Chapter 5 - RID Process
5.1 MDOT RID Index
Each project will be outlined in the RID_Index.xlsx form. This form is intended to list all documents that have been used for the survey and design of the project. If there are any changes or additions made after the project has been advertised the additional files will be placed in a new zip folder and submitted along with a description of the changes outlined in the “Project Changes†tab in the RID_Index.xlsx form. This new folder and form will contain only the additional files or updated files.
5.2 Reference Information Documents (RID) Process
The Reference Information Documents (RID) Process is a requirement of the Final Plan Turn-In as part of the Omissions and Errors Check (OEC) Process. Project Managers will be required to turn-in specific reference files at final turn-in, along with the Proposal, Plan Set and supporting documents, to Specs & Estimates. The files we are releasing are for information only. There is a disclaimer on the main e-Proposal sign in page (http://mdotcf.state.mi.us/public/eprop/login/index.cfm?letting=140905 ) that has been approved by the AG’s office. This disclaimer protects MDOT/consultants from the RID being anything but for information purposes only.
The e-Proposal website displays a section for RID files. RID files to be published will include design files, survey deliverable files, and a file Index Sheet which has been named "RID_Index.xlsx". For a detailed list and naming convention on what to include in the RID, please see Chapter 4.
These files are published to the web using a ProjectWise workflow similar to the NTB Inquiry process. The initial RID files will be submitted to Specs & Estimates at final turn-in. Specs & Estimates will review for concurrence with MDOT RID standards. Finance will then publish RID files to the web at the same time the Proposal and Plans are published. Any changes made to these files after this time, due to an Addendum, will be the responsibility of the Project Manager to publish. Each published "set" released after the original publication shall include a revised RID_Index.xlsx that includes a brief explanation of the changes made to the files.
Adding Initial RID files to RID folder:
- At the time of final turn-in to Specs & Estimates, drag and drop files into the RID folder located under Region > TSC > JN folder > 6 – Letting Plans and Proposal > RID.
(If you need a RID folder added to your ProjectWise project folder, please send a request to MDOT-ProjectWise)
- Use the Advanced Wizard to assign appropriate attributes and a Document Type of "Reference Information Documents" to all RID files.
- DO NOT CHANGE the state to next on these files at this time. Finance will perform the initial publication of RID files to the website at the same time the Proposal and Plans are published.
Adding updated files to RID folder AFTER initial publication:
- This is the responsibility of the Project Manager to publish, not Finance
- If updates/changes are needed after initial publication of RID files, copy updated DGN files to the RID folder. Be sure to include an updated RID_Index.xlsx Sheet with explanation of changes.
- File names shall include date of publication. Please see Section 4.2 for the file naming convention.
- Change the workflow state of the documents to post updated files to website. Highlight all of the revised/additional files to post > single right mouse click > select Change State > Next. The state is now e-Proposal RID Published.