Difference between revisions of "Chapter 5 - RID Process"

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{{Navbox DSR|Chapter 4 - Developing Electronic Data|Chapter 6 - Quality Management of Electronic Data}}
 
{{Navbox DSR|Chapter 4 - Developing Electronic Data|Chapter 6 - Quality Management of Electronic Data}}
  
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==[[#5.1 RID Index|5.1 RID Index]]==
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The Development Guide has moved to a Sharepoint site. [[https://stateofmichigan.sharepoint.com/sites/MDOT-SPC-DevelopmentGuide/|New Development Guide]]
  
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Each project will be outlined in the [//{{SERVERNAME}}/images_design/0/00/RID_Index.xlsm RID_Index.xlsm] form.  This form is intended to list all documents that have been used for the survey and design of the project.  The following items are clarifications for situations that may occur:
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If you haven't visited the new site yet, click the link, then click Request Access. You will be added to the Sharepoint Visitors group, and will receive an email with a link to the Development Guide. If you still have access issues, contact MDOT-EngineeringSupportTraining@michigan.gov
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* If after the project has been advertised the RID file names are changed, or files added that were not created as part of the design process (i.e. historical files) the original [//{{SERVERNAME}}/images_design/0/00/RID_Index.xlsm RID_Index.xlsm] should be updated and reposted with a new date.  A Notice To Bidders should then be submitted identifying the files names that were changed or added.  See [[Chapter_8_-_ProjectWise_Pre-Bid_Processes#8.4.3_Letting_-_RID_Review|8.4.3_Letting_-_RID_Review]] and [[Chapter_5_-_RID_Process#RID_Changes|RID_Changes]] for further direction.
 
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* If after the project has been advertised there are any content changes or additions as a result of an addendum or plan revision the additional files will be placed in a new ZIP file and submitted along with a description of the changes outlined in the “Project Changes” tab in the [//{{SERVERNAME}}/images_design/0/00/RID_Index.xlsm RID_Index.xlsm] form.  This new ZIP file and form will contain only the additional or updated files.  See [[Chapter_8_-_ProjectWise_Pre-Bid_Processes#8.4.3_Letting_-_RID_Review|8.4.3_Letting_-_RID_Review]] and [[Chapter_5_-_RID_Process#RID_Changes|RID_Changes]] for further direction.
 
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* If after the project has been let there are any files added to the RID the additional files will be placed in a new ZIP file and submitted along with a description of the changes outlined in the “Post Award” tab in the [//{{SERVERNAME}}/images_design/0/00/RID_Index.xlsm RID_Index.xlsm] form.  This new ZIP file and form will contain only the additional files.  In this case listing all of the individual files contained in the ZIP file may not be necessary if they are multiple files of the same type.  A logical naming convention should be used.  See [[Chapter_8_-_ProjectWise_Pre-Bid_Processes#8.4.3_Letting_-_RID_Review|8.4.3_Letting_-_RID_Review]] and [[Chapter_5_-_RID_Process#RID_Changes|RID_Changes]] for further direction.
 
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==[[#5.2 RID Process|5.2 RID Process]]== 
 
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The Reference Information Documents (RID) Process is a requirement of the Final Plan Turn-In and will be reviewed at the milestones noted below.  Project Managers will be required to turn-in specific reference files at final turn-in and designated milestones, along with the Proposal, Plan Set and supporting documents.  The files we are releasing are for information only.  There is a disclaimer on the main e-Proposal sign in page (http://mdotcf.state.mi.us/public/eprop/login/index.cfm?letting=140905 ) that has been approved by the AG’s office.  This disclaimer protects MDOT/consultants from the RID being anything but for information purposes only.
 
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The e-Proposal website displays a section for RID files.  RID files to be published will include design files, survey deliverable files, and a file Index Sheet which has been named "[//{{SERVERNAME}}/images_design/0/00/RID_Index.xlsm RID_Index.xlsm]".  For a detailed list and naming convention on what to include in the RID, please see [[Chapter_3_-_Standard_Naming_Conventions|Chapter 3]].
 
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These files are published to the web using a ProjectWise workflow similar to the NTB Inquiry process.  To allow adequate time for the review of the RID the in progress design base files that are part of the RID, as noted in [[Chapter_4_-_Developing_3D_Models|Chapter 4]]., shall be submitted as part of the Plan Review and OEC process.  The final RID files will be submitted to Specs & Estimates at final turn-in.  [mailto:MDOT-RIDSupport@michigan.gov MDOT RID Support] will review for concurrence with MDOT RID standards.  Finance will then publish RID files to the web at the same time the Proposal and Plans are published.  Any changes made to these files after this time, due to an Addendum, will be the responsibility of the Project Manager to publish.  Each published "set" released after the original publication shall include a revised [//{{SERVERNAME}}/images_design/0/00/RID_Index.xlsm RID_Index.xlsm] that includes a brief explanation of the changes made to the files.
 
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===[[#Milestone RID|Milestone RID]]===
 
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Adding Preliminary and OEC RID files to Preliminary_RID and OEC_RID folders:
 
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*At the time of Preliminary turn-in to Specs & Estimates, drag and drop files into the '''RID_Preliminary''' folder located under '''''<big>Region \ TSC \ JN folder \ 3 – Preliminary Plans \ RID_Preliminary</big>'''''.
 
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**ZIP files '''should not''' be created at this milestone to allow for review and comment using saved views.
 
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[[File:ProjectWise_RID_Preliminary_file_location.png|600px|framed|center|Figure 5.2.1 ProjectWise RID_Preliminary file location]]
 
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*At the time of OEC turn-in to Specs & Estimates, drag and drop files into the '''RID_OEC''' folder located under '''''<big>Region \ TSC \ JN folder \ 5 – OEC Plans \ RID_OEC</big>'''''.
 
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**ZIP files '''should not''' be created at this milestone to allow for review and comment using saved views.
 
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[[File:ProjectWise_RID_OEC_file_location.png|600px|framed|center|Figure 5.2.2 ProjectWise RID_OEC file location]]
 
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===[[#Final RID|Final RID]]===
 
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Adding Final RID files to RID folder:
 
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:#At the time of final turn-in to Specs & Estimates, drag and drop RID files as a ZIP file into the '''RID''' folder located under Region > TSC > JN folder > 6 – Letting Plans and Proposal > RID.
 
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:#The file size of the .zip file shall not exceed 100MB in size.  If the required data for the project exceeds 100MB then multiple .zip files will be created.
 
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:#The zip files provided from survey will be named XXXXXX_RID_Survey_20YY-MM-DD.zip.  If there needs to be more than one .zip file they will be named consecutively as follows.  XXXXXX_RID_Survey1_20YY-MM-DD.zip, XXXXXX_RID_Survey2_20YY-MM-DD.zip
 
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:#The zip files provided from design will be named XXXXXX_RID_Design_20YY-MM-DD.zip.  If there needs to be more than one .zip file they will be named consecutively as follows.  XXXXXX_RID_Design1_20YY-MM-DD.zip, XXXXXX_RID_Design2_20YY-MM-DD.zip
 
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:#Include a pdf copy of the [//{{SERVERNAME}}/images_design/0/00/RID_Index.xlsm RID_Index.xlsm] separately in the same folder. If there are multiple .zip files the [//{{SERVERNAME}}/images_design/0/00/RID_Index.xlsm RID_Index.xlsm] will identify which .zip file contains each category on the row for the category name.
 
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[[File:ProjectWise_RID_file_location.png|600px|framed|center|Figure 5.2.3 ProjectWise RID file location]]
 
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[[File:Files_in_RID_folder.png|600px|framed|center|Figure 5.2.4 Proposed Files in RID Folder]]
 
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(If you need a RID folder added to your ProjectWise project folder, please send a request to [mailto:MDOT-ProjectWise@michigan.gov MDOT-ProjectWise])
 
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:#Use the Advanced Wizard to assign appropriate attributes and a Document Type of "Reference Information Documents" to all RID files.
 
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:#DO NOT CHANGE the state to next on these files at this time.  Finance will perform the initial publication of RID files to the website at the same time the Proposal and Plans are published. 
 
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===[[#RID Changes|RID Changes]]===
 
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Adding updated files to RID folder AFTER initial publication:
 
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:::'''It is the responsibility of the Project Manager to notify [mailto:MDOT-RIDSupport@michigan.gov MDOT RID Support] to publish.  See [[Chapter_8_-_ProjectWise_Pre-Bid_Processes#8.4.3_Letting_-_RID_Review|Letting_-_RID_Review]].'''
 
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====RID File Name Changes or Additions====
 
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:#If updates/changes are needed to the RID file names after initial publication of RID files, copy updated ZIP files to the RID folder.  Be sure to include an updated [//{{SERVERNAME}}/images_design/0/00/RID_Index.xlsm RID_Index.xlsm] Sheet with explanation of changes.  The RID Index tab needs to be updated, and reposted with a new date.   
 
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:#File names shall include date of publication.  Please see [[Chapter_3_-_Standard_Naming_Conventions|Chapter 3]] for the file naming convention.
 
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:#Email [mailto:MDOT-RIDSupport@michigan.gov MDOT RID Support] with 'RID File Name Change' in the subject to obtain access to the posted RID Index.  Import the updated RID Index in place of the previously posted RID Index.
 
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:#Once the updated RID Index and files are ready email [mailto:MDOT-RIDSupport@michigan.gov MDOT RID Support] to post updated files to website.  See [[Chapter_8_-_ProjectWise_Pre-Bid_Processes#State:_E-Proposal_RID_Publish|State:_E-Proposal_RID_Publish]] for more details.
 
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====Addendum or Plan Revisions====
 
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:#If updates/changes are needed after initial publication of RID files, copy updated ZIP files to the RID folder.  Be sure to include an updated [//{{SERVERNAME}}/images_design/0/00/RID_Index.xlsm RID_Index.xlsm] Sheet with explanation of changes.  Only the Project Changes tab needs to be completed.   
 
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:#File names shall include date of publication.  Please see [[Chapter_3_-_Standard_Naming_Conventions|Chapter 3]] for the file naming convention.
 
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:#Once the updated RID Index and files are ready email [mailto:MDOT-RIDSupport@michigan.gov MDOT RID Support] to post updated files to website.  See [[Chapter_8_-_ProjectWise_Pre-Bid_Processes#State:_E-Proposal_RID_Publish|State:_E-Proposal_RID_Publish]] for more details.
 
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:#Add "See RID_Changes_Index.pdf for changes to RID" to the Plans items in the Addendum that would impact the RID.
 
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====RID Files added Post Award====
 
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:#If files are added to the RID after award of the project, copy new ZIP files to the RID folder.  Be sure to include a [//{{SERVERNAME}}/images_design/0/00/RID_Index.xlsm RID_Index.xlsm] Sheet with explanation of the added ZIP files.  The Post Award tab needs to be posted.   
 
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:#File names do not need to be individually identified in the Post Award RID Index.  Please see [[Chapter_3_-_Standard_Naming_Conventions|Chapter 3]] for the file naming convention.
 
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:#Email [mailto:MDOT-RIDSupport@michigan.gov MDOT RID Support] with 'RID Post Award' in the subject to obtain access to the Post Award RID Index as files are added to the RID.  Import the updated Post Award RID Index in place of the previously posted RID Index.
 
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:#A copy of the Post Award RID Index excel file can remain in the RID folder in the e-Proposal RID Pending state to allow for a consistent file to be used for requests from different disciplines.
 
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:#Once the Post Award RID Index and files are ready email [mailto:MDOT-RIDSupport@michigan.gov MDOT RID Support] to post updated files to website.  See [[Chapter_8_-_ProjectWise_Pre-Bid_Processes#State:_E-Proposal_RID_Publish|State:_E-Proposal_RID_Publish]] for more details.
 
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:''Note:  The RID Files added Post Award process is an interim solution pending upgrades to the eProposal Webpage.''
 
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[[CATEGORY:RID]]
 

Latest revision as of 13:05, 24 April 2024

The Development Guide has moved to a Sharepoint site. [Development Guide]

If you haven't visited the new site yet, click the link, then click Request Access. You will be added to the Sharepoint Visitors group, and will receive an email with a link to the Development Guide. If you still have access issues, contact MDOT-EngineeringSupportTraining@michigan.gov

Retrieved from "https://mdotwiki.state.mi.us/design/index.php?title=Chapter_5_-_RID_Process&oldid=3893"