E-Construction

Division 1 Supplemental Information e-Construction

MDOT's e-Construction Process

General Information

E-Construction refers to the initiative of MDOT to integrate various digital technologies into its business/construction operations so that cost savings, efficiency gains, and other benefits are realized. MDOT has integrated many technological solutions such as electronic bidding, electronic construction files, digital signatures, electronic filing systems, in-field utilization of mobile devices, etc. and many other exciting technologies are being considered by MDOT to integrate into its operations.

As of now, this Wiki article extensively discusses ProjectWise. In the future, this wiki article may cover additional topics relevant to e-Construction.

MDOT's e-Construction Process on I-96

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ProjectWise

Bentley Systems developed ProjectWise software to allow users to access, share, and manage electronic files located on a centralized server. Some of the features of the software include tracking document workflows, versioning of documents, checking out documents, etc. Many organizations such as the majority of DOTs and top construction design firms utilize ProjectWise for the management of files relevant to the construction process. The information within this article is intended to help a first-time user. For additional information about ProjectWise, you can visit Bentley’s webpage, ProjectWise community forum webpage, MDOT's ProjectWise resource webpage, or other links provided within this wiki article.

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Getting Started with ProjectWise

Before one can use ProjectWise, one must have an account that is associated with an organization’s Datasource. If you are a MDOT employee, you can contact MDOT-ProjectWise@michigan.gov. If you are a Contractor, you can contact MDOT-ProjectWiseConst@michigan.gov. If you are a sub-contractor, you can contact your project manager. Once approved, the administrator will contact you with your credentials that you can use to access the Datasource.

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Accessing MDOT's DataSource

Users can access MDOT's DataSource by means of mobile device, web browser, or computer program which allows the possibility of the user accessing information where and whenever he wants, be it in field, in office, or out-of-office.

For MDOT employees who are using a company computer, the ProjectWise Explorer program is preinstalled onto the computer and the program is preconfigured to connect to MDOT’s Datasource. You only need to open the Datasource and enter your credentials.

For non-MDOT employees using a computer, you can download the ProjectWise Explorer program from ftp://ftpmdot.state.mi.us/Documentation/. Once downloaded, you have to configure the program to connect to MDOT’s Datasource. To do this, open ProjectWise Explorer, navigate the cursor to the Tools menu, move the cursor down and click on the “ProjectWise Network Configuration Settings” item. The “ProjectWise Network Configuration Settings” window will pop up, showing information within the “General” tab. Navigate the cursor to the “DNS Services” tab and click it. A server form with the entries of Name, Hostname, and Port is displayed. Type MDOTPwiseSS4 for the Name, mdotpwisess4.state.mi.us for the Hostname, and 5800 for the Port. Click the Add button, select the added item, and click the Apply button. Navigate the cursor to “Datasource Listing” tab and click it. A server form with the entries of Name, Hostname, and Port is displayed. Type MDOTPwiseSS4 for the Name, mdotpwisess4.state.mi.us for the Hostname, and 5800 for the Port. Click the Add button, select the added item, and click the Apply button. Restart the program. Open the Datasource and enter your credentials.

If you are using the web browser, type https://mdotpwisess4.state.mi.us/ into the URL bar. Note that MDOT only supports Internet Explorer. Select MDOT’s Datasource and enter your credentials. This PDF is a quick reference guide for the use of the ProjectWise Web Server.

If you are using an iPad, download the ProjectWise Mobile Explorer application from the iTunes store. Open the application. Select “Connect to your projects”. A “ProjectWise web services” form should appear; type into the form “136.181.146.49”. If correctly working “MDOTProjectWise” should appear; select that. You will then be prompted to login. If your login is associated with a State of Michigan account you must enter “SOM” in the Domain field. Other users will leave this field blank. After you have entered your username and password, select the next button to login. In the upper left corner, select the “Datasources” button. A menu should appear; select “MDOTProjectWise”. You should be able to navigate MDOT’s Datasource.

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Navigating MDOT’s DataSource

MDOT’s Datasource is essentially a hyperlink to a file directory that is located on MDOT’s servers. The file directory is organized by Region then by TSC and then by Job Number. Within the Job Number folder, there are construction documents relevant to the Job Number. You can navigate the file directory by clicking the + button or double-clicking the folder.

When you are about to select a file from the file directory, there will usually be two icons which signify the type of document and the functions that you can perform on the document. There are many file formats that are supported by ProjectWise such as .doc, .dgn, .pdf, etc. There are many functions that a user can perform on a file. A pencil icon indicates that the file can be checked out and modified. An open book icon indicates that the file is read-only. A red check mark icon indicates that you have checked out the file. A lock icon indicates that a file has been either checked out or exported and that it is read-only. A blue tag icon indicates that the file is in its Final Status and that no further modifications can be made.

Select a file and right click. A menu should appear with a list of functions that a user can perform. As you may notice, similar functions are grouped together. Some of these functions are grayed out which indicates that at that moment the function cannot be performed. Some of the more commonly used functions are New > Document, Open as Read-Only, Check Out, Check In, Export, etc. More information about functions is available on page 2 and 3 of this PDF.

The functions that a user can perform are limited to the number of permissions that are granted by the administrator. What your role is for a construction project will determine which files you are allowed to access and what functions you are allowed to perform.

For more information on the layout of ProjectWise Explorer, you can view FHWA's ProjectWise resource webpage.

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Project Records

To ensure uniform record keeping of project documents, a standard filing system is followed in each project office. These procedures will be followed by construction field offices, TSCs, the Region offices and the Construction Management Unit in Lansing. Details of these procedures are covered in the Bureau of Highway Instructional Memorandum 2008-09: Retention and Disposal of Construction Project Records.

While these procedures are intended to produce uniformity throughout the state, there is sufficient latitude to permit adapting the files to the large variety of contracts encountered. Most documents will be filed in their respective folder within each file series, as shown in the BOH IM 2008-09.

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Construction Documentation Standard Naming Conventions for e-Construction

Standard naming conventions for all documents will generally be form number, date and descriptor

Form will either be form number or document acronym

• Use Cert for Materials
• Use CP for payrolls
• Use SD for Shop Drawings

Dates will be year (4 digit), month (2 digit), day (2 digit) separated by dashes

• 2013-01-09

Descriptor can be variable based on the document

• Use Material Name for Materials

Cert 2013-02-04 White Cure

• Use Contractor's name for payrolls
• Describe the shop drawings
• Describe the issue for correspondence

Revisions will be noted by placing a R or REV with the corresponding number after the name. The revised document should be named the same except for the R1 at the end of it.

Initials of user should be based on the initials in Field Manager

MDOT Submittals

Document	Example
Work Orders, 1137 Sequence Number, What it is	1137 001 Drainage Changes
Force Accounts, 1101A Date, Description of Issue	1101A 2013-01-09 Rut Filling
Contract Modifications, CM Sequence Number, Tier Number, Short Description	CM 001 T1 Additional Signage
Pay Estimates, Pay Estimate Sequence Number, Contract ID	Pay Estimate 001 47065-101619
Correspondence, Date, Sender’s Initials, Description of Issue	2013-01-15 PJM Lane Closures
IDRS (no attachment),IDR Date, Inspector’s Initials as appears in FieldManager	IDR 2012-09-27 NN
IDRS (with attachment), IDR Date, Inspector’s Initials as appears in FieldManager	IDR 2012-09-27 NN A
NPDES, NPDES Date, Inspector Initials, Sequence Number	NPDES 2013-01-27 JMT 001
Concrete Placement (Road or Structure), 1174R Date of Pour, Inspector Initials	1174R 2012-04-15 PJM
Density Report, 582B Date, Inspector Initials	582B 2012-11-04 NN
Permit to Place, 1125 Date, Material they are approved to Place	1125 2013-03-10 Aggregate
Pictures, Date, Photo Description	2013-07-28 Station 754+00 HMA
Aggregate Report, Form Number, Date of Test, Source, Description	1900 2012-11-29 class II 70-62 (sand was approved)
Meeting Minutes, Date, Meeting Description	2013-03-17 Progress Meeting
General Computations, 205 Date, Description	205 2013-08-11 Underdrain Sketch
Certified Payroll Checklist, 1952 Contractor Weekending Date	1952 AJAX 2012-06-08
Wage Rate Interviews, WRI Contractor Interview Date, Sequence Number	WRI Lowe 2013-08-11 001
Mobility Reports, Mobility Date, Initials	Mobility 2013-04-17 MO
Cylinder Compression Results, Form Date of Pour, Inspector Initials and number	1999 2013-04-27 GRG 13

Contractor Submittals

Document	Example
Progress Schedule, 1130 Contractor	1130 Milbocker
Subcontracts, 1302 Contractors Name	1302 K&R
Material Source List, MSL Date, Contractors Name	MSL 2013-12-12 CA Hull
Bridge Shop Drawings, SD, Structure #, Description of Item	SD B-05 Steel
Road Shop Drawings, SD, Description of Item	SD Traffic Signal
Material Certifications, Cert Date, Name of Material	Cert 2013-02-15 White Cure
Certified Payrolls, Form, Week Ending Date, Contractor Name	CP 2013-06-28 CA Hull
Correspondence, Date, Sender’s Initials, Subject	2013-04-15 TLP Haul Route
Request for Information, RFI Sequence Number, Issue	RFI 001 Pipe Clarification
Permits, Permit Type, Contractor Name	NPDES Toebe
Time Extensions, 1100A Sequence Number	1100A 001
Misc Documentation, What it is, Contractor	Safety Program Fonson
Concrete Mix Designs, Form Date, Contractor Name	1976 2013-06-28 CA Hull
HMA Mix Designs, Form Date, Contractor Name	1911 2013-06-28 Rieth-Riley
Certified Concrete Plant Mix, Form Week Ending Date, Producer Name, Plant Number	1155 2013-01-08 Superior Materials 813
Early Cylinder Breaks (from Contractor), Early Cylinder Breaks, Date Cast	Early Cylinder Breaks 2012-12-18
Concrete Field Test Report (from Contractor),Concrete Field Test, Report Date	Concrete Field Test Report 2012-01-10
Welder Certifications, Welder Name (Last, First), Position of Weld*, Type of Weld**	Welder Smith Joe 1F SMAW
*	“Position” – 1F, 2F, 3F, 4F, 1G, 2G, 3G, 4G, etc
**	“Type” – SMAW, SAW, FCAW, GMAW, TIG

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e-Construction File System

File #	Description	MDOT Form #	Retention
100	ADMINISTRATION
100	Award Letter		4 years
101	Contract Form		4 years
	Progress Schedule	1130	4 years
	Weekly Statement of Work Days Charged	1116	4 years
	Critical Path Method(CPM)		4 years
	Workzone Enforcement Contracts		4 years
102	Sub-Contracts
	All SubContracts	1302A	4 years
	Commercially Useful Function (CUF) Project Site Review	4109	4 years
	DBE Participation (blue sheets)	0178	4 years
	DBE Trucker Project Site Review	1992	4 years
	Prime Contractor Bi-Weekly statement of Subcontractor payments	2124A	4 years
103	Work Orders
	Notice of Non-Compliance with Contract	1165	4 years
	Work Orders	1137	4 years
104	Contract Modifications
	Extension of Time request	1100A	4 years
	Value Engineering Change Proposal	1962	4 years
	Supporting Documentation		4 years
104-1	FHWA 1365 Pre-Approvals		4 years
105	Contractor Claims and Force Account
	Damage Claims Notices	1119D	4 years
	Force Account Documents	1101	4 years
	Copy of Permit Checks		4 years
106	Estimates and Closeout Package
	Final Acceptance/Certification Report	1120	4 years
	Final Estimate package Memo	1105	4 years
	Final Estimate Review Summary	1147	4 years
	Post Certification of Subcontract compliance (Copy)	1386	4 years
	Final Engineering Acceptance Report - FHWA		4 years
	Construction Pay Estimate Report(Bi-Weekly Pay Estimates)		4 years
	Construction Pay Estimate Report(Final Pay Estimate)		4 years
	Final project voucher summary(Signed from CSD)		4 years
	Work Completion letter from contractor		4 years
	Stockpile Data		4 years
107	Warranty Documentation
	Warranty Correspondence		4 years
	Contractor Performance Evaluation - Warranty	1182W	4 years
	Bridge		4 years
	Traffic		4 years
	HMA	Series 1134	4 years
	Concrete	1029,1115,1831,1884,1885,1881	4 years
	CPM	Series 1193,1184,1046,1047,1893,1894 1946,1947,1948,1949,1167	4 years
108	Correspondence		4 years
109	Preconstruction and Progress Meetings
	Damage Claim Program		4 years
	Safety Program		4 years
	Subcontractor's list		4 years
	Emergency Contact List		4 years
110	Utilities, Permits and Real Estate
	Property Agreements and release		4 years
	Construction Permit		4 years
	Miss Dig Document request		4 years
200	FIELD RECORDS
200	Inspector's Daily Reports	1122B	4 years
200-1	Photographs & Videos		4 years
201	Shop Drawing and submittals		4 years
201-1	Request For Information(RFI)		4 years
201-2	Survey
	CSQCP		4 years
202	Earthwork		4 years
	Grade Check	1145	4 years
	Record Of Soils Recommendations	0583	4 years
202-1	NPDES and SESC Reports	1126	4 years
	Environmental Permits		4 years
	Notice of Termination(NOT)		4 years
	Notice of Completion(NOC)		4 years
	Soil Erosion And Sedimentation Control		4 years
203	Bases
	Subbase		4 years
	Aggregates		4 years
	Rubbilizing Portland Cement Concrete Pavement		4 years
	Geotextile for Base		4 years
	HMA Base Crushing and Shaping		4 years
	Aggregate Delivery Tickets		4 years
204	Drainage
	Pumpstations		4 years
	Drainage Items		4 years
205	Hot Mix Asphalt (HMA)
	HMA Crack Treatment		4 years
	Surface Seal		4 years
	Micro-surfacing		4 years
	Chip Seals		4 years
	Slurry Seal		4 years
	Pre-production Meeting Minutes		4 years
	HMA Delivery Tickets		4 years
206	Concrete
	Inspector’s Report of Concrete placed - Roadway	1174R	4 years
	Inspector’s Report of Concrete placed - Structure	1174S	4 years
	Coring Request	0500	4 years
	Contractor's QC Test Reports (Air, slump, temp)		4 years
	Pre-production Meeting Minutes		4 years
	Ride Quality		4 years
	Concrete Delivery Tickets		4 years
207	Structure
	Bridge Decks Concrete Depth Measurements	1131	4 years
	Bridge Reinforcing Computations	1138	4 years
	Foundation Piling Record (LRFD)	1161(L)	4 years
	Pile Driving Table	1157A	4 years
	Structure - Clearance Measurements	1190	4 years
	Structure Painting forms	1941	4 years
	Test Pile Record	1157	4 years
	Drilled Shaft Concrete Volume Plot	0393	4 years
	Drilled Shaft Inspection Record for Highway signs, Luminaires, TS	1988	4 years
	Micropile Installation Record	1989	4 years
	Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist	1990	4 years
	Sheet Piling and Cofferdams		4 years
	Precast Concrete Beams		4 years
	Hydrodemolition Documents		4 years
	Waterproofing		4 years
	Waste Profile Forms-DEQ		4 years
208	Miscellaneous
	Permit To Place	1125	4 years
	Fencing		4 years
	General Comps.		4 years
	Guardrail		4 years
	Slope Restoration		4 years
	Watermains		4 years
	Permanent Traffic Signs		4 years
	Electrical Items		4 years
208-1	Traffic
	Inspector's Checklist For Inspection for Solar Boards	1013S	4 years
	Mobility Report	1998	4 years
	Pavement Marking Material Verification Checklist	1585	4 years
	Traffic Control Report Form	1996	4 years
	Traffic Advisories		4 years
209	Delivery Tickets(Miscellenous)		4 years
300	MATERIAL TESTING
300	Material Source List	501	Permanent
301	Density
	Independent Assurance Test	509	Permanent
	Moisture and Density Determination of Soils	0582-B	Permanent
	Record of Density Retests	0582-A	Permanent
302	Earthwork
	Erosion Control Silt Fence		Permanent
303	Bases
	Aggregate Inspection Daily Report	1900	Permanent
	Independent Assurance Test	504	Permanent
	Mechanical Analysis Report	1901	Permanent
	Report of Test		Permanent
304	Drainage
	Field Report For Concrete Pipe	1920	Permanent
	Field Report For Precast Drainage Items	1920A	Permanent
	Report of Test		Permanent
305	Hot Mix Asphalt (HMA)
	Daily Report of Bituminous Plant Inspection	1903	Permanent
	Daily Report of Contractor's Quality Control Tests	1903-C	Permanent
	HMA Quality Assurance Plan	587	Permanent
	Independent Assurance Test	1842	Permanent
	Job Mix Formula (JMF) Bituminous Field Communication	1911	Permanent
	Report of Compacted Bituminous Mixture Core Density & Percent Compaction	1907	Permanent
	Report of Quality Assurance Testing	1903-B	Permanent
	PWL spread sheet		Permanent
	QA/QC Plan		Permanent
	Report of Test		Permanent
306	Concrete
	Concrete Cylinder/Core Compression Test Results	1160-A	Permanent
	Concrete Plant Equipment Inspection Report	0580	Permanent
	Concrete Plant Inspection	0580-A	Permanent
	Concrete Proportioning Plant Report	1174	Permanent
	Independent Assurance Test	0503	Permanent
	JMF Concrete Field Communication	1976	Permanent
	Pavement Core Record	0502	Permanent
	Report Of Modulus Of Rupture	1160	Permanent
	Summary Report of Field Tests and Cylinder Results	0590	Permanent
	Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix	1155	Permanent
	PWL spread sheets		Permanent
	QA/QC Plan		Permanent
	Report of Test		Permanent
306-1	QA/QC
	Concrete Field Cylinders Test Results	1999	Permanent
307	Structure
	Magnetic Particle Inspection Report	0538-A	Permanent
	Report Of Ultrasonic Examination Of Welds	0538-B	Permanent
	Structure Foundation Inspection	0579	Permanent
	Welding Qualification	1929	Permanent
	Report of Test		Permanent
308	Miscellaneous
	Fencing		Permanent
	Guardrail		Permanent
	Report of Test		Permanent
	Slope Restoration		Permanent
308-1	Traffic
	Cantilever and Bridge Mount Inspection	0519	Permanent
309	Material Certifications
	Shipment Of tested Stock Report	1922	Permanent
	Transfer of Tested Material Report	1178	Permanent
400	INTERNAL USE ONLY
400	Contractor Performance Evaluations(CPE)		4 years
401	Certified Payrolls
	Certified Payrolls	CP-347/WH-347	4 years
	Certified Payroll Review Checklist	1952	4 years
	Certified Payroll Status Log	1954	4 years
	Contractor’s Certified Payroll	1955	4 years
	Jobsite Poster Inspection Checklist	1967	4 years
	Minimum Wage Rate - Interview Sheet Tier1	1156-T1	4 years
	Minimum Wage Rate - Interview Sheet Tier2	1156-T2	4 years
	Apprenticeship & Trainee Reports		4 years
402	Consultant contracts		4 years
403	Internal Claim Documents		7 years
404	QA Random Numbers
	Concrete		4 years
	HMA		4 years

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Resources

File Name	Description
MDOT ProjectWise Explorer Install	A guide for External Users for Installing ProjectWise Explorer
Scan to E-mail	Capturing and E-mailing a photo with an iOS device(iPhone, iPad, etc.)
ProjectWise Unique Search	Guidance for Using one of the Search Features of ProjectWise
ProjectWise Web Quick Reference Card	A brief outline of features within ProjectWise Web
IPhone as mouse in Citrix on Ipad	Guidance for configuring an iPhone to be used as a mouse for an iPad which is running in a Citrix Environment
Remoting via Citrix Reciever	Using the Citrix iPad application to remotely access another computer
Procedure for E-construction Documents	Guidance for how to electronically file a variety of documents into ProjectWise

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