Difference between revisions of "1.2 The Plan Review ProjectWise Process"

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(Replaced content with "{{Navbox PW}} {{Navbox DSR|Chapter 1 - ProjectWise Pre-Bid Processes|Chapter 2 - Data Requirements}} The Development Guide has moved to a Sharepoint site. New Development...")
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{{Navbox PW}}
 
{{Navbox PW}}
 
{{Navbox DSR|Chapter 1 - ProjectWise Pre-Bid Processes|Chapter 2 - Data Requirements}}
 
{{Navbox DSR|Chapter 1 - ProjectWise Pre-Bid Processes|Chapter 2 - Data Requirements}}
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'''Folder:'''
+
The Development Guide has moved to a Sharepoint site. New Development Guide
−
[[File:HeaderFolder PlanReview.png|none|left|650px|frameless]]
 
  
−
==[[#1.2.1 Package Submittal|1.2.1 Package Submittal]]==
+
If you haven't visited the new site yet, click the link, then click Request Access. You will be added to the Sharepoint Visitors group, and will receive an email with a link to the Development Guide. If you still have access issues, contact MDOT-EngineeringSupportTraining@michigan.gov
−
 
 
−
 
 
−
===[[#State: Plan Review - Pending Submittal|State: Plan Review - Pending Submittal]]===
 
−
'''Pre-Construction Task:'''  3580 - Develop Preliminary Plans
 
−
 
 
−
{| class="wikitable" width = "80%"
 
−
|-
 
−
! style="text-align:center; width: 5%" | Step
 
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! style="text-align:center; width: 95%" | Action
 
−
|-
 
−
| style="text-align:center;" | 1
 
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| ''Design Team'' – Create PDF of:
 
−
* Plan Set and name ''“JN_Road_Prelim.pdf”'', ''“˜JN_Bridge_Prelim.pdf”''
 
−
* Proposal and name ''“JN_Proposal_Prelim.pdf”''
 
−
* Supporting Documents and name ''“JN_SupportingDocuments_Prelim.pdf”''
 
−
 
 
−
 
 
−
'''''NOTE: ROW must be included in plan set.'''''
 
−
|-
 
−
| style="text-align:center;" | 2
 
−
|''Design Team'' — Add PDFs created in step 1 into the '3 - Plan Review' folder.[[File:PlanReviewFolder.png|right|650px|frameless]]
 
−
 
 
−
|-
 
−
| style="text-align:center;" | 3
 
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| ''Design Team'' - Are all Preliminary Plan Review related files in the system? Yes, then:
 
−
* Highlight all files located in the '˜3 - Plan Review' folder.
 
−
* Then right click and select Change State.
 
−
* Select Next.
 
−
|-
 
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| style="text-align:center;" | 4
 
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| ''Design Team'' - Click on OK in the ˜“Change Document to State” window
 
−
|-
 
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| style="text-align:center;" | 5
 
−
| ''Design Team'' - Send the system generated email.
 
−
 
 
−
 
 
−
 
 
−
[[File:Email_ThePlanReview_PendingSubmittal.png|right|650px|frameless]]
 
−
 
 
−
 
 
−
'''''NOTE: Leave MDOT-eProposal address in email. Also,''''' only one email needs to be sent '''''(close out of the other ones).'''''
 
−
|}
 
−
 
 
−
{{top}}
 
−
 
 
−
====[[#State: Plan Review – Review|State: Plan Review - Review]]====
 
−
'''Pre-Construction Task:'''  3580 - Develop Preliminary Plans
 
−
{| class="wikitable" width = "80%"
 
−
|-
 
−
! style="text-align:center; width: 5%" | Step
 
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! style="text-align:center; width: 95%" | Action
 
−
|-
 
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| style="text-align:center;" | 1
 
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| ''Project Manager'' - Upon receipt of email, review proposal, plans and supporting document packages. If ready, proceed to the next step of initiating the Plan Review.
 
−
|-
 
−
|}
 
−
 
 
−
{{top}}
 
−
 
 
−
==[[#1.2.2 Review|1.2.2 Review]]==
 
−
'''Folder:'''
 
−
[[File:HeaderFolder_PlanReview_Review.png|none|left|650px|frameless]]
 
−
 
 
−
====[[#State: Plan Review - Pending|State: Plan Review - Pending]]====
 
−
'''Pre-Construction Task:'''  3580 - Develop Preliminary Plans
 
−
 
 
−
{| class="wikitable" width = "80%"
 
−
|-
 
−
! style="text-align:center; width: 5%" | Step
 
−
! style="text-align:center; width: 95%" | Action
 
−
|-
 
−
| style="text-align:center;" | 1
 
−
| ''Project Manager'' - Update and Save the '˜0303_DPS sheet' in the DPS-CA Form.xlsx file, located in '- Supporting Documents' folder.
 
−
 
 
−
 
 
−
'''''NOTE: This is a "living" form. The Project Manager will update this form at each milestone.'''''
 
−
|-
 
−
| style="text-align:center;" | 2
 
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| ''Project Manager'' - Print the '0303_DPS' sheet from the DPS-CA Form.xlsx to PDF and apply the naming convention of '''˜JN_0303_DPS _Prelim.pdf'''.
 
−
|-
 
−
| style="text-align:center;" | 3
 
−
| ''Project Manager'' - Add file created in step 2 into the '˜Meeting Request and Minutes' Folder.
 
−
 
 
−
[[File:Img_PlanReview_RequestForMeeting.png|right|650px|frameless]]
 
−
 
 
−
 
 
−
'''''NOTE: This file will be used to trigger the rest of the The Plan Review workflow process.'''''
 
−
|-
 
−
| style="text-align:center;" | 4
 
−
| ''Project Manager'' - Ready to coordinate the Plan Review meeting date with QA Review Manager? Yes, then:
 
−
* Single Left click on the '''JN_0303_DPS_Prelim.pdf''' located in the "˜Meeting Request and Minutes" folder.
 
−
* Then right click and select Change State.
 
−
* Select Next.
 
−
|-
 
−
| style="text-align:center;" | 5
 
−
| ''Project Manager'' - Click on OK in the 'Change Document to State' window
 
−
|-
 
−
| style="text-align:center;" | 6
 
−
| ''Project Manager'' - This email is to coordinate with QA on a date for the meeting. Enter dates available into the body of the system generated email.
 
−
 
 
−
 
 
−
 
 
−
[[File:Email_PlanReview_RequestForMeeting.jpg|right|650px|frameless]]
 
−
 
 
−
 
 
−
'''''NOTE: The Project Manager is NOW responsible for scheduling The Plan Review Meeting. This email is only to coordinate dates with QA Reviewer, NOT for them to schedule it.'''''
 
−
 
 
−
 
 
−
'''''NOTE: Leave all addresses in email. '''''
 
−
|-
 
−
|}
 
−
 
 
−
{{top}}
 
−
 
 
−
====[[#State: Plan Review - Request for Meeting|State: Plan Review - Request for Meeting]]====
 
−
'''Pre-Construction Task:''' 
 
−
 
 
−
{| class="wikitable" width = "80%"
 
−
|-
 
−
! style="text-align:center; width: 5%" | Step
 
−
! style="text-align:center; width: 95%" | Action
 
−
|-
 
−
| style="text-align:center;" | 1
 
−
| ''QA Review Manager'' - Upon receipt of email, review Proposal, Plans and Supporting Documents packages.
 
−
|-
 
−
| style="text-align:center;" | 2
 
−
| ''QA Review Manager'' - If ready to assign a reviewer, then:
 
−
* Single Left click on the '''˜JN_0303_DPS_Prelim.pdf''' located in the 'Meeting Request and Minutes' folder.
 
−
* Then right click and select Change State.
 
−
* Select Next.
 
−
|-
 
−
| style="text-align:center;" | 3
 
−
| ''QA Review Manager'' - Click on OK in the '˜Change Document to State' window
 
−
|-
 
−
| style="text-align:center;" | 4
 
−
| ''QA Review Manager'' - Add the Reviewer's email address and requested information in the body of the system generated email.
 
−
 
 
−
 
 
−
 
 
−
[[file:Email_PlanReview_AssignedToReviewer.png|right|650px|frameless]]
 
−
 
 
−
 
 
−
 
 
−
 
 
−
'''''NOTE: Do not forget to switch this email to HTML format and include the File's URN.'''''
 
−
|-
 
−
|}
 
−
{{top}}
 
−
 
 
−
====[[#State: Plan Review - Assigned to Reviewer|State: Plan Review - Assigned to Reviewer]]====
 
−
'''Pre-Construction Task:''' 
 
−
 
 
−
{| class="wikitable" width = 80%
 
−
|-
 
−
! style="text-align:center; width: 5%" | Step
 
−
! style="text-align:center; width: 95% | Action
 
−
|-
 
−
| style="text-align:center;" | 1
 
−
| ''QA Reviewer'' - Upon receipt of email, proceed with coordinating meeting date and time with Project Manager.
 
−
|-
 
−
| style="text-align:center;" | 2
 
−
| ''QA Reviewer'' - Once there is an agreed upon date:
 
−
* Single Left click on the '''JN_0303_DPS_Prelim.pdf''' located in the 'Meeting Request and Minutes' folder.
 
−
* Then right click and select Change State.
 
−
* Select Next.
 
−
|-
 
−
| style="text-align:center;" | 3
 
−
| ''QA Reviewer'' - Click on OK in the '˜Change Document to State' window
 
−
|-
 
−
| style="text-align:center;" | 4
 
−
| ''QA Reviewer'' - Add the requested information in the body of the system generated email.
 
−
 
 
−
[[file:Email_PlanReview_SchedAndNotify.jpg|right|650px|frameless]]
 
−
 
 
−
 
 
−
|-
 
−
|}
 
−
{{top}}
 
−
 
 
−
====[[#State: Plan Review - Scheduling and Distribution|State: Plan Review - Scheduling and Distribution]]====
 
−
'''Pre-Construction Task:''' 
 
−
 
 
−
{| class="wikitable" width = "80%"
 
−
|-
 
−
! style="text-align:center; width: 5%" | Step
 
−
! style="text-align:center; width: 95%" | Action
 
−
|-
 
−
| style="text-align:center;" | 1
 
−
| ''Project Manager'' - Upon receipt of email, proceed with scheduling meeting date and time with reviewers.
 
−
|-
 
−
| style="text-align:center;" | 2
 
−
| ''Project Manager'' - Once you ready to initiate the meeting appointment:
 
−
* Create a Bluebeam Studio Session. For information on how to use Bluebeam software, see [[Collaborative Milestone Review Process]]
 
−
* Single Left click on the '''JN_0303_DPS_Prelim.pdf''' located in the '˜Meeting Request and Minutes' folder.
 
−
* Then right click and select Change State.
 
−
* Select Next.
 
−
|-
 
−
| style="text-align:center;" | 3
 
−
| ''Project Manager'' - Click on OK in the 'Change Document to State' window
 
−
|-
 
−
| style="text-align:center;" | 4
 
−
| ''Project Manager'' - Please do the following to the system generated email:
 
−
 
 
−
* File > Save (this will save the email into your Drafts Outlook cabinet)
 
−
* Close the system generated email
 
−
* Go into your Outlook Drafts cabinet
 
−
* Highlight '˜The Plan Review Meeting for (CS - JN)' email
 
−
* On the '˜Home' tab click on the '˜Meeting' icon
 
−
* The ProjectWise generated email will open into a Meeting Appointment
 
−
:* Update Date and Time for appointment
 
−
:* Add internal and external meeting attendees
 
−
::* Use the Review meeting contacts list.xlsx located in the '-Supporting Documents' Reference Set. This list includes all Region and Central Office reviewers as well as [mailto:MDOT-RIDSupport@michigan.gov| MDOT RID Support].
 
−
 
 
−
[[File:Base_Meeting_Invite.png|650px|center|frameless]]
 
−
 
 
−
::'''''NOTE: Have ROW? Remember to invite ROW staff.'''''
 
−
 
 
−
:* Review body of email and update all meeting specific information (see highlighted text below)
 
−
 
 
−
 
 
−
:THE PLAN REVIEW MEETING '''ON:''' ''Route'' '''CS:''' # '''JNs:''' #, Location Description
 
−
 
 
−
:Work entails: <span style="background-color: #FFFF00">'''''ENTER INFORMATION HERE'''''</span>
 
−
 
 
−
:The Plan Review Meeting on this project has been scheduled for <span style="background-color: #FFFF00">'''''ENTER DATE HERE. ENTER QA REVIEWER'''''</span> will oversee this meeting and meet interested personnel at MDOT's <span style="background-color: #FFFF00">'''''ENTER LOCATION AND STREET ADDRESS HERE'''''</span> at <span style="background-color: #FFFF00">'''''ENTER TIME HERE'''''</span>.
 
−
 
 
−
:'''This project will be using a Bluebeam Studio Session for reviewing the documents. Instructional videos on how to install Bluebeam Revu, create an account, install MDOT Specific toolsets, and additional resources for utilizing the software can be found at the following link: [[Collaborative Milestone Review Process]]
 
−
 
 
−
:<span style="background-color: #FFFF00">'''''PASTE BLUEBEAM STUDIO SESSION HERE'''''</span>
 
−
 
 
−
:All comments need to be completed by 4:00 pm  <span style="background-color: #FFFF00">'''''ENTER DATE HERE'''''</span> for the PROJECT MANAGER <span style="background-color: #FFFF00">'''''ENTER PROJECT MANAGER'''''</span> to review comments.
 
−
 
 
−
:Electronic plan and proposal documents can be viewed in MDOT's ProjectWise at the following location: 119809_0303_DPS_Prelim.pdf
 
−
 
 
−
:For access into MDOT's ProjectWise system, please notify the Project Manager.
 
−
 
 
−
:Project Manager: <span style="background-color: #FFFF00">'''''ENTER NAME AND PHONE NUMBER HERE'''''</SPAN>
 
−
 
 
−
:If you have further comments or questions that require discussion, please contact me.
 
−
 
 
−
'''''NOTE: Please allow 20 work days for Preliminary Plan Review.'''''
 
−
|-
 
−
|}
 
−
 
 
−
[[File:DontForget.jpg|75px|left]]
 
−
 
 
−
 
 
−
''REMINDER: Update RID Checklist and the RID Index then copy it into the Supporting Documents>RID Preparation folder for review.  Highlight all files than change state to next to submit to RID Review staff.''
 
−
 
 
−
 
 
−
 
 
−
 
 
−
 
 
−
{{top}}
 
−
 
 
−
====[[#State: Plan Review – Ready for Review|State: Plan Review – Ready for Review]]====
 
−
'''Pre-Construction Task:'''  3590 - Preliminary Plan Review (''NOTE: 20 work days for review'')
 
−
 
 
−
{| class="wikitable" width = "80%"
 
−
|-
 
−
! style="text-align:center; width: 5%" | Step
 
−
! style="text-align:center; width: 95%" | Action
 
−
|-
 
−
| style="text-align:center;" | 1
 
−
| ''The Plan Reviewers'' - Log in to the Bluebeam Studio Session. The access code is included in the "Ready for Review" email.
 
−
|-
 
−
| style="text-align:center;" | 2
 
−
| ''The Plan Reviewers'' - Review the documents included in the Bluebeam Studio Session
 
−
|-
 
−
| style="text-align:center;" | 3
 
−
| ''Project Manager'' - After the 20 work day review period:
 
−
* Finish the Bluebeam Studio Session, load the review files back into ProjectWise.
 
−
* Single Left click on the '''˜JN_0303_DPS_Prelim.pdf''' located in the 'Design Submittal Form' folder.
 
−
* Then right click and select Change State.
 
−
* Select Next.
 
−
|-
 
−
| style="text-align:center;" | 4
 
−
| ''Project Manager'' - Click on OK in the '˜Change Document to State' window.
 
−
 
 
−
 
 
−
'''''NOTE: No email will be generated.'''''
 
−
|-
 
−
|}
 
−
{{top}}
 
−
 
 
−
====[[#State: Plan Review - PM Review in Progress|State: Plan Review - PM Review in Progress]]====
 
−
'''Pre-Construction Task:'''  3600 - Project Manager The Plan Review (5 work days for review)
 
−
 
 
−
{| class="wikitable" width = "80%"
 
−
|-
 
−
! style="text-align:center; width: 5%" | Step
 
−
! style="text-align:center; width: 95%" | Action
 
−
|-
 
−
| style="text-align:center;" | 1
 
−
| ''Project Manager'' - Review comments located under the JN's '3 - Plan Review' folder.
 
−
|-
 
−
| style="text-align:center;" | 2
 
−
|''Project Manager'' - Once all comments have reviewed:
 
−
* Single Left click on the '''JN_0303_DPS_Prelim.pdf''' located in the 'Design Submittal Form' folder.
 
−
* Then right click and select Change State.
 
−
* Select Next.
 
−
|-
 
−
| style="text-align:center;" | 3
 
−
| ''Project Manager'' - Click on OK in the 'Change Document to State' window.
 
−
|-
 
−
| style="text-align:center;" | 4
 
−
| ''Project Manager'' - Add all Reviewers' email addresses and requested information into the system generated email.
 
−
 
 
−
[[File:Email_PlanReview_ReadyForMeeting.png|650px|right|frameless]]
 
−
 
 
−
 
 
−
'''''NOTE: Do not forgot to switch this email to HTML format and include the File's URN.'''''
 
−
|-
 
−
|}
 
−
{{top}}
 
−
 
 
−
====[[#State: Plan Review - Ready for Meeting|State: Plan Review - Ready for  Meeting]]====
 
−
'''Pre-Construction Task:'''  Design Team (5 work days for review)
 
−
 
 
−
{| class="wikitable" width = "80%"
 
−
|-
 
−
! style="text-align:center; width: 5%" | Step
 
−
! style="text-align:center; width: 95%" | Action
 
−
|-
 
−
| style="text-align:center;" | 1
 
−
| ''Reviewers'' - Review comments. Reminder: contact Project Manager with any comments prior to the Plan Review Meeting.
 
−
|-
 
−
| style="text-align:center;" | 2
 
−
| ''QA Review'' - Once the meeting has ocucred:
 
−
* Prepare Draft Meeting Notes
 
−
* Add file into the '˜Meeting Request and Minutes' folder.
 
−
|-
 
−
| style="text-align:center;" | 3
 
−
| ''QA Review'' - Prepare to send out notification requesting review of draft report:
 
−
* Highlight all files located in the '˜Meeting Request and Minutes' folder.
 
−
* Then right click and select Change State.
 
−
* Select Next.
 
−
|-
 
−
| style="text-align:center;" | 4
 
−
| ''QA Review'' - Click on OK in the '˜Change Document to State' window.
 
−
|-
 
−
| style="text-align:center;" | 5
 
−
| ''QA Review'' - Add all applicable email addresses into the system generated email.
 
−
 
 
−
[[File:Email_PlanReview_DraftMtgReport.png|650px|right|frameless]]
 
−
 
 
−
 
 
−
'''''NOTE: Do not forget to switch this email to HTML format and include the File's URN. Add Route and JN to Subject line.'''''
 
−
 
 
−
'''''NOTE: Only send one email.'''''
 
−
|-
 
−
|}
 
−
{{top}}
 
−
 
 
−
====[[#State: Plan Review - Draft Meeting Report Pending|State: Plan Review - Draft Meeting Report Pending]]====
 
−
'''Pre-Construction Task:''' 
 
−
 
 
−
{| class="wikitable" width = "80%"
 
−
|-
 
−
! style="text-align:center; width: 5%" | Step
 
−
! style="text-align:center; width: 95%" | Action
 
−
|-
 
−
| style="text-align:center;" | 1
 
−
| ''Reviewers'' - Upon receipt of email, review Draft Meeting Report. Reminder: contact QA Reviewer with any comments prior to the due date.
 
−
|-
 
−
| style="text-align:center;" | 2
 
−
| ''QA Review'' - Once the due date has occurred:
 
−
* Prepare Final Meeting Notes
 
−
* Print to PDF and add file into the '˜Meeting Request and Minutes' folder.
 
−
|-
 
−
| style="text-align:center;" | 2
 
−
| ''QA Review'' - Prepare to send out request to have Final Meeting Report distributed:
 
−
* Highlight all files located in the '˜Meeting Request and Minutes' folder.
 
−
* Then right click and select Change State.
 
−
* Select Next.
 
−
|-
 
−
| style="text-align:center;" | 3
 
−
| ''QA Review'' - Click on OK in the 'Change Document to State' window.
 
−
|-
 
−
| style="text-align:center;" | 4
 
−
| ''QA Review'' - Add requested information in the body of the system generated email.
 
−
[[File:Email_PlanReview_FinalDist.png|650px|right|frameless]]
 
−
 
 
−
 
 
−
'''''NOTE: Do not forgot to switch this email to HTML format and include the File's URN.'''''
 
−
 
 
−
'''''NOTE: Only send one email.'''''
 
−
|-
 
−
|}
 
−
{{top}}
 
−
 
 
−
====[[#State: Plan Review - Final Report Distribution|State: Plan Review - Final Report Distribution]]====
 
−
'''Pre-Construction Task:''' 
 
−
 
 
−
{| class="wikitable" width = "80%"
 
−
|-
 
−
! style="text-align:center; width: 5%" | Step
 
−
! style="text-align:center; width: 95%" | Action
 
−
|-
 
−
| style="text-align:center;" | 1
 
−
| ''QA Admin Assistant'' - Prepare Final Meeting Report for distribution.
 
−
|-
 
−
| style="text-align:center;" | 2
 
−
| ''QA Admin Assistant'' - Prepare to send out Final Meeting Report notification:
 
−
* Highlight Final Meeting report located in the '˜Meeting Request and Minutes' folder.
 
−
* Then right click and select Change State.
 
−
* Select Next.
 
−
|-
 
−
| style="text-align:center;" | 3
 
−
| ''QA Admin Assistant'' - Click on OK in the 'Change Document to State' window.
 
−
|-
 
−
| style="text-align:center;" | 4
 
−
| ''QA Admin Assistant'' - Add all applicable email addresses into the system generated email.
 
−
 
 
−
[[File:Email_ThePlanReview_Review_FinalReportDist.png|650px|right|frameless]]
 
−
|}
 
−
 
 
−
{{top}}
 
−
 
 
−
===[[#State: Plan Review - Final Meeting Report|State: Plan Review - Final Meeting Report]]===
 
−
'''Pre-Construction Task:''' 
 
−
 
 
−
{| class="wikitable" width = "80%"
 
−
|-
 
−
! style="text-align:center; width: 5%" | Step
 
−
! style="text-align:center; width: 95%" | Action
 
−
|-
 
−
| style="text-align:center;" | 1
 
−
| ''Preliminary Plan Review workflow process is now complete.''
 
−
|-
 
−
|}
 
−
 
 
−
{{top}}
 
−
 
 
−
==[[#1.2.3 Preliminary RID Review|1.2.3 Preliminary RID Review]]==
 
−
 
 
−
 
 
−
===[[#State: Preliminary RID Review - Pending|State: Preliminary RID Review - Pending]]===
 
−
'''Pre-Construction Task:'''  3580 - Develop Preliminary Plans
 
−
 
 
−
{| class="wikitable" width = "80%"
 
−
|-
 
−
! style="text-align:center; width: 5%" | Step
 
−
! style="text-align:center; width: 95%" | Action
 
−
 
 
−
|-
 
−
|style="text-align:center;" | 1
 
−
| ''Design Team'' - Create [[Chapter_5_-_RID_Process#5.2_RID_Submittals| RID Submittal Deliverables]] during [[1.2_The_Plan_Review_ProjectWise_Process#1.2.1_Package_Submittal | State: Plan Review - Pending Submittal]]:
 
−
* Place the X-XXXXXX_XS_Roadway_20YY-MM-DD.dgn and non-DGN RID files in the ''RID-Preliminary'' folder per [[Chapter_5_-_RID_Process | Chapter 5 - RID Process]]
 
−
* Create XXXXXX_RID_Review.dgn in the ''''- Supporting Documents > RID Preparation'' folder by referencing the working files located in the ''PlanSet'' and ''Pre-Construction'' folders.  See [[Chapter_5_-_RID_Process#Milestone_RID | Milestone_RID]].
 
−
* Copy the latest version of the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm] into the ''- Supporting Documents > RID Preparation'' folder.
 
−
* Copy the latest version of the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=44417294-c470-4e39-9da7-0721b0cfc619&fileName=%22RID_Index.xlsm%22 RID Index] into the ''- Supporting Documents > RID Preparation'' folder.
 
−
* Complete the preliminary column of the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm]. If files or categories that are identified with an "R" in the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm] are not included please document the reason in the Preliminary Comments Column of the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm].
 
−
|-
 
−
|style="text-align:center;" | 2
 
−
| ''Project Manager'' - Check the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm] file, located in the ''- Supporting Documents > RID Preparation'' folder.
 
−
 
 
−
 
 
−
[[File:RID Prelim Checklist Folder.png|800px|right|frameless]]
 
−
 
 
−
''NOTE: This is a "living" form. The Project Manager will update this form at each milestone.''
 
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|-
 
−
|style="text-align:center;" | 3
 
−
| ''Project Manager'' - Make sure the RID files are ready for review prior to completing the [[1.2_The_Plan_Review_ProjectWise_Process#State:_Plan_Review_-_Pending | State: Plan Review - Pending]].
 
−
|-
 
−
|style="text-align:center;" | 4
 
−
| ''Project Manager'' - Once you are ready to initiate the meeting appointment during the [[1.2_The_Plan_Review_ProjectWise_Process#State:_Plan_Review_-_Scheduling_and_Distribution | State: Plan Review - Scheduling and Distribution]]:
 
−
* Single Left click on the files in located in the '˜RID-Preliminary' folder.
 
−
* Then right click and select Change State.
 
−
* Select Next.
 
−
|-
 
−
|style="text-align:center;" | 5
 
−
| ''Project Manager'' - Click on OK in the '˜Change Document to State' window
 
−
|-
 
−
|style="text-align:center;" | 6
 
−
| ''Project Manager'' - Include [mailto:MDOT-RIDSupport@michigan.gov MDOT RID Support] on the email generated during the [[1.2_The_Plan_Review_ProjectWise_Process#State:_Plan_Review_-_Scheduling_and_Distribution | State: Plan Review - Scheduling and Distribution]].
 
−
|-
 
−
|} 
 
−
 
 
−
{{top}}
 
−
 
 
−
===[[#State: Preliminary RID Review - Review in Progress|State: Preliminary RID Review - Review in Progress]]===
 
−
'''Pre-Construction Task:'''  3590 - The Plan Review ''(20 work days for review)''
 
−
 
 
−
{| class="wikitable" width = "80%"
 
−
|-
 
−
! style="text-align:center; width: 5%" | Step
 
−
! style="text-align:center; width: 95%" | Action
 
−
|-
 
−
| style="text-align:center;" | 1
 
−
| ''MDOT-RIDSupport Reviewers'' - Perform review of the RID files and document comments in the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm]. Reference saved views in the Preliminary Comments column.
 
−
 
 
−
''NOTE: During this state the 'RID-Preliminary' folder will be locked for MDOT-RIDSupport review.''
 
−
|-
 
−
| style="text-align:center;" | 2
 
−
| ''MDOT-RIDSupport Reviewers'' - Create a pdf copy of the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm] file and add the date to end of the '''RID Review Checklist.pdf''' in the '˜RID_Preliminary' folder.
 
−
|-
 
−
| style="text-align:center;" | 3
 
−
| ''MDOT-RIDSupport Reviewers'' - After the 20 work day review period:
 
−
* Single Left click on the files in located in the '˜RID-Preliminary' folder.
 
−
* Then right click and select Change State.
 
−
* Select Next.
 
−
|-
 
−
| style="text-align:center;" | 4
 
−
| ''MDOT-RIDSupport Reviewers'' - Click on OK in the '˜Change Document to State' window.
 
−
 
 
−
''NOTE: No email will be generated.''
 
−
|-
 
−
|}
 
−
{{top}}
 
−
 
 
−
===[[#State: Preliminary RID Review - Complete|State: Preliminary RID Review - Complete]]===
 
−
'''Pre-Construction Task:''' 
 
−
 
 
−
{| class="wikitable" width = "80%"
 
−
|-
 
−
! style="text-align:center; width: 5%" | Step
 
−
! style="text-align:center; width: 95%" | Action
 
−
|-
 
−
| style="text-align:center;" | 1
 
−
| The files in the 'RID-Preliminary' folder will be locked as a time stamp of the submittal and review.  Responses from the Design Team or Project Manager should be placed in the FPC Comments column of the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm] in the ''- Supporting Documents > RID Preparation'' folder.  The RID files can be copied from the '˜RID-Preliminary' folder if necessary for discussion.
 
−
|-
 
−
| style="text-align:center;" | 2
 
−
| The files can be viewed by the Project Manager and Design Team during the [[1.2_The_Plan_Review_ProjectWise_Process#State:_Plan_Review_-_PM_Review_in_Progress|State: Plan Review - PM Review in Progress]] and the [[1.2_The_Plan_Review_ProjectWise_Process#State:_Plan_Review_-_Ready_for_Meeting|State: Plan Review - Ready for Meeting]].
 
−
|-
 
−
|}
 
−
{{top}}
 
  
 
[[CATEGORY:RID]]
 
[[CATEGORY:RID]]

Revision as of 11:57, 24 January 2025

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