Difference between revisions of "1.1 Base Plan Review ProjectWise Process"
m (→State: Base Plan Review - Ready for Review: text edits) |
m (→State: Base Plan Review - PM Review in Progress: text edits) |
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− | | ''Project Manager'' | + | | ''Project Manager'' - Review comments on all files located under the JN's '2 - Base Plan" folder. |
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| style="text-align:center;" | 2 | | style="text-align:center;" | 2 | ||
− | | ''Project Manager'' | + | | ''Project Manager'' - Once all comments have reviewed: |
− | * Single Left click on the | + | * Single Left click on the "''JN_0303_DPS_Base.pdf''" located in the "Design Submittal Form" folder. |
* Then right click and select Change State. | * Then right click and select Change State. | ||
* Select Next. | * Select Next. | ||
|- | |- | ||
| style="text-align:center;" | 3 | | style="text-align:center;" | 3 | ||
− | | ''Project Manager'' | + | | ''Project Manager'' - Click on OK in the "Change Document to State" window. |
|- | |- | ||
| style="text-align:center;" | 4 | | style="text-align:center;" | 4 | ||
− | |''Project Manager'' - Add all | + | |''Project Manager'' - Add all Reviewer's email addresses into the system generated email. |
[[File:Email_BasePlan_ReviewComplete.jpg|right|500px|frameless]] | [[File:Email_BasePlan_ReviewComplete.jpg|right|500px|frameless]] | ||
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Revision as of 12:02, 16 April 2021
By Chapter
Folder:
1.1.1 Base Plan - Package Submittal
State: Base Plan - Pending Submittal
Pre-Construction Task: 3360 - Prepare Base Plans
Step | Action |
---|---|
1 | Design Team “ Create PDF of:
NOTE: ROW must be included in Base Plan set. |
2 | Design Team Add PDFs created in step 1 into the “ Base Plans " folder. |
3 | Design Team Are all Base Plan related files in the system? Yes, then:
|
4 | Design Team Click on OK in the "Change Document to State" window |
5 | Design Team Add the Project Manger's email address into the system generated email
|
State: Base Plan - Review
Pre-Construction Task: 3360 - Prepare Base Plans
Step | Action |
---|---|
1 | Project Manager - Upon receipt of email; review proposal, plans and supporting document packages. If ready, proceed to the next step of initiating the Base Plan Review. |
1.1.2 Base Plan - Review
Folder:
State: Base Plan Review - Pending
Pre-Construction Task: 3360 - Prepare Base Plans
Step | Action |
---|---|
1 | Project Manager - Copy the "JN_0303_DPS.pdf" file, located in '-Supporting Documents' folder in the 'Milestone Forms' Document Set into the 'Supporting Documents' folder. Follow the instructions on the DPS-CA Form.xlsx to complete the 0303 DPS sheet.
NOTE: This is a "living" form. The Project Manager will update this form at each milestone. |
2 | Project Manager - Print the '0303_DPS' sheet from the DPS-CA Form.xlsx file to PDF and apply the naming convention of "JN_0303_DPS_Base.pdf" |
3 | Project Manager - Add file created in step 2 into the "˜Design Submittal Form" Folder.
NOTE: This file will be used to trigger the rest of the Base Plan Review workflow process. |
4 | Project Manager - Ready for Base Plans to be reviewed? Yes, then:
|
5 | Project Manager - Click on OK in the "Change Document to State" window |
6 | Project Manager - Please do the following to the system generated email:
NOTE: Please allow 20 work days for Base Plan Review. |
State: Base Plan Review - Ready for Review
Pre-Construction Task: 3380 - Review Base Plans (20 work days for review)
Step | Action |
---|---|
1 | Base Plan Reviewers - Log into the Bluebeam Studio Session. The access code is included in the "Ready for review" email. |
2 | Base Plan Reviewers - Review the documents included in the Bluebeam Studio Session.
NOTE: Make sure to use the correct Profile for commenting. |
3 | Project Manager - After the 20 work day review period,
|
4 | Project Manager - Click on OK in the "˜Change Document to State" window.
NOTE: No email will be generated. |
State: Base Plan Review - PM Review in Progress
Pre-Construction Task: 3395 - Project Manager Base Plan Review (5 work days for review)
Step | Action |
---|---|
1 | Project Manager - Review comments on all files located under the JN's '2 - Base Plan" folder. |
2 | Project Manager - Once all comments have reviewed:
|
3 | Project Manager - Click on OK in the "Change Document to State" window. |
4 | Project Manager - Add all Reviewer's email addresses into the system generated email. |
State: Base Plan Review - Design Team Response
Pre-Construction Task: Design Team (5 work days for review)
Step | Action |
---|---|
1 | Design Team/Reviewers – Review compiled comments. Reminder: contact Project Manager with any comments prior to the Base Plan Meeting. |
2 | Project Manager – Once the meeting has ocucred:
|
3 | Project Manager – Click on OK in the ‘Change Document to State’ window. |
4 | Base Plan Review workflow process is now complete. |