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Records should not be prepared and sent to HAL’s Records Management Office until training has been provided. Please contact Julie Baldwin ([mailto:baldwinju@michigan.gov baldwinju@michigan.gov] or phone 517-322-5659), Construction and Technology Records Management Coordinator, for training and questions. | Records should not be prepared and sent to HAL’s Records Management Office until training has been provided. Please contact Julie Baldwin ([mailto:baldwinju@michigan.gov baldwinju@michigan.gov] or phone 517-322-5659), Construction and Technology Records Management Coordinator, for training and questions. | ||
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===[[#Construction Documentation Standard Naming Conventions for e-Construction|Construction Documentation Standard Naming Conventions for e-Construction]]=== | ===[[#Construction Documentation Standard Naming Conventions for e-Construction|Construction Documentation Standard Naming Conventions for e-Construction]]=== |
Revision as of 13:22, 26 April 2017
General Information
E-Construction refers to the initiative of MDOT to integrate various digital technologies into its business/construction operations so that cost savings, efficiency gains, and other benefits are realized. MDOT has integrated many technological solutions such as electronic bidding, electronic construction files, digital signatures, electronic filing systems, in-field utilization of mobile devices, etc. and many other exciting technologies are being considered by MDOT to integrate into its operations.
As of now, this Wiki article extensively discusses ProjectWise. In the future, this wiki article may cover additional topics relevant to e-Construction.
ProjectWise
Bentley Systems developed ProjectWise software to allow users to access, share, and manage electronic files located on a centralized server. Some of the features of the software include tracking document workflows, versioning of documents, checking out documents, etc. Many organizations such as the majority of DOTs and top construction design firms utilize ProjectWise for the management of files relevant to the construction process. The information within this article is intended to help a first-time user. For additional information about ProjectWise, you can visit Bentley’s webpage, ProjectWise community forum webpage, MDOT's ProjectWise resource webpage, or other links provided within this wiki article.
Getting Started with ProjectWise
Before one can use ProjectWise, one must have an account that is associated with an organization’s Datasource. If you are a MDOT employee, you can contact MDOT-ProjectWise@michigan.gov. If you are a Contractor, you can contact MDOT-ProjectWiseConst@michigan.gov. If you are a sub-contractor, you can contact your project manager. Once approved, the administrator will contact you with your credentials that you can use to access the Datasource.
Accessing MDOT's DataSource
Users can access MDOT's DataSource by means of mobile device, web browser, or computer program which allows the possibility of the user accessing information where and whenever he wants, be it in field, in office, or out-of-office.
For MDOT employees who are using a company computer, the ProjectWise Explorer program is preinstalled onto the computer and the program is preconfigured to connect to MDOT’s Datasource. You only need to open the Datasource and enter your credentials.
For non-MDOT employees using a computer, you can download the ProjectWise Explorer program from ftp://ftpmdot.state.mi.us/Documentation/. Once downloaded, you have to configure the program to connect to MDOT’s Datasource. To do this, open ProjectWise Explorer, navigate the cursor to the Tools menu, move the cursor down and click on the “ProjectWise Network Configuration Settings” item. The “ProjectWise Network Configuration Settings” window will pop up, showing information within the “General” tab. Navigate the cursor to the “DNS Services” tab and click it. A server form with the entries of Name, Hostname, and Port is displayed. Type MDOTPwiseSS4 for the Name, mdotpwisess4.state.mi.us for the Hostname, and 5800 for the Port. Click the Add button, select the added item, and click the Apply button. Navigate the cursor to “Datasource Listing” tab and click it. A server form with the entries of Name, Hostname, and Port is displayed. Type MDOTPwiseSS4 for the Name, mdotpwisess4.state.mi.us for the Hostname, and 5800 for the Port. Click the Add button, select the added item, and click the Apply button. Restart the program. Open the Datasource and enter your credentials.
If you are using the web browser, type https://mdotpwisess4.state.mi.us/ into the URL bar. Note that MDOT only supports Internet Explorer. Select MDOT’s Datasource and enter your credentials. This PDF is a quick reference guide for the use of the ProjectWise Web Server.
If you are using an iPad, download the ProjectWise Mobile Explorer application from the iTunes store. Open the application. Select “Connect to your projects”. A “ProjectWise web services” form should appear; type into the form “136.181.146.49”. If correctly working “MDOTProjectWise” should appear; select that. You will then be prompted to login. If your login is associated with a State of Michigan account you must enter “SOM” in the Domain field. Other users will leave this field blank. After you have entered your username and password, select the next button to login. In the upper left corner, select the “Datasources” button. A menu should appear; select “MDOTProjectWise”. You should be able to navigate MDOT’s Datasource.
MDOT’s Datasource is essentially a hyperlink to a file directory that is located on MDOT’s servers. The file directory is organized by Region then by TSC and then by Job Number. Within the Job Number folder, there are construction documents relevant to the Job Number. You can navigate the file directory by clicking the + button or double-clicking the folder.
When you are about to select a file from the file directory, there will usually be two icons which signify the type of document and the functions that you can perform on the document. There are many file formats that are supported by ProjectWise such as .doc, .dgn, .pdf, etc. There are many functions that a user can perform on a file. A pencil icon indicates that the file can be checked out and modified. An open book icon indicates that the file is read-only. A red check mark icon indicates that you have checked out the file. A lock icon indicates that a file has been either checked out or exported and that it is read-only. A blue tag icon indicates that the file is in its Final Status and that no further modifications can be made.
Select a file and right click. A menu should appear with a list of functions that a user can perform. As you may notice, similar functions are grouped together. Some of these functions are grayed out which indicates that at that moment the function cannot be performed. Some of the more commonly used functions are New > Document, Open as Read-Only, Check Out, Check In, Export, etc. More information about functions is available on page 2 and 3 of this PDF.
The functions that a user can perform are limited to the number of permissions that are granted by the administrator. What your role is for a construction project will determine which files you are allowed to access and what functions you are allowed to perform.
For more information on the layout of ProjectWise Explorer, you can view FHWA's ProjectWise resource webpage.
General Procedures for Construction Records Retention
The Federal Highway Administration (FHWA) requires that project construction records for federally funded projects be retained for a minimum of three years past the FHWA final accounting date. The FHWA final accounting date (for the purpose of records retention) is the date the Financial Operations Division (FOD) does the final billing to FHWA for federal funds. In addition to the FHWA requirement, there are record retention requirements issued by the Michigan Department of History, Arts and Libraries (HAL) and MDOT’s Records Management Office. This procedure takes into account the requirements of the FHWA, as well as HAL.
The managing office engineer (delivery/project/resident/county/city/consultant) is responsible for all project records required at the project site. Each TSC/project office will name a Construction Records Coordinator (CRC) and provide the name of this person to the Construction and Technology Support Area’s Records Management Coordinator (RMC).
Project records for construction on state trunkline projects will be retained at the region, TSC, or project office until the FOD final accounting date. This applies to both federally and state funded projects. The RMC will notify the CRC of the FOD final accounting date for projects in their respective area by e-mail on a monthly basis. This date is also available through the Phase Financial Closeout (PFC) application, which is accessible through a web interface using Citrix software. There may be a few instances when projects will not be listed in the PFC application. These projects are typically maintenance (M projects) and Multi-Modal projects. When these types of projects do not show up in PFC, the records will be sent to the HAL Records Management Office for microfilming and storage once the final voucher has been generated. The retention period will start on the final voucher date.
The construction records for projects with consultant engineering management will be delivered to the managing TSC when the final estimate voucher is received. The managing TSC will retain the records in accordance with these procedures.
If any litigation, claim, negotiation, audit or other action involving the records has been started before the FOD final accounting date, the records must be retained at the project office until completion of the action and resolution of all issues. Should the CRC be notified that such action has commenced after the records have been transferred to the HAL Records Management Office, the CRC will notify the RMC. At the end of the retention period, the HAL Records Management Office will send the record disposal notice to the RMC. The RMC will contact the CRC prior to any record disposal by HAL.
Retain the records for projects with warranty work at the TSC/project office until the end of the warranty period, unless the warranty period ends before the FOD final accounting date. If the warranty period ends before the FOD final accounting date, then retain the records at the TSC/project office until the FOD final accounting date.
All project records for non-trunkline projects are to be transferred to or retained by the local unit of government having jurisdiction over it.
File Terminology and Identification
Contract ID
Contract ID numbers are assigned when a project is programmed as a unique identifier by work phase. Phase A is the construction phase.
- Example: Contract ID: 58034-48611
The first two digits represent the county designation: 58 – Monroe County The next three numbers represent the location within the county. The project number (48611) is obtained from the Map Project Information Systems (MPINS) during the design phase.
Project Identification
Appropriately identify and file all project documentation in numeric sequence by contract ID number. Note the contract ID number on all project data and folder labels. File all data in the proper location within the record series, and document the appropriate cross references in FieldManager.
Record Series
100 Series A record category to accommodate administrative and financial type documents.
200 Series A record category to accommodate engineering records.
300 Series A record category to accommodate testing records.
Folder Identification
All file folders will be labeled and each label will show the folder number, title, and the appropriate contract project identification.
Example:
102 | Contract | 58034-48611 |
105 | Contract Modifications | 58034-48611 |
110 | Estimates | 58034-48611 |
When the document volume within a folder becomes cumbersome, an additional folder(s) may be used.
Example:
112 | Correspondence | 58034-48611 |
112A | Correspondence | 58034-48611 |
In the event there are multiple project numbers within a construction contract, further identification detail may appear on each folder, along with folder number, folder name, and contract ID. This may not be necessary for all contracts due to the volume of records. Typically, the lowest project number will be included in contract ID.
Contract ID | Control Section | Project | Fed# | Fed Item |
---|---|---|---|---|
58034-48611 | ANH 58034 | 48611A | NH 0358(001) | HH3396 |
ABHN 58034 | 53371A | BHN 0358(002) | RR3462 | |
ANH 58034 | 59313A | NH 0358(003) | HH3397 |
111 | Payrolls | 58034-48611 |
ANH 58034-48611A | ||
111A | Payrolls | 58034-48611 |
ABHN 58034-53371A | ||
111B | Payrolls | 58034-48611 |
ANH 58034-59313A |
Construction Project Records List
Project Records Files, Forms, and Retention Table
This table lists the common forms and record types used for the administration of MDOT projects, and the retention and disposal of each. All forms and record types listed may not be used by all offices. Moreover, there may be forms and record types used that are not listed here. The absence of a form or record type from this document or the retention schedule does not exclude it from the State of Michigan’s retention policy.
Record Series Item No. – Each record series listed on a retention schedule is assigned a number and a retention period. The only record series number you will use for project construction records is 28910. This is the number that will be entered into the Versatile program when preparing the records to be transferred to the Record Center.
PREPARING & PACKAGING BOXES PRIOR TO TRANSFER TO RECORD CENTER
The initial preparation step is to examine the contents of each box to locate those files that have been identified as requiring microfilming. The following table identifies these files.
Project File No. | Form No | Folder Title/(Document Title or Types) | Retention |
---|---|---|---|
ADVERTISING AND AWARD | |||
Notice to Proceed Date | |||
Letters of Approval of Contract Bidders | |||
CONTRACTS | |||
Progress Schedule | |||
Revised Progress Schedules | |||
Proposal/Addenda | |||
Contract | |||
Consultant Contracts | |||
Work Zone Enforcement Contracts | |||
SUBCONTRACT AGREEMENTS | |||
Prime Contractor tatement of DBE Subcontractor | |||
Subcontract Agreements or Cover Sheet and Items List | |||
Post Certification of Subcontract Compliance | |||
DBE Participation (Used to be Blue Sheet) | |||
WORK ORDERS/DAMAGE CLAIM NOTICE | |||
Damage Claim Notice | |||
Work Orders | |||
Notice of Non-Complience with Contract Requirements | |||
CONTRACT MODIFICATIONS | |||
Contract Modifications | |||
Extension of Contract Time Request | |||
Progress Reports Form 1112D Bi-Weekly Construction Progress Report has been eliminated per BOH IM 2004-03. For projects closed out prior to BOH IM 2004-03 | |||
CONSTRUCTION STATUS | |||
Weekly Statement of Work Days Charged | |||
CONTRACTOR'S EVALUATION, INSPECTION REPORTS, NPDES & INSPECTORS DAILY REPORT (IDR) | |||
Final Inspection/Acceptance and Certification Report | |||
Field Book (Inspector's Daily Report-IDR) | |||
Field Measurements (Attached to Field Book (IDR)) Work Sheets | |||
NPDES- Inspection Reports | |||
Contractor Performance Evaluations | |||
Material Certificate Form FHWA 47 Material Certificate has been eliminated per BOH IM 2007-05. For projects closed out prior to BOH Im 2007-05. | |||
Warranty Acceptance Documents | |||
Notification from Contractor that Work is Completed | |||
CONTRACT ACCOUNTING | |||
Force Account (if not attached to Contract Modification and documentation) | |||
Force Account - Daily Field Record | |||
Force Account Worksheet for Equipment | |||
PAY ESTIMATES | |||
Engineer's Estimate | |||
Final Estimate | |||
Post Final Construction Estimate | |||
Construction Estimate | |||
PAYROLLS & TRAINEE REPORTS | |||
Minimum Wage Rate- Interview Sheet | |||
O.J.T. Program Report and Training Log | |||
Payrolls | |||
Statement of Compliance | |||
Certified Payroll Review Checklist | |||
Certified Payroll Status Log | |||
Contractor's Certified Payroll Checklist | |||
CORRESPONDENCE | |||
General Correspondence Published Articles & News Clips | |||
MEETINGS & SAFETY PROGRAM | |||
Pre-Construction minutes, Progress Meetings, Post-Construction Meetings | |||
UTILITIES-PERMITS-REAL ESTATE DATA | |||
All Forms Pertaining to Utilities, Permits and Real Estate | |||
RAINFALL RECORDS | |||
Rainfall Record (Not used in all offices) | |||
CONTRACT HISTORY | |||
Archives Contract saved to removable media (media stick, dickette, CD, etc.) | |||
Final Estimate Review Summaries | |||
Construction Survey Notes- Shop Drawings | |||
Contractor's Staking QC Plan | |||
Revision of Plans (As-Builts) (Send to Design for Microfiliming. Include form 250) | |||
PHOTOGRAPHS & VIDEOS | |||
GRADE SHEETS - STRUCTURE STAKEOUT | |||
Grade Sheets | |||
Grade Checks(or attach to IDR) | |||
TRAFFIC ITEMS (BARRICADE CHECKS & ETC) | |||
Inspector's Checklist (Arrow Bar) | |||
Contractor's Daily Traffic Resports | |||
MISCELLANEOUS ITEMS (ALL MISC ITEM DOCUMENTATION) | |||
General Computations(or attach with appropriate documentation) | |||
Engineer Calculation (or with appropriate documentation) | |||
Coring Request | |||
Records of Soils Recommendation | |||
Permit to Place | |||
Structure Measurements | |||
REMOVAL ITEMS | |||
Documentation for Removal Items | |||
EARTHWORK ITEMS | |||
Earthwork Data Sheet | |||
Volume Sheet | |||
HMA TICKETS & QA/QC REPORTS | |||
HMS Delivery Tickets | |||
Contractor's Quality Control Plan | |||
HMA Quality Assurance Plan (PWL) | |||
Report of Verification of Quality Assurance Tests | |||
Daily Report of Contractor's Quality Assurance Tests | |||
MDOT Testing of Compacted HMA Density & Percent Compaction | |||
Job Mix Formula (JMF) HMA Field Communication | |||
AGGREGATE ITEMS & TICKETS | |||
Delivery Tickets, Aggregate Summary Sheets Etc. | |||
CONCRETE - TICKETS, 1174's & QA/QC | |||
Concrete Delivery Tickets | |||
Concrete Mix Design | |||
Cylinder Results | |||
Bridge Deck Conc. Depth Measurements | |||
Report of Modulus Rupture | |||
Concrete Cylinder/Core Compression Test Results | |||
Concrete Proportioning Plant Report | |||
Inspector's Report of Concrete Placed | |||
Contractor's Quality Control Plan | |||
DRAINAGE ITEMS | |||
Documentation for Restoration Items | |||
RESTORATION ITEMS | |||
Documentation for Restoration Items | |||
GUARDRAIL ITEMS | |||
Documentation for Guardrail Items | |||
TESTING ORDERS | |||
All Testing Orders | |||
DENSITY TESTING | |||
IAT - Density Testing | |||
Moisture and Density Determination of Soils | |||
Record of Density Retests | |||
MISCELLANEOUS TESTING FOR ALL MISC ITEMS | |||
Misc. Material Certifications | |||
Report of Sign Inspection | |||
Report of Field Inspection | |||
Testing Earth Grade with Compactor | |||
Transfer of Tested Material | |||
Tested Stock Report | |||
Sample Identification | |||
Welder Qualification Procedure Report | |||
Commercial Laboratory Test Reports (General) | |||
Report of Test- Laboratory | |||
BITUMINOUS ITEMS TESTING | |||
Material Certifications for Bituminous Materials | |||
Report of Test- Bituminous Mixtures Independent Assurance Sample | |||
Daily Report of HMA Plant Inspection | |||
Report of Test Marshall HMA Design Mix Formula | |||
Report of Test- HMA Mix Design- Regression | |||
DRAINAGE ITEMS TESTING | |||
Materials Certifications for Drainage Items | |||
Corrugated Metal Pipe Report | |||
Field Report for Concrete Pipe | |||
Field Report for Pre-cast Drainage Structure Items | |||
CONCRETE ITEMS TESTING | |||
Pavement Core Record | |||
IAT- Concrete Sampling and Testing | |||
Report of Field Test and Concrete Test Cylinders | |||
Concrete Plant Equipment Inspection Report | |||
Concrete Plant Inspection | |||
Weekly Summary of Certified Concrete from Commercial Central Mix anf Transit-Mix Plants | |||
AGGREGATE & GRANULAR MATERIALS TESTING | |||
IAT- Aggregate Sampling and Testing | |||
Aggregate Inspection Daily Report | |||
Mechanical Analysis Report | |||
BRIDGE ITEMS- ALL ENGINEERING & TESTING (STEEL & ETC) | |||
Misc. Material Certifications | |||
Fabrication Inspection Reports | |||
Camber Measurements | |||
Cantilever and Bridge Mount Inspection | |||
Shop inspection of Structural Steel | |||
Magnetic Particle Inspection Report | |||
Inspection Report (Ultrasonic Exam of Welds) | |||
Pre-stressed Conc. Bean Construction Field Data Sheet | |||
Structure Foundation Inspection | |||
Bridge Reinforcing Computations | |||
Test Pile Record | |||
Pile Driving Table |
Note:Subtitled folders will be assigned to item of work folders and tested material folders. A subtitled folder may be set up for a single item of work and tested material, or for a group of related items of work or materials. Subtitled and appropriate titled folders should be provided in sufficient quantity and groupings to permit convenient and quick access to the item of work and material documentation. The quantity of subtitled folders will vary with the type of project, and with the variety and number of items of work.
Each subtitled folder should contain the support data for the work listed on the folder. Subtitled folders should also be assigned to material folders. A subtitled folder may be set up for a single material, or for a group of related materials. On a resurfacing project containing 3 or 4 items of work, all the required documentation for support of the quantities could be filed in one subtitled folder.
Records should not be prepared and sent to HAL’s Records Management Office until training has been provided. Please contact Julie Baldwin (baldwinju@michigan.gov or phone 517-322-5659), Construction and Technology Records Management Coordinator, for training and questions.
Construction Documentation Standard Naming Conventions for e-Construction
Standard naming conventions for all documents will generally be form number, date and descriptor
Form will either be form number or document acronym
- Use Cert for Materials
- Use CP for payrolls
- Use SD for Shop Drawings
Dates will be year (4 digit), month (2 digit), day (2 digit) separated by dashes
- 2013-01-09
Descriptor can be variable based on the document
- Use Material Name for Materials
Cert 2013-02-04 White Cure
- Use Contractor's name for payrolls
- Describe the shop drawings
- Describe the issue for correspondence
Revisions will be noted by placing a R or REV with the corresponding number after the
name. The revised document should be named the same except for the R1 at the end of
it.
Initials of user should be based on the initials in Field Manager
MDOT Submittals
Document | Example |
---|---|
Work Orders, 1137 Sequence Number, What it is | 1137 001 Drainage Changes |
Force Accounts, 1101A Date, Description of Issue | 1101A 2013-01-09 Rut Filling |
Contract Modifications, CM Sequence Number, Tier Number, Short Description | CM 001 T1 Additional Signage |
Pay Estimates, Pay Estimate Sequence Number, Contract ID | Pay Estimate 001 47065-101619 |
Correspondence, Date, Sender’s Initials, Description of Issue | 2013-01-15 PJM Lane Closures |
IDRS (no attachment),IDR Date, Inspector’s Initials as appears in FieldManager | IDR 2012-09-27 NN |
IDRS (with attachment), IDR Date, Inspector’s Initials as appears in FieldManager | IDR 2012-09-27 NN A |
NPDES, NPDES Date, Inspector Initials, Sequence Number | NPDES 2013-01-27 JMT 001 |
Concrete Placement (Road or Structure), 1174R Date of Pour, Inspector Initials | 1174R 2012-04-15 PJM |
Density Report, 582B Date, Inspector Initials | 582B 2012-11-04 NN |
Permit to Place, 1125 Date, Material they are approved to Place | 1125 2013-03-10 Aggregate |
Pictures, Date, Photo Description | 2013-07-28 Station 754+00 HMA |
Aggregate Report, Form Number, Date of Test, Source, Description | 1900 2012-11-29 class II 70-62 (sand was approved) |
Meeting Minutes, Date, Meeting Description | 2013-03-17 Progress Meeting |
General Computations, 205 Date, Description | 205 2013-08-11 Underdrain Sketch |
Certified Payroll Checklist, 1952 Contractor Weekending Date | 1952 AJAX 2012-06-08 |
Wage Rate Interviews, WRI Contractor Interview Date, Sequence Number | WRI Lowe 2013-08-11 001 |
Mobility Reports, Mobility Date, Initials | Mobility 2013-04-17 MO |
Cylinder Compression Results, Form Date of Pour, Inspector Initials and number | 1999 2013-04-27 GRG 13 |
Contractor Submittals
Document | Example |
---|---|
Progress Schedule, 1130 Contractor | 1130 Milbocker |
Subcontracts, 1302 Contractors Name | 1302 K&R |
Material Source List, MSL Date, Contractors Name | MSL 2013-12-12 CA Hull |
Bridge Shop Drawings, SD, Structure #, Description of Item | SD B-05 Steel |
Road Shop Drawings, SD, Description of Item | SD Traffic Signal |
Material Certifications, Cert Date, Name of Material | Cert 2013-02-15 White Cure |
Certified Payrolls, Form, Week Ending Date, Contractor Name | CP 2013-06-28 CA Hull |
Correspondence, Date, Sender’s Initials, Subject | 2013-04-15 TLP Haul Route |
Request for Information, RFI Sequence Number, Issue | RFI 001 Pipe Clarification |
Permits, Permit Type, Contractor Name | NPDES Toebe |
Time Extensions, 1100A Sequence Number | 1100A 001 |
Misc Documentation, What it is, Contractor | Safety Program Fonson |
Concrete Mix Designs, Form Date, Contractor Name | 1976 2013-06-28 CA Hull |
HMA Mix Designs, Form Date, Contractor Name | 1911 2013-06-28 Rieth-Riley |
Certified Concrete Plant Mix, Form Week Ending Date, Producer Name, Plant Number | 1155 2013-01-08 Superior
Materials 813 |
Early Cylinder Breaks (from Contractor), Early Cylinder Breaks, Date Cast | Early Cylinder Breaks 2012-12-18 |
Concrete Field Test Report (from Contractor),Concrete Field Test, Report Date | Concrete Field Test Report 2012-01-10 |
Welder Certifications, Welder Name (Last, First), Position of Weld*, Type of Weld** | Welder Smith Joe 1F SMAW |
* | “Position” – 1F, 2F, 3F, 4F, 1G, 2G, 3G, 4G, etc |
** | “Type” – SMAW, SAW, FCAW, GMAW, TIG |
e-Construction File System
File # | Description | MDOT Form # | Retention |
100 | ADMINISTRATION | ||
100 | Award Letter | 4 years | |
101 | Contract Form | 4 years | |
Progress Schedule | 1130 | 4 years | |
Weekly Statement of Work Days Charged | 1116 | 4 years | |
Critical Path Method(CPM) | 4 years | ||
Workzone Enforcement Contracts | 4 years | ||
102 | Sub-Contracts | ||
All SubContracts | 1302A | 4 years | |
Commercially Useful Function (CUF) Project Site Review | 4109 | 4 years | |
DBE Participation (blue sheets) | 0178 | 4 years | |
DBE Trucker Project Site Review | 1992 | 4 years | |
Prime Contractor Bi-Weekly statement of Subcontractor payments | 2124A | 4 years | |
103 | Work Orders | ||
Notice of Non-Compliance with Contract | 1165 | 4 years | |
Work Orders | 1137 | 4 years | |
104 | Contract Modifications | ||
Extension of Time request | 1100A | 4 years | |
Value Engineering Change Proposal | 1962 | 4 years | |
Supporting Documentation | 4 years | ||
104-1 | FHWA 1365 Pre-Approvals | 4 years | |
105 | Contractor Claims and Force Account | ||
Damage Claims Notices | 1119D | 4 years | |
Force Account Documents | 1101 | 4 years | |
Copy of Permit Checks | 4 years | ||
106 | Estimates and Closeout Package | ||
Final Acceptance/Certification Report | 1120 | 4 years | |
Final Estimate package Memo | 1105 | 4 years | |
Final Estimate Review Summary | 1147 | 4 years | |
Post Certification of Subcontract compliance (Copy) | 1386 | 4 years | |
Final Engineering Acceptance Report - FHWA | 4 years | ||
Construction Pay Estimate Report(Bi-Weekly Pay Estimates) | 4 years | ||
Construction Pay Estimate Report(Final Pay Estimate) | 4 years | ||
Final project voucher summary(Signed from CSD) | 4 years | ||
Work Completion letter from contractor | 4 years | ||
Stockpile Data | 4 years | ||
107 | Warranty Documentation | ||
Warranty Correspondence | 4 years | ||
Contractor Performance Evaluation - Warranty | 1182W | 4 years | |
Bridge | 4 years | ||
Traffic | 4 years | ||
HMA | Series 1134 | 4 years | |
Concrete | 1029,1115,1831,1884,1885,1881 | 4 years | |
CPM | Series 1193,1184,1046,1047,1893,1894 | 4 years | |
108 | Correspondence | 4 years | |
109 | Preconstruction and Progress Meetings | ||
Damage Claim Program | 4 years | ||
Safety Program | 4 years | ||
Subcontractor's list | 4 years | ||
Emergency Contact List | 4 years | ||
110 | Utilities, Permits and Real Estate | ||
Property Agreements and release | 4 years | ||
Construction Permit | 4 years | ||
Miss Dig Document request | 4 years | ||
200 | FIELD RECORDS | ||
200 | Inspector's Daily Reports | 1122B | 4 years |
200-1 | Photographs & Videos | 4 years | |
201 | Shop Drawing and submittals | 4 years | |
201-1 | Request For Information(RFI) | 4 years | |
201-2 | Survey | ||
CSQCP | 4 years | ||
202 | Earthwork | 4 years | |
Grade Check | 1145 | 4 years | |
Record Of Soils Recommendations | 0583 | 4 years | |
202-1 | NPDES and SESC Reports | 1126 | 4 years |
Environmental Permits | 4 years | ||
Notice of Termination(NOT) | 4 years | ||
Notice of Completion(NOC) | 4 years | ||
Soil Erosion And Sedimentation Control | 4 years | ||
203 | Bases | ||
Subbase | 4 years | ||
Aggregates | 4 years | ||
Rubbilizing Portland Cement Concrete Pavement | 4 years | ||
Geotextile for Base | 4 years | ||
HMA Base Crushing and Shaping | 4 years | ||
Aggregate Delivery Tickets | 4 years | ||
204 | Drainage | ||
Pumpstations | 4 years | ||
Drainage Items | 4 years | ||
205 | Hot Mix Asphalt (HMA) | ||
HMA Crack Treatment | 4 years | ||
Surface Seal | 4 years | ||
Micro-surfacing | 4 years | ||
Chip Seals | 4 years | ||
Slurry Seal | 4 years | ||
Pre-production Meeting Minutes | 4 years | ||
HMA Delivery Tickets | 4 years | ||
206 | Concrete | ||
Inspector’s Report of Concrete placed - Roadway | 1174R | 4 years | |
Inspector’s Report of Concrete placed - Structure | 1174S | 4 years | |
Coring Request | 0500 | 4 years | |
Contractor's QC Test Reports (Air, slump, temp) | 4 years | ||
Pre-production Meeting Minutes | 4 years | ||
Ride Quality | 4 years | ||
Concrete Delivery Tickets | 4 years | ||
207 | Structure | ||
Bridge Decks Concrete Depth Measurements | 1131 | 4 years | |
Bridge Reinforcing Computations | 1138 | 4 years | |
Foundation Piling Record (LRFD) | 1161(L) | 4 years | |
Pile Driving Table | 1157A | 4 years | |
Structure - Clearance Measurements | 1190 | 4 years | |
Structure Painting forms | 1941 | 4 years | |
Test Pile Record | 1157 | 4 years | |
Drilled Shaft Concrete Volume Plot | 0393 | 4 years | |
Drilled Shaft Inspection Record for Highway signs, Luminaires, TS | 1988 | 4 years | |
Micropile Installation Record | 1989 | 4 years | |
Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist | 1990 | 4 years | |
Sheet Piling and Cofferdams | 4 years | ||
Precast Concrete Beams | 4 years | ||
Hydrodemolition Documents | 4 years | ||
Waterproofing | 4 years | ||
Waste Profile Forms-DEQ | 4 years | ||
208 | Miscellaneous | ||
Permit To Place | 1125 | 4 years | |
Fencing | 4 years | ||
General Comps. | 4 years | ||
Guardrail | 4 years | ||
Slope Restoration | 4 years | ||
Watermains | 4 years | ||
Permanent Traffic Signs | 4 years | ||
Electrical Items | 4 years | ||
208-1 | Traffic | ||
Inspector's Checklist For Inspection for Solar Boards | 1013S | 4 years | |
Mobility Report | 1998 | 4 years | |
Pavement Marking Material Verification Checklist | 1585 | 4 years | |
Traffic Control Report Form | 1996 | 4 years | |
Traffic Advisories | 4 years | ||
209 | Delivery Tickets(Miscellenous) | 4 years | |
300 | MATERIAL TESTING | ||
300 | Material Source List | 501 | Permanent |
301 | Density | ||
Independent Assurance Test | 509 | Permanent | |
Moisture and Density Determination of Soils | 0582-B | Permanent | |
Record of Density Retests | 0582-A | Permanent | |
302 | Earthwork | ||
Erosion Control Silt Fence | Permanent | ||
303 | Bases | ||
Aggregate Inspection Daily Report | 1900 | Permanent | |
Independent Assurance Test | 504 | Permanent | |
Mechanical Analysis Report | 1901 | Permanent | |
Report of Test | Permanent | ||
304 | Drainage | ||
Field Report For Concrete Pipe | 1920 | Permanent | |
Field Report For Precast Drainage Items | 1920A | Permanent | |
Report of Test | Permanent | ||
305 | Hot Mix Asphalt (HMA) | ||
Daily Report of Bituminous Plant Inspection | 1903 | Permanent | |
Daily Report of Contractor's Quality Control Tests | 1903-C | Permanent | |
HMA Quality Assurance Plan | 587 | Permanent | |
Independent Assurance Test | 1842 | Permanent | |
Job Mix Formula (JMF) Bituminous Field Communication | 1911 | Permanent | |
Report of Compacted Bituminous Mixture Core Density & Percent Compaction | 1907 | Permanent | |
Report of Quality Assurance Testing | 1903-B | Permanent | |
PWL spread sheet | Permanent | ||
QA/QC Plan | Permanent | ||
Report of Test | Permanent | ||
306 | Concrete | ||
Concrete Cylinder/Core Compression Test Results | 1160-A | Permanent | |
Concrete Plant Equipment Inspection Report | 0580 | Permanent | |
Concrete Plant Inspection | 0580-A | Permanent | |
Concrete Proportioning Plant Report | 1174 | Permanent | |
Independent Assurance Test | 0503 | Permanent | |
JMF Concrete Field Communication | 1976 | Permanent | |
Pavement Core Record | 0502 | Permanent | |
Report Of Modulus Of Rupture | 1160 | Permanent | |
Summary Report of Field Tests and Cylinder Results | 0590 | Permanent | |
Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix | 1155 | Permanent | |
PWL spread sheets | Permanent | ||
QA/QC Plan | Permanent | ||
Report of Test | Permanent | ||
306-1 | QA/QC | ||
Concrete Field Cylinders Test Results | 1999 | Permanent | |
307 | Structure | ||
Magnetic Particle Inspection Report | 0538-A | Permanent | |
Report Of Ultrasonic Examination Of Welds | 0538-B | Permanent | |
Structure Foundation Inspection | 0579 | Permanent | |
Welding Qualification | 1929 | Permanent | |
Report of Test | Permanent | ||
308 | Miscellaneous | ||
Fencing | Permanent | ||
Guardrail | Permanent | ||
Report of Test | Permanent | ||
Slope Restoration | Permanent | ||
308-1 | Traffic | ||
Cantilever and Bridge Mount Inspection | 0519 | Permanent | |
309 | Material Certifications | ||
Shipment Of tested Stock Report | 1922 | Permanent | |
Transfer of Tested Material Report | 1178 | Permanent | |
400 | INTERNAL USE ONLY | ||
400 | Contractor Performance Evaluations(CPE) | 4 years | |
401 | Certified Payrolls | ||
Certified Payrolls | CP-347/WH-347 | 4 years | |
Certified Payroll Review Checklist | 1952 | 4 years | |
Certified Payroll Status Log | 1954 | 4 years | |
Contractor’s Certified Payroll | 1955 | 4 years | |
Jobsite Poster Inspection Checklist | 1967 | 4 years | |
Minimum Wage Rate - Interview Sheet Tier1 | 1156-T1 | 4 years | |
Minimum Wage Rate - Interview Sheet Tier2 | 1156-T2 | 4 years | |
Apprenticeship & Trainee Reports | 4 years | ||
402 | Consultant contracts | 4 years | |
403 | Internal Claim Documents | 7 years | |
404 | QA Random Numbers | ||
Concrete | 4 years | ||
HMA | 4 years | ||
Resources
File Name | Description |
---|---|
MDOT ProjectWise Explorer Install | A guide for External Users for Installing ProjectWise Explorer |
Scan to E-mail | Capturing and E-mailing a photo with an iOS device(iPhone, iPad, etc.) |
ProjectWise Unique Search | Guidance for Using one of the Search Features of ProjectWise |
ProjectWise Web Quick Reference Card | A brief outline of features within ProjectWise Web |
IPhone as mouse in Citrix on Ipad | Guidance for configuring an iPhone to be used as a mouse for an iPad which is running in a Citrix Environment |
Remoting via Citrix Reciever | Using the Citrix iPad application to remotely access another computer |
Procedure for E-construction Documents | Guidance for how to electronically file a variety of documents into ProjectWise |