<center>1125</center>||Permit to Place||<center>7 years</center>
 
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|-
 
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| ||<center>1190</center>||Structure Measurements||<center>7 years</center>
 
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|-
 
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|<center>'''206'''</center>|| ||'''REMOVAL ITEMS''' ||
 
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|-
 
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|  ||||Documentation for Removal Items||<center>7 years</center>
 
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|-
 
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|<center>'''207'''</center> || ||'''EARTHWORK ITEMS'''||
 
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|-
 
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|||<center>1124</center>|| Earthwork Data Sheet ||<center>7 years</center>
 
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|-
 
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| ||<center>1198</center>||Volume Sheet||<center>7 years</center>
 
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|-
 
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| <center>'''208'''</center>||||'''HMA TICKETS & QA/QC REPORTS'''||
 
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|-
 
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|  ||<center>'''Do Not Microfilm'''</center> ||HMS Delivery Tickets ||<center>7 years</center>
 
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|-
 
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|||||Contractor's Quality Control Plan||<center>Mfilm</center>
 
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|-
 
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| ||<center>0587</center>||HMA Quality Assurance Plan (PWL)||<center>Mfilm</center>
 
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|-
 
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|||<center>1903-B</center>||Report of Verification of Quality Assurance Tests ||<center>Mfilm</center>
 
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|-
 
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|||<center>1903-C</center>||Daily Report of Contractor's Quality Assurance Tests||<center>Mfilm</center>
 
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|-
 
−
| ||<center>1907</center>||MDOT Testing of Compacted HMA Density & Percent Compaction||<center>Mfilm</center>
 
−
|-
 
−
| ||<center>1911</center>||Job Mix Formula (JMF) HMA Field Communication || <center>Mfilm</center>
 
−
|-
 
−
| <center>'''209'''</center>||||'''AGGREGATE ITEMS & TICKETS''' ||
 
−
|-
 
−
|  ||<center>'''Do not Microfilm'''</center>||Delivery Tickets, Aggregate Summary Sheets Etc. ||<center>7 years</center>
 
−
|-
 
−
| <center>'''210'''</center> || ||CONCRETE - TICKETS, 1174's & QA/QC ||
 
−
|-
 
−
|  ||<center>'''Do not microfilm'''</center>|| Concrete Delivery Tickets ||<center>7 years</center>
 
−
|-
 
−
| || || Concrete Mix Design || <center>Mfilm</center>
 
−
|-
 
−
| ||<center>590</center>||Cylinder Results|| <center>Mfilm</center>
 
−
|-
 
−
| ||<center>1131</center>||Bridge Deck Conc. Depth Measurements||<center>MFilm</center>
 
−
|-
 
−
| ||<center>1160</center>||Report of Modulus Rupture||<center>MFilm</center>
 
−
|-
 
−
| ||<center>1160-A</center>||Concrete Cylinder/Core Compression Test Results||<center>MFilm</center>
 
−
|-
 
−
| ||<center>1174</center>||Concrete Proportioning Plant Report||<center>MFilm</center>
 
−
|-
 
−
| ||<center>1174-A</center>||Inspector's Report of Concrete Placed||<center>MFilm</center>
 
−
|-
 
−
| || ||Contractor's Quality Control Plan||<center>MFilm</center>
 
−
|-
 
−
|<center>'''211'''</center>|| ||'''DRAINAGE ITEMS'''||
 
−
|-
 
−
| || ||Documentation for Restoration Items||<center>7 years</center>
 
−
|-
 
−
| <center>'''212'''</center>|| || '''RESTORATION ITEMS''' ||
 
−
|-
 
−
| || ||Documentation for Restoration Items ||<center>7 years</center>
 
−
|-
 
−
| <center>'''213'''</center>||||'''GUARDRAIL ITEMS'''||
 
−
|-
 
−
| || ||Documentation for Guardrail Items ||<center>7 years</center>
 
−
|-
 
−
|<center>'''300'''</center>|| ||'''TESTING ORDERS'''||
 
−
|-
 
−
| ||<center>501 Series</center>||All Testing Orders||<center>MFilm</center>
 
−
|-
 
−
|<center>'''301'''</center>|| ||'''DENSITY TESTING'''||
 
−
|-
 
−
| ||<center>509 '''(do not microfilm)'''</center>||IAT - Density Testing||<center>7 years</center>
 
−
|-
 
−
| ||<center>582</center>||Moisture and Density Determination of Soils||<center>MFilm</center>
 
−
|-
 
−
| ||<center>582-A</center>||Record of Density Retests||<center>MFilm</center>
 
−
|-
 
−
|<center>'''302'''</center>|| ||'''MISCELLANEOUS TESTING FOR ALL MISC ITEMS'''||
 
−
|-
 
−
| ||<center>'''Do not microfilm'''</center>||Misc. Material Certifications||<center>7 years</center>
 
−
|-
 
−
| ||<center>506</center>||Report of Sign Inspection||<center>MFilm</center>
 
−
|-
 
−
| ||<center>566</center>||Report of Field Inspection||<center>MFilm</center>
 
−
|-
 
−
| ||<center>1143</center>||Testing Earth Grade with Compactor||<center>MFilm</center>
 
−
|-
 
−
| ||<center>1178</center>||Transfer of Tested Material||<center>MFilm</center>
 
−
|-
 
−
| ||<center>1922</center>||Tested Stock Report||<center>MFilm</center>
 
−
|-
 
−
| ||<center>1923</center>||Sample Identification||<center>MFilm</center>
 
−
|-
 
−
| ||<center>1929</center>||Welder Qualification Procedure Report||<center>MFilm</center>
 
−
|-
 
−
| || ||Commercial Laboratory Test Reports (General)||<center>MFilm</center>
 
−
|-
 
−
| || ||Report of Test- Laboratory||<center>MFilm</center>
 
−
|-
 
−
|<center>'''303'''</center>|| ||'''BITUMINOUS ITEMS TESTING'''||
 
−
|-
 
−
| ||<center>'''Do not microfilm'''</center>||Material Certifications for Bituminous Materials||<center>7 years</center>
 
−
|-
 
−
| ||<center>1842 '''(Do not microfilm)'''</center>||Report of Test- Bituminous Mixtures Independent Assurance Sample||<center>7 years</center>
 
−
|-
 
−
| ||<center>1903</center>||Daily Report of HMA Plant Inspection||<center>MFilm</center>
 
−
|-
 
−
| ||<center>1931</center>||Report of Test Marshall HMA Design Mix Formula||<center>MFilm</center>
 
−
|-
 
−
| ||<center>1931-B</center>||Report of Test- HMA Mix Design- Regression||<center>MFilm</center>
 
−
|-
 
−
|<center>'''304'''</center>|| ||'''DRAINAGE ITEMS TESTING'''||
 
−
|-
 
−
| ||<center>'''Do not microfilm'''</center>||Materials Certifications for Drainage Items||<center>7 years</center>
 
−
|-
 
−
| ||<center>1919</center>||Corrugated Metal Pipe Report||<center>MFilm</center>
 
−
|-
 
−
| ||<center>1920</center>||Field Report for Concrete Pipe||<center>MFilm</center>
 
−
|-
 
−
| ||<center>1920-A</center>||Field Report for Pre-cast Drainage Structure Items||<center>MFilm</center>
 
−
|-
 
−
|<center>'''305'''</center>|| ||'''CONCRETE ITEMS TESTING'''||
 
−
|-
 
−
| ||<center>502</center>||Pavement Core Record||<center>MFilm</center>
 
−
|-
 
−
| ||<center>503 '''(Do not microfilm)'''</center>||IAT- Concrete Sampling and Testing||<center>7 years</center>
 
−
|-
 
−
| ||<center>551</center>||Report of Field Test and Concrete Test Cylinders||<center>MFilm</center>
 
−
|-
 
−
| ||<center>580</center>||Concrete Plant Equipment Inspection Report||<center>MFilm</center>
 
−
|-
 
−
| ||<center>580-A</center>||Concrete Plant Inspection||<center>MFilm</center>
 
−
|-
 
−
| ||<center>1155</center>||Weekly Summary of Certified Concrete from Commercial Central Mix anf Transit-Mix Plants||<center>MFilm</center>
 
−
|-
 
−
|<center>'''306'''</center>|| ||'''AGGREGATE & GRANULAR MATERIALS TESTING'''||
 
−
|-
 
−
| ||<center>504 '''(Do not microfilm)'''</center>||IAT- Aggregate Sampling and Testing||<center>7 years</center>
 
−
|-
 
−
| ||<center>1900</center>||Aggregate Inspection Daily Report||<center>MFilm</center>
 
−
|-
 
−
| ||<center>1901</center>||Mechanical Analysis Report||<center>MFilms</center>
 
−
|-
 
−
|<center>'''307'''</center>|| ||'''BRIDGE ITEMS- ALL ENGINEERING & TESTING (STEEL & ETC)'''||
 
−
|-
 
−
| ||<center>'''Do not microfilm'''</center>||Misc. Material Certifications||<center>7 years</center>
 
−
|-
 
−
| || ||Fabrication Inspection Reports||<center>MFilm</center>
 
−
|-
 
−
| ||<center>507</center>||Camber Measurements||<center>MFilm</center>
 
−
|-
 
−
| ||<center>519</center>||Cantilever and Bridge Mount Inspection||<center>MFilms</center>
 
−
|-
 
−
| ||<center>538</center>||Shop inspection of Structural Steel||<center>MFilms</center>
 
−
|-
 
−
| ||<center>538A</center>||Magnetic Particle Inspection Report||<center>MFilms</center>
 
−
|-
 
−
| ||<center>538B</center>||Inspection Report (Ultrasonic Exam of Welds)||<center>MFilms</center>
 
−
|-
 
−
| ||<center>557</center>||Pre-stressed Conc. Bean Construction Field Data Sheet||<center>MFilm</center>
 
−
|-
 
−
| ||<center>579</center>||Structure Foundation Inspection||<center>MFilm</center>
 
−
|-
 
−
| ||<center>1138</center>||Bridge Reinforcing Computations||<center>MFilm</center>
 
−
|-
 
−
| ||<center>1157</center>||Test Pile Record||<center>MFilm</center>
 
−
|-
 
−
| ||<center>1157A</center>||Pile Driving Table||<center>MFilm</center>
 
−
|-
 
−
|}
 
−
'''Note:'''Subtitled folders will be assigned to item of work folders and tested material folders.  A subtitled folder may be set up for a single item of work and tested material, or for a group of related items of work or materials.  Subtitled and appropriate titled folders should be provided in sufficient quantity and groupings to permit convenient and quick access to the item of work and material documentation.  The quantity of subtitled folders will vary with the type of project, and with the variety and number of items of work.
 
−
 
 
−
Each subtitled folder should contain the support data for the work listed on the folder.  Subtitled folders should also be assigned to material folders.  A subtitled folder may be set up for a single material, or for a group of related materials.  On a resurfacing project containing 3 or 4 items of work, all the required documentation for support of the quantities could be filed in one subtitled folder.
 
−
 
 
−
Records should not be prepared and sent to HAL’s Records Management Office until training has been provided.  Please contact Julie Baldwin ([mailto:baldwinju@michigan.gov baldwinju@michigan.gov] or phone 517-322-5659), Construction and Technology Records Management Coordinator, for training and questions.
 
−
{{top}}
 
−
 
 
−
===[[#Construction Documentation Standard Naming Conventions for e-Construction|Construction Documentation Standard Naming Conventions for e-Construction]]===
 
−
 
 
−
Standard naming conventions for all documents will generally be form number, date and
 
−
descriptor
 
−
 
 
−
'''Form will either be form number or document acronym'''
 
−
:*Use Cert for Materials
 
−
:*Use CP for payrolls
 
−
:*Use SD for Shop Drawings
 
−
'''Dates will be year (4 digit), month (2 digit), day (2 digit) separated by dashes'''
 
−
:* 2013-01-09
 
−
'''Descriptor can be variable based on the document'''
 
−
:*Use Material Name for Materials
 
−
'''Cert 2013-02-04 White Cure'''
 
−
:*Use Contractor's name for payrolls
 
−
:*Describe the shop drawings
 
−
:*Describe the issue for correspondence
 
−
 
 
−
 
 
−
Revisions will be noted by placing a '''R''' or '''REV''' with the corresponding number after the
 
−
name. The revised document should be named the same except for the '''R1''' at the end of
 
−
it.
 
−
 
 
−
Initials of user should be based on the initials in Field Manager
 
−
 
 
−
 
 
−
'''MDOT Submittals'''
 
−
{| class="wikitable"
 
−
|-
 
−
! Document !! Example
 
−
|-
 
−
| '''Work Orders''', 1137 Sequence Number, What it is || 1137 001 Drainage Changes
 
−
|-
 
−
| '''Force Accounts''', 1101A Date, Description of Issue || 1101A 2013-01-09 Rut Filling
 
−
|-
 
−
| '''Contract Modifications''', CM Sequence Number, Tier Number, Short Description || CM 001 T1 Additional Signage
 
−
|-
 
−
| '''Pay Estimates''', Pay Estimate Sequence Number, Contract ID || Pay Estimate 001 47065-101619
 
−
|-
 
−
| '''Correspondence''', Date, Sender’s Initials, Description of Issue|| 2013-01-15 PJM Lane Closures
 
−
|-
 
−
| '''IDRS''' (no attachment),IDR Date, Inspector’s Initials as appears in FieldManager|| IDR 2012-09-27 NN
 
−
|-
 
−
| '''IDRS''' (with attachment), IDR Date, Inspector’s Initials as appears in FieldManager|| IDR 2012-09-27 NN A
 
−
|-
 
−
| '''NPDES''', NPDES Date, Inspector Initials, Sequence Number|| NPDES 2013-01-27 JMT 001
 
−
|-
 
−
| '''Concrete Placement''' (Road or Structure), 1174R Date of Pour, Inspector Initials|| 1174R 2012-04-15 PJM
 
−
|-
 
−
| '''Density Report''', 582B Date, Inspector Initials|| 582B 2012-11-04 NN
 
−
|-
 
−
| '''Permit to Place''', 1125 Date, Material they are approved to Place|| 1125 2013-03-10 Aggregate
 
−
|-
 
−
| '''Pictures''', Date, Photo Description|| 2013-07-28 Station 754+00 HMA
 
−
|-
 
−
| '''Aggregate Report''', Form Number, Date of Test, Source, Description|| 1900 2012-11-29 class II 70-62 (sand was approved)
 
−
|-
 
−
| '''Meeting Minutes''', Date, Meeting Description|| 2013-03-17 Progress Meeting
 
−
|-
 
−
| '''General Computations''', 205 Date, Description|| 205 2013-08-11 Underdrain Sketch
 
−
|-
 
−
| '''Certified Payroll Checklist''', 1952 Contractor Weekending Date|| 1952 AJAX 2012-06-08
 
−
|-
 
−
| '''Wage Rate Interviews''', WRI Contractor Interview Date, Sequence Number|| WRI Lowe 2013-08-11 001
 
−
|-
 
−
| '''Mobility Reports''', Mobility Date, Initials|| Mobility 2013-04-17 MO
 
−
|-
 
−
| '''Cylinder Compression Results''', Form Date of Pour, Inspector Initials and number|| 1999 2013-04-27 GRG 13
 
−
|}
 
−
 
 
−
 
 
−
'''Contractor Submittals'''
 
−
 
 
−
{| class="wikitable"
 
−
|-
 
−
! Document !! Example
 
−
|-
 
−
| '''Progress Schedule''', 1130 Contractor|| 1130 Milbocker
 
−
|-
 
−
| '''Subcontracts''', 1302 Contractors Name|| 1302 K&R
 
−
|-
 
−
| '''Material Source List''', MSL Date, Contractors Name|| MSL 2013-12-12 CA Hull
 
−
|-
 
−
| '''Bridge Shop Drawings''', SD, Structure #, Description of Item|| SD B-05 Steel
 
−
|-
 
−
| '''Road Shop Drawings''', SD, Description of Item|| SD Traffic Signal
 
−
|-
 
−
| '''Material Certifications''', Cert Date, Name of Material|| Cert 2013-02-15 White Cure
 
−
|-
 
−
| '''Certified Payrolls''', Form, Week Ending Date, Contractor Name|| CP 2013-06-28 CA Hull
 
−
|-
 
−
| '''Correspondence''', Date, Sender’s Initials, Subject|| 2013-04-15 TLP Haul Route
 
−
|-
 
−
| '''Request for Information''', RFI Sequence Number, Issue|| RFI 001 Pipe Clarification
 
−
|-
 
−
| '''Permits''', Permit Type, Contractor Name|| NPDES Toebe
 
−
|-
 
−
| '''Time Extensions''', 1100A Sequence Number|| 1100A 001
 
−
|-
 
−
| '''Misc Documentation''', What it is, Contractor|| Safety Program Fonson
 
−
|-
 
−
| '''Concrete Mix Designs''', Form Date, Contractor Name|| 1976 2013-06-28 CA Hull
 
−
|-
 
−
| '''HMA Mix Designs''', Form Date, Contractor Name|| 1911 2013-06-28 Rieth-Riley
 
−
|-
 
−
| '''Certified Concrete Plant Mix''', Form Week Ending Date, Producer Name, Plant Number|| 1155 2013-01-08 Superior
 
−
Materials 813
 
−
|-
 
−
| '''Early Cylinder Breaks''' (from Contractor), Early Cylinder Breaks, Date Cast|| Early Cylinder Breaks 2012-12-18
 
−
|-
 
−
| '''Concrete Field Test Report''' (from Contractor),Concrete Field Test, Report Date|| Concrete Field Test Report 2012-01-10
 
−
|-
 
−
| '''Welder Certifications''', Welder Name (Last, First), Position of Weld*, Type of Weld**|| Welder Smith Joe 1F SMAW
 
−
|-
 
−
|* || “Position” – 1F, 2F, 3F, 4F, 1G, 2G, 3G, 4G, etc
 
−
|-
 
−
| **||“Type” – SMAW, SAW, FCAW, GMAW, TIG
 
−
|}
 
−
 
 
−
{{top}}
 
−
 
 
−
====[[#e-Construction File System|e-Construction File System]]====
 
−
 
 
−
{| class="wikitable"
 
−
| align="center" style="background:#f0f0f0;"|'''File #'''
 
−
| align="center" style="background:#f0f0f0;"|'''Description'''
 
−
| align="center" style="background:#f0f0f0;"|'''MDOT Form #'''
 
−
| align="center" style="background:#f0f0f0;"|'''Retention'''
 
−
|-
 
−
| '''100'''||'''ADMINISTRATION'''||||
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''100'''||  '''Award Letter'''||||4 years
 
−
|-
 
−
| || ||||
 
−
|-
 
−
| '''101'''||'''Contract Form''' ||||4 years
 
−
|-
 
−
| ||    Progress Schedule||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130.pdf 1130]||4 years
 
−
|-
 
−
| ||    Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||4 years
 
−
|-
 
−
| ||    Critical Path Method(CPM)||||4 years
 
−
|-
 
−
| ||    Workzone Enforcement Contracts||||4 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''102'''||'''Sub-Contracts''' ||||
 
−
|-
 
−
| ||    All SubContracts||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302A.pdf 1302A]||4 years
 
−
|-
 
−
| ||    Commercially Useful Function (CUF) Project Site Review||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=4109.pdf 4109]||4 years
 
−
|-
 
−
| ||    DBE Participation (blue sheets)||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0178.pdf 0178]||4 years
 
−
|-
 
−
| ||    DBE Trucker Project Site Review||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1992.pdf 1992]||4 years
 
−
|-
 
−
| ||    Prime Contractor Bi-Weekly statement of Subcontractor payments||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=21424A.pdf 2124A]||4 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''103'''||'''Work Orders''' ||||
 
−
|-
 
−
| ||    Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||4 years
 
−
|-
 
−
| ||    Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||4 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''104'''||'''Contract Modifications'''||||
 
−
|-
 
−
| ||    Extension of Time request||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||4 years
 
−
|-
 
−
| ||    Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||4 years
 
−
|-
 
−
| ||  Supporting Documentation||||4 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''104-1'''||    '''FHWA 1365 Pre-Approvals'''||||4 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''105'''||'''Contractor Claims and Force Account'''||||
 
−
|-
 
−
| ||  Damage Claims Notices||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||4 years
 
−
|-
 
−
| ||  Force Account Documents||[https://mdotwiki.state.mi.us/construction/index.php/File:1101_spreadsheet.xlsx 1101]||4 years
 
−
|-
 
−
| ||  Copy of Permit Checks||||4 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''106'''||'''Estimates and Closeout Package'''||||
 
−
|-
 
−
| ||  Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||4 years
 
−
|-
 
−
| ||  Final Estimate package Memo||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1105.pdf 1105]||4 years
 
−
|-
 
−
| ||  Final Estimate Review Summary||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1147.pdf 1147]||4 years
 
−
|-
 
−
| ||    Post Certification of Subcontract compliance (Copy)||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1386.pdf 1386]||4 years
 
−
|-
 
−
| ||  Final Engineering Acceptance Report - FHWA||||4 years
 
−
|-
 
−
| ||  Construction Pay Estimate Report(Bi-Weekly Pay Estimates)||||4 years
 
−
|-
 
−
| ||  Construction Pay Estimate Report(Final Pay Estimate)||||4 years
 
−
|-
 
−
| ||  Final project voucher summary(Signed from CSD)||||4 years
 
−
|-
 
−
| ||  Work Completion letter from contractor||||4 years
 
−
|-
 
−
| ||  Stockpile Data||||4 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''107'''||'''Warranty Documentation'''||||
 
−
|-
 
−
| ||  Warranty Correspondence||||4 years
 
−
|-
 
−
| ||  Contractor Performance Evaluation - Warranty||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1182W.pdf 1182W]||4 years
 
−
|-
 
−
| ||  Bridge||||4 years
 
−
|-
 
−
| ||  Traffic||||4 years
 
−
|-
 
−
| ||  HMA||Series [http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1134.pdf 1134]||4 years
 
−
|-
 
−
| ||  Concrete||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1029.pdf 1029],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1115.pdf 1115],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1831.pdf 1831],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1884.pdf 1884],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1885.pdf 1885],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1881.pdf 1881]||4 years
 
−
|-
 
−
| ||  CPM||Series [http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1193.pdf 1193],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1184.pdf 1184],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1046.pdf 1046],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1047.pdf 1047],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1893.pdf 1893],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1894.pdf 1894]
 
−
[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1946.pdf 1946],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1947.pdf 1947],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1948.pdf 1948],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1949.pdf 1949],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1167.pdf 1167]
 
−
||4 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''108'''||'''Correspondence'''||||4 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''109'''||'''Preconstruction and Progress Meetings'''||||
 
−
|-
 
−
| ||  Damage Claim Program||||4 years
 
−
|-
 
−
| ||  Safety Program||||4 years
 
−
|-
 
−
| ||  Subcontractor's list||||4 years
 
−
|-
 
−
| ||  Emergency Contact List||||4 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''110'''||'''Utilities, Permits and Real Estate'''||||
 
−
|-
 
−
| ||  Property Agreements and release||||4 years
 
−
|-
 
−
| ||  Construction Permit||||4 years
 
−
|-
 
−
| ||  Miss Dig Document request||||4 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''200'''||'''FIELD RECORDS'''||||
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''200'''||'''Inspector's Daily Reports'''||'''1122B'''||4 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''200-1'''||'''Photographs & Videos'''||||4 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''201'''||'''Shop Drawing and submittals'''||||4 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''201-1'''||'''Request For Information(RFI)'''||||4 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''201-2'''||'''Survey'''||||
 
−
|-
 
−
| ||  CSQCP||||4 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''202'''||'''Earthwork'''||||4 years
 
−
|-
 
−
| ||  Grade Check||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1145.pdf 1145]||4 years
 
−
|-
 
−
| ||  Record Of Soils Recommendations||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1145.pdf 0583]||4 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''202-1'''||'''NPDES and SESC Reports'''||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1126.pdf 1126]||4 years
 
−
|-
 
−
| ||  Environmental Permits||||4 years
 
−
|-
 
−
| ||  Notice of Termination(NOT)||||4 years
 
−
|-
 
−
| ||  Notice of Completion(NOC)||||4 years
 
−
|-
 
−
| ||  Soil Erosion And Sedimentation Control||||4 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''203'''||'''Bases'''||||
 
−
|-
 
−
| ||  Subbase||||4 years
 
−
|-
 
−
| ||  Aggregates||||4 years
 
−
|-
 
−
| ||  Rubbilizing Portland Cement Concrete Pavement||||4 years
 
−
|-
 
−
| ||  Geotextile for Base||||4 years
 
−
|-
 
−
| ||  HMA Base Crushing and Shaping||||4 years
 
−
|-
 
−
| ||  Aggregate Delivery Tickets||||4 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''204'''||'''Drainage''' ||||
 
−
|-
 
−
| ||  Pumpstations||||4 years
 
−
|-
 
−
| ||  Drainage Items||||4 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''205'''||'''Hot Mix Asphalt (HMA)''' ||||
 
−
|-
 
−
| ||  HMA Crack Treatment||||4 years
 
−
|-
 
−
| ||  Surface Seal||||4 years
 
−
|-
 
−
| ||  Micro-surfacing||||4 years
 
−
|-
 
−
| ||  Chip Seals||||4 years
 
−
|-
 
−
| ||  Slurry Seal||||4 years
 
−
|-
 
−
|  ||  Pre-production Meeting Minutes||||4 years
 
−
|-
 
−
| ||  HMA Delivery Tickets||||4 years
 
−
|-
 
−
|  || ||||
 
−
|-
 
−
| '''206'''||'''Concrete''' ||||
 
−
|-
 
−
| ||  Inspector’s Report of Concrete placed - Roadway||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1174R.pdf 1174R]||4 years
 
−
|-
 
−
| ||  Inspector’s Report of Concrete placed - Structure||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1174S.pdf 1174S]||4 years
 
−
|-
 
−
| ||  Coring Request||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0500.pdf 0500]||4 years
 
−
|-
 
−
| ||  Contractor's  QC Test Reports (Air, slump, temp)||||4 years
 
−
|-
 
−
|  ||  Pre-production Meeting Minutes||||4 years
 
−
|-
 
−
| ||  Ride Quality||||4 years
 
−
|-
 
−
| ||  Concrete Delivery Tickets||||4 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''207'''||'''Structure''' ||||
 
−
|-
 
−
| ||  Bridge Decks Concrete Depth Measurements||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1131.pdf 1131]||4 years
 
−
|-
 
−
|  ||  Bridge Reinforcing Computations||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1138.pdf 1138]||4 years
 
−
|-
 
−
|  ||  Foundation Piling Record (LRFD)||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1161L.pdf 1161(L)]||4 years
 
−
|-
 
−
| ||  Pile Driving Table||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1157A.pdf 1157A]||4 years
 
−
|-
 
−
| ||  Structure - Clearance Measurements||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1190.pdf 1190]||4 years
 
−
|-
 
−
| ||  Structure Painting forms||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1941.pdf 1941]||4 years
 
−
|-
 
−
| ||  Test Pile Record||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1157.pdf 1157]||4 years
 
−
|-
 
−
| ||    Drilled Shaft Concrete Volume Plot||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0393.pdf 0393]||4 years
 
−
|-
 
−
| ||    Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1988.pdf 1988]||4 years
 
−
|-
 
−
| ||      Micropile Installation Record||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1989.pdf 1989]||4 years
 
−
|-
 
−
| ||      Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1990.pdf 1990]||4 years
 
−
|-
 
−
| ||    Sheet Piling and Cofferdams||||4 years
 
−
|-
 
−
| ||    Precast Concrete Beams||||4 years
 
−
|-
 
−
| ||  Hydrodemolition Documents||||4 years
 
−
|-
 
−
| ||    Waterproofing||||4 years
 
−
|-
 
−
| ||    Waste Profile Forms-DEQ||||4 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''208'''||'''Miscellaneous''' ||||
 
−
|-
 
−
| ||  Permit To Place||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1125.pdf 1125]||4 years
 
−
|-
 
−
| ||  Fencing||||4 years
 
−
|-
 
−
| ||  General Comps.||||4 years
 
−
|-
 
−
| ||  Guardrail||||4 years
 
−
|-
 
−
| ||  Slope Restoration||||4 years
 
−
|-
 
−
| ||  Watermains||||4 years
 
−
|-
 
−
| ||  Permanent Traffic Signs||||4 years
 
−
|-
 
−
| ||  Electrical Items||||4 years
 
−
|-
 
−
|  '''208-1'''||'''Traffic''' ||||
 
−
|-
 
−
| ||  Inspector's Checklist For Inspection for Solar Boards||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1013S.pdf 1013S]||4 years
 
−
|-
 
−
| ||  Mobility Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1998.pdf 1998]||4 years
 
−
|-
 
−
| ||  Pavement Marking Material Verification Checklist||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1585.pdf 1585]||4 years
 
−
|-
 
−
| ||  Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||4 years
 
−
|-
 
−
| ||  Traffic Advisories||||4 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''209'''||'''Delivery Tickets(Miscellenous)'''||||4 years
 
−
|-
 
−
| || ||||
 
−
|-
 
−
| '''300'''||'''MATERIAL TESTING'''||||
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''300'''||'''Material Source List'''||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0501.pdf 501]||Permanent
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''301'''||'''Density''' ||||
 
−
|-
 
−
| ||  Independent Assurance Test||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0509.pdf 509]||Permanent
 
−
|-
 
−
| ||  Moisture and Density Determination of Soils||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0582B.pdf 0582-B]||Permanent
 
−
|-
 
−
| ||  Record of Density Retests||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0582A.pdf 0582-A]||Permanent
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''302'''||'''Earthwork'''||||
 
−
|-
 
−
| ||  Erosion Control Silt Fence||||Permanent
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''303'''||'''Bases''' ||||
 
−
|-
 
−
| ||  Aggregate Inspection Daily Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1900.pdf 1900]||Permanent
 
−
|-
 
−
| ||  Independent Assurance Test||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0504.pdf 504]||Permanent
 
−
|-
 
−
| ||  Mechanical Analysis Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1901.pdf 1901]||Permanent
 
−
|-
 
−
| ||  Report of Test||||Permanent
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''304'''||'''Drainage''' ||||
 
−
|-
 
−
| ||  Field Report For Concrete Pipe||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1920.pdf 1920]||Permanent
 
−
|-
 
−
| ||  Field Report For Precast Drainage Items||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1920A.pdf 1920A]||Permanent
 
−
|-
 
−
| ||  Report of Test||||Permanent
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''305'''||'''Hot Mix Asphalt (HMA)''' ||||
 
−
|-
 
−
| ||  Daily Report of Bituminous Plant Inspection||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1903.pdf 1903]||Permanent
 
−
|-
 
−
| ||  Daily Report of Contractor's Quality Control Tests||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1903C.pdf 1903-C]||Permanent
 
−
|-
 
−
|  ||  HMA Quality Assurance Plan||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0587.pdf 587]||Permanent
 
−
|-
 
−
| ||  Independent Assurance Test||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1842.pdf 1842]||Permanent
 
−
|-
 
−
|  ||  Job Mix Formula (JMF) Bituminous Field Communication||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1911.pdf 1911]||Permanent
 
−
|-
 
−
| ||  Report of Compacted Bituminous Mixture Core Density & Percent Compaction||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1907.pdf 1907]||Permanent
 
−
|-
 
−
| ||  Report of Quality Assurance Testing||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1903B.pdf 1903-B]||Permanent
 
−
|-
 
−
| ||  PWL spread sheet||||Permanent
 
−
|-
 
−
| ||  QA/QC Plan||||Permanent
 
−
|-
 
−
| ||  Report of Test||||Permanent
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''306'''||'''Concrete''' ||||
 
−
|-
 
−
| ||  Concrete Cylinder/Core Compression Test Results||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1160A.pdf 1160-A]||Permanent
 
−
|-
 
−
| ||  Concrete Plant Equipment Inspection Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0580.pdf 0580]||Permanent
 
−
|-
 
−
| ||  Concrete Plant Inspection||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0580A.pdf 0580-A]||Permanent
 
−
|-
 
−
| ||  Concrete Proportioning Plant Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1174.pdf 1174]||Permanent
 
−
|-
 
−
|  ||  Independent Assurance Test||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0503.pdf 0503]||Permanent
 
−
|-
 
−
| ||  JMF Concrete Field Communication||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1976.pdf 1976]||Permanent
 
−
|-
 
−
|  ||  Pavement Core Record||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0502.pdf 0502]||Permanent
 
−
|-
 
−
| ||  Report Of Modulus Of Rupture||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1160.pdf 1160]||Permanent
 
−
|-
 
−
| ||  Summary Report of Field Tests and Cylinder Results||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0590.pdf 0590]||Permanent
 
−
|-
 
−
| ||  Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1155.pdf 1155]||Permanent
 
−
|-
 
−
|  ||  PWL spread sheets||||Permanent
 
−
|-
 
−
| ||  QA/QC Plan||||Permanent
 
−
|-
 
−
| ||  Report of Test||||Permanent
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''306-1'''||'''QA/QC'''||||
 
−
|-
 
−
|  ||  Concrete Field Cylinders Test Results||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1999.pdf 1999]||Permanent
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''307'''||'''Structure''' ||||
 
−
|-
 
−
| ||  Magnetic Particle Inspection Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0538A.pdf 0538-A]||Permanent
 
−
|-
 
−
| ||  Report Of Ultrasonic Examination Of Welds||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0538B.pdf 0538-B]||Permanent
 
−
|-
 
−
| ||  Structure Foundation Inspection||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0579.pdf 0579]||Permanent
 
−
|-
 
−
| ||  Welding Qualification||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1929.pdf 1929]||Permanent
 
−
|-
 
−
| ||  Report of Test||||Permanent
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''308'''||'''Miscellaneous''' ||||
 
−
|-
 
−
| ||  Fencing||||Permanent
 
−
|-
 
−
| ||  Guardrail||||Permanent
 
−
|-
 
−
| ||  Report of Test||||Permanent
 
−
|-
 
−
| ||  Slope Restoration||||Permanent
 
−
|-
 
−
| '''308-1'''||'''Traffic''' ||||
 
−
|-
 
−
| ||  Cantilever and Bridge Mount Inspection||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0519.pdf 0519]||Permanent
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''309'''||'''Material Certifications'''||||
 
−
|-
 
−
| ||  Shipment Of tested Stock Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1922.pdf 1922]||Permanent
 
−
|-
 
−
| ||  Transfer of Tested Material Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1178.pdf 1178]||Permanent
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''400'''||'''INTERNAL USE ONLY'''||||
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''400'''||'''Contractor Performance Evaluations(CPE)'''||||4 years
 
−
|-
 
−
| || ||||
 
−
|-
 
−
| '''401'''||'''Certified Payrolls'''||||
 
−
|-
 
−
| ||    Certified Payrolls||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=CP-347.pdf CP-347]/[http://www.dol.gov/whd/forms/wh347instr.htm WH-347]||4 years
 
−
|-
 
−
| ||    Certified Payroll Review Checklist||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1952.pdf 1952]||4 years
 
−
|-||4 years
 
−
| ||    Certified Payroll Status Log||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1954.pdf 1954]||4 years
 
−
|-
 
−
| ||    Contractor’s Certified Payroll||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1955.pdf 1955]||4 years
 
−
|-
 
−
| ||    Jobsite Poster Inspection Checklist||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1967.pdf 1967]||4 years
 
−
|-
 
−
| ||    Minimum Wage Rate - Interview Sheet Tier1||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1156-T1.pdf 1156-T1]||4 years
 
−
|-
 
−
| ||    Minimum Wage Rate - Interview Sheet Tier2||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1156-T2.pdf 1156-T2]||4 years
 
−
|-
 
−
| ||    Apprenticeship & Trainee Reports||||4 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
|-
 
−
| '''402'''||'''Consultant contracts'''||||4 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''403'''|| '''Internal Claim Documents'''||||7 years
 
−
|-
 
−
| ||||||
 
−
|-
 
−
| '''404'''||'''QA Random Numbers'''||||
 
−
|-
 
−
| ||    Concrete||||4 years
 
−
|-
 
−
| ||    HMA||||4 years
 
−
|-
 
−
| ||||||
 
−
|}
 
  
 
{{top}}
 
{{top}}
Line 1,181: Line 117:
 
! File Name !! Description  
 
! File Name !! Description  
 
|-
 
|-
−
| [//{{SERVERNAME}}/images_construction/e/e2/MDOT_ProjectWise_Explorer_Install.pdf MDOT ProjectWise Explorer Install] || A guide for External Users for Installing ProjectWise Explorer  
+
| [//{{SERVERNAME}}/images_construction/a/af/ProjectWise_Explorer_CONNECT_Edition_Quick_Guide_-_Externals_doc_10052021.pdf MDOT ProjectWise Explorer Install] || A guide for [https://mdotwiki.state.mi.us/images_construction/a/af/ProjectWise_Explorer_CONNECT_Edition_Quick_Guide_-_Externals_doc_10052021.pdf External Users to Install ProjectWise Explorer CONNECT Edition Quick Guide]
 
|-
 
|-
 
| [//{{SERVERNAME}}/images_construction/6/6d/Scan_to_email.pdf Scan to E-mail] || Capturing and E-mailing a photo with an iOS device(iPhone, iPad, etc.)
 
| [//{{SERVERNAME}}/images_construction/6/6d/Scan_to_email.pdf Scan to E-mail] || Capturing and E-mailing a photo with an iOS device(iPhone, iPad, etc.)
 
|-
 
|-
 
| [//{{SERVERNAME}}/images_construction/1/15/ProjectWise_Unique_SP_search.pdf ProjectWise Unique Search] || Guidance for Using one of the Search Features of ProjectWise
 
| [//{{SERVERNAME}}/images_construction/1/15/ProjectWise_Unique_SP_search.pdf ProjectWise Unique Search] || Guidance for Using one of the Search Features of ProjectWise
−
|-
 
−
| [//{{SERVERNAME}}/images_construction/8/8c/ProjectWise_Web_Quick_Reference_Card_SS4.pdf ProjectWise Web Quick Reference Card] || A brief outline of features within ProjectWise Web
 
 
|-
 
|-
 
| [//{{SERVERNAME}}/images_construction/5/5d/IPhone_as_mouse_in_Citrix_on_iPad.pdf IPhone as mouse in Citrix on Ipad] || Guidance for configuring an iPhone to be used as a mouse for an iPad which is running in a Citrix Environment  
 
| [//{{SERVERNAME}}/images_construction/5/5d/IPhone_as_mouse_in_Citrix_on_iPad.pdf IPhone as mouse in Citrix on Ipad] || Guidance for configuring an iPhone to be used as a mouse for an iPad which is running in a Citrix Environment  
Line 1,199: Line 133:
  
 
{{top}}
 
{{top}}
−
 
+
<div style="text-align: right;">[mailto:Change?body=http://mdotwiki.state.mi.us/construction/index.php/E-Construction Email this Page]</div>
  
 
[[Category: Construction Manual]]
 
[[Category: Construction Manual]]
 +
[[Category:Division 1]]
 +
[[Category: Division 1 Supplemental]]

Latest revision as of 16:49, 18 April 2024

Email this Page
MDOT's e-Construction Process














General Information

E-Construction refers to the initiative of MDOT to integrate various digital technologies into its business/construction operations so that cost savings, efficiency gains, and other benefits are realized. MDOT has integrated many technological solutions such as electronic bidding, electronic construction files, digital signatures, electronic filing systems, in-field utilization of mobile devices, etc. and many other exciting technologies are being considered by MDOT to integrate into its operations.

As of now, this Wiki article extensively discusses ProjectWise. In the future, this wiki article may cover additional topics relevant to e-Construction.


MDOT's e-Construction Process on I-96


[top of page]

ProjectWise

Bentley Systems developed ProjectWise software to allow users to access, share, and manage electronic files located on a centralized server. Some of the features of the software include tracking document workflows, versioning of documents, checking out documents, etc. Many organizations such as the majority of DOTs and top construction design firms utilize ProjectWise for the management of files relevant to the construction process. The information within this article is intended to help a first-time user. For additional information about ProjectWise, you can visit Bentley’s webpage, ProjectWise community forum webpage, MDOT's ProjectWise resource webpage, or other links provided within this wiki article.

[top of page]

Getting Started with ProjectWise

Before one can use ProjectWise, one must have an account that is associated with an organization’s Datasource. If you are a MDOT employee, you can contact MDOT-ProjectWise@michigan.gov. If you are a Contractor, you can contact MDOT-ProjectWiseConst@michigan.gov. If you are a sub-contractor, you can contact your project manager. Once approved, the administrator will contact you with your credentials that you can use to access the Datasource.

[top of page]

Accessing MDOT's DataSource

Users can access MDOT's DataSource by means of mobile device or computer program as long as the devices have a reliable internet connection.

For MDOT employees using a Department computer, the ProjectWise Explorer program is available in the Software Center and the program is preconfigured to connect to MDOT’s Datasource. Open the Datasource and enter user credentials.

For non-MDOT employees using a computer, download the ProjectWise Explorer program from https://mdotjboss.state.mi.us/SpecProv/projectwisesupport.htm. Use the drop down menu on the page and select External Installation to locate and download ProjectWise Explorer. Once downloaded, configure the program to connect to MDOT’s Datasource. To do this, open ProjectWise Explorer, navigate the cursor to the Tools menu, move the cursor down and click on the “ProjectWise Network Configuration Settings” item. The “ProjectWise Network Configuration Settings” window will pop up, showing information within the “General” tab. Navigate the cursor to the “DNS Services” tab and click it. A server form with the entries of Name, Hostname, and Port is displayed. Type MDOTProjectWise for the Name, mdotpwiseext.state.mi.us for the Hostname, and 5800 for the Port. Click the Add button, select the added item, and click the Apply button. Navigate the cursor to “Datasource Listing” tab and click it. A server form with the entries of Name, Hostname, and Port is displayed. Type MDOTProjectWise for the Name, mdotpwiseext.state.mi.us for the Hostname, and 5800 for the Port. Click the Add button, select the added item, and click the Apply button. Restart the program. Open the MDOTProjectWise Datasource and enter user credentials.

For an iPad or iPhone, download the ProjectWise Edge Mobile application from the App Store. Open the application. Select “Repositories”. Add a new Repository; type “https://mdotpwiseext.state.mi.us/MDOTPWWSG” in the Server URL field. If correctly working “MDOTProjectWise” should appear in the Repository field; select that. Enter user credentials in the appropriate field, select the Done button to login. Navigate MDOT’s Datasource.

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Navigating MDOT’s DataSource

MDOT’s Datasource is essentially a hyperlink to a file directory that is located on MDOT’s servers. The file directory is organized by Region then by TSC and then by Job Number. Within the Job Number folder, there are construction documents relevant to the Job Number. You can navigate the file directory by clicking the + button or double-clicking the folder.

When you are about to select a file from the file directory, there will usually be two icons which signify the type of document and the functions that you can perform on the document. There are many file formats that are supported by ProjectWise such as .doc, .dgn, .pdf, etc. There are many functions that a user can perform on a file. A pencil icon indicates that the file can be checked out and modified. An open book icon indicates that the file is read-only. A red check mark icon indicates that you have checked out the file. A lock icon indicates that a file has been either checked out or exported and that it is read-only. A blue tag icon indicates that the file is in its Final Status and that no further modifications can be made.

Select a file and right click. A menu should appear with a list of functions that a user can perform. As you may notice, similar functions are grouped together. Some of these functions are grayed out which indicates that at that moment the function cannot be performed. Some of the more commonly used functions are New > Document, Open as Read-Only, Check Out, Check In, Export, etc. More information about functions is available on page 2 and 3 of this PDF.

The functions that a user can perform are limited to the number of permissions that are granted by the administrator. What your role is for a construction project will determine which files you are allowed to access and what functions you are allowed to perform.

For more information on the layout of ProjectWise Explorer, you can view FHWA's ProjectWise resource webpage.

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General Procedures for Construction Records Retention

The Federal Highway Administration (FHWA) requires that project construction records for federally funded projects be retained for a minimum of three years past the FHWA final accounting date. The FHWA final accounting date (for the purpose of records retention) is the date the Financial Operations Division (FOD) does the final billing to FHWA for federal funds. In addition to the FHWA requirement, there are record retention requirements issued by the DTMB Record Center and MDOT’s Records Management Office. This procedure takes into account the requirements of the FHWA, as well as DTMB Record Center.

The managing office engineer (delivery/project/resident/county/city/consultant) is responsible for all project records required at the project site. Each TSC/project office will name a Construction Records Coordinator (CRC) and provide the name of this person to the Construction Field Services Support Area’s Records Management Coordinator (RMC).

Project records for construction on state trunkline projects will be retained at the region, TSC, or project office until the FOD final accounting date. This applies to both federally and state funded projects. The FOD date is available through the MDOT Phase Initiator (PI) application.

The construction records for projects with consultant engineering management will be delivered to the managing TSC when the final estimate voucher is received. The managing TSC will retain the records in accordance with these procedures.

If any litigation, claim, negotiation, audit or other action involving the records has been started before the FOD final accounting date, the records must be retained at the project office until completion of the action and resolution of all issues. Should the CRC be notified that such action has commenced after the records have been transferred to the DTMB Record Center, the CRC will notify the RMC. At the end of the retention period, the DTMB Record Center will send the record disposal notice to the Record Management Officer (RMO). The RMO will contact the CRC prior to any record disposal by DTMB Record Center.

Retain the records for projects with warranty work at the TSC/project office until the end of the warranty period, unless the warranty period ends before the FOD final accounting date. If the warranty period ends before the FOD final accounting date, then retain the records at the TSC/project office until the FOD final accounting date.

Content Manager for Records Center Training Manual

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LAP Project Considerations

Local agencies are responsible for maintaining official records for their LAP projects. MDOT will maintain project records within ProjectWise or archived file system according to the department’s retention schedule. Local Agencies are to keep a copy of the PW file for their official project records.

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Standard Naming Convention for Documents

The MDOT Standard Naming Convention guidance can be located here

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Resources

File Name Description
MDOT ProjectWise Explorer Install A guide for External Users to Install ProjectWise Explorer CONNECT Edition Quick Guide
Scan to E-mail Capturing and E-mailing a photo with an iOS device(iPhone, iPad, etc.)
ProjectWise Unique Search Guidance for Using one of the Search Features of ProjectWise
IPhone as mouse in Citrix on Ipad Guidance for configuring an iPhone to be used as a mouse for an iPad which is running in a Citrix Environment
Remoting via Citrix Reciever Using the Citrix iPad application to remotely access another computer
Procedure for E-construction Documents Guidance for how to electronically file a variety of documents into ProjectWise


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