Standard Naming Convention

MDOT DRAFT - Standard Naming Convention

NOTES:

Examples of both separate tables for each file and a mega table.

mega Table can be sorted by any column.

Some form numbers have been hyperlinked for an example.

Also one table shows a potential idea of adding a last revision date

100 ADMINISTRATION

Awards Folder

File	Folder	Description	MDOT Form #	Minimum Element Component Naming Examples	Retention
AWARDS	Awards Folder	Award Letter		Award YYYY-MM-DD	4 Years
AWARDS	Awards Folder	Contractor DBE Commitment	2653	2653	4 Years

101 Contract Forms

File	Folder	Description	MDOT Form #	Minimum Element Component Naming Examples	Retention	Date Last Revision
101	Contract Form 101	Progress Schedule	1130A	1130A YYY-MM-DD	4 Years	11-28-2023
101	Contract Form 101	Weekly Statement of Work Days Charged	1116	1116 001	4 Years	11-28-2023
101	Contract Form 101	Critical Path Method(CPM)		CPM YYYY-MM-DD	4 Years	11-28-2023
101	Workzone Enforcement Contracts	Work Zone Agreements (MSP)	1449	1449 YYYY-MM-DD Job Number	4 Years	11-28-2023
101	Workzone Enforcement Contracts	Work Zone Agreements (Local)	0565	0565 YYYY-MM-DD Job Number	4 Years	11-28-2023

102 Sub-Contracts

File	Folder	Description	MDOT Form #	Minimum Element Component Naming Examples	Retention
102	Sub-Contracts 102	Subcontract - FED	1302-FED	1302-FED ABC Contracting	4 Years
102	Sub-Contracts 102	Weekly Statement of Work Days Charged	1116	1116 001	4 Years

MEGA TABLE EXAMPLE

File	Folder/Subfolder	Description	MDOT Form #	Minimum Element Component Naming Examples	Retention	Date Last Revision
AWARDS	Awards Folder	Award Letter		Award YYYY-MM-DD	4 Years	11-28-23
AWARDS	Awards Folder	Contractor DBE Commitment	2653	2653	4 Years	11-28-23
101 Contract Forms	Contract Form 101	Progress Schedule	1130A	1130A YYY-MM-DD	4 Years	11-28-23
101 Contract Forms	Contract Form 101	Weekly Statement of Work Days Charged	1116	1116 001	4 Years	11-28-23
101 Contract Forms	Contract Form 101	Critical Path Method(CPM)		CPM YYYY-MM-DD	4 Years	11-28-23
101 Contract Forms	Workzone Enforcement Contracts	Work Zone Agreements (MSP)	1449	1449 YYYY-MM-DD Job Number	4 Years	11-28-23
101 Contract Forms	Workzone Enforcement Contracts	Work Zone Agreements (Local)	0565	0565 YYYY-MM-DD Job Number	4 Years	11-28-23
102 Sub-Contracts	Sub-Contracts 102	Subcontract - FED	1302-FED	1302-FED ABC Contracting	4 Years	11-28-23
102 Sub-Contracts	Sub-Contracts 102	Subcontract - FED-2	1302-FED-2	1302-FED-2 ABC Contracting	4 Years	11-28-23
102 Sub-Contracts	Sub-Contracts 102	Subcontract - State	1302-State	1302-State ABC Contracting	4 Years	11-28-23
103 Work Orders	Work Orders 103	Notice of Non-Compliance with Contract	1165	1165 YYYY-MM-DD	4 Years	11-28-23
103 Work Orders	Work Orders 103	Work Orders	1137	1137 001 Drainage Changes	4 Years	11-28-23
104 Contract Modifications	Contract Modifications 104	Contract Modification		CM 001	4 Years	11-28-23
104 Contract Modifications	Contract Modifications 104	Value Engineering Change Proposal	1962	1962 YYYY-MM-DD Structural Steel ABC Contracting	4 Years	11-28-23
104 Contract Modifications	Contract Modifications 104	Supporting Documents for Contract Modifications		CM 001 Supporting	4 Years	11-28-23
104 Contract Modifications	FHWA 1365 Pre-Approvals	FHWA 1365 Pre-Approvals	1365	1365 YYYY-MM-DD Structural Steel	4 Years	11-28-23
104 Contract Modifications	Extension of Time	FHWA 1365 Pre-Approvals	1100A	1100A 001	4 Years	11-28-23