Final Project Review - Revision history

Clarkj25: /* Purpose of the Review */

2026-05-14T17:21:34Z

Purpose of the Review

Clarkj25: /* Individual Pay Item Review */

2025-07-29T15:24:10Z

Individual Pay Item Review

Clarkj25: /* Overall Documentation Review */

2024-10-23T21:24:22Z

Overall Documentation Review

Clarkj25: /* Purpose of the Review */

2024-10-23T21:23:55Z

Purpose of the Review

Clarkj25: /* Final Project Review Package */

2024-10-23T16:30:27Z

Final Project Review Package

Clarkj25: /* Materials Review */

2024-10-23T15:31:59Z

Materials Review

Clarkj25: /* Individual Pay Item Review */

2024-10-23T15:31:08Z

Individual Pay Item Review

Clarkj25: /* Independent Assurance Testing */

2023-11-06T21:01:24Z

Independent Assurance Testing

Clarkj25: /* Independent Assurance Testing */

2023-11-06T21:01:12Z

Independent Assurance Testing

Clarkj25: /* Independent Assurance Testing */

2023-11-06T21:00:15Z

Independent Assurance Testing

@@ Line 18: / Line 18: @@
 When actions depart from specifications and established MDOT policies/procedures, the basis for acceptance must be documented by the engineer using the [http://mdotwiki.state.mi.us/construction/index.php/Letter_to_File Letter to File] Procedures.
-Timely construction project close-out is imperative.  It’s MDOT’s expectation that all Construction Project Closeout processes are complete within 180 days after the construction completion date.  This includes balancing of final contract quantities, executing all contract change orders/time extensions, processing of final paperwork, completion of the FPR, resolution of any deficiencies identified during FPR, and submission of the Final Estimate Submittal Form (1105 or 1105A) to MDOT Finance.
+Timely construction project close-out is imperative.  It’s MDOT’s expectation that all Construction Project Closeout processes are complete within 180 days after the construction completion date.  This includes balancing of final contract quantities, executing all contract change orders/time extensions, processing of final paperwork, completion of the FPR, resolution of any deficiencies identified during FPR, and submission of the Final Estimate Submittal Form (1105) to MDOT Finance.
 Projects not closed out within the allowed timeframe will be subject to further review and scrutiny per the attached [http://mdotwiki.state.mi.us/construction/index.php/Project_Closeout_Escalation_of_Accountability Project Closeout Escalation of Accountability] Guidelines.

@@ Line 97: / Line 97: @@
 #A sample of the Daily Work Reports (DWR) containing each pay item, which demonstrates conformance with MDOT’s policies and procedures including required notations, measurements, calculations and other items.
-Documentation requirements for most pay items can be found in the [//{{SERVERNAME}}/images_construction/6/6a/Documentation_Guide_Final_Draft_07-29-19.pdf Documentation Guide (Minimum Documentation Requirements for Pay Item Approvals and Material Acceptance)].
+Documentation requirements for most pay items can be found in the [https://mdotwiki.state.mi.us/images_construction/5/52/Documentation_Guide_2025-03-21-R.pdf Documentation Guide (Minimum Documentation Requirements for Pay Item Approvals and Material Acceptance)].
 ===Materials Review===

@@ Line 55: / Line 55: @@
 #Required administrative documents, per [http://mdotwiki.state.mi.us/construction/index.php/Main_Page MDOT’s Construction Manual].
 #Contractor Certified Payroll documentation that has been properly reviewed by the construction/project engineer in accordance with current department policy.
-#Contract modifications to ensure that they contain proper formatting and content and are consistent with the procedure for processing contract modifications.
+#Contract change orders to ensure that they contain proper formatting and content and are consistent with the procedure for processing contract change orders.
 #Supporting documentation for extensions of time approved with or without liquidated damages, incentives, and/or value engineering change proposals are included in the project files.
 #Confirmation that the person performing office technician duties for the certified construction/project engineers on MDOT, local agency, and consultant projects has successfully completed office technician training.
 #Review other items such as FHWA focus areas and or rotating areas of interest as determined by the MDOT Construction Field Services Certification Engineer for closer review.
 #ProjectWise file folders and naming convention for adherence to [http://mdotwiki.state.mi.us/construction/index.php/E-Construction#e-Construction.2FPaper_File_System Construction Manual] guidance.
 ===Pay Item Sample Selection===

@@ Line 18: / Line 18: @@
 When actions depart from specifications and established MDOT policies/procedures, the basis for acceptance must be documented by the engineer using the [http://mdotwiki.state.mi.us/construction/index.php/Letter_to_File Letter to File] Procedures.
-Timely construction project close-out is imperative.  It’s MDOT’s expectation that all Construction Project Closeout processes are complete within 180 days after the construction completion date.  This includes balancing of final contract quantities, executing all contract modifications/time extensions, processing of final paperwork, completion of the FPR, resolution of any deficiencies identified during FPR, and submission of the Final Estimate Submittal Form (1105 or 1105A) to MDOT Finance.
+Timely construction project close-out is imperative.  It’s MDOT’s expectation that all Construction Project Closeout processes are complete within 180 days after the construction completion date.  This includes balancing of final contract quantities, executing all contract change orders/time extensions, processing of final paperwork, completion of the FPR, resolution of any deficiencies identified during FPR, and submission of the Final Estimate Submittal Form (1105 or 1105A) to MDOT Finance.
 Projects not closed out within the allowed timeframe will be subject to further review and scrutiny per the attached [http://mdotwiki.state.mi.us/construction/index.php/Project_Closeout_Escalation_of_Accountability Project Closeout Escalation of Accountability] Guidelines.
 ===Review Teams===

@@ Line 144: / Line 144: @@
 The following forms, which are available on MDOT’s Web site, must be used to develop the FPR package:
 #Contract and Related Document Checklist [https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1969.pdf (Form 1969)]
-#Construction Item/IDR Checklist [https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1970.pdf (Form 1970)]
+#Construction Item/DWR Checklist [https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1970.pdf (Form 1970)]
 #HMA Item Checklist [https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1971.pdf (Form 1971)]
 #Material Review Checklist [https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1972.pdf (Form 1972)]

@@ Line 111: / Line 111: @@
 #All required testing was completed at appropriate intervals.
 #All testing personnel were properly qualified and/or certified.
-#Items included on the Qualified Product List are visually inspected and noted on an IDR.
+#Items included on the Qualified Product List are visually inspected and noted on a Daily Work Report.
-#Materials approved by visual inspection are noted on the appropriate IDRs, and quantities are within the threshold limits in accordance with the Materials Source Guide in effect at the time of letting.
+#Materials approved by visual inspection are noted on the appropriate DWRs, and quantities are within the threshold limits in accordance with the Materials Source Guide in effect at the time of letting.
 #Proper sampling and testing of concrete items, including frequency and results of slump tests, modulus of rupture, atmosphere and concrete temperatures, air content, and yield/evaporation (bridge projects only) tests.
 #Verification of proper sampling and testing of HMA items, including frequency and results of mix and air temperatures tests, application yield rate data, loose mixture tests, density tests, thickness checks, and all other information required in the MDOT Construction Manual under division 5.

← Older revision		Revision as of 21:01, 6 November 2023
Line 129:		Line 129:

	The FPR Team must verify and document that all required IATs were completed. A listing of current IATs for an individual can be found in AASHTOWare Project Construction & Materials, accessible via MILogin. To learn more about requesting access visit [https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmdotwiki.state.mi.us%2Faashtoware%2Findex.php%2FAccess_and_Roles&data=05%7C01%7CClarkJ25%40michigan.gov%7C26a31877cf5c48e07c4c08dbdf063e0c%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C0%7C638348990119731430%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=FKofRDYJ3q95hWBeCs86uPIvVAkZedkYkvUMyWjVX40%3D&reserved=0 Access and Roles] or contact [mailto:MDOT-ConstructionSoftware@michigan.gov MDOT-ConstructionSoftware@michigan.gov].		The FPR Team must verify and document that all required IATs were completed. A listing of current IATs for an individual can be found in AASHTOWare Project Construction & Materials, accessible via MILogin. To learn more about requesting access visit [https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmdotwiki.state.mi.us%2Faashtoware%2Findex.php%2FAccess_and_Roles&data=05%7C01%7CClarkJ25%40michigan.gov%7C26a31877cf5c48e07c4c08dbdf063e0c%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C0%7C638348990119731430%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=FKofRDYJ3q95hWBeCs86uPIvVAkZedkYkvUMyWjVX40%3D&reserved=0 Access and Roles] or contact [mailto:MDOT-ConstructionSoftware@michigan.gov MDOT-ConstructionSoftware@michigan.gov].
−
−
−	~~A listing of current IATs for an individual can be found in the Independent Assurance Testing Database (link). The FPR Team must verify and document that all required IATs were completed.~~

	===Review Findings===		===Review Findings===

← Older revision		Revision as of 21:01, 6 November 2023
Line 128:		Line 128:
	#HMA mixture testing.		#HMA mixture testing.

−	The FPR Team must verify and document that all required IATs were completed. A listing of current IATs for an individual can be found in AASHTOWare Project Construction & Materials, accessible via MILogin. To learn more about requesting access visit [https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmdotwiki.state.mi.us%2Faashtoware%2Findex.php%2FAccess_and_Roles&data=05%7C01%7CClarkJ25%40michigan.gov%7C26a31877cf5c48e07c4c08dbdf063e0c%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C0%7C638348990119731430%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=FKofRDYJ3q95hWBeCs86uPIvVAkZedkYkvUMyWjVX40%3D&reserved=0 Access and Roles] or contact mailto:MDOT-ConstructionSoftware@michigan.gov.	+	The FPR Team must verify and document that all required IATs were completed. A listing of current IATs for an individual can be found in AASHTOWare Project Construction & Materials, accessible via MILogin. To learn more about requesting access visit [https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmdotwiki.state.mi.us%2Faashtoware%2Findex.php%2FAccess_and_Roles&data=05%7C01%7CClarkJ25%40michigan.gov%7C26a31877cf5c48e07c4c08dbdf063e0c%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C0%7C638348990119731430%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=FKofRDYJ3q95hWBeCs86uPIvVAkZedkYkvUMyWjVX40%3D&reserved=0 Access and Roles] or contact [mailto:MDOT-ConstructionSoftware@michigan.gov MDOT-ConstructionSoftware@michigan.gov].

← Older revision		Revision as of 21:00, 6 November 2023
Line 128:		Line 128:
	#HMA mixture testing.		#HMA mixture testing.

−	The FPR Team must verify and document that all required IATs were completed. A listing of current IATs for an individual can be found in AASHTOWare Project Construction & Materials, accessible via MILogin. To learn more about requesting access visit [https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmdotwiki.state.mi.us%2Faashtoware%2Findex.php%2FAccess_and_Roles&data=05%7C01%7CClarkJ25%40michigan.gov%7C26a31877cf5c48e07c4c08dbdf063e0c%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C0%7C638348990119731430%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=FKofRDYJ3q95hWBeCs86uPIvVAkZedkYkvUMyWjVX40%3D&reserved=0 Access and Roles] or contact ~~mail~~:MDOT-ConstructionSoftware@michigan.gov.	+	The FPR Team must verify and document that all required IATs were completed. A listing of current IATs for an individual can be found in AASHTOWare Project Construction & Materials, accessible via MILogin. To learn more about requesting access visit [https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmdotwiki.state.mi.us%2Faashtoware%2Findex.php%2FAccess_and_Roles&data=05%7C01%7CClarkJ25%40michigan.gov%7C26a31877cf5c48e07c4c08dbdf063e0c%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C0%7C638348990119731430%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=FKofRDYJ3q95hWBeCs86uPIvVAkZedkYkvUMyWjVX40%3D&reserved=0 Access and Roles] or contact mailto:MDOT-ConstructionSoftware@michigan.gov.