E-Signature
e-Signature Process
The Michigan Attorney General’s office, in concurrence of the Federal Highway Administration, has issued a decision authorizing the Michigan Department of Transportation (MDOT) to use and accept digitally encrypted electronic signatures. These digital signatures are not scanned copies of handwritten signatures or faxed copies of a handwritten signature, but are a secure electronic “object” that is embedded into the electronic PDF document by the signer with their unique password, identity, and the date/time digitally encrypted into the electronic document.
MDOT Style Guidelines for Use of Electronic Signatures
MDOT electronic signatures will need to conform to the following style guidelines: Adobe Software digital signature option selections:
- Graphic options shall be:
- “Name” Or “Imported Graphic” (as outlined below)
- Configure text shall be configured as:
- Uncheck the adobe “logo”
- Required to include: (“Name”, “Date”, “Location” and “Reason”)
- Optional “Distinguished Name” (includes job title)
- Optional for “labels”
- “left to right”
You may have multiple digital signature files configured for different purposes. It is even possible to configure a digital signature with an “Imported Graphic” (option noted above) containing an image of your scanned written signature or a scan of a professional license stamp. These are acceptable, but written signature images are not required and non-business related graphics are not acceptable.
Below are some Presentations on how to setup and administer electronic signatures
Using Adobe Reader to Digitally Sign
Adobe Reader(tm) can be used to sign enabled documents. The video below provides a demonstration on how to set up and sign a document digitally using Adobe Reader(tm).