Project Delays Due to a Utility Company - Revision history

Clarkj25: /* Category 2 Delays – Changed Condition Utility Delay */

2024-10-23T18:04:54Z

Category 2 Delays – Changed Condition Utility Delay

Clarkj25: /* LAP Project Considerations */

2024-10-23T18:04:31Z

LAP Project Considerations

Clarkj25: /* Category 2 Delays – Changed Condition Utility Delay */

2024-10-23T18:03:16Z

Category 2 Delays – Changed Condition Utility Delay

Clarkj25: /* Category 2 Delays – Changed Condition Utility Delay */

2024-10-23T18:02:16Z

Category 2 Delays – Changed Condition Utility Delay

Clarkj25 at 14:58, 4 May 2022

2022-05-04T14:58:18Z

SchaeferS: Removed 2012 Spec Book tagline link

2022-01-19T19:47:57Z

Removed 2012 Spec Book tagline link

SchaeferS: adjusted LAP Project Considerations subhed level

2020-07-29T18:20:02Z

adjusted LAP Project Considerations subhed level

SchaeferS: Updated content and added "LAP Project Considerations" info/links

2020-07-15T19:33:34Z

Updated content and added "LAP Project Considerations" info/links

SchaeferS: /* Category 2 Delays – Changed Condition Utility Delay */ Updated content and added "LAP Project Considerations" info/links

2020-07-15T19:31:56Z

Category 2 Delays – Changed Condition Utility Delay: Updated content and added "LAP Project Considerations" info/links

JohnsonN23 at 19:04, 19 June 2017

2017-06-19T19:04:05Z

@@ Line 37: / Line 37: @@
 :**'''1080010, Dlr, Utility Relocation Adjustment'''
-:*Provide a copy of the final authorized contract modification and all supporting documentation to the Development Services Division, Utility Coordination and Permits Section.  The supporting documentation must provide specific responsibilities, commitments, timeframes, and notifications.  Documentation from the utility coordination efforts during the design phase should also be included.  Thorough documentation is essential for recovering project delay costs due to a utility.
+:*Provide a copy of the final authorized contract change order and all supporting documentation to the Development Services Division, Utility Coordination and Permits Section.  The supporting documentation must provide specific responsibilities, commitments, timeframes, and notifications.  Documentation from the utility coordination efforts during the design phase should also be included.  Thorough documentation is essential for recovering project delay costs due to a utility.
 The Development Services Division, Utility Coordination and Permits Section is responsible for recovering project delay costs from utilities.  In addition, the Utility Coordination and Permits Section may be contacted at any point during construction operations for assistance with documentation guidance, attendance at meetings, or questions.

← Older revision		Revision as of 18:04, 23 October 2024
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	===[[#LAP Project Considerations \| LAP Project Considerations]]===		===[[#LAP Project Considerations \| LAP Project Considerations]]===

−	Project costs due to utility delays on LAP projects are the responsibility of the local agency and are not reimbursable through Federal or State funding participation. The local agency is responsible to pursue any cost recovery from the respective utility. It is recommended the local agency follow the procedures described in [http://mdotwiki.state.mi.us/construction/index.php/Project_Delays_Due_to_a_Utility_Company Project Delays Due to a Utility Company] to document their utility coordination activities and associated delay costs Any pay items associated with utility delays are to be processed on a contract ~~modification~~ with 100 percent local funding.	+	Project costs due to utility delays on LAP projects are the responsibility of the local agency and are not reimbursable through Federal or State funding participation. The local agency is responsible to pursue any cost recovery from the respective utility. It is recommended the local agency follow the procedures described in [http://mdotwiki.state.mi.us/construction/index.php/Project_Delays_Due_to_a_Utility_Company Project Delays Due to a Utility Company] to document their utility coordination activities and associated delay costs Any pay items associated with utility delays are to be processed on a contract change order with 100 percent local funding.

@@ Line 43: / Line 43: @@
 This procedure does not include railroad issues and associated delays which should be directed to the Office of Rail.
-Project costs due to utility delays on local agency projects are the responsibility of the Local Agency and are not reimbursable through Federal or State funding participation.  It is recommend that local agencies follow the procedure described herein to document their utility coordination and any delay costs with the following exceptions.  The pay item noted above is to be processed on a contract modification with 100 percent local funding.  It is the responsibility of the local agency to recover utility delay costs.  Local agencies should be advised to pursue cost recovery directly from the respective utilities after processing the contract modification.
+Project costs due to utility delays on local agency projects are the responsibility of the Local Agency and are not reimbursable through Federal or State funding participation.  It is recommend that local agencies follow the procedure described herein to document their utility coordination and any delay costs with the following exceptions.  The pay item noted above is to be processed on a contract change order with 100 percent local funding.  It is the responsibility of the local agency to recover utility delay costs.  Local agencies should be advised to pursue cost recovery directly from the respective utilities after processing the contract change order.
 <div style="text-align: right;">[mailto:Change?body=http://mdotwiki.state.mi.us/construction/index.php/Project_Delays_Due_to_a_Utility_Company Email this Page]</div>
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 When a project is delayed as a direct result of a private utility or a municipal utility (operating outside of its corporate boundary and within the public right-of-way) and the above requirements have been completed, additional project costs will be assessed to the utility though the following process initiated by the engineer:
-:*Process a contract modification using the following pay item.  The pay item must be established as a 100 percent utility cost (state funding) with no federal participation.  Include a description of the delay, utility contact name and address within the contract modification.
+:*Process a contract change order using the following pay item.  The pay item must be established as a 100 percent utility cost (state funding) with no federal participation.  Include a description of the delay, utility contact name and address within the contract change order.
 :**'''1080010, Dlr, Utility Relocation Adjustment'''

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 :*Convene a meeting with the appropriate and authoritative utility personnel to discuss the utility conflict, the utility’s prior commitments, and the potential project delay claim and associated costs.  Ensure there is a clear understanding of the established timeframe for the utility conflict resolution before project delay charges accumulate.
-If the utility is municipally owned, the department may be responsible for cost incurred. In these cases the department’s [https://mdotcfintra.state.mi.us/interchange/guidocs/files/10087.pdf Guidance Document 10087], Distribution of Cost – Municipally Owned Utilities, is to be reviewed.
+If the utility is municipally owned, the department may be responsible for cost incurred. In these cases the department’s [https://stateofmichigan.sharepoint.com/:w:/r/sites/mdot/info-tech/mdotdocs/_layouts/15/doc2.aspx?sourcedoc=%7B9DC2EB74-8B24-4CF1-9D50-236CA91E3341%7D&file=DES-PRCD-10087.docx&action=default&mobileredirect=true&DefaultItemOpen=1&cid=1d438e63-bb79-46ca-b227-91b7b2cd74f9 Guidance Document 10087], Distribution of Cost – Municipally Owned Utilities, is to be reviewed.
 When a project is delayed as a direct result of a private utility or a municipal utility (operating outside of its corporate boundary and within the public right-of-way) and the above requirements have been completed, additional project costs will be assessed to the utility though the following process initiated by the engineer:

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-<center>[http://mdotcf.state.mi.us/public/specbook/files/2012/108%20Prosecution%20and%20Progress.pdf 2012 STANDARD SPECIFICATIONS FOR CONSTRUCTION - SECTION 108]</center>
 <div style="text-align: center;">[mailto:Change?body=http://mdotwiki.state.mi.us/construction/index.php/Project_Delays_Due_to_a_Utility_Company Email this Page]</div>
 ==[[#PROJECT DELAYS DUE TO A UTILITY COMPANY|PROJECT DELAYS DUE TO A UTILITY COMPANY]]==

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-==[[#LAP Project Considerations | LAP Project Considerations]]==
+===[[#LAP Project Considerations | LAP Project Considerations]]===
 Project costs due to utility delays on LAP projects are the responsibility of the local agency and are not reimbursable through Federal or State funding participation.  The local agency is responsible to pursue any cost recovery from the respective utility.  It is recommended the local agency follow the procedures described in [http://mdotwiki.state.mi.us/construction/index.php/Project_Delays_Due_to_a_Utility_Company Project Delays Due to a Utility Company] to document their utility coordination activities and associated delay costs Any pay items associated with utility delays are to be processed on a contract modification with 100 percent local funding.

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 <div style="text-align: right;">[mailto:Change?body=http://mdotwiki.state.mi.us/construction/index.php/Project_Delays_Due_to_a_Utility_Company Email this Page]</div>
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 [[Category:Construction Manual]]
 [[Category:Division 1]]
 [[Category:Section 108]]