Difference between revisions of "E-Construction"
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Revision as of 10:45, 2 September 2014
General Information
E-Construction refers to the initiative of MDOT to integrate various digital technologies into its business/construction operations so that cost savings, efficiency gains, and other benefits are realized. MDOT has integrated many technological solutions such as electronic bidding, electronic construction files, digital signatures, electronic filing systems, in-field utilization of mobile devices, electronic bidding, etc. and many other exciting technologies are being considered by MDOT to integrate into its operations.
As of now, this Wiki article extensively discusses ProjectWise. In the future, this wiki article may cover additional topics relevant to e-Construction.
ProjectWise
Bentley Systems developed ProjectWise software to allow users to access, share, and manage electronic files located on a centralized server. Some of the features of the software include tracking document workflows, versioning of documents, checking out documents, etc. Many organizations such as the majority of DOTs and top construction design firms utilize ProjectWise for the management of files relevant to the construction process. The information witin this article is intended to help a first-time user. For additional information about ProjectWise, you can visit Bently’s webpage, ProjectWise community forum webpage, MDOT's ProjectWise resource webpage, or other links provided within this wiki article.
Getting Started with ProjectWise
Before one can use ProjectWise, one must have an account that is associated with an organization’s Datasource. If you are a MDOT employee, you can contact MDOT-ProjectWise@michigan.gov. If you are a Contractor, you can contact MDOT-ProjectWiseConst@michigan.gov. If you are a sub-contractor, you can contact your project manager. Once approved, the administrator will contact you with your credentials that you can use to access the Datasource.
Accessing MDOT's DataSource
Users can access MDOT's DataSource by means of mobile device, web browser, or computer program which allows the possibility of the user accessing information where and whenever he wants, be it in field, in office, or out-of-office.
For MDOT employees who are using a company computer, the ProjectWise Explorer program is preinstalled onto the computer and the program is preconfigured to connect to MDOT’s Datasource. You only need to open the Datasource and enter your credentials.
For non-MDOT employees using a computer, you can download the ProjectWise Explorer program from ftp://ftpmdot.state.mi.us/Documentation/. Once downloaded, you have to configure the program to connect to MDOT’s Datasource. To do this, open ProjectWise Explorer, navigate the cursor to the Tools menu, move the cursor down and click on the “ProjectWise Network Configuration Settings” item. The “ProjectWise Network Configuration Settings” window will pop up, showing information within the “General” tab. Navigate the cursor to the “DNS Services” tab and click it. A server form with the entries of Name, Hostname, and Port is displayed. Type MDOTPwiseSS4 for the Name, mdotpwisess4.state.mi.us for the Hostname, and 5800 for the Port. Click the Add button, select the added item, and click the Apply button. Navigate the cursor to “Datasource Listing” tab and click it. A server form with the entries of Name, Hostname, and Port is displayed. Type MDOTPwiseSS4 for the Name, mdotpwisess4.state.mi.us for the Hostname, and 5800 for the Port. Click the Add button, select the added item, and click the Apply button. Restart the program. Open the Datasource and enter your credentials.
If you are using the web browser, type https://mdotpwisess4.state.mi.us/ into the URL bar. Note that MDOT only supports Internet Explorer. Select MDOT’s Datasource and enter your credentials. This PDF is a quick reference guide for the use of the ProjectWise Web Server.
If you are using an iPad, download the ProjectWise Mobile Explorer application from the iTunes store. Open the application. Select “Connect to your projects”. A “ProjectWise web services” form should appear; type into the form “136.181.146.49”. If correctly working “MDOTProjectWise” should appear; select that. You will then be prompted to login. If your login is associated with a State of Michigan account you must enter “SOM” in the Domain field. Other users will leave this field blank. After you have entered your username and password, select the next button to login. In the upper left corner, select the “Datasources” button. A menu should appear; select “MDOTProjectWise”. You should be able to navigate MDOT’s Datasource.
MDOT’s Datasource is essentially a hyperlink to a file directory that is located on MDOT’s servers. The file directory is organized by Region then by TSC and then by Job Number. Within the Job Number folder, there are construction documents relevant to the Job Number. You can navigate the file directory by clicking the + button or double-clicking the folder.
When you are about to select a file from the file directory, there will usually be two icons which signify the type of document and the functions that you can perform on the document. There are many file formats that are supported by ProjectWise such as .doc, .dgn, .pdf, etc. There are many functions that a user can perform on a file. A pencil icon indicates that the file can be checked out and modified. An open book icon indicates that the file is read-only. A red check mark icon indicates that you have checked out the file. A lock icon indicates that a file has been either checked out or exported and that it is read-only. A blue tag icon indicates that the file is in its Final Status and that no further modifications can be made.
Select a file and right click. A menu should appear with a list of functions that a user can perform. As you may notice, similar functions are grouped together. Some of these functions are grayed out which indicates that at that moment the function cannot be performed. Some of the more commonly used functions are New > Document, Open as Read-Only, Check Out, Check In, Export, etc. More information about functions is available on page 2 and 3 of this PDF.
The functions that a user can perform are limited to the number of permissions that are granted by the administrator. What your role is for a construction project will determine which files you are allowed to access and what functions you are allowed to perform.
For more information on the layout of ProjectWise Explorer, you can view FHWA's ProjectWise resource webpage.
Project Records
To ensure uniform record keeping of project documents, a standard filing system is followed in each project office. These procedures will be followed by construction field offices, TSCs, the Region offices and the Construction Management Unit in Lansing. Details of these procedures are covered in the Bureau of Highway Instructional Memorandum 2008-09: Retention and Disposal of Construction Project Records.
While these procedures are intended to produce uniformity throughout the state, there is sufficient latitude to permit adapting the files to the large variety of contracts encountered. Most documents will be filed in their respective folder within each file series, as shown in the BOH IM 2008-09.
Construction Documentation Standard Naming Conventions for e-Construction
Standard naming conventions for all documents will generally be form number, date and descriptor
Form will either be form number or document acronym Use Cert for Materials
- Use CP for payrolls
- Use SD for Shop Drawings
Dates will be year (4 digit), month (2 digit), day (2 digit) separated by dashes
- 2013-01-09
Descriptor can be variable based on the document
- Use Material Name for Materials
Cert 2013-02-04 White Cure
- Use Contractor's name for payrolls
- Describe the shop drawings
- Describe the issue for correspondence
Revisions will be noted by placing a R or REV with the corresponding number after the
name. The revised document should be named the same except for the R1 at the end of
it.
Initials of user should be based on the initials in Field Manager
MDOT Submittals
| Document | Example |
|---|---|
| Work Orders, 1137 Sequence Number, What it is | 1137 001 Drainage Changes |
| Force Accounts, 1101A Date, Description of Issue | 1101A 2013-01-09 Rut Filling |
| Contract Modifications, CM Sequence Number, Tier Number, Short Description | CM 001 T1 Additional Signage |
| Pay Estimates, Pay Estimate Sequence Number, Contract ID | Pay Estimate 001 47065-101619 |
| Correspondence, Date, Sender’s Initials, Description of Issue | 2013-01-15 PJM Lane Closures |
| IDRS (no attachment),IDR Date, Inspector’s Initials as appears in FieldManager | IDR 2012-09-27 NN |
| IDRS (with attachment), IDR Date, Inspector’s Initials as appears in FieldManager | IDR 2012-09-27 NN A |
| NPDES, NPDES Date, Inspector Initials, Sequence Number | NPDES 2013-01-27 JMT 001 |
| Concrete Placement (Road or Structure), 1174R Date of Pour, Inspector Initials | 1174R 2012-04-15 PJM |
| Density Report, 582B Date, Inspector Initials | 582B 2012-11-04 NN |
| Permit to Place, 1125 Date, Material they are approved to Place | 1125 2013-03-10 Aggregate |
| Pictures, Date, Photo Description | 2013-07-28 Station 754+00 HMA |
| Aggregate Report, Form Number, Date of Test, Source, Description | 1900 2012-11-29 class II 70-62 (sand was approved) |
| Meeting Minutes, Date, Meeting Description | 2013-03-17 Progress Meeting |
| General Computations, 205 Date, Description | 205 2013-08-11 Underdrain Sketch |
| Certified Payroll Checklist, 1952 Contractor Weekending Date | 1952 AJAX 2012-06-08 |
| Wage Rate Interviews, WRI Contractor Interview Date, Sequence Number | WRI Lowe 2013-08-11 001 |
| Mobility Reports, Mobility Date, Initials | Mobility 2013-04-17 MO |
| Cylinder Compression Results, Form Date of Pour, Inspector Initials and number | 1999 2013-04-27 GRG 13 |
Contractor Submittals
| Document | Example |
|---|---|
| Progress Schedule, 1130 Contractor | 1130 Milbocker |
| Subcontracts, 1302 Contractors Name | 1302 K&R |
| Material Source List, MSL Date, Contractors Name | MSL 2013-12-12 CA Hull |
| Bridge Shop Drawings, SD, Structure #, Description of Item | SD B-05 Steel |
| Road Shop Drawings, SD, Description of Item | SD Traffic Signal |
| Material Certifications, Cert Date, Name of Material | Cert 2013-02-15 White Cure |
| Certified Payrolls, Form, Week Ending Date, Contractor Name | CP 2013-06-28 CA Hull |
| Correspondence, Date, Sender’s Initials, Subject | 2013-04-15 TLP Haul Route |
| Request for Information, RFI Sequence Number, Issue | RFI 001 Pipe Clarification |
| Permits, Permit Type, Contractor Name | NPDES Toebe |
| Time Extensions, 1100A Sequence Number | 1100A 001 |
| Misc Documentation, What it is, Contractor | Safety Program Fonson |
| Concrete Mix Designs, Form Date, Contractor Name | 1976 2013-06-28 CA Hull |
| HMA Mix Designs, Form Date, Contractor Name | 1911 2013-06-28 Rieth-Riley |
| Certified Concrete Plant Mix, Form Week Ending Date, Producer Name, Plant Number | 1155 2013-01-08 Superior
Materials 813 |
| Early Cylinder Breaks (from Contractor), Early Cylinder Breaks, Date Cast | Early Cylinder Breaks 2012-12-18 |
| Concrete Field Test Report (from Contractor),Concrete Field Test, Report Date | Concrete Field Test Report 2012-01-10 |
| Welder Certifications, Welder Name (Last, First), Position of Weld*, Type of Weld** | Welder Smith Joe 1F SMAW |
| * | “Position” – 1F, 2F, 3F, 4F, 1G, 2G, 3G, 4G, etc |
| ** | “Type” – SMAW, SAW, FCAW, GMAW, TIG |
e-Construction File System
| File # | Description | MDOT Form # |
| 100 | ADMINISTRATION | |
| 100 | Award Letter | |
| 101 | Contract Form | |
| Progress Schedule | 1130 | |
| Weekly Statement of Work Days Charged | 1116 | |
| Critical Path Method(CPM) | ||
| Workzone Enforcement Contracts | ||
| 102 | Work Orders | |
| Notice of Non-Compliance with Contract | 1165 | |
| Work Orders | 1137 | |
| 103 | Contract Modifications | |
| Contractor Statement of Digital Electronic Signature Validation Form | 5600 | |
| Extension of Time request | 1100A | |
| MDOT Authorized Signature Form | 1979 | |
| Value Engineering Change Proposal | 1962 | |
| Supporting Documentation | ||
| 103-1 | FHWA 1365 Pre-Approvals | |
| 104 | Damage Claims Notices | 1119D |
| 105 | Estimates and Closeout Package | |
| Final Acceptance/Certification Report | 1120 | |
| Final Estimate package Memo | 1105 | |
| Final Estimate Review Summary | 1147 & 1147 C | |
| Initial Acceptance For Pavement Warranty Work | 1029 | |
| Post Certification of Subcontract compliance (Copy) | 1386 | |
| Final Engineering Acceptance Report - FHWA | ||
| Construction Pay Estimate Report(Bi-Weekly Pay Estimates) | ||
| Construction Pay Estimate Report(Final Pay Estimate) | ||
| Final project voucher summary(Signed from CSD) | ||
| Work Completion letter from contractor | ||
| Stockpile Data | ||
| 106 | Correspondence | |
| 107 | Preconstruction and Progress Meetings | |
| Damage Claim Program | ||
| Safety Program | ||
| Subcontractor's list | ||
| Emergency Contact List | ||
| 108 | Utilities, Permits and Real Estate | |
| Property Agreements and release | ||
| Construction Permit | ||
| Miss Dig Document request | ||
| 200 | FIELD RECORDS | |
| 200 | Inspector's Daily Reports | 1122B |
| 200-1 | Photographs & Videos | |
| Storm Sewer Video Inspection | ||
| 201 | Shop Drawing and submittals | |
| 201-1 | Request For Information(RFI) | |
| 201-2 | Survey | |
| CSQCP | ||
| 202 | Earthwork | |
| Grade Check | 1145 | |
| Record Of Soils Recommendations | 0583 | |
| 202-1 | NPDES and SESC Reports | 1126 |
| Environmental Permits | ||
| Notice of Termination(NOT) | ||
| Notice of Completion(NOC) | ||
| Soil Erosion And Sedimentation Control | ||
| 203 | Bases | |
| Subbase | ||
| Aggregates | ||
| Rubbilizing Portland Cement Concrete Pavement | ||
| Geotextile for Base | ||
| HMA Base Crushing and Shaping | ||
| Aggregate Delivery Tickets | ||
| 204 | Drainage | |
| Pumpstations | ||
| Drainage Items | ||
| 205 | Hot Mix Asphalt (HMA) | |
| HMA Crack Treatment | ||
| Surface Seal | ||
| Micro-surfacing | ||
| Chip Seals | ||
| Slurry Seal | ||
| Pre-production Meeting Minutes | ||
| HMA Delivery Tickets | ||
| 206 | Concrete | |
| Inspector’s Report of Concrete placed - Roadway | 1174R | |
| Inspector’s Report of Concrete placed - Structure | 1174S | |
| Coring Request | 500 | |
| Contractor's QC Test Reports (Air, slump, temp) | ||
| Pre-production Meeting Minutes | ||
| Ride Quality | ||
| Concrete Delivery Tickets | ||
| 207 | Structure | |
| Bridge Decks Concrete Depth Measurements | 1131 | |
| Bridge Reinforcing Computations | 1138 | |
| Foundation Piling Record (LRFD) | 1161(L) | |
| Pile Driving Table | 1157A | |
| Structure - Clearance Measurements | 1190 | |
| Structure Painting forms | 1941 | |
| Test Pile Record | 1157 | |
| Drilled Shaft Concrete Volume Plot | 0393 | |
| Drilled Shaft Inspection Record for Highway signs, Luminaires, TS | 1988 | |
| Micropile Installation Record | 1989 | |
| Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist | 1990 | |
| Sheet Piling and Cofferdams | ||
| Precast Concrete Beams | ||
| Hydrodemolition Documents | ||
| Waterproofing | ||
| Waste Profile Forms | ||
| 208 | Miscellaneous | |
| Permit To Place | 1125 | |
| Fencing | ||
| General Comps. | ||
| Guardrail | ||
| Slope Restoration | ||
| Watermains | ||
| Permanent Traffic Signs | ||
| Electrical Items | ||
| Traffic | ||
| Inspector's Checklist For Inspection for Solar Boards | 1013S | |
| Mobility Report | 1998 | |
| Pavement Marking Material Verification Checklist | 1585 | |
| Traffic Control Report Form | 1996 | |
| Traffic Advisories | ||
| 209 | Delivery Tickets(Miscellenous) | |
| 300 | MATERIAL TESTING | |
| 300 | Material Source List | 501 |
| 301 | Density | |
| Independent Assurance Test | 509 | |
| Moisture and Density Determination of Soils | 0582-B | |
| Record of Density Retests | 0582-A | |
| 302 | Earthwork | |
| Erosion Control Silt Fence | ||
| 303 | Bases | |
| Aggregate Inspection Daily Report | 1900 | |
| Independent Assurance Test | 504 | |
| Mechanical Analysis Report | 1901 | |
| Report of Test | ||
| 304 | Drainage | |
| Field Report For Concrete Pipe | 1920 | |
| Field Report For Precast Drainage Items | 1920A | |
| Report of Test | ||
| 305 | Hot Mix Asphalt (HMA) | |
| Daily Report of Bituminous Plant Inspection | 1903 | |
| Daily Report of Contractor's Quality Control Tests | 1903-C | |
| HMA Quality Assurance Plan | 587 | |
| Independent Assurance Test | 1842 | |
| Job Mix Formula (JMF) Bituminous Field Communication | 1911 | |
| Report of Compacted Bituminous Mixture Core Density & Percent Compaction | 1907 | |
| Report of Quality Assurance Testing | 1903-B | |
| PWL spread sheet | ||
| QA/QC Plan | ||
| Report of Test | ||
| 306 | Concrete | |
| Concrete Cylinder/Core Compression Test Results | 1160-A | |
| Concrete Plant Equipment Inspection Report | 580 | |
| Concrete Plant Inspection | 0580-A | |
| Concrete Proportioning Plant Report | 1174 | |
| Independent Assurance Test | 503 | |
| JMF Concrete Field Communication | 1976 | |
| Pavement Core Record | 502 | |
| Report Of Modulus Of Rupture | 1160 | |
| Summary Report of Field Tests and Cylinder Results | 590 | |
| Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix | 1155 | |
| PWL spread sheets | ||
| QA/QC Plan | ||
| Report of Test | ||
| 306-1 | QA/QC | |
| Concrete Field Cylinders Test Results | 1999 | |
| 307 | Structure | |
| Magnetic Particle Inspection Report | 0538-A | |
| Report Of Ultrasonic Examination Of Welds | 0538-B | |
| Structure Foundation Inspection | 0579 | |
| Welding Certifications | ||
| Report of Test | ||
| 308 | Miscellanous | |
| Fencing | ||
| Guardrail | ||
| Report of Test | ||
| Slope Restoration | ||
| Traffic | ||
| Cantilever and Bridge Mount Inspection | 519 | |
| 309 | Material Certifications | |
| Shipment Of tested Stock Report | 1922 | |
| 400 | INTERNAL USE ONLY | |
| 400 | Contractor Performance Evaluatons(CPE) | |
| 401 | Certified Payrolls | |
| Certified Payrolls | CP-347/WH-347 | |
| Certified Payroll Review Checklist | 1952 | |
| Certified Payroll Status Log | 1954 | |
| Contractor’s Certified Payroll | 1955 | |
| Jobsite Poster Inspection Checklist | 1967 | |
| Minimum Wage Rate - Interview Sheet Tier1 | 1156-T1 | |
| Minimum Wage Rate - Interview Sheet Tier2 | 1156-T2 | |
| Apprenticeship & Trainee Reports | ||
| 402 | Sub-Contracts | |
| All Subcontracts | 1302A | |
| Commercially Useful Function (CUF) Project Site Review | 4109 | |
| DBE participation (blue sheets) | 178 | |
| DBE Trucker Project site review | 1992 | |
| Prime Contractor Bi-Weekly statement of Subcontractor payments | 2124-A | |
| 402-1 | Consultant contracts | |
| 403 | Contractor Claims and Force Account | |
| Contractor Claims | ||
| Force Account Documents | ||
| Copy of Permit Checks | ||
| 404 | QA Random Numbers | |
| Concrete | ||
| HMA | ||
Resources
| File Name | Description | |
|---|---|---|
| MDOT ProjectWise Explorer Install | A guide for External Users for Installing ProjectWise Explorer | |
| Scan to E-mail | Capturing and E-mailing a photo with an iOS device(iPhone, iPad, etc.) | |
| ProjectWise Unique Search | Guidance for Using one of the Search Features of ProjectWise | |
| ProjectWise Web Quick Reference Card | A brief outline of features within ProjectWise Web | |
| IPhone as mouse in Citrix on Ipad | Guidance for configuring an iPhone to be used as a mouse for an iPad which is running in a Citrix Environment | |
| Remoting via Citrix Reciever | Using the Citrix iPad application to remotely access another computer | |
| Procedure for E-construction Documents | Guidance for how to electronically file a variety of documents into ProjectWise |