E-Construction

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MDOT's e-Construction Process

General Information

E-Construction refers to the initiative of MDOT to integrate various digital technologies into its business/construction operations so that cost savings, efficiency gains, and other benefits are realized. MDOT has integrated many technological solutions such as electronic bidding, electronic construction files, digital signatures, electronic filing systems, in-field utilization of mobile devices, etc. and many other exciting technologies are being considered by MDOT to integrate into its operations.

As of now, this Wiki article extensively discusses ProjectWise. In the future, this wiki article may cover additional topics relevant to e-Construction.

MDOT's e-Construction Process on I-96

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ProjectWise

Bentley Systems developed ProjectWise software to allow users to access, share, and manage electronic files located on a centralized server. Some of the features of the software include tracking document workflows, versioning of documents, checking out documents, etc. Many organizations such as the majority of DOTs and top construction design firms utilize ProjectWise for the management of files relevant to the construction process. The information within this article is intended to help a first-time user. For additional information about ProjectWise, you can visit Bentley’s webpage, ProjectWise community forum webpage, MDOT's ProjectWise resource webpage, or other links provided within this wiki article.

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Getting Started with ProjectWise

Before one can use ProjectWise, one must have an account that is associated with an organization’s Datasource. If you are a MDOT employee, you can contact MDOT-ProjectWise@michigan.gov. If you are a Contractor, you can contact MDOT-ProjectWiseConst@michigan.gov. If you are a sub-contractor, you can contact your project manager. Once approved, the administrator will contact you with your credentials that you can use to access the Datasource.

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Accessing MDOT's DataSource

Users can access MDOT's DataSource by means of mobile device, web browser, or computer program which allows the possibility of the user accessing information where and whenever he wants, be it in field, in office, or out-of-office.

For MDOT employees who are using a company computer, the ProjectWise Explorer program is preinstalled onto the computer and the program is preconfigured to connect to MDOT’s Datasource. You only need to open the Datasource and enter your credentials.

For non-MDOT employees using a computer, you can download the ProjectWise Explorer program from ftp://ftpmdot.state.mi.us/Documentation/. Once downloaded, you have to configure the program to connect to MDOT’s Datasource. To do this, open ProjectWise Explorer, navigate the cursor to the Tools menu, move the cursor down and click on the “ProjectWise Network Configuration Settings” item. The “ProjectWise Network Configuration Settings” window will pop up, showing information within the “General” tab. Navigate the cursor to the “DNS Services” tab and click it. A server form with the entries of Name, Hostname, and Port is displayed. Type MDOTPwiseSS4 for the Name, mdotpwisess4.state.mi.us for the Hostname, and 5800 for the Port. Click the Add button, select the added item, and click the Apply button. Navigate the cursor to “Datasource Listing” tab and click it. A server form with the entries of Name, Hostname, and Port is displayed. Type MDOTPwiseSS4 for the Name, mdotpwisess4.state.mi.us for the Hostname, and 5800 for the Port. Click the Add button, select the added item, and click the Apply button. Restart the program. Open the Datasource and enter your credentials.

If you are using the web browser, type http://mdotpwisess4.state.mi.us/ into the URL bar. Note that MDOT only supports Internet Explorer. Select MDOT’s Datasource and enter your credentials. This PDF is a quick reference guide for the use of the ProjectWise Web Server.

If you are using an iPad, download the ProjectWise Mobile Explorer application from the iTunes store. Open the application. Select “Connect to your projects”. A “ProjectWise web services” form should appear; type into the form “136.181.146.49”. If correctly working “MDOTProjectWise” should appear; select that. You will then be prompted to login. If your login is associated with a State of Michigan account you must enter “SOM” in the Domain field. Other users will leave this field blank. After you have entered your username and password, select the next button to login. In the upper left corner, select the “Datasources” button. A menu should appear; select “MDOTProjectWise”. You should be able to navigate MDOT’s Datasource.

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Navigating MDOT’s DataSource

MDOT’s Datasource is essentially a hyperlink to a file directory that is located on MDOT’s servers. The file directory is organized by Region then by TSC and then by Job Number. Within the Job Number folder, there are construction documents relevant to the Job Number. You can navigate the file directory by clicking the + button or double-clicking the folder.

When you are about to select a file from the file directory, there will usually be two icons which signify the type of document and the functions that you can perform on the document. There are many file formats that are supported by ProjectWise such as .doc, .dgn, .pdf, etc. There are many functions that a user can perform on a file. A pencil icon indicates that the file can be checked out and modified. An open book icon indicates that the file is read-only. A red check mark icon indicates that you have checked out the file. A lock icon indicates that a file has been either checked out or exported and that it is read-only. A blue tag icon indicates that the file is in its Final Status and that no further modifications can be made.

Select a file and right click. A menu should appear with a list of functions that a user can perform. As you may notice, similar functions are grouped together. Some of these functions are grayed out which indicates that at that moment the function cannot be performed. Some of the more commonly used functions are New > Document, Open as Read-Only, Check Out, Check In, Export, etc. More information about functions is available on page 2 and 3 of this PDF.

The functions that a user can perform are limited to the number of permissions that are granted by the administrator. What your role is for a construction project will determine which files you are allowed to access and what functions you are allowed to perform.

For more information on the layout of ProjectWise Explorer, you can view FHWA's ProjectWise resource webpage.

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General Procedures for Construction Records Retention

The Federal Highway Administration (FHWA) requires that project construction records for federally funded projects be retained for a minimum of three years past the FHWA final accounting date. The FHWA final accounting date (for the purpose of records retention) is the date the Financial Operations Division (FOD) does the final billing to FHWA for federal funds. In addition to the FHWA requirement, there are record retention requirements issued by the Michigan Department of History, Arts and Libraries (HAL) and MDOT’s Records Management Office. This procedure takes into account the requirements of the FHWA, as well as HAL.

The managing office engineer (delivery/project/resident/county/city/consultant) is responsible for all project records required at the project site. Each TSC/project office will name a Construction Records Coordinator (CRC) and provide the name of this person to the Construction and Technology Support Area’s Records Management Coordinator (RMC).

Project records for construction on state trunkline projects will be retained at the region, TSC, or project office until the FOD final accounting date. This applies to both federally and state funded projects. The RMC will notify the CRC of the FOD final accounting date for projects in their respective area by e-mail on a monthly basis. This date is also available through the Phase Financial Closeout (PFC) application, which is accessible through a web interface using Citrix software. There may be a few instances when projects will not be listed in the PFC application. These projects are typically maintenance (M projects) and Multi-Modal projects. When these types of projects do not show up in PFC, the records will be sent to the HAL Records Management Office for microfilming and storage once the final voucher has been generated. The retention period will start on the final voucher date.

The construction records for projects with consultant engineering management will be delivered to the managing TSC when the final estimate voucher is received. The managing TSC will retain the records in accordance with these procedures.

If any litigation, claim, negotiation, audit or other action involving the records has been started before the FOD final accounting date, the records must be retained at the project office until completion of the action and resolution of all issues. Should the CRC be notified that such action has commenced after the records have been transferred to the HAL Records Management Office, the CRC will notify the RMC. At the end of the retention period, the HAL Records Management Office will send the record disposal notice to the RMC. The RMC will contact the CRC prior to any record disposal by HAL.

Retain the records for projects with warranty work at the TSC/project office until the end of the warranty period, unless the warranty period ends before the FOD final accounting date. If the warranty period ends before the FOD final accounting date, then retain the records at the TSC/project office until the FOD final accounting date.

All project records for non-trunkline projects are to be transferred to or retained by the local unit of government having jurisdiction over it.

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Construction Documentation Standard Naming Conventions for e-Construction

Standard naming conventions for all documents will generally be form number, date and descriptor

Form will either be form number or document acronym

• Use Cert for Materials
• Use CP for payrolls
• Use SD for Shop Drawings

Dates will be year (4 digit), month (2 digit), day (2 digit) separated by dashes

• 2013-01-09

Descriptor can be variable based on the document

• Use Material Name for Materials

Cert 2013-02-04 White Cure

• Use Contractor's name for payrolls
• Describe the shop drawings
• Describe the issue for correspondence

Revisions will be noted by placing a R or REV with the corresponding number after the name. The revised document should be named the same except for the R1 at the end of it.

Initials of user should be based on the initials in Field Manager

MDOT Submittals

Document	Example
Work Orders, 1137 Sequence Number, What it is	1137 001 Drainage Changes
Force Accounts, 1101A Date, Description of Issue	1101A 2013-01-09 Rut Filling
Contract Modifications, CM Sequence Number, Tier Number, Short Description	CM 001 T1 Additional Signage
Pay Estimates, Pay Estimate Sequence Number, Contract ID	Pay Estimate 001 47065-101619
Correspondence, Date, Sender’s Initials, Description of Issue	2013-01-15 PJM Lane Closures
IDRS (no attachment),IDR Date, Inspector’s Initials as appears in FieldManager	IDR 2012-09-27 NN
IDRS (with attachment), IDR Date, Inspector’s Initials as appears in FieldManager	IDR 2012-09-27 NN A
NPDES, NPDES Date, Inspector Initials, Sequence Number	NPDES 2013-01-27 JMT 001
Concrete Placement (Road or Structure), 1174R Date of Pour, Inspector Initials	1174R 2012-04-15 PJM
Density Report, 582B Date, Inspector Initials	582B 2012-11-04 NN
Permit to Place, 1125 Date, Material they are approved to Place	1125 2013-03-10 Aggregate
Pictures, Date, Photo Description	2013-07-28 Station 754+00 HMA
Aggregate Report, Form Number, Date of Test, Source, Description	1900 2012-11-29 class II 70-62 (sand was approved)
Meeting Minutes, Date, Meeting Description	2013-03-17 Progress Meeting
General Computations, 205 Date, Description	205 2013-08-11 Underdrain Sketch
Certified Payroll Checklist, 1952 Contractor Weekending Date	1952 AJAX 2012-06-08
Wage Rate Interviews, WRI Contractor Interview Date, Sequence Number	WRI Lowe 2013-08-11 001
Mobility Reports, Mobility Date, Initials	Mobility 2013-04-17 MO
Cylinder Compression Results, Form Date of Pour, Inspector Initials and number	1999 2013-04-27 GRG 13

Contractor Submittals

Document	Example
Progress Schedule, 1130 Contractor	1130 Milbocker
Subcontracts, 1302 Contractors Name	1302 K&R
Material Source List, MSL Date, Contractors Name	MSL 2013-12-12 CA Hull
Bridge Shop Drawings, SD, Structure #, Description of Item	SD B-05 Steel
Road Shop Drawings, SD, Description of Item	SD Traffic Signal
Material Certifications, Cert Date, Name of Material	Cert 2013-02-15 White Cure
Certified Payrolls, Form, Week Ending Date, Contractor Name	CP 2013-06-28 CA Hull
Correspondence, Date, Sender’s Initials, Subject	2013-04-15 TLP Haul Route
Request for Information, RFI Sequence Number, Issue	RFI 001 Pipe Clarification
Permits, Permit Type, Contractor Name	NPDES Toebe
Time Extensions, 1100A Sequence Number	1100A 001
Misc Documentation, What it is, Contractor	Safety Program Fonson
Concrete Mix Designs, Form Date, Contractor Name	1976 2013-06-28 CA Hull
HMA Mix Designs, Form Date, Contractor Name	1911 2013-06-28 Rieth-Riley
Certified Concrete Plant Mix, Form Week Ending Date, Producer Name, Plant Number	1155 2013-01-08 Superior Materials 813
Early Cylinder Breaks (from Contractor), Early Cylinder Breaks, Date Cast	Early Cylinder Breaks 2012-12-18
Concrete Field Test Report (from Contractor),Concrete Field Test, Report Date	Concrete Field Test Report 2012-01-10
Welder Certifications, Welder Name (Last, First), Position of Weld*, Type of Weld**	Welder Smith Joe 1F SMAW
*	“Position” – 1F, 2F, 3F, 4F, 1G, 2G, 3G, 4G, etc
**	“Type” – SMAW, SAW, FCAW, GMAW, TIG

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e-Construction/Paper File System

Download a copy of the table below here.

File #	Description	MDOT Form #	Minimum Element Component Naming Examples	Retention: 4 years unless otherwise noted
100	ADMINISTRATION
100	Award Letter		Award YYYY-MM-DD
101	Contract Form
	Progress Schedule	1130	1130 YYYY-MM-DD
	Weekly Statement of Work Days Charged	1116	1116 001
	Critical Path Method(CPM)		CPM YYYY-MM-DD
	Workzone Enforcement Contracts
104	Contract Modifications
	Value Engineering Change Proposal	1962	1962 YYYY-MM-DD Structural Steel ABC Contracting
	Contract Modification		CM 001
	FHWA 1365 Pre-Approvals
	FHWA 1365 Pre-Approvals	1365	1365 YYYY-MM-DD Structural Steel
	Extension of Time
	Extension of Time	1100A	1100A 001
	Supporting Documents
105	Contractor Claims and Force Account
	Force Account Statement	1101	1101 YYYY-MM-DD GJM Rut Filling ABC Contracting
	Force Account Daily Field Record	1101A
	Damage Claim Notices
	Damage Claims Notices	1119D	1119D 001 Smith John
108	Correspondence
	Email		Corr YYYY-MM-DD GJM Lane Closures
	General Correspondence		Corr YYYY-MM-DD GJM Lane Closures
106	Estimates and Closeout Package
	Construction Pay Estimate Report(Bi-Weekly Pay Estimates)		Pay Estimate 001
	Construction Pay Estimate Report(Final Pay Estimate)		Pay Estimate 001 Final
	Stockpile Data		Stock Pile YYYY-MM-DD Steel
	Closeout Documents
	Final Acceptance/Certification Report	1120	1120
	Final Estimate Package Memo	1105	1105
	Final Estimate Review Summary	1147	1147 or 1147C
	Post Certification of Subcontract compliance (Copy)	1386	1386
	Final 2124A	2124A	2124A
	Final project voucher summary(Signed from CSD)		Final project voucher summary
	Work Completion letter from contractor		Completion Letter YYYY-MM-DD
109	Preconstruction and Progress Meetings
	Damage Claim Program		Damage Claim Program
	Safety Program		Safety Program
	Subcontractor's List		Subcontractor's List
	Emergency Contact List		Emergency Contact List
	Meeting Minutes		Meeting Minutes YYYY-MM-DD
	WorkZone Access Plan		WorkZone Access Plan
102	Sub-Contracts
	All SubContracts	1302A	1302A ABC Contracting
	Commercially Useful Function (CUF) Project Site Review	4109	4109 YYYY-MM-DD ABC Contracting
	DBE Participation (blue sheets)	0178	0178
	DBE Trucker Project Site Review	1992	1992
110	Utilities, Permits and Real Estate
	Property Agreements and release		Property Agreements & Release Smith John
	Construction Permit		Construction Permit
	Miss Dig Document request		Miss Dig YYYY-MM-DD ABC Contracting
107	Warranty Documentation
	Warranty Correspondence		Corr YYYY-MM-DD GJM Warranty
	Bridge	1802	1802 YYYY-MM-DD
	HMA	Series 1134	1134 YYYY-MM-DD
	Concrete	1029,1115,1831,1884,1885,1881	1029 YYYY-MM-DD
	CPM	Series 1193,1184,1046,1047,1893,1894, 1946	1193 YYYY-MM-DD
103	Work Orders
	Notice of Non-Compliance with Contract	1165	1165 YYYY-MM-DD
	Work Orders	1137	1137 001 Drainage Changes
200	FIELD RECORDS
203	Bases
	Subbase		Subbase YYYY-MM-DD GJM
	Aggregates		Agg Base YYYY-MM-DD GJM
	Rubbilizing Portland Cement Concrete Pavement		Rubblilize pavt YYYY-MM-DD GJM
	Geotextile for Base		Geotextile YYYY-MM-DD GJM
	HMA Base Crushing and Shaping		Crush & Shape YYYY-MM-DD GJM
	Aggregate Delivery Tickets		placed in paper file
	Subbase calculations	Calc	Calc YYYY-MM-DD GJM Agg Base
	Sketches and calculations	Calc	Calc YYYY-MM-DD GJM (Name of item of work)
	Grade Check	1145	1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24
206	Concrete
	Inspector’s Report of Concrete placed - Roadway	1174R	1174R 001
	Inspector’s Report of Concrete placed - Structure	1174S	1174S 001
	Coring Request	0500	500 YYYY-MM-DD Sta 24+65 123145
	Contractor's QC Test Reports (Air, slump, temp)		Conc QC YYYY-MM-DD ABC Contracting
	Ride Quality		Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24
	Concrete Delivery Tickets		placed in paper file
	Sketches and calculations	Calc	Calc YYYY-MM-DD GJM Misc Concrete
209	Delivery Tickets(Miscellaneous)
204	Drainage
	Pumpstations		Pumpstation YYYY-MM-DD GJM
	Drainage Items		(Name of item of work) YYYY-MM-DD GJM
	Sewers		(Name of item of work) YYYY-MM-DD GJM
	CPE and CPV Pipe Inst and Mandrel Testing Results sewers	1974	1974 YYYY-MM-DD
	CPE and CPV Pipe Inst and Mandrel Testing Results culvert	1975	1975 YYYY-MM-DD
	Underdrains		(Name of item of work) YYYY-MM-DD GJM
	Culverts		(Name of item of work) YYYY-MM-DD GJM
202	Earthwork
	Grade Check	1145	1145 YYYY-MM-DD GJM Clay Grade
	Record Of Soils Recommendations	0583	0583 YYYY-MM-DD NB Sta 24+65 to 65+24
	Delivery Tickets		placed in paper file
	Volume Sheets	1198	1198 YYYY-MM-DD GJM Sta 24+65 to 65+24
	Earth Work Data Sheet	1124	1124 YYYY-MM-DD GJM Sta 24+65 to 65+24
205	Hot Mix Asphalt (HMA)
	HMA Crack Treatment		HMA Crack Treatment YYYY-MM-DD GJM Sta 24+65 to 65+24
	Surface Seal		Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24
	Micro-surfacing		Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24
	Chip Seals		Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24
	Slurry Seal		Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24
	HMA Delivery Tickets		placed in paper file
	Sketches and calculations	Calc	Calc YYYY-MM-DD GJM HMA pavement
	Ride Quality		Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24
200	Inspector's Daily Reports
	IDR		IDR YYYY-MM-DD GJM
	IDR with Rev and Seq		IDR YYYY-MM-DD GJM R1 S1
208	Miscellaneous
	Permit To Place	1125	1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd
	Fencing		(Name of item of work) YYYY-MM-DD GJM
	General Comps.		(Name of item of work) YYYY-MM-DD GJM
	Guardrail		(Name of item of work) YYYY-MM-DD GJM
	Slope Restoration		(Name of item of work) YYYY-MM-DD GJM
	Inspector's Daily Record of Contact Removal Items	1122A	1122A YYYY-MM-DD GJM
	Sketches and Calcs	Calc	Calc YYYY-MM-DD GJM (Name of item of work)
	Permanent Traffic Signs		(Name of item of work) YYYY-MM-DD GJM
	Electrical Items		(Name of item of work) YYYY-MM-DD GJM
202-1	NPDES and SESC Reports
	NPDES	1126	1126 001 YYYY-MM-DD GJM
	Environmental Permits		Permit
	Notice of Termination(NOT)		NOT
	Notice of Completion(NOC)		NOC
200-1	Photographs & Videos
	Photo		Photo YYYY-MM-DD GJM Station 24+65 Broken Casting
201-1	Request For Information(RFI)		RFI YYYY-MM-DD
201	Shop Drawing and submittals
	Approved	SD	SD 001 YYYY-MM-DD Structure Steel Retrofit
	Shop Drawing	SD	SD 001 YYYY-MM-DD Structure Steel Retrofit Approved
	Original Comments	SD	SD 001 YYYY-MM-DD Structure Steel Retrofit
	Rejected	SD	SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected
	Review in Progress	SD	SD 001 YYYY-MM-DD Structure Steel Retrofit Pending
207	Structure
	Bridge Decks Concrete Depth Measurements	1131	1131 YYYY-MM-DD GJM B01 Wet
	Bridge Reinforcing Computations	1138	1138 YYYY-MM-DD GJM S02
	Foundation Piling Record (LRFD)	1161(L)	1161 YYYY-MM-DD GJM S02 Abut A
	Pile Driving Table	1157A	1157A YYYY-MM-DD GJM S02 Abut A
	Structure - Clearance Measurements	1190	1190 YYYY-MM-DD GJM US131 S02
	Structure Painting forms	1941	1941 YYYY-MM-DD GJM S02
	Test Pile Record	1157	1157 YYYY-MM-DD GJM S02
	Drilled Shaft Concrete Volume Plot	0393	0393 YYYY-MM-DD GJM Truss Sta 24+65
	Drilled Shaft Excavation/concrete placement for bridges	1448	1448 YYYY-MM-DD GJM Truss Sta 24+65
	Micropile Installation Record	1989	1989 YYYY-MM-DD GJM B01 Abut A Pile 24
	Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist	1990	1990 YYYY-MM-DD GJM B01 Abut A
	Permit To Place	1125	1125 YYYY-MM-DD GJM B01 Superstructure
	Sheet Piling and Cofferdams	Sketch/Calc	(Name of item of work) YYYY-MM-DD GJM
	Precast Concrete Beams	Sketch/Calc	(Name of item of work) YYYY-MM-DD GJM
	Mechanically Stablized earth retaining wall system checklist	1447	1447 YYYY-MM-DD
	Hydrodemolition Documents	Sketch/Calc	(Name of item of work) YYYY-MM-DD GJM
	Waterproofing	Sketch/Calc	(Name of item of work) YYYY-MM-DD GJM
	Waste Profile Forms	Sketch/Calc	(Name of item of work) YYYY-MM-DD GJM
	Bridge Deck Check List	2082	2082 YYYY-MM-DD GJM B01
	Bridge Deck overlay Check List	2083	2083 YYYY-MM-DD GJM B01
	Bridge Painting Check List	2081	2081 YYYY-MM-DD GJM B01
	Sketches and Calculations	Sketch/Calc	Calc YYYY-MM-DD GJM (Name of item of work)
201-2	Survey
	Contractor Staking Quality Control Plan		CSQCP YYYY-MM-DD
	As-constructed Earth Work Calcs	Sketch/Calc	(Name of item of work) YYYY-MM-DD GJM
	Cross-Sections	Sketch/Calc	(Name of item of work) YYYY-MM-DD GJM
208-1	Traffic
	Inspector's Checklist For Inspection for Solar Boards	1013S	1013S YYYY-MM-DD GJM
	Mobility Report	1998	1998 YYYY-MM-DD GJM
	Pavement Marking Material Verification Checklist	1585	1585 YYYY-MM-DD GJM
	Drilled Shaft Inspection Record for Highway signs, Luminaires, TS	1988	1988 YYYY-MM-DD GJM Truss Sta 24+65
	Drilled Shaft Concrete Volume Plot	0393	0393 YYYY-MM-DD GJM Truss Sta 24+65
	Traffic Control Report Form	1996	1996 YYYY-MM-DD GJM
	Traffic Advisories	Document	(Name of advisory) YYYY-MM-DD GJM
300	MATERIAL TESTING
303	Bases
	Aggregate Inspection Daily Report	1900	1900 001	Permanent
	Independent Assurance Test	0504	0504 YYYY-MM-DD GJM	Permanent
	Mechanical Analysis Report	1901	1901 001	Permanent
306	Concrete
	Concrete Plant Equipment Inspection Report	0580	0580 YYYY-MM-DD GJM XYZ Supplier Plant 1	Permanent
	Concrete Plant Inspection	0580A	0580A YYYY-MM-DD GJM XYZ Supplier Plant 1	Permanent
	Concrete Proportioning Plant Report	1174	1174 YYYY-MM-DD GJM XYZ Supplier Plant 1	Permanent
	Independent Assurance Test	0503	0503 YYYY-MM-DD GJM	Permanent
	JMF Concrete Field Communication	1976	1174 YYYY-MM-DD GJM XYZ Supplier Plant 1	Permanent
	Pavement Core Record	0502	0502 YYYY-MM-DD GJM Sta 24+65	Permanent
	Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix	1155	1155 YYYY-MM-DD CC152	Permanent
	QA/QC Plan		Conc QC Plan YYYY-MM-DD	Permanent
	Pre-production Meeting Minutes		Pre-production Meeting Minutes	Permanent
	PWL spread sheets		(Name of item of work) YYYY-MM-DD GJM	Permanent
306-1	Concrete Cylinder Break
	Concrete Cylinder Break	1999	1999 YYYY-MM-DD GJM B01	Permanent
	Report Of Modulus Of Rupture	1160	1160 YYYY-MM-DD GJM Concrete Pavement 24+65	Permanent
301	Density
	Independent Assurance Test	0509	0509 YYYY-MM-DD GJM	Permanent
	Moisture and Density Determination of Soils	0582-B	0582-B YYYY-MM-DD GJM	Permanent
	Record of Density Retests	0582-A	0582-A YYYY-MM-DD GJM	Permanent
304	Drainage
	Field Report For Concrete Pipe	1920	1920 YYYY-MM-DD GJM 36 inch	Permanent
	Field Report For Precast Drainage Items	1920A	1920A YYYY-MM-DD GJM 60 inch Structure	Permanent
305	Hot Mix Asphalt (HMA)
	Daily Report of Bituminous Plant Inspection	1903	1903 YYYY-MM-DD GJM XYZ Supplier Plant 1	Permanent
	Contractor's Quality Control Tests for PWL	1903-C	1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2	Permanent
	Contractor's Quality Control Tests for STA	1903-C	1903C YYYY-MM-DD 5E1 STA 3	Permanent
	HMA Quality Assurance Plan	0587	0587	Permanent
	Independent Assurance Test	1842	1842	Permanent
	Job Mix Formula (JMF) Bituminous Field Communication	1911	1911 5E3 123145	Permanent
	Report of Compacted Bituminous Mixture Core Density & Percent for PWL	1907	1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2	Permanent
	Report of Compacted Bituminous Mixture Core Density & Percent for STA	1907	1907 YYYY-MM-DD 5E1 STA 3	Permanent
	Report of Compacted Bituminous Mixture Core Density & Percent	1907J	1907J YYYY-MM-DD Lot 1 Sublot 2 123145	Permanent
	Report of Quality Assurance Testing for PWL	1903-B	1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2	Permanent
	Report of Quality Assurance Testing for STA	1903-B	1903B YYYY-MM-DD 5E1 STA 3	Permanent
	Pre-production Meeting Minutes		Pre-production Meeting Minutes	Permanent
	PWL spreadsheet		(Name of item of work) YYYY-MM-DD GJM	Permanent
	QA/QC Plan		HMA QA Plan	Permanent
309	Material Certifications
	Shipment Of Tested Stock Report	1922	1922 001	Permanent
	Material Certifications	Cert	Cert 001	Permanent
	Test Report	Test	Test 001	Permanent
300	Material Source List
	Approved
	Material Source List	0501	0501 001	Permanent
308	Miscellaneous
	Report of Test	Test	Test 001	Permanent
307	Structure
	Magnetic Particle Inspection Report	0538-A	0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1	Permanent
	Report Of Ultrasonic Examination Of Welds	0538-B	0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1	Permanent
	Structure Foundation Inspection	0579	0579 YYYY-MM-DD GJM S02 Pier 2	Permanent
	Welding Plan	0395	0395 123145	Permanent
	Welding Certs		Welder Smith John *1G SMAW	Permanent
308-1	Traffic
	Cantilever and Bridge Mount Inspection	0519	0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt	Permanent
400	INTERNAL USE ONLY
401	Certified Payrolls
	Certified Payrolls	CP-347	CP347 YYYY-MM-DD ABC Contracting
	Wage and Hour Division (WHD)	WH-347	WH347 YYYY-MM-DD ABC Contracting
	Unapproved	WH-347
	Certified Payroll Review Checklist	1952	1952 YYYY-MM-DD ABC Contracting
	Certified Payroll Status Log	1954	1954 ABC Contracting
	Contractor’s Certified Payroll	1955	1955 YYYY-MM-DD ABC Contracting
	Jobsite Poster Inspection Checklist	1967	1967 YYYY-MM-DD GJM
	Minimum Wage Rate - Interview Sheet Tier1	1156-T1	1156-T1 YYYY-MM-DD ABC Contracting
	Minimum Wage Rate - Interview Sheet Tier2	1156-T2	1156-T2 YYYY-MM-DD ABC Contracting
	Apprenticeship & Trainee Reports
402	Consultant Contracts
400	Contractor Performance Evaluations(CPE)
	Contractor Performance Evaluations(CPE)		CPE 001 ABC Contracting
403	Internal Claim Documents
	Contractor Claims		Claim 001 Lead Paint Removal ABC Contracting	7 Years
	Blue Book Sheets		Blue Book Cat 650 XLT ABC Contracting	7 Years
404	QA Random Numbers
	Concrete		Conc Rand Number
	HMA		HMA Rand Number
	MDOT Oversight (local agency specific)	1967	1967 YYYY-MM-DD GJM
		1963	1963 YYYY-MM-DD GJM
		1964	1964 YYYY-MM-DD GJM
		1965	1965
		1147	1147
		1969	1969
		1970	1970
		1971	1971
		1973	1973
		1952	1952 YYYY-MM-DD ABC Contracting
	Temporary Trash Bin

Recommended 2nd Descriptors:	Positions:	1F, 2F, 3F, 4F, 1G, 2G, 3G, 4G, etc.
	Type:	SMAW, SAW, FCAW, GMAW, TIG

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Resources

File Name	Description
MDOT ProjectWise Explorer Install	A guide for External Users for Installing ProjectWise Explorer
Scan to E-mail	Capturing and E-mailing a photo with an iOS device(iPhone, iPad, etc.)
ProjectWise Unique Search	Guidance for Using one of the Search Features of ProjectWise
ProjectWise Web Quick Reference Card	A brief outline of features within ProjectWise Web
IPhone as mouse in Citrix on Ipad	Guidance for configuring an iPhone to be used as a mouse for an iPad which is running in a Citrix Environment
Remoting via Citrix Reciever	Using the Citrix iPad application to remotely access another computer
Procedure for E-construction Documents	Guidance for how to electronically file a variety of documents into ProjectWise

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