Difference between revisions of "Standard Naming Convention"
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==[[#100 ADMINISTRATION|100 ADMINISTRATION]]== | ==[[#100 ADMINISTRATION|100 ADMINISTRATION]]== | ||
− | <div style="overflow:auto; height:2600px; width: | + | <div style="overflow:auto; height:2600px; width:1150px"> |
{| class="wikitable sortable" style="background:yellow; color:black" | {| class="wikitable sortable" style="background:yellow; color:black" | ||
|- | |- | ||
− | !File!! Folder | + | !File!! Folder Name!! Subfolder Name || Description !! MDOT Form # !! Minimum Element Component Naming Examples !! Retention !! Date Last Revision |
|- | |- | ||
− | | | + | |AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23 |
|- | |- | ||
− | | | + | |AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23 |
|- | |- | ||
− | | | + | |101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23 |
|- | |- | ||
− | | | + | |101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23 |
|- | |- | ||
− | | | + | |101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-23 |
|- | |- | ||
− | | | + | |101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23 |
|- | |- | ||
− | | | + | |101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23 |
|- | |- | ||
− | | | + | |102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23 |
|- | |- | ||
− | | | + | |102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23 |
|- | |- | ||
− | | | + | |102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23 |
|- | |- | ||
− | | | + | |103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23 |
|- | |- | ||
− | | | + | |103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23 |
|- | |- | ||
− | | | + | |104 Contract Modifications||Contract Modifications 104|| ||Contract Modification||||CM 001||4 Years||11-28-23 |
|- | |- | ||
− | | | + | |104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23 |
|- | |- | ||
− | | | + | |104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-23 |
|- | |- | ||
− | | | + | |104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 |
|- | |- | ||
− | | | + | |104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23 |
|- | |- | ||
− | | | + | |105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 |
|- | |- | ||
− | | | + | |105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 |
|- | |- | ||
− | | | + | |105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-23 |
|- | |- | ||
− | | | + | |105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-23 |
|- | |- | ||
− | | | + | |105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-23 |
|- | |- | ||
− | | | + | |105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-23 |
+ | |- | ||
+ | |105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-23 | ||
+ | |- | ||
+ | |106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023 | ||
+ | |- | ||
+ | ||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023 | ||
+ | |- | ||
+ | ||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023 | ||
+ | |- | ||
+ | ||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Contractor Deficiency List||Formerly Punch List||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Office Technician Certificate|| ||Cert OT Last Name Expiration Date||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Work Completion letter from contractor|| ||Work Completion Letter YYYY-MM-DD||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023 | ||
+ | |- | ||
+ | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023 | ||
+ | |- | ||
+ | |106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023 | ||
+ | |- | ||
+ | |107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023 | ||
+ | |- | ||
+ | |107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023 | ||
+ | |- | ||
+ | ||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023 | ||
+ | |- | ||
+ | |107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023 | ||
+ | |- | ||
+ | |107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023 | ||
+ | |- | ||
+ | |107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete||1115, 1831, 1881, 1884, 1885|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023 | ||
+ | |- | ||
+ | |107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||1193,1184,1046,1048,1047,1893,1894,1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023 | ||
+ | |- | ||
+ | |108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023 | ||
+ | |- | ||
+ | |108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023 | ||
+ | |- | ||
+ | |109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Emergency Contact List|| ||Emergency Contact List||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Meeting Minutes|| ||Meeting Minutes YYYY-MM-DD||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Internal Traffic Control Plan|| ||Internal Traffic Control Plan||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Post Construction Review Meeting Minutes|| ||PCRMM YYYY-MM-DD||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Preconstruction meeting minutes|| ||Preconstruction meeting YYYY-MM-DD||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Progress Meeting Minutes|| ||Progress meeting YYYY-MM-DD||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Property Agreements and release|| ||Property Agreements & Release Smith John||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Construction Permit|| ||Construction Permit YYYY-MM-DD||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Power Company (Estimate cost to Contractor)|| ||Power Company YYYY-MM-DD Check #||4 Years||11/28/2023 | ||
|- | |- | ||
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|} | |} | ||
</div> | </div> | ||
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==[[#200 FIELD RECORDS|200 FIELD RECORDS]]== | ==[[#200 FIELD RECORDS|200 FIELD RECORDS]]== | ||
+ | <div style="overflow:auto; height:2600px; width:1150px"> | ||
+ | {| class="wikitable sortable" style="background:orange; color:black" | ||
+ | |- | ||
+ | !File!! Folder Name!! Subfolder Name || Description !! MDOT Form # !! Minimum Element Component Naming Examples !! Retention !! Date Last Revision | ||
+ | |- | ||
+ | |200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023 | ||
+ | |- | ||
+ | |200 Inspector's Daily Reports|| Inspector's Daily Reports 200|| ||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023 | ||
+ | |- | ||
+ | |} | ||
+ | </div> | ||
+ | |||
+ | |||
+ | 200-1 Photographs & Videos Photographs & Videos 200-1 . Photo . Photo YYYY-MM-DD GJM Station 24+65 Broken Casting 4 Years 11/28/2023 | ||
+ | 200-1 Photographs & Videos Photographs & Videos 200-1 . Video . (Name of Item of work) YYYY-MM-DD 001 4 Years 11/28/2023 | ||
+ | 201 Shop Drawing and submittals Shop Drawing and submittals 201 . Approved SD SD 001 YYYY-MM-DD Structure Steel Retrofit Approved 4 Years 11/28/2023 | ||
+ | 201 Shop Drawing and submittals Shop Drawing and submittals 201 . Original Comments SD SD 001 YYYY-MM-DD Structure Steel Retrofit 4 Years 11/28/2023 | ||
+ | 201 Shop Drawing and submittals Shop Drawing and submittals 201 . Rejected SD SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected 4 Years 11/28/2023 | ||
+ | 201 Shop Drawing and submittals Shop Drawing and submittals 201 . Review in Progress SD SD 001 YYYY-MM-DD Structure Steel Retrofit Pending 4 Years 11/28/2023 | ||
+ | 201-1 Request For Information (RFI) Request For Information (RFI) 201-1 . Request For Information(RFI) 5636 5636 YYYY-MM-DD 4 Years 11/28/2023 | ||
+ | 201-1 Request For Information (RFI) Request For Information (RFI) 201-1 . Request For Information(RFI) 0558 0558 MDOT ID-JN Fabricator RFl# 4 Years 11/28/2023 | ||
+ | 201-2 Survey Survey 201-2 . Contractor Staking Quality Control Plan CSQCP YYYY-MM-DD 4 Years 11/28/2023 | ||
+ | 201-2 Survey Survey 201-2 . Staking Request 5300 5300 YYYY-MM-DD 4 Years 11/28/2023 | ||
+ | 201-2 Survey Survey 201-2 . As-constructed Earth Work Calcs Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023 | ||
+ | 201-2 Survey Survey 201-2 . Cross-Sections Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023 | ||
+ | 202 Earthwork Earthwork 202 . Grade Check 1145 1145 YYYY-MM-DD GJM Clay Grade 4 Years 11/28/2023 | ||
+ | 202 Earthwork Earthwork 202 . Record Of Soils Recommendations 583 0583 YYYY-MM-DD NB Sta 24+65 to 65+24 4 Years 11/28/2023 | ||
+ | 202 Earthwork Earthwork 202 . Grannular Material & Fine Agg. Delivery Tickets Material Name-Date-Supplier-Pit # Class II YYYY-MM-DD supplier Name Pit # 4 Years 11/28/2023 | ||
+ | 202 Earthwork Earthwork 202 . Volume Sheets 1198 1198 YYYY-MM-DD GJM Sta 24+65 to 65+24 4 Years 11/28/2023 | ||
+ | 202 Earthwork Earthwork 202 . Earth Work Data Sheet 1124 1124 YYYY-MM-DD GJM Sta 24+65 to 65+24 4 Years 11/28/2023 | ||
+ | 202 Earthwork Earthwork 202 . Non-Hazardous Manifest Non-Haz Manifest YYYY-MM-DD 4 Years 11/28/2023 | ||
+ | 202 Earthwork Earthwork 202 . Project Staging OR Excess Material Location 1568 1568 YYYY-MM-DD 4 Years 11/28/2023 | ||
+ | 202-1 NPDES and SESC Reports NPDES and SESC Reports 202-1 . NPDES and SESC Reports 1126 1126 001 YYYY-MM-DD GJM 4 Years 11/28/2023 | ||
+ | 202-1 NPDES and SESC Reports NPDES and SESC Reports 202-1 . Environmental Permits . Permit Name 4 Years 11/28/2023 | ||
+ | 202-1 NPDES and SESC Reports NPDES and SESC Reports 202-1 . Notice of Termination(NOT) . NOT 4 Years 11/28/2023 | ||
+ | 202-1 NPDES and SESC Reports NPDES and SESC Reports 202-1 . Notice of Completion(NOC) . NOC 4 Years 11/28/2023 | ||
+ | 202-1 NPDES and SESC Reports NPDES and SESC Reports 202-1 . SESC Quality Assurance Review Checklist 1940 1940 YYYY-MM-DD 4 Years 11/28/2023 | ||
+ | 203 Bases Bases 203 . Subbase . Subbase YYYY-MM-DD GJM 4 Years 11/28/2023 | ||
+ | 203 Bases Bases 203 . Aggregates . Agg Base YYYY-MM-DD GJM 4 Years 11/28/2023 | ||
+ | 203 Bases Bases 203 . Rubbilizing Portland Cement Concrete Pavement . Rubblilize pavt YYYY-MM-DD GJM 4 Years 11/28/2023 | ||
+ | 203 Bases Bases 203 . Geotextile for Base . Geotextile YYYY-MM-DD GJM 4 Years 11/28/2023 | ||
+ | 203 Bases Bases 203 . HMA Base Crushing and Shaping . Crush & Shape YYYY-MM-DD GJM 4 Years 11/28/2023 | ||
+ | 203 Bases Bases 203 . Subbase calculations Calc Calc YYYY-MM-DD GJM Agg Base 4 Years 11/28/2023 | ||
+ | 203 Bases Bases 203 . Sketches and calculations Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023 | ||
+ | 203 Bases Bases 203 . Grade Check 1145 1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24 4 Years 11/28/2023 | ||
+ | 203 Bases Bases 203 . Aggregate Scale check . Scale check Producer Name YYYY-MM-DD 4 Years 11/28/2023 | ||
+ | 203 Bases Bases 203 . Aggregate Delivery Tickets Material Name-Date-Supplier-Pit # 21AA YYYY-MM-DD supplier Name Pit # 4 Years 11/28/2023 | ||
==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]== | ==[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]== |
Revision as of 18:22, 5 March 2024
NOTES:
- Table can be sorted by any column by clicking on table header.
- Form numbers have been hyperlinked to the document.
- Date of last Revision is the last time that convention was updated.
100 ADMINISTRATION
File | Folder Name | Subfolder Name | Description | MDOT Form # | Minimum Element Component Naming Examples | Retention | Date Last Revision |
---|---|---|---|---|---|---|---|
AWARDS | Awards Folder | Award Letter | Award YYYY-MM-DD | 4 Years | 11-28-23 | ||
AWARDS | Awards Folder | Contractor DBE Commitment | 2653 | 2653 | 4 Years | 11-28-23 | |
101 Contract Forms | Contract Form 101 | Progress Schedule | 1130A | 1130A YYY-MM-DD | 4 Years | 11-28-23 | |
101 Contract Forms | Contract Form 101 | Weekly Statement of Work Days Charged | 1116 | 1116 001 | 4 Years | 11-28-23 | |
101 Contract Forms | Contract Form 101 | Critical Path Method(CPM) | CPM YYYY-MM-DD | 4 Years | 11-28-23 | ||
101 Contract Forms | Contract Form 101 | Workzone Enforcement Contracts | Work Zone Agreements (MSP) | 1449 | 1449 YYYY-MM-DD Job Number | 4 Years | 11-28-23 |
101 Contract Forms | Contract Form 101 | Workzone Enforcement Contracts | Work Zone Agreements (Local) | 0565 | 0565 YYYY-MM-DD Job Number | 4 Years | 11-28-23 |
102 Sub-Contracts | Sub-Contracts 102 | Subcontract - FED | 1302-FED | 1302-FED ABC Contracting | 4 Years | 11-28-23 | |
102 Sub-Contracts | Sub-Contracts 102 | Subcontract - FED-2 | 1302-FED-2 | 1302-FED-2 ABC Contracting | 4 Years | 11-28-23 | |
102 Sub-Contracts | Sub-Contracts 102 | Subcontract - State | 1302-State | 1302-State ABC Contracting | 4 Years | 11-28-23 | |
103 Work Orders | Work Orders 103 | Notice of Non-Compliance with Contract | 1165 | 1165 YYYY-MM-DD | 4 Years | 11-28-23 | |
103 Work Orders | Work Orders 103 | Work Orders | 1137 | 1137 001 Drainage Changes | 4 Years | 11-28-23 | |
104 Contract Modifications | Contract Modifications 104 | Contract Modification | CM 001 | 4 Years | 11-28-23 | ||
104 Contract Modifications | Contract Modifications 104 | Value Engineering Change Proposal | 1962 | 1962 YYYY-MM-DD Structural Steel ABC Contracting | 4 Years | 11-28-23 | |
104 Contract Modifications | Contract Modifications 104 | Supporting Documents for Contract Modifications | CM 001 Supporting | 4 Years | 11-28-23 | ||
104 Contract Modifications | Contract Modifications 104 | FHWA 1365 Pre-Approvals | FHWA 1365 Pre-Approvals | 1365 | 1365 YYYY-MM-DD Structural Steel | 4 Years | 11-28-23 |
104 Contract Modifications | Contract Modifications 104 | Extension of Time | FHWA 1365 Pre-Approvals | 1100A | 1100A 001 | 4 Years | 11-28-23 |
105 Contractor Claims and Force Account | Contractor Claims and Force Account 105 | Force Account Statement | 1101 | 1101 YYYY-MM-DD GJM Rut Filling ABC Contracting | 4 Years | 11-28-23 | |
105 Contractor Claims and Force Account | Contractor Claims and Force Account 105 | Force Account Daily Field Record | 1101A | 1101A YYYY-MM-DD GJM Rut Filling ABC Contracting | 4 Years | 11-28-23 | |
105 Contractor Claims and Force Account | Contractor Claims and Force Account 105 | Force Account Work Plan | FA Work Plan | 4 Years | 11-28-23 | ||
105 Contractor Claims and Force Account | Contractor Claims and Force Account 105 | Dispute Resolution Board (DRB) | DRB Payment John Smith YYYY-MM-DD | 4 Years | 11-28-23 | ||
105 Contractor Claims and Force Account | Contractor Claims and Force Account 105 | Dispute Resolution Board (DRB) Progress Meeting | DRB Meeting YYYY-MM-DD | 4 Years | 11-28-23 | ||
105 Contractor Claims and Force Account | Contractor Claims and Force Account 105 | Dispute Resolution Board (DRB) Agreement | DRB Agreement YYYY-MM-DD | 4 Years | 11-28-23 | ||
105 Contractor Claims and Force Account | Contractor Claims and Force Account 105 | Damage Claim Notices | Damage Claims Notice Form | 1119D | 1119D 001 Smith John | 4 Years | 11-28-23 |
106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Construction Pay Estimate Report(Bi-Weekly Pay Estimates) | Pay Estimate 001 | 4 Years | 11/28/2023 | ||
106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Construction Pay Estimate Report(Final Pay Estimate) | Pay Estimate 001 Final | 4 Years | 11/28/2023 | ||
106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Stockpile Data | Stock Pile YYYY-MM-DD Steel | 4 Years | 11/28/2023 | ||
106 Estimates and Closeout Package | Estimates and Closeout Package 106 | 40 Point - Final Project Close-out Checklist | Metro Region | Final project checklist YYYY-MM-DD | 4 Years | 11/28/2023 | |
106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Contractor Deficiency List | Formerly Punch List | Contractor Deficiency List YYYY-MM-DD | 4 Years | 11/28/2023 | |
106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Closeout Documents | Final Acceptance/Certification Report | 1120 | 1120 | 4 Years | 11/28/2023 |
106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Closeout Documents | Final Estimate Submittal Form | 1105A | 1105A | 4 Years | 11/28/2023 |
106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Closeout Documents | Post Certification of Subcontract compliance (Copy) | 1386 | 1386 | 4 Years | 11/28/2023 |
106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Closeout Documents | Final 2124A | 2124A | 2124A Final ABC Contracting | 4 Years | 11/28/2023 |
106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Closeout Documents | Final project voucher summary(Signed from CSD) | Final project voucher summary | 4 Years | 11/28/2023 | |
106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Closeout Documents | Office Technician Certificate | Cert OT Last Name Expiration Date | 4 Years | 11/28/2023 | |
106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Closeout Documents | Work Completion letter from contractor | Work Completion Letter YYYY-MM-DD | 4 Years | 11/28/2023 | |
106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Closeout Documents | Letter to File (LTF) | LTF 001 | 4 Years | 11/28/2023 | |
106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Closeout Documents | ADA Statement of Accessibility Constraints | 0370 | 0370 | 4 Years | 11/28/2023 |
106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Final Project Review/Engineer Certification | Final Project Review Summary | 1147 | 1147 | 4 Years | 11/28/2023 |
106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Final Project Review/Engineer Certification | Engineer Certification/Final Project Reviews Contract/Related Documents Checklist | 1969 | 1969 | 4 Years | 11/28/2023 |
106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Final Project Review/Engineer Certification | Engineer Certification/Final Project Reviews Construction Item/IDR Checklist | 1970 | 1970 | 4 Years | 11/28/2023 |
106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Final Project Review/Engineer Certification | Engineer Certification and Final Project Reviews-HMA Items Checklist | 1971 | 1971 | 4 Years | 11/28/2023 |
106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Final Project Review/Engineer Certification | Engineer Certification and Final Project Reviews-Material Review Checklist | 1972 | 1972 | 4 Years | 11/28/2023 |
106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Final Project Review/Engineer Certification | Engineer Certification and Final Project Reviews-Concrete Items Review Checklist | 1973 | 1973 | 4 Years | 11/28/2023 |
107 Warranty Documentation | Warranty Documentation 107 | Warranty Correspondence | Corr YYYY-MM-DD GJM Warranty | 4 Years | 11/28/2023 | ||
107 Warranty Documentation | Warranty Documentation 107 | Bridge | 1802 | 1802 YYYY-MM-DD | 4 Years | 11/28/2023 | |
107 Warranty Documentation | Warranty Documentation 107 | HMA | Series 1134 | 1134 YYYY-MM-DD | 4 Years | 11/28/2023 | |
107 Warranty Documentation | Warranty Documentation 107 | Initial Acceptance for Pavement Warranty Work | 1029 | 1029 Route Contractor Date Accepted | 4 Years | 11/28/2023 | |
107 Warranty Documentation | Warranty Documentation 107 | Initial Acceptance for Bridge Warranty Work | 1029A | 1029A Route Contractor Date Accepted | 4 Years | 11/28/2023 | |
107 Warranty Documentation | Warranty Documentation 107 | Concrete | 1115, 1831, 1881, 1884, 1885 | [Form Number] YYYY-MM-DD | 4 Years | 11/28/2023 | |
107 Warranty Documentation | Warranty Documentation 107 | CPM | 1193,1184,1046,1048,1047,1893,1894,1946 | [Form Number] YYYY-MM-DD | 4 Years | 11/28/2023 | |
108 Correspondence | Correspondence 108 | Corr YYYY-MM-DD GJM Lane Closures | 4 Years | 11/28/2023 | |||
108 Correspondence | Correspondence 108 | General Correspondence | Corr YYYY-MM-DD GJM Lane Closures | 4 Years | 11/28/2023 | ||
109 Preconstruction and Progress Meetings | Preconstruction and Progress Meetings 109 | Damage Claim Program | Damage Claim Program | 4 Years | 11/28/2023 | ||
109 Preconstruction and Progress Meetings | Preconstruction and Progress Meetings 109 | Construction Safety Program | Construction Safety Program | 4 Years | 11/28/2023 | ||
109 Preconstruction and Progress Meetings | Preconstruction and Progress Meetings 109 | Work Area Lighting Plan | Work Area Lighting Plan | 4 Years | 11/28/2023 | ||
109 Preconstruction and Progress Meetings | Preconstruction and Progress Meetings 109 | Subcontractor's List | Subcontractor's List | 4 Years | 11/28/2023 | ||
109 Preconstruction and Progress Meetings | Preconstruction and Progress Meetings 109 | Emergency Contact List | Emergency Contact List | 4 Years | 11/28/2023 | ||
109 Preconstruction and Progress Meetings | Preconstruction and Progress Meetings 109 | Meeting Minutes | Meeting Minutes YYYY-MM-DD | 4 Years | 11/28/2023 | ||
109 Preconstruction and Progress Meetings | Preconstruction and Progress Meetings 109 | Internal Traffic Control Plan | Internal Traffic Control Plan | 4 Years | 11/28/2023 | ||
109 Preconstruction and Progress Meetings | Preconstruction and Progress Meetings 109 | Post Construction Review Meeting Minutes | PCRMM YYYY-MM-DD | 4 Years | 11/28/2023 | ||
109 Preconstruction and Progress Meetings | Preconstruction and Progress Meetings 109 | Preconstruction meeting minutes | Preconstruction meeting YYYY-MM-DD | 4 Years | 11/28/2023 | ||
109 Preconstruction and Progress Meetings | Preconstruction and Progress Meetings 109 | Progress Meeting Minutes | Progress meeting YYYY-MM-DD | 4 Years | 11/28/2023 | ||
110 Utilities, Permits and Real Estate | Utilities, Permits and Real Estate 110 | Property Agreements and release | Property Agreements & Release Smith John | 4 Years | 11/28/2023 | ||
110 Utilities, Permits and Real Estate | Utilities, Permits and Real Estate 110 | Construction Permit | Construction Permit YYYY-MM-DD | 4 Years | 11/28/2023 | ||
110 Utilities, Permits and Real Estate | Utilities, Permits and Real Estate 110 | Miss Dig Document request | Miss Dig YYYY-MM-DD ABC Contracting | 4 Years | 11/28/2023 | ||
110 Utilities, Permits and Real Estate | Utilities, Permits and Real Estate 110 | EGLE - Notification of Intent to Renovate/Demolish | EQP5661 | EQP5661 Renovate YYYY-MM-DD | 4 Years | 11/28/2023 | |
110 Utilities, Permits and Real Estate | Utilities, Permits and Real Estate 110 | EGLE - Notification of Intent to Renovate/Demolish | EQP5661 | EQP5661 Demolish YYYY-MM-DD | 4 Years | 11/28/2023 | |
110 Utilities, Permits and Real Estate | Utilities, Permits and Real Estate 110 | Field Office Utilities | Field Office Utilities YYYY-MM-DD | 4 Years | 11/28/2023 | ||
110 Utilities, Permits and Real Estate | Utilities, Permits and Real Estate 110 | Power Company (Estimate cost to Contractor) | Power Company YYYY-MM-DD Check # | 4 Years | 11/28/2023 |
200 FIELD RECORDS
File | Folder Name | Subfolder Name | Description | MDOT Form # | Minimum Element Component Naming Examples | Retention | Date Last Revision |
---|---|---|---|---|---|---|---|
200 Inspector's Daily Reports | Inspector's Daily Reports 200 | IDR | IDR YYYY-MM-DD GJM | 4 Years | 11/28/2023 | ||
200 Inspector's Daily Reports | Inspector's Daily Reports 200 | IDR with Rev and Seq | IDR YYYY-MM-DD GJM R1 S1 | 4 Years | 11/28/2023 |
200-1 Photographs & Videos Photographs & Videos 200-1 . Photo . Photo YYYY-MM-DD GJM Station 24+65 Broken Casting 4 Years 11/28/2023
200-1 Photographs & Videos Photographs & Videos 200-1 . Video . (Name of Item of work) YYYY-MM-DD 001 4 Years 11/28/2023
201 Shop Drawing and submittals Shop Drawing and submittals 201 . Approved SD SD 001 YYYY-MM-DD Structure Steel Retrofit Approved 4 Years 11/28/2023
201 Shop Drawing and submittals Shop Drawing and submittals 201 . Original Comments SD SD 001 YYYY-MM-DD Structure Steel Retrofit 4 Years 11/28/2023
201 Shop Drawing and submittals Shop Drawing and submittals 201 . Rejected SD SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected 4 Years 11/28/2023
201 Shop Drawing and submittals Shop Drawing and submittals 201 . Review in Progress SD SD 001 YYYY-MM-DD Structure Steel Retrofit Pending 4 Years 11/28/2023
201-1 Request For Information (RFI) Request For Information (RFI) 201-1 . Request For Information(RFI) 5636 5636 YYYY-MM-DD 4 Years 11/28/2023
201-1 Request For Information (RFI) Request For Information (RFI) 201-1 . Request For Information(RFI) 0558 0558 MDOT ID-JN Fabricator RFl# 4 Years 11/28/2023
201-2 Survey Survey 201-2 . Contractor Staking Quality Control Plan CSQCP YYYY-MM-DD 4 Years 11/28/2023
201-2 Survey Survey 201-2 . Staking Request 5300 5300 YYYY-MM-DD 4 Years 11/28/2023
201-2 Survey Survey 201-2 . As-constructed Earth Work Calcs Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023
201-2 Survey Survey 201-2 . Cross-Sections Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023
202 Earthwork Earthwork 202 . Grade Check 1145 1145 YYYY-MM-DD GJM Clay Grade 4 Years 11/28/2023
202 Earthwork Earthwork 202 . Record Of Soils Recommendations 583 0583 YYYY-MM-DD NB Sta 24+65 to 65+24 4 Years 11/28/2023
202 Earthwork Earthwork 202 . Grannular Material & Fine Agg. Delivery Tickets Material Name-Date-Supplier-Pit # Class II YYYY-MM-DD supplier Name Pit # 4 Years 11/28/2023
202 Earthwork Earthwork 202 . Volume Sheets 1198 1198 YYYY-MM-DD GJM Sta 24+65 to 65+24 4 Years 11/28/2023
202 Earthwork Earthwork 202 . Earth Work Data Sheet 1124 1124 YYYY-MM-DD GJM Sta 24+65 to 65+24 4 Years 11/28/2023
202 Earthwork Earthwork 202 . Non-Hazardous Manifest Non-Haz Manifest YYYY-MM-DD 4 Years 11/28/2023
202 Earthwork Earthwork 202 . Project Staging OR Excess Material Location 1568 1568 YYYY-MM-DD 4 Years 11/28/2023
202-1 NPDES and SESC Reports NPDES and SESC Reports 202-1 . NPDES and SESC Reports 1126 1126 001 YYYY-MM-DD GJM 4 Years 11/28/2023
202-1 NPDES and SESC Reports NPDES and SESC Reports 202-1 . Environmental Permits . Permit Name 4 Years 11/28/2023
202-1 NPDES and SESC Reports NPDES and SESC Reports 202-1 . Notice of Termination(NOT) . NOT 4 Years 11/28/2023
202-1 NPDES and SESC Reports NPDES and SESC Reports 202-1 . Notice of Completion(NOC) . NOC 4 Years 11/28/2023
202-1 NPDES and SESC Reports NPDES and SESC Reports 202-1 . SESC Quality Assurance Review Checklist 1940 1940 YYYY-MM-DD 4 Years 11/28/2023
203 Bases Bases 203 . Subbase . Subbase YYYY-MM-DD GJM 4 Years 11/28/2023
203 Bases Bases 203 . Aggregates . Agg Base YYYY-MM-DD GJM 4 Years 11/28/2023
203 Bases Bases 203 . Rubbilizing Portland Cement Concrete Pavement . Rubblilize pavt YYYY-MM-DD GJM 4 Years 11/28/2023
203 Bases Bases 203 . Geotextile for Base . Geotextile YYYY-MM-DD GJM 4 Years 11/28/2023
203 Bases Bases 203 . HMA Base Crushing and Shaping . Crush & Shape YYYY-MM-DD GJM 4 Years 11/28/2023
203 Bases Bases 203 . Subbase calculations Calc Calc YYYY-MM-DD GJM Agg Base 4 Years 11/28/2023
203 Bases Bases 203 . Sketches and calculations Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023
203 Bases Bases 203 . Grade Check 1145 1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24 4 Years 11/28/2023
203 Bases Bases 203 . Aggregate Scale check . Scale check Producer Name YYYY-MM-DD 4 Years 11/28/2023
203 Bases Bases 203 . Aggregate Delivery Tickets Material Name-Date-Supplier-Pit # 21AA YYYY-MM-DD supplier Name Pit # 4 Years 11/28/2023