E-Construction

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MDOT's e-Construction Process

General Information

E-Construction refers to the initiative of MDOT to integrate various digital technologies into its business/construction operations so that cost savings, efficiency gains, and other benefits are realized. MDOT has integrated many technological solutions such as electronic bidding, electronic construction files, digital signatures, electronic filing systems, in-field utilization of mobile devices, etc. and many other exciting technologies are being considered by MDOT to integrate into its operations.

As of now, this Wiki article extensively discusses ProjectWise. In the future, this wiki article may cover additional topics relevant to e-Construction.

MDOT's e-Construction Process on I-96

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ProjectWise

Bentley Systems developed ProjectWise software to allow users to access, share, and manage electronic files located on a centralized server. Some of the features of the software include tracking document workflows, versioning of documents, checking out documents, etc. Many organizations such as the majority of DOTs and top construction design firms utilize ProjectWise for the management of files relevant to the construction process. The information within this article is intended to help a first-time user. For additional information about ProjectWise, you can visit Bentley’s webpage, ProjectWise community forum webpage, MDOT's ProjectWise resource webpage, or other links provided within this wiki article.

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Getting Started with ProjectWise

Before one can use ProjectWise, one must have an account that is associated with an organization’s Datasource. If you are a MDOT employee, you can contact MDOT-ProjectWise@michigan.gov. If you are a Contractor, you can contact MDOT-ProjectWiseConst@michigan.gov. If you are a sub-contractor, you can contact your project manager. Once approved, the administrator will contact you with your credentials that you can use to access the Datasource.

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Accessing MDOT's DataSource

Users can access MDOT's DataSource by means of mobile device, web browser, or computer program which allows the possibility of the user accessing information where and whenever he wants, be it in field, in office, or out-of-office.

For MDOT employees who are using a company computer, the ProjectWise Explorer program is preinstalled onto the computer and the program is preconfigured to connect to MDOT’s Datasource. You only need to open the Datasource and enter your credentials.

For non-MDOT employees using a computer, you can download the ProjectWise Explorer program from https://mdotjboss.state.mi.us/SpecProv/projectwisesupport.htm. Use the drop down menu on the page and select External Installation to locate and download ProjectWise Explorer. Once downloaded, you have to configure the program to connect to MDOT’s Datasource. To do this, open ProjectWise Explorer, navigate the cursor to the Tools menu, move the cursor down and click on the “ProjectWise Network Configuration Settings” item. The “ProjectWise Network Configuration Settings” window will pop up, showing information within the “General” tab. Navigate the cursor to the “DNS Services” tab and click it. A server form with the entries of Name, Hostname, and Port is displayed. Type MDOTPwiseSS4 for the Name, mdotpwisess4.state.mi.us for the Hostname, and 5800 for the Port. Click the Add button, select the added item, and click the Apply button. Navigate the cursor to “Datasource Listing” tab and click it. A server form with the entries of Name, Hostname, and Port is displayed. Type MDOTPwiseSS4 for the Name, mdotpwisess4.state.mi.us for the Hostname, and 5800 for the Port. Click the Add button, select the added item, and click the Apply button. Restart the program. Open the Datasource and enter your credentials.

If you are using the web browser, type https://mdotpwisess4.state.mi.us/ into the URL bar. Note that MDOT only supports Internet Explorer. Select MDOT’s Datasource and enter your credentials. This PDF is a quick reference guide for the use of the ProjectWise Web Server.

If you are using an iPad, download the ProjectWise Mobile Explorer application from the iTunes store. Open the application. Select “Connect to your projects”. A “ProjectWise web services” form should appear; type into the form “136.181.146.49”. If correctly working “MDOTProjectWise” should appear; select that. You will then be prompted to login. If your login is associated with a State of Michigan account you must enter “SOM” in the Domain field. Other users will leave this field blank. After you have entered your username and password, select the next button to login. In the upper left corner, select the “Datasources” button. A menu should appear; select “MDOTProjectWise”. You should be able to navigate MDOT’s Datasource.

If a contract is terminated the Engineer should contact the ProjectWise Team to discuss ProjectWise access as some roles may have changed or been eliminated. ProjectWise access will depend on contract termination specifics.

If a contract has alleged fraud the Engineer should contact the ProjectWise Team to discuss project access as some roles should be limited in their ability to access, create, and delete files. ProjectWise access will depend on the specifics of the alleged fraud.

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Navigating MDOT’s DataSource

MDOT’s Datasource is essentially a hyperlink to a file directory that is located on MDOT’s servers. The file directory is organized by Region then by TSC and then by Job Number. Within the Job Number folder, there are construction documents relevant to the Job Number. You can navigate the file directory by clicking the + button or double-clicking the folder.

When you are about to select a file from the file directory, there will usually be two icons which signify the type of document and the functions that you can perform on the document. There are many file formats that are supported by ProjectWise such as .doc, .dgn, .pdf, etc. There are many functions that a user can perform on a file. A pencil icon indicates that the file can be checked out and modified. An open book icon indicates that the file is read-only. A red check mark icon indicates that you have checked out the file. A lock icon indicates that a file has been either checked out or exported and that it is read-only. A blue tag icon indicates that the file is in its Final Status and that no further modifications can be made.

Select a file and right click. A menu should appear with a list of functions that a user can perform. As you may notice, similar functions are grouped together. Some of these functions are grayed out which indicates that at that moment the function cannot be performed. Some of the more commonly used functions are New > Document, Open as Read-Only, Check Out, Check In, Export, etc. More information about functions is available on page 2 and 3 of this PDF.

The functions that a user can perform are limited to the number of permissions that are granted by the administrator. What your role is for a construction project will determine which files you are allowed to access and what functions you are allowed to perform.

For more information on the layout of ProjectWise Explorer, you can view FHWA's ProjectWise resource webpage.

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General Procedures for Construction Records Retention

The Federal Highway Administration (FHWA) requires that project construction records for federally funded projects be retained for a minimum of three years past the FHWA final accounting date. The FHWA final accounting date (for the purpose of records retention) is the date the Financial Operations Division (FOD) does the final billing to FHWA for federal funds. In addition to the FHWA requirement, there are record retention requirements issued by the DTMB Record Center and MDOT’s Records Management Office. This procedure takes into account the requirements of the FHWA, as well as DTMB Record Center.

The managing office engineer (delivery/project/resident/county/city/consultant) is responsible for all project records required at the project site. Each TSC/project office will name a Construction Records Coordinator (CRC) and provide the name of this person to the Construction Field Services Support Area’s Records Management Coordinator (RMC).

Project records for construction on state trunkline projects will be retained at the region, TSC, or project office until the FOD final accounting date. This applies to both federally and state funded projects. The FOD date is available through the MDOT Phase Initiator (PI) application.

The construction records for projects with consultant engineering management will be delivered to the managing TSC when the final estimate voucher is received. The managing TSC will retain the records in accordance with these procedures.

If any litigation, claim, negotiation, audit or other action involving the records has been started before the FOD final accounting date, the records must be retained at the project office until completion of the action and resolution of all issues. Should the CRC be notified that such action has commenced after the records have been transferred to the DTMB Record Center, the CRC will notify the RMC. At the end of the retention period, the DTMB Record Center will send the record disposal notice to the Record Management Officer (RMO). The RMO will contact the CRC prior to any record disposal by DTMB Record Center.

Retain the records for projects with warranty work at the TSC/project office until the end of the warranty period, unless the warranty period ends before the FOD final accounting date. If the warranty period ends before the FOD final accounting date, then retain the records at the TSC/project office until the FOD final accounting date.

Content Manager for Records Center Training Manual

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LAP Project Considerations

Local agencies are responsible for maintaining official records for their LAP projects. MDOT will maintain project records within ProjectWise or archived file system according to the department’s retention schedule. Local Agencies are to keep a copy of the PW file for their official project records.

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Standard Naming Convention for Documents

Effective with the December 1, 2017 letting and at the discretion of the engineer retroactively beginning with the October 6, 2017 letting forward, the Michigan Department of Transportation (MDOT) will utilize the following standard naming convention for naming and organizing electronic documentation created during the administration of state and federally funded construction contracts. Each file name contains sequential elements beginning with a required 1st descriptor. The order of the elements is to be maintained and not rearranged; however, elements following the 1st descriptor are situational and may not be necessary for inclusion into a file name based on the minimum element component naming examples provided in Division 1 e-construction tables. The element sequence and general format are as follows:

Elements: | 1st Descriptor | SN | Date | Initials | Revision | Contractor/2nd Descriptor | JN

Format: | FFFF or Variable | XXX | YYYY-MM-DD | XXXX | RX | Variable | XXXXXX

1st Descriptor (FFFF or Variable): Expressed as a form number (FFFF), document description (e.g. Pay Estimate), common document acronym, or form name.

• Common document acronyms suggested when form numbers do not apply:
  • Use “Cert” for materials
  • Use “CP” for certified payrolls
  • Use “SD” for shop drawings
  • Use “IDR” for inspector’s daily report

SN (XXX): A three-digit sequence number (i.e. 001, 002, etc.) generated (i.e. auto-designated from FieldManager or assigned by the engineer) based on either the order of documentation receipt or incorporation of cross-referenced documentation into FieldManager used for contract modifications, pay estimates, material certifications, material source lists, etc.

At the discretion of the engineer based on the complexity of the project an inspector’s daily report (IDR) sequence number may be utilized. If a sequence number is used for anything other than an IDR then the element location for SN applies as shown.

All material approvals in FieldManager require cross-referencing. When approving materials in FieldManager, the file number along with sequence number (e.g. 309-Cert 006, 309-Test 001, or 303-1901 001) must be documented within the Lot Number field and cross-referenced in ProjectWise.

Date (YYYY-MM-DD): date of occurrence of the work event or activity expressed as YYYY=Year; MM=Month; DD=Day. Use a dash character (-) within the date as a separator.

Initials (XXXX): Initials of the inspector up to four characters in length based on the initials assigned within FieldManager. Initials are used to delineate reports generated by different inspectors (i.e. IDRs and Form 1126 NPDES reports).

Revision (RX): A one-digit revision number beginning with an R (i.e. R1) generated based on the sequence of updates. The revised document should be named the same as the original source document except for the revision number placed at the end of the name (e.g. IDR 2017-07-20 GJM R1). A revision number is necessary for documents which have been changed after initial submittal into Field Manager or ProjectWise such as IDRs, work orders, or contract modifications and as a further exception may also be followed by a sequence number associated from FieldManager (i.e. R1 S1).

Contractor/2nd Descriptor (Variable): An element that provides for additional information such as the contractor or producers name, structure number, material type, location, and/or another distinctive qualifier of the file name. Structures should be identified as shown in project plans (i.e. B01, S01-1, S01-2, X04, or R01).

JN (XXXXXX): The job number of the project expressed in either five or six digits without an A, B, or C phase character at the end.

File Naming Characters

Except as otherwise noted (date and structure number), use spaces to separate fields not underscores, dashes, commas, periods, or any other characters.

Standard Documentation Folder Structure

The current alphanumeric folder structure will be retained as the default construction folder view for all projects in ProjectWise. ProjectWise allows for a user preference selection to view construction folders in file number format. Contact MDOT-ProjectwiseConst@michigan.gov to request the file number view in ProjectWise.

Alphanumeric Default View Example:
File Number View Example:

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e-Construction/Paper File System

Download a copy of the table below Alpha and Numeric Spreadsheet.

Download a copy of the table below Alpha and Numeric PDF.

Recent changes to the table as off 11-04-20 are highlighted in yellow below

File #	Description	MDOT Form #	Minimum Element Component Naming Examples	Retention: 4 years unless otherwise noted
100	ADMINISTRATION
100	Award Letter		Award YYYY-MM-DD
101	Contract Form
	Progress Schedule	1130	1130 YYYY-MM-DD
	Weekly Statement of Work Days Charged	1116	1116 001
	Workzone Enforcement Contracts
	Work Zone Agreement (MSP)	1449	1449 YYYY-MM-DD Job Number
	Work Zone Agreement (Local)	0565	0565 YYYY-MM-DD Job Number
104	Contract Modifications
	Value Engineering Change Proposal	1962	1962 YYYY-MM-DD Structural Steel ABC Contracting
	Contract Modification		CM 001
	FHWA 1365 Pre-Approvals
	FHWA 1365 Pre-Approvals	1365	1365 YYYY-MM-DD Structural Steel
	Extension of Time
	Extension of Time	1100A	1100A 001
	Supporting Documents
105	Contractor Claims and Force Account
	Force Account Statement	1101	1101 YYYY-MM-DD GJM Rut Filling ABC Contracting
	Force Account Daily Field Record	1101A	1101A YYYY-MM-DD GJM Rut Filling ABC Contracting
	Force Account Work Plan		FA Work Plan
	Damage Claim Notices
	Damage Claims Notices	1119D	1119D 001 Smith John
108	Correspondence
	Email		Corr YYYY-MM-DD GJM Lane Closures
	General Correspondence		Corr YYYY-MM-DD GJM Lane Closures
106	Estimates and Closeout Package
	Construction Pay Estimate Report(Bi-Weekly Pay Estimates)		Pay Estimate 001
	Construction Pay Estimate Report(Final Pay Estimate)		Pay Estimate 001 Final
	Stockpile Data		Stock Pile YYYY-MM-DD Steel
	Closeout Documents
	Final Acceptance/Certification Report	1120	1120
	Final Estimate Package Memo	1105	1105
	Final Project Review Summary	1147	1147
	Post Certification of Subcontract compliance (Copy)	1386	1386
	Final 2124A	2124A	2124A ABC Contracting
	Final project voucher summary(Signed from CSD)		Final project voucher summary
	Office Technician Certificate		Cert OT Last Name Expiration Date
	Work Completion letter from contractor		Completion Letter YYYY-MM-DD
	Engineer Certification
	Engineer Certification/Final Project Reviews Contract/Related Documents Checklist	1969	1969
	Engineer Certification/Final Project Reviews Construction Item/IDR Checklist	1970	1970
	Engineer Certification and Final Project Reviews-HMA Items Checklist	1971	1971
	Engineer Certification and Final Project Reviews-Material Review Checklist	1972	1972
	Engineer Certification and Final Project Reviews-Concrete Items Review Checklist	1973	1973
109	Preconstruction and Progress Meetings
	Damage Claim Program		Damage Claim Program
	Safety Program		Safety Program
	Contractor Lighting Plan		Lighting QC Plan
	Subcontractor's List		Subcontractor's List
	Emergency Contact List		Emergency Contact List
	Meeting Minutes		Meeting Minutes YYYY-MM-DD
	WorkZone Access Plan		WorkZone Access Plan
102	Sub-Contracts
	Subcontract - FED	1302-FED	1302-FED ABC Contracting
	Subcontract - State	1302-State	1302-State ABC Contracting
	Commercially Useful Function (CUF) Project Site Review	4109	4109 YYYY-MM-DD ABC Contracting
	DBE Participation (blue sheets)	2653	2653
	DBE Trucker Project Site Review	1992	1992
110	Utilities, Permits and Real Estate
	Property Agreements and release		Property Agreements & Release Smith John
	Construction Permit		Construction Permit
	Miss Dig Document request		Miss Dig YYYY-MM-DD ABC Contracting
107	Warranty Documentation
	Warranty Correspondence		Corr YYYY-MM-DD GJM Warranty
	Bridge	1802	1802 YYYY-MM-DD
	HMA	Series 1134	1134 YYYY-MM-DD
	Initial Acceptance for Pavement Warranty Work	1029	1029 Route Contractor Date Accepted
	Initial Acceptance for Bridge Warranty Work	1029A	1029A Route Contractor Date Accepted
	Concrete	1115,1831,1884,1885,1881	[Form Number] YYYY-MM-DD
	CPM	Series,1193,1184,1046,1047,1893,1894, 1946	[Form Number] YYYY-MM-DD
103	Work Orders
	Notice of Non-Compliance with Contract	1165	1165 YYYY-MM-DD
	Work Orders	1137	1137 001 Drainage Changes
200	FIELD RECORDS
203	Bases
	Subbase		Subbase YYYY-MM-DD GJM
	Aggregates		Agg Base YYYY-MM-DD GJM
	Rubbilizing Portland Cement Concrete Pavement		Rubblilize pavt YYYY-MM-DD GJM
	Geotextile for Base		Geotextile YYYY-MM-DD GJM
	HMA Base Crushing and Shaping		Crush & Shape YYYY-MM-DD GJM
	Aggregate Delivery Tickets		placed in paper file
	Subbase calculations	Calc	Calc YYYY-MM-DD GJM Agg Base
	Sketches and calculations	Calc	Calc YYYY-MM-DD GJM (Name of item of work)
	Grade Check	1145	1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24
	Aggregate Scale Check		Scale check Producer Name YYYY-MM-DD
206	Concrete
	Inspector’s Report of Concrete placed - Roadway	1174R	1174R YYYY-MM-DD GJM
	Inspector’s Report of Concrete placed - Structure	1174S	1174S YYYY-MM-DD GJM
	Coring Request	0500	500 YYYY-MM-DD Sta 24+65 123145
	Contractor's QC Test Reports (Air, slump, temp)		Conc QC YYYY-MM-DD ABC Contracting
	Load Transfer Assembly Inspection Worksheet	0553	0553 Supplier GJM
	Ride Quality		Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24
	Concrete Delivery Tickets		placed in paper file
	Sketches and calculations	Calc	Calc YYYY-MM-DD GJM Misc Concrete
209	Delivery Tickets(Miscellaneous)
204	Drainage
	Pumpstations		Pumpstation YYYY-MM-DD GJM
	Drainage Items		(Name of item of work) YYYY-MM-DD GJM
	Sewers		(Name of item of work) YYYY-MM-DD GJM
	CPE and CPV Pipe Inst and Mandrel Testing Results - Sewers	0555	0555 YYYY-MM-DD
	CPE and CPV Pipe Inst and Mandrel Testing Results - Culverts	0563	0563 YYYY-MM-DD
	Underdrains		(Name of item of work) YYYY-MM-DD GJM
	Culverts		(Name of item of work) YYYY-MM-DD GJM
202	Earthwork
	Grade Check	1145	1145 YYYY-MM-DD GJM Clay Grade
	Record Of Soils Recommendations	0583	0583 YYYY-MM-DD NB Sta 24+65 to 65+24
	Delivery Tickets		placed in paper file
	Volume Sheets	1198	1198 YYYY-MM-DD GJM Sta 24+65 to 65+24
	Earth Work Data Sheet	1124	1124 YYYY-MM-DD GJM Sta 24+65 to 65+24
205	Hot Mix Asphalt (HMA)
	HMA Crack Treatment		HMA Crack Treatment YYYY-MM-DD GJM Sta 24+65 to 65+24
	Surface Seal		Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24
	Micro-surfacing		Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24
	Chip Seals		Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24
	Slurry Seal		Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24
	HMA Delivery Tickets		placed in paper file
	Sketches and calculations	Calc	Calc YYYY-MM-DD GJM HMA pavement
	Ride Quality		Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24
	Longitudinal Joint Core Location Worksheet	5621	5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2
	HMA Sample Identification	5622	5622 YYYY-MM-DD Mix Type
	Core Sample Identification Worksheet	5623	5623 YYYY-MM-DD Mix Type
	Mainline Core Location Worksheet	5624	5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2
	STA HMA Accumulation and Random Tonnage Worksheet	5625	5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2
	PWL HMA Accumulation and Random Tonnage Worksheet	5626	5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2
200	Inspector's Daily Reports
	IDR		IDR YYYY-MM-DD GJM
	IDR with Rev and Seq		IDR YYYY-MM-DD GJM R1 S1
208	Miscellaneous
	Permit To Place	1125	1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd
	Fencing		(Name of item of work) YYYY-MM-DD GJM
	General Comps.		(Name of item of work) YYYY-MM-DD GJM
	Asbestos Report		Asbestos Report
	Field Inspection Report	0566	0566 Material GJM
	Area/Volume Survey Data		YYYY-MM-DD GJM Name of Item Of Work
	Guardrail		(Name of item of work) YYYY-MM-DD GJM
	Slope Restoration		(Name of item of work) YYYY-MM-DD GJM
	Inspector's Daily Record of Contact Removal Items	1122A	1122A YYYY-MM-DD GJM
	Sketches and Calcs	Calc	Calc YYYY-MM-DD GJM (Name of item of work)
	Permanent Traffic Signs		(Name of item of work) YYYY-MM-DD GJM
	Electrical Items		(Name of item of work) YYYY-MM-DD GJM
202-1	NPDES and SESC Reports
	NPDES	1126	1126 001 YYYY-MM-DD GJM
	Environmental Permits		Permit
	Notice of Termination(NOT)		NOT
	Notice of Completion(NOC)		NOC
200-1	Photographs & Videos
	Photo		Photo YYYY-MM-DD GJM Station 24+65 Broken Casting
201-1	Request For Information(RFI)		RFI YYYY-MM-DD
201	Shop Drawing and submittals
	Approved	SD	SD 001 YYYY-MM-DD Structure Steel Retrofit Approved
	Original Comments	SD	SD 001 YYYY-MM-DD Structure Steel Retrofit
	Rejected	SD	SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected
	Review in Progress	SD	SD 001 YYYY-MM-DD Structure Steel Retrofit Pending
207	Structure
	Bridge Decks Concrete Depth Measurements	1131	1131 YYYY-MM-DD GJM B01 Wet
	Bridge Reinforcing Computations	1138	1138 YYYY-MM-DD GJM S02
	Foundation Piling Record (LRFD)	1161(L)	1161 YYYY-MM-DD GJM S02 Abut A
	Pile Driving Table	1157A	1157A YYYY-MM-DD GJM S02 Abut A
	Structure - Clearance Measurements	1190	1190 YYYY-MM-DD GJM US131 S02
	Structure Painting forms	1941	1941 YYYY-MM-DD GJM S02
	Test Pile Record	1157	1157 YYYY-MM-DD GJM S02
	Test Pile Records, LRFD	1157L	1157L YYYY-MM-DD GJM S02
	Drilled Shaft Inspection Records for Highway Signs	1988	1988 YYYY-MM-DD GJM S02
	Drilled Shaft Concrete Volume Plot	0393	0393 YYYY-MM-DD GJM Truss Sta 24+65
	Drilled Shaft Excavation/concrete placement for bridges	1448	1448 YYYY-MM-DD GJM Truss Sta 24+65
	Micropile Installation Record	1989	1989 YYYY-MM-DD GJM B01 Abut A Pile 24
	Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist	1990	1990 YYYY-MM-DD GJM B01 Abut A
	Permit To Place	1125	1125 YYYY-MM-DD GJM B01 Superstructure
	Sheet Piling and Cofferdams	Calc	Calc YYYY-MM-DD GJM (Name of item of work)
	Precast Concrete Beams	Calc	Calc YYYY-MM-DD GJM (Name of item of work)
	Mechanically Stablized earth retaining wall system checklist	1447	1447 YYYY-MM-DD
	Hydrodemolition Documents	Calc	Calc YYYY-MM-DD GJM (Name of item of work)
	Waterproofing	Calc	Calc YYYY-MM-DD GJM (Name of item of work)
	Waste Profile Forms	Calc	Calc YYYY-MM-DD GJM (Name of item of work)
	Bridge Deck Check List	2082	2082 YYYY-MM-DD GJM B01
	Bridge Deck overlay Check List	2083	2083 YYYY-MM-DD GJM B01
	Bridge Painting Check List	2081	2081 YYYY-MM-DD GJM B01
	Sketches and Calculations	Calc	Calc YYYY-MM-DD GJM (Name of item of work)
201-2	Survey
	Contractor Staking Quality Control Plan		CSQCP YYYY-MM-DD
	Staking Request	5300	5300 YYYY-MM-DD
	As-constructed Earth Work Calcs	Calc	Calc YYYY-MM-DD GJM (Name of item of work)
	Cross-Sections	Calc	Calc YYYY-MM-DD GJM (Name of item of work)
208-1	Traffic
	Inspector's Checklist For Inspection for Solar Boards	1013S	1013S YYYY-MM-DD GJM
	MDOT Lane Closure Notification/Request Form	0561	0561 Route - Request # GJM
	Mobility Report	1998	1998 YYYY-MM-DD GJM
	Pavement Marking Material Verification Checklist	1585	1585 YYYY-MM-DD GJM
	Drilled Shaft Inspection Record for Highway signs, Luminaires, TS	1988	1988 YYYY-MM-DD GJM Truss Sta 24+65
	Drilled Shaft Concrete Volume Plot	0393	0393 YYYY-MM-DD GJM Truss Sta 24+65
	Traffic Control Report Form	1996	1996 YYYY-MM-DD GJM
	Traffic Advisories	Document	(Name of advisory) YYYY-MM-DD GJM
300	MATERIAL TESTING
303	Bases
	Aggregate Inspection Daily Report	1900	1900 001	Permanent
	Independent Assurance Test	0504	0504 YYYY-MM-DD GJM	Permanent
	Mechanical Analysis Report	1901	1901 001	Permanent
306	Concrete
	Concrete Plant Equipment Inspection Report	0580	0580 YYYY-MM-DD GJM XYZ Supplier Plant 1	Permanent
	Concrete Plant Inspection	0580A	0580A YYYY-MM-DD GJM XYZ Supplier Plant 1	Permanent
	Concrete Proportioning Plant Report	1174	1174 YYYY-MM-DD GJM XYZ Supplier Plant 1	Permanent
	Concrete Quality Assurance Plan		Conc QA Plan YYYY-MM-DD	Permanent
	Concrete Quality Control Plan		Conc QC Plan YYYY-MM-DD	Permanent
	Mix Design Review Checklist	2000	2000 YYYY MM DD GJM XYZ Supplier Plant 1	Permanent
	Independent Assurance Test	0503	0503 YYYY-MM-DD GJM	Permanent
	JMF Concrete Field Communication	1976	1976 YYYY-MM-DD GJM XYZ Supplier Plant 1	Permanent
	Pavement Core Record	0502	0502 YYYY-MM-DD GJM Sta 24+65	Permanent
	Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix	1155	1155 YYYY-MM-DD CC152	Permanent
	Pre-production Meeting Minutes		Pre-production Meeting Minutes	Permanent
	PWL spread sheets		(Name of item of work) YYYY-MM-DD GJM	Permanent
306-1	Concrete Cylinder Break
	Concrete Cylinder Break	1999	1999 YYYY-MM-DD GJM B01	Permanent
	Report Of Modulus Of Rupture	1160	1160 YYYY-MM-DD GJM Concrete Pavement 24+65	Permanent
301	Density
	Independent Assurance Test	0509	0509 YYYY-MM-DD GJM	Permanent
	Moisture and Density Determination of Soils	0582-B	0582-B YYYY-MM-DD GJM	Permanent
	Record of Density Retests	0582-A	0582-A YYYY-MM-DD GJM	Permanent
304	Drainage
	Field Report For Concrete Pipe	1920	1920 YYYY-MM-DD GJM 36 inch	Permanent
	Field Report For Precast Drainage Items	1920A	1920A YYYY-MM-DD GJM 60 inch Structure	Permanent
305	Hot Mix Asphalt (HMA)
	Daily Report of Bituminous Plant Inspection	1903	1903 YYYY-MM-DD GJM XYZ Supplier Plant 1	Permanent
	Contractor's Quality Control Tests for PWL	1903-C	1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2	Permanent
	Contractor's Quality Control Tests for STA	1903-C	1903C YYYY-MM-DD 5E1 STA 3	Permanent
	HMA Quality Control Plan		HMA QC Plan	Permanent
	HMA Quality Assurance Plan	0587	0587 HMA QA Plan	Permanent
	Independent Assurance Test	1842	1842	Permanent
	Job Mix Formula (JMF) Bituminous Field Communication	1911	1911 5E3 123145	Permanent
	Report of Compacted Bituminous Mixture Core Density & Percent for PWL	1907	1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2	Permanent
	Report of Compacted Bituminous Mixture Core Density & Percent for STA	1907	1907 YYYY-MM-DD 5E1 STA 3	Permanent
	Report of Compacted Bituminous Mixture Core Density & Percent	1907J	1907J YYYY-MM-DD Lot 1 Sublot 2 123145	Permanent
	Report of Quality Assurance Testing for PWL	1903-B	1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2	Permanent
	Report of Quality Assurance Testing for STA	1903-B	1903B YYYY-MM-DD 5E1 STA 3	Permanent
	Cold Milling Plan		Cold Milling QC Plan	Permanent
	Pre-production Meeting Minutes		Pre-production Meeting Minutes	Permanent
	PWL spreadsheet		(Name of item of work) YYYY-MM-DD GJM	Permanent
309	Material Certifications
	Shipment Of Tested Stock Report	1922	1922 001	Permanent
	Material Certifications	Cert	Cert 001	Permanent
	Transfer Of Tested Materials Report	1178	1178 001 Material Name	Permanent
	Test Report	Test	Test 001	Permanent
300	Material Source List
	Approved
	Material Source List	0501	0501 001	Permanent
308	Miscellaneous
	Report of Test	Test	Test 001	Permanent
307	Structure
	LRFD Pile and Driving Equipment Data	1956	1956 YYYY-MM-DD GJM S02	Permanent
	Magnetic Particle Inspection Report	0538-A	0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1	Permanent
	Report Of Ultrasonic Examination Of Welds	0538-B	0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1	Permanent
	Structure Foundation Inspection	0579	0579 YYYY-MM-DD GJM S02 Pier 2	Permanent
	Welding Plan	0395	0395 123145	Permanent
	Welding Certs		Welder Smith John *1G SMAW	Permanent
308-1	Traffic
	Cantilever and Bridge Mount Inspection	0519	0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt	Permanent
400	INTERNAL USE ONLY
401	Certified Payrolls
	Certified Payrolls	CP-347	CP347 YYYY-MM-DD ABC Contracting
	Wage and Hour Division (WHD)	WH-347	WH347 YYYY-MM-DD ABC Contracting
	Unapproved	WH-347
	Certified Payroll Review Checklist	1952	1952 YYYY-MM-DD ABC Contracting
	Certified Payroll Status Log	1954	1954 ABC Contracting
	Contractor’s Certified Payroll	1955	1955 YYYY-MM-DD ABC Contracting
	Jobsite Poster Inspection Checklist	1967	1967 YYYY-MM-DD GJM
	Minimum Wage Rate - Interview Sheet Tier1	1156-T1	1156-T1 Contractor Trade YYYY-MM-DD Last Name
	Minimum Wage Rate - Interview Sheet Tier2	1156-T2	1156-T2 Contractor Trade YYYY-MM-DD Last Name
	Apprenticeship & Trainee Reports
402	Consultant Contracts
400	Contractor Performance Evaluations(CPE)
	Contractor Performance Evaluations(CPE)		CPE Interim ABC Contracting CPE Final ABC Contracting
403	Internal Claim Documents
	Contractor Claims		Claim 001 Lead Paint Removal ABC Contracting	7 Years
	Blue Book Sheets		Blue Book Cat 650 XLT ABC Contracting	7 Years
404	QA Random Numbers
	Concrete		Conc Rand Number
	HMA		HMA Rand Number
	MDOT Oversight (local agency specific)	1967	1967 YYYY-MM-DD GJM
		1963	1963 YYYY-MM-DD GJM
		1964	1964 YYYY-MM-DD GJM
		1965	1965
		1147	1147
		1969	1969
		1970	1970
		1971	1971
		1973	1973
		1952	1952 YYYY-MM-DD ABC Contracting

Recommended 2nd Descriptors:	Positions:	1F, 2F, 3F, 4F, 1G, 2G, 3G, 4G, etc.
	Type:	SMAW, SAW, FCAW, GMAW, TIG

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Resources

File Name	Description
MDOT ProjectWise Explorer Install	A guide for External Users for Installing ProjectWise Explorer
Scan to E-mail	Capturing and E-mailing a photo with an iOS device(iPhone, iPad, etc.)
ProjectWise Unique Search	Guidance for Using one of the Search Features of ProjectWise
ProjectWise Web Quick Reference Card	A brief outline of features within ProjectWise Web
IPhone as mouse in Citrix on Ipad	Guidance for configuring an iPhone to be used as a mouse for an iPad which is running in a Citrix Environment
Remoting via Citrix Reciever	Using the Citrix iPad application to remotely access another computer
Procedure for E-construction Documents	Guidance for how to electronically file a variety of documents into ProjectWise

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