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Division 1 Supplemental Information

MDOT's e-Construction Process

General Information

E-Construction refers to the initiative of MDOT to integrate various digital technologies into its business/construction operations so that cost savings, efficiency gains, and other benefits are realized. MDOT has integrated many technological solutions such as electronic bidding, electronic construction files, digital signatures, electronic filing systems, in-field utilization of mobile devices, etc. and many other exciting technologies are being considered by MDOT to integrate into its operations.

As of now, this Wiki article extensively discusses ProjectWise. In the future, this wiki article may cover additional topics relevant to e-Construction.

MDOT's e-Construction Process on I-96

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Bentley Systems developed ProjectWise software to allow users to access, share, and manage electronic files located on a centralized server. Some of the features of the software include tracking document workflows, versioning of documents, checking out documents, etc. Many organizations such as the majority of DOTs and top construction design firms utilize ProjectWise for the management of files relevant to the construction process. The information within this article is intended to help a first-time user. For additional information about ProjectWise, you can visit Bentley’s webpage, ProjectWise community forum webpage, MDOT's ProjectWise resource webpage, or other links provided within this wiki article.

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Getting Started with ProjectWise

Before one can use ProjectWise, one must have an account that is associated with an organization’s Datasource. If you are a MDOT employee, you can contact MDOT-ProjectWise@michigan.gov. If you are a Contractor, you can contact MDOT-ProjectWiseConst@michigan.gov. If you are a sub-contractor, you can contact your project manager. Once approved, the administrator will contact you with your credentials that you can use to access the Datasource.

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Accessing MDOT's DataSource

Users can access MDOT's DataSource by means of mobile device, web browser, or computer program which allows the possibility of the user accessing information where and whenever he wants, be it in field, in office, or out-of-office.

For MDOT employees who are using a company computer, the ProjectWise Explorer program is preinstalled onto the computer and the program is preconfigured to connect to MDOT’s Datasource. You only need to open the Datasource and enter your credentials.

For non-MDOT employees using a computer, you can download the ProjectWise Explorer program from ftp://ftpmdot.state.mi.us/Documentation/. Once downloaded, you have to configure the program to connect to MDOT’s Datasource. To do this, open ProjectWise Explorer, navigate the cursor to the Tools menu, move the cursor down and click on the “ProjectWise Network Configuration Settings” item. The “ProjectWise Network Configuration Settings” window will pop up, showing information within the “General” tab. Navigate the cursor to the “DNS Services” tab and click it. A server form with the entries of Name, Hostname, and Port is displayed. Type MDOTPwiseSS4 for the Name, mdotpwisess4.state.mi.us for the Hostname, and 5800 for the Port. Click the Add button, select the added item, and click the Apply button. Navigate the cursor to “Datasource Listing” tab and click it. A server form with the entries of Name, Hostname, and Port is displayed. Type MDOTPwiseSS4 for the Name, mdotpwisess4.state.mi.us for the Hostname, and 5800 for the Port. Click the Add button, select the added item, and click the Apply button. Restart the program. Open the Datasource and enter your credentials.

If you are using the web browser, type https://mdotpwisess4.state.mi.us/ into the URL bar. Note that MDOT only supports Internet Explorer. Select MDOT’s Datasource and enter your credentials. This PDF is a quick reference guide for the use of the ProjectWise Web Server.

If you are using an iPad, download the ProjectWise Mobile Explorer application from the iTunes store. Open the application. Select “Connect to your projects”. A “ProjectWise web services” form should appear; type into the form “”. If correctly working “MDOTProjectWise” should appear; select that. You will then be prompted to login. If your login is associated with a State of Michigan account you must enter “SOM” in the Domain field. Other users will leave this field blank. After you have entered your username and password, select the next button to login. In the upper left corner, select the “Datasources” button. A menu should appear; select “MDOTProjectWise”. You should be able to navigate MDOT’s Datasource.

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Navigating MDOT’s DataSource

MDOT’s Datasource is essentially a hyperlink to a file directory that is located on MDOT’s servers. The file directory is organized by Region then by TSC and then by Job Number. Within the Job Number folder, there are construction documents relevant to the Job Number. You can navigate the file directory by clicking the + button or double-clicking the folder.

When you are about to select a file from the file directory, there will usually be two icons which signify the type of document and the functions that you can perform on the document. There are many file formats that are supported by ProjectWise such as .doc, .dgn, .pdf, etc. There are many functions that a user can perform on a file. A pencil icon indicates that the file can be checked out and modified. An open book icon indicates that the file is read-only. A red check mark icon indicates that you have checked out the file. A lock icon indicates that a file has been either checked out or exported and that it is read-only. A blue tag icon indicates that the file is in its Final Status and that no further modifications can be made.

Select a file and right click. A menu should appear with a list of functions that a user can perform. As you may notice, similar functions are grouped together. Some of these functions are grayed out which indicates that at that moment the function cannot be performed. Some of the more commonly used functions are New > Document, Open as Read-Only, Check Out, Check In, Export, etc. More information about functions is available on page 2 and 3 of this PDF.

The functions that a user can perform are limited to the number of permissions that are granted by the administrator. What your role is for a construction project will determine which files you are allowed to access and what functions you are allowed to perform.

For more information on the layout of ProjectWise Explorer, you can view FHWA's ProjectWise resource webpage.

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Project Records

To ensure uniform record keeping of project documents, a standard filing system is followed in each project office. These procedures will be followed by construction field offices, TSCs, the Region offices and the Construction Management Unit in Lansing. Details of these procedures are covered in the Bureau of Highway Instructional Memorandum 2008-09: Retention and Disposal of Construction Project Records.

While these procedures are intended to produce uniformity throughout the state, there is sufficient latitude to permit adapting the files to the large variety of contracts encountered. Most documents will be filed in their respective folder within each file series, as shown in the BOH IM 2008-09.

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Construction Documentation Standard Naming Conventions for e-Construction

Standard naming conventions for all documents will generally be form number, date and descriptor

Form will either be form number or document acronym

  • Use Cert for Materials
  • Use CP for payrolls
  • Use SD for Shop Drawings

Dates will be year (4 digit), month (2 digit), day (2 digit) separated by dashes

  • 2013-01-09

Descriptor can be variable based on the document

  • Use Material Name for Materials

Cert 2013-02-04 White Cure

  • Use Contractor's name for payrolls
  • Describe the shop drawings
  • Describe the issue for correspondence

Revisions will be noted by placing a R or REV with the corresponding number after the name. The revised document should be named the same except for the R1 at the end of it.

Initials of user should be based on the initials in Field Manager

MDOT Submittals

Document Example
Work Orders, 1137 Sequence Number, What it is 1137 001 Drainage Changes
Force Accounts, 1101A Date, Description of Issue 1101A 2013-01-09 Rut Filling
Contract Modifications, CM Sequence Number, Tier Number, Short Description CM 001 T1 Additional Signage
Pay Estimates, Pay Estimate Sequence Number, Contract ID Pay Estimate 001 47065-101619
Correspondence, Date, Sender’s Initials, Description of Issue 2013-01-15 PJM Lane Closures
IDRS (no attachment),IDR Date, Inspector’s Initials as appears in FieldManager IDR 2012-09-27 NN
IDRS (with attachment), IDR Date, Inspector’s Initials as appears in FieldManager IDR 2012-09-27 NN A
NPDES, NPDES Date, Inspector Initials, Sequence Number NPDES 2013-01-27 JMT 001
Concrete Placement (Road or Structure), 1174R Date of Pour, Inspector Initials 1174R 2012-04-15 PJM
Density Report, 582B Date, Inspector Initials 582B 2012-11-04 NN
Permit to Place, 1125 Date, Material they are approved to Place 1125 2013-03-10 Aggregate
Pictures, Date, Photo Description 2013-07-28 Station 754+00 HMA
Aggregate Report, Form Number, Date of Test, Source, Description 1900 2012-11-29 class II 70-62 (sand was approved)
Meeting Minutes, Date, Meeting Description 2013-03-17 Progress Meeting
General Computations, 205 Date, Description 205 2013-08-11 Underdrain Sketch
Certified Payroll Checklist, 1952 Contractor Weekending Date 1952 AJAX 2012-06-08
Wage Rate Interviews, WRI Contractor Interview Date, Sequence Number WRI Lowe 2013-08-11 001
Mobility Reports, Mobility Date, Initials Mobility 2013-04-17 MO
Cylinder Compression Results, Form Date of Pour, Inspector Initials and number 1999 2013-04-27 GRG 13

Contractor Submittals

Document Example
Progress Schedule, 1130 Contractor 1130 Milbocker
Subcontracts, 1302 Contractors Name 1302 K&R
Material Source List, MSL Date, Contractors Name MSL 2013-12-12 CA Hull
Bridge Shop Drawings, SD, Structure #, Description of Item SD B-05 Steel
Road Shop Drawings, SD, Description of Item SD Traffic Signal
Material Certifications, Cert Date, Name of Material Cert 2013-02-15 White Cure
Certified Payrolls, Form, Week Ending Date, Contractor Name CP 2013-06-28 CA Hull
Correspondence, Date, Sender’s Initials, Subject 2013-04-15 TLP Haul Route
Request for Information, RFI Sequence Number, Issue RFI 001 Pipe Clarification
Permits, Permit Type, Contractor Name NPDES Toebe
Time Extensions, 1100A Sequence Number 1100A 001
Misc Documentation, What it is, Contractor Safety Program Fonson
Concrete Mix Designs, Form Date, Contractor Name 1976 2013-06-28 CA Hull
HMA Mix Designs, Form Date, Contractor Name 1911 2013-06-28 Rieth-Riley
Certified Concrete Plant Mix, Form Week Ending Date, Producer Name, Plant Number 1155 2013-01-08 Superior

Materials 813

Early Cylinder Breaks (from Contractor), Early Cylinder Breaks, Date Cast Early Cylinder Breaks 2012-12-18
Concrete Field Test Report (from Contractor),Concrete Field Test, Report Date Concrete Field Test Report 2012-01-10
Welder Certifications, Welder Name (Last, First), Position of Weld*, Type of Weld** Welder Smith Joe 1F SMAW
* “Position” – 1F, 2F, 3F, 4F, 1G, 2G, 3G, 4G, etc
** “Type” – SMAW, SAW, FCAW, GMAW, TIG

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e-Construction File System

File # Description MDOT Form # Retention
100 Award Letter 4 years
101 Contract Form 4 years
Progress Schedule 1130 4 years
Weekly Statement of Work Days Charged 1116 4 years
Critical Path Method(CPM) 4 years
Workzone Enforcement Contracts 4 years
102 Sub-Contracts
All SubContracts 1302A 4 years
Commercially Useful Function (CUF) Project Site Review 4109 4 years
DBE Participation (blue sheets) 0178 4 years
DBE Trucker Project Site Review 1992 4 years
Prime Contractor Bi-Weekly statement of Subcontractor payments 2124A 4 years
103 Work Orders
Notice of Non-Compliance with Contract 1165 4 years
Work Orders 1137 4 years
104 Contract Modifications
Extension of Time request 1100A 4 years
Value Engineering Change Proposal 1962 4 years
Supporting Documentation 4 years
104-1 FHWA 1365 Pre-Approvals 4 years
105 Contractor Claims and Force Account
Damage Claims Notices 1119D 4 years
Force Account Documents 1101 4 years
Copy of Permit Checks 4 years
106 Estimates and Closeout Package
Final Acceptance/Certification Report 1120 4 years
Final Estimate package Memo 1105 4 years
Final Estimate Review Summary 1147 4 years
Post Certification of Subcontract compliance (Copy) 1386 4 years
Final Engineering Acceptance Report - FHWA 4 years
Construction Pay Estimate Report(Bi-Weekly Pay Estimates) 4 years
Construction Pay Estimate Report(Final Pay Estimate) 4 years
Final project voucher summary(Signed from CSD) 4 years
Work Completion letter from contractor 4 years
Stockpile Data 4 years
107 Warranty Documentation
Warranty Correspondence 4 years
Contractor Performance Evaluation - Warranty 1182W 4 years
Bridge 4 years
Traffic 4 years
HMA Series 1134 4 years
Concrete 1029,1115,1831,1884,1885,1881 4 years
CPM Series 1193,1184,1046,1047,1893,1894


4 years
108 Correspondence 4 years
109 Preconstruction and Progress Meetings
Damage Claim Program 4 years
Safety Program 4 years
Subcontractor's list 4 years
Emergency Contact List 4 years
110 Utilities, Permits and Real Estate
Property Agreements and release 4 years
Construction Permit 4 years
Miss Dig Document request 4 years
200 Inspector's Daily Reports 1122B 4 years
200-1 Photographs & Videos 4 years
Storm Sewer Video Inspection 4 years
201 Shop Drawing and submittals 4 years
201-1 Request For Information(RFI) 4 years
201-2 Survey
CSQCP 4 years
202 Earthwork 4 years
Grade Check 1145 4 years
Record Of Soils Recommendations 0583 4 years
202-1 NPDES and SESC Reports 1126
Environmental Permits 4 years
Notice of Termination(NOT) 4 years
Notice of Completion(NOC) 4 years
Soil Erosion And Sedimentation Control 4 years
203 Bases
Subbase 4 years
Aggregates 4 years
Rubbilizing Portland Cement Concrete Pavement 4 years
Geotextile for Base 4 years
HMA Base Crushing and Shaping 4 years
Aggregate Delivery Tickets 4 years
204 Drainage
Pumpstations 4 years
Drainage Items 4 years
205 Hot Mix Asphalt (HMA)
HMA Crack Treatment 4 years
Surface Seal 4 years
Micro-surfacing 4 years
Chip Seals 4 years
Slurry Seal 4 years
Pre-production Meeting Minutes 4 years
HMA Delivery Tickets 4 years
206 Concrete
Inspector’s Report of Concrete placed - Roadway 1174R 4 years
Inspector’s Report of Concrete placed - Structure 1174S 4 years
Coring Request 0500 4 years
Contractor's QC Test Reports (Air, slump, temp) 4 years
Pre-production Meeting Minutes 4 years
Ride Quality 4 years
Concrete Delivery Tickets 4 years
207 Structure
Bridge Decks Concrete Depth Measurements 1131 4 years
Bridge Reinforcing Computations 1138 4 years
Foundation Piling Record (LRFD) 1161(L) 4 years
Pile Driving Table 1157A 4 years
Structure - Clearance Measurements 1190 4 years
Structure Painting forms 1941 4 years
Test Pile Record 1157 4 years
Drilled Shaft Concrete Volume Plot 0393 4 years
Drilled Shaft Inspection Record for Highway signs, Luminaires, TS 1988 4 years
Micropile Installation Record 1989 4 years
Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist 1990 4 years
Sheet Piling and Cofferdams 4 years
Precast Concrete Beams 4 years
Hydrodemolition Documents 4 years
Waterproofing 4 years
Waste Profile Forms
208 Miscellaneous
Permit To Place 1125 4 years
Fencing 4 years
General Comps. 4 years
Guardrail 4 years
Slope Restoration 4 years
Watermains 4 years
Permanent Traffic Signs 4 years
Electrical Items 4 years
208-1 Traffic
Inspector's Checklist For Inspection for Solar Boards 1013S 4 years
Mobility Report 1998 4 years
Pavement Marking Material Verification Checklist 1585 4 years
Traffic Control Report Form 1996 4 years
Traffic Advisories 4 years
209 Delivery Tickets(Miscellenous) 4 years
300 Material Source List 501 Permanent
301 Density
Independent Assurance Test 509 Permanent
Moisture and Density Determination of Soils 0582-B Permanent
Record of Density Retests 0582-A Permanent
302 Earthwork
Erosion Control Silt Fence Permanent
303 Bases
Aggregate Inspection Daily Report 1900 Permanent
Independent Assurance Test 504 Permanent
Mechanical Analysis Report 1901 Permanent
Report of Test Permanent
304 Drainage
Field Report For Concrete Pipe 1920 Permanent
Field Report For Precast Drainage Items 1920A Permanent
Report of Test Permanent
305 Hot Mix Asphalt (HMA)
Daily Report of Bituminous Plant Inspection 1903 Permanent
Daily Report of Contractor's Quality Control Tests 1903-C Permanent
HMA Quality Assurance Plan 587 Permanent
Independent Assurance Test 1842 Permanent
Job Mix Formula (JMF) Bituminous Field Communication 1911 Permanent
Report of Compacted Bituminous Mixture Core Density & Percent Compaction 1907 Permanent
Report of Quality Assurance Testing 1903-B Permanent
PWL spread sheet Permanent
QA/QC Plan Permanent
Report of Test Permanent
306 Concrete
Concrete Cylinder/Core Compression Test Results 1160-A Permanent
Concrete Plant Equipment Inspection Report 0580 Permanent
Concrete Plant Inspection 0580-A Permanent
Concrete Proportioning Plant Report 1174 Permanent
Independent Assurance Test 0503 Permanent
JMF Concrete Field Communication 1976 Permanent
Pavement Core Record 0502 Permanent
Report Of Modulus Of Rupture 1160 Permanent
Summary Report of Field Tests and Cylinder Results 0590 Permanent
Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix 1155 Permanent
PWL spread sheets Permanent
QA/QC Plan Permanent
Report of Test Permanent
306-1 QA/QC
Concrete Field Cylinders Test Results 1999 Permanent
307 Structure
Magnetic Particle Inspection Report 0538-A Permanent
Report Of Ultrasonic Examination Of Welds 0538-B Permanent
Structure Foundation Inspection 0579 Permanent
Welding Certifications
Report of Test Permanent
308 Miscellaneous
Fencing Permanent
Guardrail Permanent
Report of Test Permanent
Slope Restoration Permanent
308-1 Traffic
Cantilever and Bridge Mount Inspection 0519 Permanent
309 Material Certifications
Shipment Of tested Stock Report 1922 Permanent
Transfer of Tested Material Report 1178
400 Contractor Performance Evaluations(CPE) 4 years
401 Certified Payrolls
Certified Payrolls CP-347/WH-347 4 years
Certified Payroll Review Checklist 1952 4 years
Certified Payroll Status Log 1954
Contractor’s Certified Payroll 1955 4 years
Jobsite Poster Inspection Checklist 1967 4 years
Minimum Wage Rate - Interview Sheet Tier1 1156-T1 4 years
Minimum Wage Rate - Interview Sheet Tier2 1156-T2 4 years
Apprenticeship & Trainee Reports 4 years
402 Consultant contracts 4 years
403 Internal Claim Documents 7 years
404 QA Random Numbers
Concrete 4 years
HMA 4 years

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File Name Description
MDOT ProjectWise Explorer Install A guide for External Users for Installing ProjectWise Explorer
Scan to E-mail Capturing and E-mailing a photo with an iOS device(iPhone, iPad, etc.)
ProjectWise Unique Search Guidance for Using one of the Search Features of ProjectWise
ProjectWise Web Quick Reference Card A brief outline of features within ProjectWise Web
IPhone as mouse in Citrix on Ipad Guidance for configuring an iPhone to be used as a mouse for an iPad which is running in a Citrix Environment
Remoting via Citrix Reciever Using the Citrix iPad application to remotely access another computer
Procedure for E-construction Documents Guidance for how to electronically file a variety of documents into ProjectWise

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