Difference between revisions of "Preconstruction Meeting"
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The Michigan Department of Transportation (MDOT) has conducted preconstruction meetings prior to the award of construction contracts for numerous years. These meetings were held after the confirmed low bidder was announced and prior to award by the Contract Services Division. After discussion with industry, MDOT construction staff and a brief survey of several other states, MDOT will be moving the preconstruction meeting to occur after award of the construction contract. This change in timing will allow preconstruction meetings to occur closer to the actual start date of the project which provides for several benefits including; additional preparation time for both parties, detailed discussions at the preconstruction meeting to resolve any issues or challenges, and reduced duplicate documentation as agreements, partnerships, and contractor submittals are finalized closer to the preconstruction meeting. The new preconstruction meeting timing process will commence with the April 4, 2014, letting on all projects let by MDOT (MDOT and local agency). | The Michigan Department of Transportation (MDOT) has conducted preconstruction meetings prior to the award of construction contracts for numerous years. These meetings were held after the confirmed low bidder was announced and prior to award by the Contract Services Division. After discussion with industry, MDOT construction staff and a brief survey of several other states, MDOT will be moving the preconstruction meeting to occur after award of the construction contract. This change in timing will allow preconstruction meetings to occur closer to the actual start date of the project which provides for several benefits including; additional preparation time for both parties, detailed discussions at the preconstruction meeting to resolve any issues or challenges, and reduced duplicate documentation as agreements, partnerships, and contractor submittals are finalized closer to the preconstruction meeting. The new preconstruction meeting timing process will commence with the April 4, 2014, letting on all projects let by MDOT (MDOT and local agency). | ||
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Preconstruction meeting minutes are to be recorded by the Construction\Project Engineer or their representative, sent to all attendees, and placed in projects ProjectWise construction folder in file 107 Preconstruction and Progress Meetings. | Preconstruction meeting minutes are to be recorded by the Construction\Project Engineer or their representative, sent to all attendees, and placed in projects ProjectWise construction folder in file 107 Preconstruction and Progress Meetings. |
Revision as of 07:46, 24 August 2017
The Michigan Department of Transportation (MDOT) has conducted preconstruction meetings prior to the award of construction contracts for numerous years. These meetings were held after the confirmed low bidder was announced and prior to award by the Contract Services Division. After discussion with industry, MDOT construction staff and a brief survey of several other states, MDOT will be moving the preconstruction meeting to occur after award of the construction contract. This change in timing will allow preconstruction meetings to occur closer to the actual start date of the project which provides for several benefits including; additional preparation time for both parties, detailed discussions at the preconstruction meeting to resolve any issues or challenges, and reduced duplicate documentation as agreements, partnerships, and contractor submittals are finalized closer to the preconstruction meeting. The new preconstruction meeting timing process will commence with the April 4, 2014, letting on all projects let by MDOT (MDOT and local agency).
Preconstruction meeting minutes are to be recorded by the Construction\Project Engineer or their representative, sent to all attendees, and placed in projects ProjectWise construction folder in file 107 Preconstruction and Progress Meetings.
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In advance of the meeting, check to see if all interested parties, as listed, have been invited to the meeting:
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Introduction of those present and designation of recording secretary. |
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Recording of minutes. Attendance record - names, companies represented, address, telephone number. |
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Project description. |
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Designation of Supervisors:
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Proposal:
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Subcontractors. |
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Real Estate:
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Utilities and Railroads:
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Municipalities or Counties Affected:
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Testing Order (see subsection 105.01 of the Standard Specifications for Construction) Form 501:
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Soils:
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Traffic:
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Progress Clause:
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Construction Safety Program/Safety Issues:
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Work Order and Contract Modifications:
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Labor Compliance - Refer to the Labor Compliance Manual for details of labor standard provisions of the contract and discuss:
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OJT/EEO/DBE Requirements:
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Miscellaneous:
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Erosion Control (soil erosion and sedimentation/NPDES) and prompt temporary/permanent restoration. |
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Any other subject pertinent to the project, but not yet discussed. |
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Comments “for the record” by any participants or general discussion. |