Local Agency Program (LAP) - Revision history

Clarkj25: /* Construction Manual index/links for ‘LAP Project Considerations’ */

2025-01-07T18:32:36Z

Construction Manual index/links for ‘LAP Project Considerations’

Clarkj25: /* Other Local Agency Partnerships */

2024-10-23T21:20:08Z

Other Local Agency Partnerships

Clarkj25: /* Local Agency Cost Reimbursement for Liquidated Damages */

2024-10-23T21:19:34Z

Local Agency Cost Reimbursement for Liquidated Damages

Clarkj25: /* Construction Manual index/links for ‘LAP Project Considerations’ */

2024-10-23T21:18:00Z

Construction Manual index/links for ‘LAP Project Considerations’

Clarkj25: /* MDOT’s Construction Oversight Role */

2024-10-23T21:17:24Z

MDOT’s Construction Oversight Role

Clarkj25: /* Construction Engineering Requirements */

2024-10-23T21:17:03Z

Construction Engineering Requirements

Clarkj25: /* MDOT’s Construction Oversight Role */

2024-10-23T16:14:46Z

MDOT’s Construction Oversight Role

Clarkj25 at 22:40, 13 December 2023

2023-12-13T22:40:49Z

Clarkj25: /* Local Agency Program Assistance/Resources */

2023-08-22T18:08:57Z

Local Agency Program Assistance/Resources

Clarkj25: /* Construction Manual index/links for ‘LAP Project Considerations’ */

2023-08-22T14:50:36Z

Construction Manual index/links for ‘LAP Project Considerations’

@@ Line 110: / Line 110: @@
 :::[http://mdotwiki.state.mi.us/construction/index.php/103.02_Contract_Revisions#LAP_Project_Considerations Construction Contract Change Orders]
 ::::* [http://mdotwiki.state.mi.us/construction/index.php/108.07_Extension_of_Time_on_Work_Day_Contracts#LAP_Project_Considerations Extension of Time (EOT)]
-::::* [https://www.michigan.gov/documents/mdot_federal_Guidelines_99105_7.pdf Federal Eligibility Guidelines]
+::::* [https://www.michigan.gov/mdot/-/media/Project/Websites/MDOT/Business/Local-Government/Local-Agency-Program/Design/MDOT-Federal-Guidelines.pdf Federal Eligibility Guidelines]
 :::Force Account
 ::::* [http://mdotwiki.state.mi.us/construction/index.php/109.05_Payment_for_Contract_Revisions#Force_Account_.28109.05.D.29 Contractor Force Account]

@@ Line 339: / Line 339: @@
 Direct Grant Process - The Office of Economic Development (OED) administers state transportation economic development fund grants. The OED provides the grant directly to the local agency to be let and awarded under the local requirements of Public Act 51 of 1951.
-Project Administration – MRC/DR oversight is not required for direct grant projects. The OED will conduct pre- and post-project site visits, approve scope modifications, and close out the project upon completion.
+Project Administration – MRC/DR oversight is not required for direct grant projects. The OED will conduct pre- and post-project site visits, approve scope changes, and close out the project upon completion.
 The OED will inform the region or TSC early during project development of Transportation Economic Development Fund projects in which they may be interested. The OED will work cooperatively to ensure potential trunkline-related issues are addressed. On occasion, local recipients of direct grants perform work on a state trunkline under MDOT permit. When this occurs, the permitting office will ensure adherence to MDOT procedures. There will be no change to the direct grant process. Question or concerns regarding direct grant projects should be directed to the [https://www.michigan.gov/documents/mdot/Eco_Devo_Brochure_2014_484939_7.pdf OED].

@@ Line 185: / Line 185: @@
 The purpose of this section is to describe the process a local agency may use to request cost reimbursement for liquidated damages (LDs) assessed to the contractor.
-If LDs are assessed on a project for items covered under [http://mdotcf.state.mi.us/public/specbook/files/2012/108%20Prosecution%20and%20Progress.pdf Section 108.10.C] of the Standard Specifications for Construction and the local agency is not going to pursue reimbursement for the items, nothing further needs to be done; process the contract modification as usual.
+If LDs are assessed on a project for items covered under [http://mdotcf.state.mi.us/public/specbook/files/2012/108%20Prosecution%20and%20Progress.pdf Section 108.10.C] of the Standard Specifications for Construction and the local agency is not going to pursue reimbursement for the items, nothing further needs to be done; process the contract change order as usual.
-If the local agency is going to pursue reimbursement for the items, complete the following steps after the contractor signs the contract modification, or in the case that they refuse to sign, once the required wait period is over:
+If the local agency is going to pursue reimbursement for the items, complete the following steps after the contractor signs the contract change order, or in the case that they refuse to sign, once the required wait period is over:
-. The LRC will prepare a letter to MDOT’s Local Agency Programs office indicating they are requesting compensation for items covered under [http://mdotcf.state.mi.us/public/specbook/files/2012/108%20Prosecution%20and%20Progress.pdf Section 108.11.C] of the Standard Specifications for Construction.  The local agency will attach the letter to the contract modification for LDs and submit it to the MRC for approval.  Once approved, the DR will forward a copy of the contract modification and letter to the Local Agency Programs office.  Local Agency Programs staff will authorize local agency construction engineering on the project up to the amount of the contract modification for LDs, and forward the contract modification and letter to the Financial Operations Division.
+. The LRC will prepare a letter to MDOT’s Local Agency Programs office indicating they are requesting compensation for items covered under [http://mdotcf.state.mi.us/public/specbook/files/2012/108%20Prosecution%20and%20Progress.pdf Section 108.11.C] of the Standard Specifications for Construction.  The local agency will attach the letter to the contract change order for LDs and submit it to the MRC for approval.  Once approved, the DR will forward a copy of the contract change order and letter to the Local Agency Programs office.  Local Agency Programs staff will authorize local agency construction engineering on the project up to the amount of the contract change order for LDs, and forward the contract change order and letter to the Financial Operations Division.
 . Document the costs for which the local agency is requesting reimbursement on [http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0802P.pdf Form 802P, Local Agency Request for Reimbursement].  The maximum amount the local agency can be reimbursed will be what is assessed in LDs to the contractor on the project.  The LRC will also certify the following on [http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0802P.pdf Form 802P] or an attached letter:
@@ Line 199: / Line 199: @@
 :*The LDs were assessed to the contractor.
-Documentation shall be attached to the form.  A request for reimbursement must be received by the Financial Operations Division’s Project Accounting Section within 90 days of the date of the most recent local agency authorization for construction engineering, or 90 days from the approved contract modification for LDs.
+Documentation shall be attached to the form.  A request for reimbursement must be received by the Financial Operations Division’s Project Accounting Section within 90 days of the date of the most recent local agency authorization for construction engineering, or 90 days from the approved contract change order for LDs.
 . The Project Accounting Section staff will review and record the costs incurred by the local agency.  At the time of the final project accounting, the local agency will be reimbursed the lesser of:

@@ Line 108: / Line 108: @@
 :::[http://mdotwiki.state.mi.us/construction/index.php/Preconstruction_Meeting#LAP_Project_Considerations Pre-construction meeting]
 :::[http://mdotwiki.state.mi.us/construction/index.php/Interim_File_Reviews Interim File Review (Project Documentation)]
-:::[http://mdotwiki.state.mi.us/construction/index.php/103.02_Contract_Revisions#LAP_Project_Considerations Contract Modifications]
+:::[http://mdotwiki.state.mi.us/construction/index.php/103.02_Contract_Revisions#LAP_Project_Considerations Construction Contract Change Orders]
 ::::* [http://mdotwiki.state.mi.us/construction/index.php/108.07_Extension_of_Time_on_Work_Day_Contracts#LAP_Project_Considerations Extension of Time (EOT)]
 ::::* [https://www.michigan.gov/documents/mdot_federal_Guidelines_99105_7.pdf Federal Eligibility Guidelines]

@@ Line 93: / Line 93: @@
 While the DR can visit any LAP project site at any time, the DR will conduct at least one field inspection on all large or complex projects.  The field inspection is to be a general inspection of the project, including a review of the construction operations, traffic control, and progress of the project.    The DR will notify the LPA of the site visit and complete the Local Agency Project Field Review ([https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1964.pdf MDOT Form 1964]) to share with the local agency and place in the project files.  If the LPA has an inspector onsite, the DR site visit should be documented on the Daily Work Report (DWR).
-MDOT’s construction oversight role involves assisting the local agency in understanding and achieving program compliance by serving as an information resource during project delivery.  Oversight will include reviews of contract modification eligibility and participation, review of extension of time requests, review of general project administration and documentation processes, and final project inspection to verify substantial compliance with plans and specifications.
+MDOT’s construction oversight role involves assisting the local agency in understanding and achieving program compliance by serving as an information resource during project delivery.  Oversight will include reviews of contract change order eligibility and participation, review of extension of time requests, review of general project administration and documentation processes, and final project inspection to verify substantial compliance with plans and specifications.
 {{top}}

@@ Line 46: / Line 46: @@
 * Coordinates with MDOT
 * Maintains familiarity with day-to-day project operations
-* Approves contract modifications and other contract documentation
+* Approves contract change orders and other contract documentation
 * Performs field reviews
 * Reviews project financials

@@ Line 91: / Line 91: @@
 The LPA must invite the DR to project pre-construction meetings.  If the DR is not able to attend the pre-construction meeting, the LPA must provide an opportunity for the DR to attend a project or progress meeting during construction of the project.  The LPA is also responsible for scheduling a final inspection for the DR to attend, so Final Inspection/Acceptance ([https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf MDOT Form 1120]) can be completed.
-While the DR can visit any LAP project site at any time, the DR will conduct at least one field inspection on all large or complex projects.  The field inspection is to be a general inspection of the project, including a review of the construction operations, traffic control, and progress of the project.    The DR will notify the LPA of the site visit and complete the Local Agency Project Field Review ([https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1964.pdf MDOT Form 1964]) to share with the local agency and place in the project files.  If the LPA has an inspector onsite, the DR site visit should be documented on the Inspector Daily Report (IDR).
+While the DR can visit any LAP project site at any time, the DR will conduct at least one field inspection on all large or complex projects.  The field inspection is to be a general inspection of the project, including a review of the construction operations, traffic control, and progress of the project.    The DR will notify the LPA of the site visit and complete the Local Agency Project Field Review ([https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1964.pdf MDOT Form 1964]) to share with the local agency and place in the project files.  If the LPA has an inspector onsite, the DR site visit should be documented on the Daily Work Report (DWR).
 MDOT’s construction oversight role involves assisting the local agency in understanding and achieving program compliance by serving as an information resource during project delivery.  Oversight will include reviews of contract modification eligibility and participation, review of extension of time requests, review of general project administration and documentation processes, and final project inspection to verify substantial compliance with plans and specifications.

← Older revision		Revision as of 22:40, 13 December 2023
Line 348:		Line 348:
	[[Category: Division 1]]		[[Category: Division 1]]
	[[Category: Division 1 Supplemental]]		[[Category: Division 1 Supplemental]]
		+	[[Category: Local Agency Projects]]

@@ Line 163: / Line 163: @@
 | MDOT Agreements || [mailto:MDOT-eAgreements@Michigan.gov MDOT-eAgreements@Michigan.gov]
 |-
-| FieldManager || [https://mdotwiki.state.mi.us/construction/index.php/FieldManager FieldManager Construction Manual]<br>[mailto:FieldManager-Admin@Michigan.gov FieldManager-Admin@Michigan.gov]
+| FieldManager / AASHTOWare || [mailto:MDOT-ConstructionSoftware@michigan.gov MDOT-ConstructionSoftware@michigan.gov]
 |-
 | LCPTracker || [mailto:MDOT-LCPTracker@Michigan.gov MDOT-LCPTracker@Michigan.gov]

@@ Line 124: / Line 124: @@
 ::<b>OTHER</b>
-:::[http://mdotwiki.state.mi.us/construction/index.php/FieldManager#LAP_Project_Considerations Field Manager]
+:::[http://mdotwiki.state.mi.us/construction/index.php/FieldManager#LAP_Project_Considerations FieldManager]
 :::[http://mdotwiki.state.mi.us/construction/index.php/Project_Delays_Due_to_a_Utility_Company#LAP_Project_Considerations Delays due to Utility Company]
 :::[http://mdotwiki.state.mi.us/construction/index.php/Railroad_Highway_Projects#Railroad_Project_Authorization Railroad Project Authorization]