Difference between revisions of "Chapter 5 - RID Process"

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==[[#5.1 RID Deliverables|5.1 RID Deliverables]]==
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The Development Guide has moved to a Sharepoint site. [[https://stateofmichigan.sharepoint.com/sites/MDOT-SPC-DevelopmentGuide/|New Development Guide]]
  
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===[[#RID Index|RID Index]]===
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If you haven't visited the new site yet, click the link, then click Request Access. You will be added to the Sharepoint Visitors group, and will receive an email with a link to the Development Guide. If you still have access issues, contact MDOT-EngineeringSupportTraining@michigan.gov
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The RID index is an Excel file that lists all the documents that are submitted in the reference documents and is placed in ProjectWise in the <i>Supporting Documents > RID Preparation</i> folder. For the Preliminary and OEC milestones, the file should be updated to reflect all files that have been submitted for review and can remain in the <i>RID Preparation</i> folder.
 
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For the final submittal, a PDF copy of the RID Index must be submitted with the RID zip files for publication.
 
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A blank copy of the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=44417294-c470-4e39-9da7-0721b0cfc619&fileName=%22RID_Index.xlsm%22 RID Index] can be found in the Milestone Forms set that is included in the <i>Supporting Documents</i> folder in each Job Number folder on ProjectWise.
 
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[[File:RID Checklist and Location.png|framed|center|Figure 5.1.1 Location of RID Index and RID Review Checklist within set in ProjectWise]]
 
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===[[#RID Review Checklist|RID Review Checklist]]===
 
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The RID Review Checklist is an Excel file that contains a list of all the items to be checked in a RID Review. This file is a living document that will be created by the designer at the first RID submittal and will be updated for each successive submittal. Only '''one''' RID Review Checklist will be created for each project. It will house all comments that have been made as part of each review and allows for communication between the designer and reviewer. The file is to be placed in ProjectWise in the <i>Supporting Documents>RID Preparation</i> folder.
 
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The RID Review Checklist contains buttons that help the designer know what files are required at each milestone submittal.  Clicking on the Preliminary Files, OEC Files and RID Files buttons updates the checklist to show the files that are required.  Clicking the Preliminary Review, OEC Review, and RID Review buttons will show the elements that are reviewed.
 
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A blank copy of the RID Review Checklist can be found in the Milestone Forms set that is included in the Supporting Documents folder in each Job Number folder in Project Wise ''RID Preparation'' folder.
 
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===[[#RID Review .dgn File|RID Review .dgn File]]===
 
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[http://mdotwiki.state.mi.us/design/index.php/Chapter_3_-_Standard_Naming_Conventions#3.2_RID RID] Naming Convention 
 
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The purpose of the RID Review.dgn is to provide a way to review the working design files for a project without requiring copies of the files prior to the final submittal. This file is a living document that will be created by the designer using the  appropriate '''3D MDOT Seed File''' and must reference all files that are listed in the RID Index and RID Review Checklist.  This includes the working design files (located in the <i>Plan Set>Design Files</i> folder of the project in ProjectWise), as well as any other .dgn files given to the designers in ProjectWise, such as survey files. 
 
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The reviewer will communicate feedback by using notes placed on specific levels (Review_Comments, RID, ect.), saved views within the RID_Review.dgn, and through comments in the RID Review Checklist. Levels also exist corresponding to designer comments, allowing the designers to respond to the reviewer's comments if desired. This will reduce the need of referencing a different set of files at each milestone of the RID Review process. This file is to be placed in ProjectWise in the Supporting Documents > RID Preparation folder.
 
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[[File: Reference Attachment.png|350px|thumb|center|Figure 5.1.2 Reference Attachment Settings Dialog]]
 
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==[[#5.2 RID Process|5.2 RID Process]]== 
 
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The Reference Information Documents (RID) Process is a requirement of the Final Plan Turn-In and will be reviewed at the milestones noted below.  Project Managers will be required to turn-in specific reference files at final turn-in and designated milestones, along with the Proposal, Plan Set and supporting documents.  The files we are releasing are for information only.  There is a disclaimer on the main e-Proposal sign in page (https://mdotcf.state.mi.us/public/eprop/login/index.cfm ) that has been approved by the AG’s office.  This disclaimer protects MDOT/consultants from the RID being anything but for information purposes only.
 
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The e-Proposal website displays a section for RID files.  RID files to be published will include design files, survey deliverable files, and a file Index Sheet which has been named "[https://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=44417294-c470-4e39-9da7-0721b0cfc619&fileName=%22RID_Index.xlsm%22 RID_Index.xlsm]".  For a detailed list and naming convention on what to include in the RID, please see [[Chapter_3_-_Standard_Naming_Conventions|Chapter 3]].
 
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These files are published to the web using a ProjectWise workflow similar to the NTB Inquiry process. To allow adequate time for the review of the RID the in progress design base files that are part of the RID, as noted in [[Chapter_4_-_Developing_3D_Models|Chapter 4]]., shall be submitted as part of the Plan Review and OEC process.  The final RID files will be submitted to Specs & Estimates at final turn-in.  [mailto:MDOT-RIDSupport@michigan.gov MDOT RID Support] will review for concurrence with MDOT RID standards.  Finance will then publish RID files to the web at the same time the Proposal and Plans are published.  Any changes made to these files after this time, due to an Addendum, will be the responsibility of the Project Manager to publish.  Each published "set" released after the original publication shall include a revised [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=44417294-c470-4e39-9da7-0721b0cfc619&fileName=%22RID_Index.xlsm%22 RID_Index.xlsm] that includes a brief explanation of the changes made to the files.
 
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===[[#Milestone RID|Milestone RID]]===
 
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Adding Preliminary and OEC RID files to Preliminary_RID and OEC_RID folders:
 
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*At the time of Preliminary turn-in to Specs & Estimates, drag and drop files into the '''RID_Preliminary''' folder located under '''''<big>Region \ TSC \ JN folder \ 3 – Preliminary Plans \ RID_Preliminary</big>'''''.
 
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**<big>ZIP files '''should not''' be created at this milestone</big> to allow for review and comment using saved views.
 
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[[File:ProjectWise_RID_Preliminary_file_location.png|600px|framed|center|Figure 5.2.1 ProjectWise RID_Preliminary file location]]
 
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*At the time of OEC turn-in to Specs & Estimates, drag and drop files into the '''RID_OEC''' folder located under '''''<big>Region \ TSC \ JN folder \ 5 – OEC Plans \ RID_OEC</big>'''''.
 
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**<big>ZIP files '''should not''' be created at this milestone</big> to allow for review and comment using saved views.
 
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[[File:ProjectWise_RID_OEC_file_location.png|600px|framed|center|Figure 5.2.2 ProjectWise RID_OEC file location]]
 
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===[[#Final RID|Final RID]]===
 
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Adding Final RID files to RID folder:
 
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:#At the time of final turn-in to Specs & Estimates, drag and drop RID files as a ZIP file into the '''RID''' folder located under '''''<big>Region \ TSC \ JN folder \ 6 – Letting Plans and Proposal \ RID</big>'''''.
 
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:#The file size of the .zip file shall not exceed 100MB in size.  If the required data for the project exceeds 100MB then multiple .zip files will be created.
 
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:#The zip files provided from survey will be named XXXXXX_RID_Survey_20YY-MM-DD.zip.  If there needs to be more than one .zip file they will be named consecutively as follows.  XXXXXX_RID_Survey1_20YY-MM-DD.zip, XXXXXX_RID_Survey2_20YY-MM-DD.zip
 
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:#The zip files provided from design will be named XXXXXX_RID_Design_20YY-MM-DD.zip.  If there needs to be more than one .zip file they will be named consecutively as follows.  XXXXXX_RID_Design1_20YY-MM-DD.zip, XXXXXX_RID_Design2_20YY-MM-DD.zip
 
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:#Include a pdf copy of the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=44417294-c470-4e39-9da7-0721b0cfc619&fileName=%22RID_Index.xlsm%22 RID_Index.xlsm] separately in the same folder.  If there are multiple .zip files the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=44417294-c470-4e39-9da7-0721b0cfc619&fileName=%22RID_Index.xlsm%22 RID_Index.xlsm] will identify which .zip file contains each category on the row for the category name.
 
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[[File:ProjectWise_RID_file_location.png|600px|framed|center|Figure 5.2.3 ProjectWise RID file location]]
 
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[[File:Files_in_RID_folder.png|600px|framed|center|Figure 5.2.4 Proposed Files in RID Folder]]
 
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(If you need a RID folder added to your ProjectWise project folder, please send a request to [mailto:MDOT-ProjectWise@michigan.gov MDOT-ProjectWise])
 
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:#Use the Advanced Wizard to assign appropriate attributes and a Document Type of "Reference Information Documents" to all RID files.
 
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:#DO NOT CHANGE the state to next on these files at this time.  Finance will perform the initial publication of RID files to the website at the same time the Proposal and Plans are published. 
 
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===[[#RID Changes|RID Changes & Additions]]===
 
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Adding new or updated files to RID folder AFTER initial publication:
 
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:::'''It is the responsibility of the Project Manager to notify [mailto:MDOT-RIDSupport@michigan.gov MDOT RID Support] to publish.  See [[Chapter_8_-_ProjectWise_Pre-Bid_Processes#8.4.3_Letting_-_RID_Review|Letting_-_RID_Review]].'''
 
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====RID Changes====
 
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:#If changes or updates are required to any of the files included in the RID after the initial publication (during advertisement or after project award), a project change index must be completed. The change index is located in the RID Changes tab of the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=44417294-c470-4e39-9da7-0721b0cfc619&fileName=%22RID_Index.xlsm%22 RID_Index.xlsm]. The index must include the original name as referenced in the initial index as well as the updated name and notes regarding the changes. a 'C-' is placed in front of the original name, and the date is revised to the new upload date. Copy and create a new RID Changes tab for each submitted change to the RID. For additional information, see the instructions in the RID_Index file.
 
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:#File names shall include date of publication.  Please see [[Chapter_3_-_Standard_Naming_Conventions|Chapter 3]] for the file naming convention.
 
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:#Email [mailto:MDOT-RIDSupport@michigan.gov MDOT RID Support] with 'RID Changes' in the subject to obtain access to the posted RID Index.  Import the updated RID Changes Index to the RID Documents folder.
 
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:#Once the RID Change Index and files are ready, email [mailto:MDOT-RIDSupport@michigan.gov MDOT RID Support] to post updated files to website.  See [[Chapter_8_-_ProjectWise_Pre-Bid_Processes#State:_E-Proposal_RID_Publish|State:_E-Proposal_RID_Publish]] for more details.
 
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====RID Additions====
 
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:#If any files are required to be added to the RID after the initial publication (during advertisement or after project award), a RID addition index must be completed. The additions index is located in the RID Additions tab of the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=44417294-c470-4e39-9da7-0721b0cfc619&fileName=%22RID_Index.xlsm%22 RID_Index.xlsm]. The index must include the file type and name similar to the original RID Index. Copy and create a new RID Additions tab for each submitted addition to the RID. For additional information, see the instructions in the RID_Index file.
 
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:#File names shall include date of publication.  Please see [[Chapter_3_-_Standard_Naming_Conventions|Chapter 3]] for the file naming convention.
 
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:#Email [mailto:MDOT-RIDSupport@michigan.gov MDOT RID Support] with 'RID Additions' in the subject to obtain access to the posted RID Index.  Import the updated RID Additions Index to the RID Documents folder.
 
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:#Once the RID Additions Index and files are ready, email [mailto:MDOT-RIDSupport@michigan.gov MDOT RID Support] to post updated files to website.  See [[Chapter_8_-_ProjectWise_Pre-Bid_Processes#State:_E-Proposal_RID_Publish|State:_E-Proposal_RID_Publish]] for more details.
 
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:''Note:  The RID Files added Post Award process is an interim solution pending upgrades to the eProposal Webpage.''
 
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[[CATEGORY:RID]]
 

Latest revision as of 13:05, 24 April 2024

The Development Guide has moved to a Sharepoint site. [Development Guide]

If you haven't visited the new site yet, click the link, then click Request Access. You will be added to the Sharepoint Visitors group, and will receive an email with a link to the Development Guide. If you still have access issues, contact MDOT-EngineeringSupportTraining@michigan.gov

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