Difference between revisions of "1.1 Base Plan Review ProjectWise Process"

From MediaWiki
Jump to navigation Jump to search
(Created page with " '''Folder:''' none|left|650px|frameless ==8.1.1 Base Plan - Package Submittal== ===[[#State: Ba...")
 
 
(39 intermediate revisions by 4 users not shown)
Line 1: Line 1:
−
 
+
{{Navbox PW}}
 +
{{Navbox DSR|Chapter 1 - ProjectWise Pre-Bid Processes|Chapter 2 - Data Requirements}}
 
'''Folder:'''
 
'''Folder:'''
 
[[File:HeaderFolder_BasePlans.png|none|left|650px|frameless]]  
 
[[File:HeaderFolder_BasePlans.png|none|left|650px|frameless]]  
  
−
==[[#8.1.1 Base Plan - Package Submittal|8.1.1 Base Plan - Package Submittal]]==
+
==[[#1.1.1 Base Plan - Package Submittal|1.1.1 Base Plan - Package Submittal]]==
 
===[[#State: Base Plan - Pending Submittal|State: Base Plan - Pending Submittal]]===
 
===[[#State: Base Plan - Pending Submittal|State: Base Plan - Pending Submittal]]===
−
'''PPMS Task:'''  3360 - Prepare Base Plans
+
'''Pre-Construction Task:'''  3360 - Prepare Base Plans
  
 
{| class="wikitable" width = "80%"
 
{| class="wikitable" width = "80%"
Line 13: Line 14:
 
|-  
 
|-  
 
| style="text-align:center;" | 1
 
| style="text-align:center;" | 1
−
| ''Design Team'' – Create PDF of:
+
| ''Design Team'' “ Create PDF of:
−
* Plan Set and name “JN_Road_Base.pdf”, “JN_Bridge_Base.pdf
+
* Plan Set and name ''˜JN_Road_Base.pdf"'', ''˜JN_Bridge_Base.pdf"''
−
* Supporting Documents and name “JN_SupportingDocuments_Base.pdf”
+
* Supporting Documents and name ''˜JN_SupportingDocuments_Base.pdf"''
−
''NOTE: ROW must be included in Base Plan set.''
+
'''''NOTE: ROW must be included in Base Plan set.'''''
 
|-  
 
|-  
 
| style="text-align:center;" | 2
 
| style="text-align:center;" | 2
−
|''Design Team'' – Add PDFs created in step 1 into the ‘2 – Base Plans’ folder.  
+
|''Design Team'' Add PDFs created in step 1 into the “ Base Plans " folder.  
 
[[File:Base_Folder.png|right|650px|frameless]]  
 
[[File:Base_Folder.png|right|650px|frameless]]  
 
|-  
 
|-  
 
| style="text-align:center;" | 3
 
| style="text-align:center;" | 3
−
| ''Design Team'' – Are all Base Plan related files in the system? Yes, then:
+
| ''Design Team'' Are all Base Plan related files in the system? Yes, then:
−
* Highlight all files located in the ‘2 – Base Plans’ folder.
+
* Highlight all files located in the “ Base Plans " folder.
 
* Then right click and select Change State.
 
* Then right click and select Change State.
 
* Select Next.  
 
* Select Next.  
 
|-  
 
|-  
 
| style="text-align:center;" | 4
 
| style="text-align:center;" | 4
−
| ''Design Team'' – Click on OK in the ‘Change Document to State’ window
+
| ''Design Team'' Click on OK in the "Change Document to State" window
 
|-  
 
|-  
 
| style="text-align:center;" | 5
 
| style="text-align:center;" | 5
−
| ''Design Team'' – Add the Project Manger’s email address into the system generated email [[File:Base_Submit_to_PM_Email.jpg|500px|frameless|right|Base Plan Submit to Project Manager Email]]
+
| ''Design Team'' Add the Project Manger's email address into the system generated email [[File:Base_Submit_to_PM_Email.jpg|500px|frameless|right|Base Plan Submit to Project Manager Email]]
  
  
−
''NOTE: Leave MDOT-Eproposal address in email.''
+
'''''NOTE: Leave MDOT-Eproposal address in email. Also,''''' only one email needs to be sent '''''(close out of the other ones)'''''
 
|-  
 
|-  
 
|}
 
|}
Line 41: Line 42:
  
 
===[[#State: Base Plan - Review|State: Base Plan - Review]]===
 
===[[#State: Base Plan - Review|State: Base Plan - Review]]===
−
'''PPMS Task:'''  3360 - Prepare Base Plans
+
'''Pre-Construction Task:'''  3360 - Prepare Base Plans
 
{| class="wikitable" width = "80%"
 
{| class="wikitable" width = "80%"
 
|-  
 
|-  
Line 48: Line 49:
 
|-  
 
|-  
 
| style="text-align:center;" | 1
 
| style="text-align:center;" | 1
−
| ''Project Manager'' – Upon receipt of email, please review plans and supporting documents.
+
| ''Project Manager'' - Upon receipt of email; review proposal, plans and supporting document packages. If ready, proceed to the next step of initiating the Base Plan Review.
−
|-
 
−
| style="text-align:center;" | 2
 
−
| ''Project Manager'' – If plans are ready for review, create a Digital Pen Set.
 
 
|-  
 
|-  
 
|}
 
|}
 
{{top}}
 
{{top}}
  
−
==[[#8.1.2 Base Plan - Review|8.1.2 Base Plan - Review]]==
+
==[[#1.1.2 Base Plan - Review|1.1.2 Base Plan - Review]]==
 
'''Folder:'''
 
'''Folder:'''
 
[[File:HeaderFolder_BasePlans_Review.png|none|left|500px|frameless]]
 
[[File:HeaderFolder_BasePlans_Review.png|none|left|500px|frameless]]
  
−
===[[#State: Base Plan Review - Pending|State: Base Plan Review - Pending]]====
+
===[[#State: Base Plan Review - Pending|State: Base Plan Review - Pending]]===
−
'''PPMS Task:'''  3360 - Prepare Base Plans
+
'''Pre-Construction Task:'''  3360 - Prepare Base Plans
  
 
{| class="wikitable" width = "80%"
 
{| class="wikitable" width = "80%"
Line 67: Line 65:
 
! style="text-align:center; width: 5%" | Step
 
! style="text-align:center; width: 5%" | Step
 
! style="text-align:center; width: 95%" | Action
 
! style="text-align:center; width: 95%" | Action
 +
|-
 
|-  
 
|-  
 
| style="text-align:center;" | 1
 
| style="text-align:center;" | 1
−
| ''Project Manager'' – Update and Save the ‘JN_0303_DPS.pdf file, located in ‘- Supporting Documents’ folder.
+
| ''Project Manager'' - Copy the ''"JN_0303_DPS.pdf"'' file, located in '-Supporting Documents' folder in the 'Milestone Forms' Document Set into the 'Supporting Documents' folder. Follow the instructions on the DPS-CA Form.xlsx to complete the 0303 DPS sheet.
−
 
+
'''''NOTE: This is a "living" form. The Project Manager will update this form at each milestone.'''''
−
''NOTE: This is a “living” form. The Project Manager will update this form at each milestone.''
+
|-
 
|-  
 
|-  
 
| style="text-align:center;" | 2
 
| style="text-align:center;" | 2
−
| ''Project Manager'' – Print ‘JN_0303_DPS.pdf’ to PDF and apply the naming convention of ‘JN_0303_DPS _Base.pdf’.
+
| ''Project Manager'' - Print the '0303_DPS' sheet from the DPS-CA Form.xlsx file to PDF and apply the naming convention of ''"JN_0303_DPS_Base.pdf"''
 
|-  
 
|-  
 
| style="text-align:center;" | 3
 
| style="text-align:center;" | 3
−
| ''Project Manager'' – Add file created in step 2 into the ‘Design Submittal Form’ Folder.
+
| ''Project Manager'' - Add file created in step 2 into the "˜Design Submittal Form" Folder.
 
[[File:Base Design Submittal Folder.png|650px|frameless|right|Base Design Submittal Form Folder]]   
 
[[File:Base Design Submittal Folder.png|650px|frameless|right|Base Design Submittal Form Folder]]   
  
  
  
−
''NOTE: This file will be used to trigger the rest of the Base Plan Review workflow process.''
+
'''''NOTE: This file will be used to trigger the rest of the Base Plan Review workflow process.'''''
 
|-  
 
|-  
 
| style="text-align:center;" | 4
 
| style="text-align:center;" | 4
−
| ''Project Manager'' – Ready for Base Plans to be reviewed? Yes, then:
+
| ''Project Manager'' - Ready for Base Plans to be reviewed? Yes, then:
−
* Single Left click on the ‘0303_DPS_Base.pdf’ located in the ‘Design Submittal Form’ folder.
+
* Create a Bluebeam Studio Session. For information on how to use Bluebeam Software, see [[Collaborative Milestone Review Process]]
 +
* Single Left click on the ''"JN_0303_DPS_Base.pdf"'' located in the "˜Design Submittal Form" folder.
 
* Then right click and select Change State.
 
* Then right click and select Change State.
 
* Select Next.
 
* Select Next.
 
|-  
 
|-  
 
| style="text-align:center;" | 5
 
| style="text-align:center;" | 5
−
| ''Project Manager'' – Click on OK in the ‘Change Document to State’ window
+
| ''Project Manager'' - Click on OK in the "Change Document to State" window
 
|-  
 
|-  
 
| style="text-align:center;" | 6
 
| style="text-align:center;" | 6
−
| ''Project Manager'' – Please do the following to the system generated email:
+
| ''Project Manager'' - Please do the following to the system generated email:
 
* File > Save (this will save the email into your Drafts Outlook cabinet)
 
* File > Save (this will save the email into your Drafts Outlook cabinet)
 
* Close the system generated email [[File:Base_Meeting_Invite.png|650px|frameless|right|Base Meeting Invite]]
 
* Close the system generated email [[File:Base_Meeting_Invite.png|650px|frameless|right|Base Meeting Invite]]
 
* Go into your Outlook Drafts cabinet
 
* Go into your Outlook Drafts cabinet
−
* Highlight ‘Base Plans ready for review’ email
+
* Highlight "˜Base Plans ready for review" email
−
* Select the 'Home' tab and then select 'Meeting' under the Response tools.
+
* On the 'Home' tab click on the 'Meeting' icon
 +
* The ProjectWise generated email will open into a Meeting Appointment
 +
** Update Date and Time for appointment
 
** Add internal and external Base Plan meeting attendees
 
** Add internal and external Base Plan meeting attendees
−
*** Use the Contact List located in the ‘-Supporting Documents’ Reference Set. This list includes all Region and Central Office reviewers.
+
*** Use the 'Review meeting contacts list.xlsx' located in the "˜Supporting Documents" Reference Set. This list includes all Region and Central Office reviewers.
−
**:''NOTE: Have ROW? Remember to invite ROW staff.''
+
**:'''''NOTE: Have ROW? Remember to invite ROW staff.'''''
 
**Review body of email and update all meeting specific information (see highlighted text below)
 
**Review body of email and update all meeting specific information (see highlighted text below)
  
Line 112: Line 114:
  
  
−
:THE BASE PLAN MEETING ON: "<span style="background-color: #FFFF00">ENTER MEETING DATE AND TIME HERE</span>"
+
:The Base Plan Review Meeting '''ON:''' Route '''CS:''' # '''JNs:''' #, Description
−
 
 
−
:CS: "<span style="background-color: #FFFF00">ENTER CN</span>" JNs: "<span style="background-color: #FFFF00">ENTER JNs HERE</span>"; "<span style="background-color: #FFFF00">ENTER LOCATION DESCRIPTION HERE.</span>"
 
−
 
 
−
:Work entails: "<span style="background-color: #FFFF00">ENTER INFORMATION HERE</span>" *PLEASE NOTE THAT CHANGES OR ADDITIONS TO THE SCOPE OF WORK WILL NOT BE CONSIDERED AT THIS MEETING.
 
  
−
:The Base Plan Meeting on this project has been scheduled for "<span style="background-color: #FFFF00">ENTER DATE HERE</span>". “<span style="background-color: #FFFF00">ENTER PROJECT MANAGER</span>” will oversee this meeting and meet interested personnel at MDOT’s "<span style="background-color: #FFFF00">ENTER LOCATION HERE</span>" at "<span style="background-color: #FFFF00">ENTER TIME HERE</span>".
+
:Work entails: <span style="background-color: #FFFF00">''ENTER INFORMATION HERE''</span>
  
−
:For MDOT Staff: This project will be using the digital pen process for reviewing the plans. Please make sure plans are printed from the “<span style="background-color: #FFFF00">SUPPLY LINK TO DIGITAL PEN PLAN SET FOLDER</span>” in ProjectWise and that all plan comments are done using a digital pen.
+
:The Base Plan Meeting on this project has been scheduled for <span style="background-color: #FFFF00">''ENTER DATE HER''E</span>. <span style="background-color: #FFFF00">''ENTER PROJECT MANAGER''</span> will oversee this meeting and meet interested personnel at MDOT's <span style="background-color: #FFFF00">''ENTER LOCATION AND STREET ADDRESS HERE''</span> at <span style="background-color: #FFFF00">''ENTER TIME HERE''</span>.
  
−
:For non-MDOT invitees: This project will be using Adobe commenting for reviewing the plans in MDOT’s ProjectWise. For access into MDOT’s ProjectWise, please notify the Project Manager.
+
:'''This project will be using a Bluebeam Studio Session for reviewing the documents. Instructional videos on how to install Bluebeam Revu, create an account, install MDOT specific toolsets, and additional resources for utilizing the software can be found at the following link:''' [[Collaborative Milestone Review Process]]
  
−
:All digital comments need to be placed in ProjectWise by 4:00 pm, "<span style="background-color: #FFFF00">ADD DATE HERE</span>" for the "<span style="background-color: #FFFF00">ENTER OFFICE NAME HERE</span>" to do comment cleanup and redistribute a commented set of prints to all meeting attendees by "<span style="background-color: #FFFF00">ADD DATE HERE</span>" meeting.
+
:<span style="background-color: #FFFF00">''PASTE BLUEBEAM STUDIO SESSION HERE''</span>
  
−
:Electronic plan and proposal documents can be viewed in MDOT’s ProjectWise at the following location:
+
:All comments need to be completed by 4:00 pm, <span style="background-color: #FFFF00">''ENTER DATE HERE''</span> for the ''PROJECT MANAGER'' <span style="background-color: #FFFF00">''ENTER PROJECT MANAGER'' </span> to review comments.
  
−
:Document Link:
+
:Electronic plan and proposal documents can be viewed in MDOT's ProjectWise Base Plan folder at the following location:
−
:"<span style="background-color: #FFFF00">ADD DIGITAL PEN PLAN SEET LINK HERE</span>"
 
  
−
:Project Manager: "<span style="background-color: #FFFF00">ENTER NAME HERE AND PHONE NUMBER</span>"
+
:''Project Manager:'' <span style="background-color: #FFFF00">''ENTER NAME HERE AND PHONE NUMBER''</span>
  
−
:If you have further comments or questions that require discussion, please contact me.
+
:::::''If you have further comments or questions that require discussion, please contact me.''
  
−
''NOTE: Please allow 20 work days for Base Plan Review.''
+
'''''NOTE: Please allow 20 work days for Base Plan Review.'''''
 
|-  
 
|-  
 
|}
 
|}
Line 141: Line 138:
  
 
===[[#State: Base Plan Review - Ready for Review|State: Base Plan Review - Ready for Review]]===
 
===[[#State: Base Plan Review - Ready for Review|State: Base Plan Review - Ready for Review]]===
−
'''PPMS Task:'''  3380 - Review Base Plans ''(20 work days for review)''
+
'''Pre-Construction Task:'''  3380 - Review Base Plans ''(20 work days for review)''
 
{| class="wikitable" width = "80%"
 
{| class="wikitable" width = "80%"
 
|-  
 
|-  
Line 148: Line 145:
 
|-  
 
|-  
 
| style="text-align:center;" | 1
 
| style="text-align:center;" | 1
−
| ''Base Plan Reviewers'' – Print dot matrix set and comment using the Digital Pen process or Adobe commenting.
+
| ''Base Plan Reviewers'' - Log into the Bluebeam Studio Session. The access code is included in the "Ready for review" email.
−
 
 
  
−
''NOTE: Reviewers in the same office can share the same dot matrix set and pen (dock the digital pen periodically to insert updates). Also, it is recommended that comments are not removed from the pens until after the review meeting.''
 
 
|-  
 
|-  
 
| style="text-align:center;" | 2
 
| style="text-align:center;" | 2
−
| ''Base Plan Reviewers'' – Upload Digital Pen comments into ProjectWise.
+
| ''Base Plan Reviewers'' - Review the documents included in the Bluebeam Studio Session.
  
 +
'''''NOTE: Make sure to use the correct Profile for commenting.'''''
  
−
''NOTE: Reviewers may want to dock the pen periodically during the review to update comment file.''
 
 
|-  
 
|-  
 
| style="text-align:center;" | 3
 
| style="text-align:center;" | 3
−
| ''Project Manager'' – After the 20 work day review period,  
+
| ''Project Manager'' - After the 20 work day review period,  
−
* Single Left click on the ‘0303_DPS_Base.pdf’ located in the ‘Design Submittal Form’ folder.
+
* Finish the Bluebeam Studio Session, load the review files back into ProjectWise.
 +
* Single Left click on the ''"˜JN_0303_DPS_Base.pdf"'' located in the "˜Design Submittal Form" folder.
 
* Then right click and select Change State.
 
* Then right click and select Change State.
 
* Select Next.
 
* Select Next.
 
|-  
 
|-  
 
| style="text-align:center;" | 4
 
| style="text-align:center;" | 4
−
| ''Project Manager'' – Click on OK in the ‘Change Document to State’ window.
+
| ''Project Manager'' - Click on OK in the "˜Change Document to State" window.
  
−
''NOTE: No email will be generated.''
+
'''''NOTE: No email will be generated.'''''
 
|-  
 
|-  
 
|}
 
|}
Line 175: Line 171:
  
 
===[[#State: Base Plan Review - PM Review in Progress|State: Base Plan Review - PM Review in Progress]]===
 
===[[#State: Base Plan Review - PM Review in Progress|State: Base Plan Review - PM Review in Progress]]===
−
'''PPMS Task:'''  3395 - Project Manager Base Plan Review ''(5 work days for review)''
+
'''Pre-Construction Task:'''  3395 - Project Manager Base Plan Review ''(5 work days for review)''
 
{| class="wikitable" width = "80%"
 
{| class="wikitable" width = "80%"
 
|-  
 
|-  
 
! style="text-align:center; width: 5%" | Step
 
! style="text-align:center; width: 5%" | Step
 
! style="text-align:center; width: 95%" | Action
 
! style="text-align:center; width: 95%" | Action
−
|-  
+
|-
 
| style="text-align:center;" | 1
 
| style="text-align:center;" | 1
−
| ''Project Manager'' – Copy ALL digital pen comment files to the ‘Pre-Construction > Record Plan Set Review Comments’ folder prior to reviewing the files.
+
| ''Project Manager'' - Review comments on all files located under the JN's '2 - Base Plan" folder.
 
|-  
 
|-  
 
| style="text-align:center;" | 2
 
| style="text-align:center;" | 2
−
| ''Project Manager'' – Review and Compile comments on ALL digital pen comment files located under the JN’s ‘2 - Base Plan’ folder.
+
| ''Project Manager'' - Once all comments have reviewed:
 +
* Single Left click on the "''JN_0303_DPS_Base.pdf''" located in the "Design Submittal Form" folder.
 +
* Then right click and select Change State.
 +
* Select Next.
 
|-  
 
|-  
 
| style="text-align:center;" | 3
 
| style="text-align:center;" | 3
−
| ''Project Manager'' – Once all comments have reviewed and compiled:
+
| ''Project Manager'' - Click on OK in the "Change Document to State" window.
−
* Single Left click on the ‘0303_DPS_Base.pdf’ located in the ‘Design Submittal Form’ folder.
 
−
* Then right click and select Change State.
 
−
* Select Next.
 
 
|-  
 
|-  
 
| style="text-align:center;" | 4
 
| style="text-align:center;" | 4
−
| ''Project Manager'' – Click on OK in the ‘Change Document to State’ window.
+
|''Project Manager'' - Add all Reviewer's email addresses into the system generated email.
−
|-
 
−
| style="text-align:center;" | 5
 
−
|''Project Manager'' - Add all Reviewers’ email addresses into the system generated email.
 
 
[[File:Email_BasePlan_ReviewComplete.jpg|right|500px|frameless]]
 
[[File:Email_BasePlan_ReviewComplete.jpg|right|500px|frameless]]
 
|}
 
|}
Line 204: Line 197:
  
 
===[[#State: Base Plan Review - Design Team Response|State: Base Plan Review - Design Team Response]]===
 
===[[#State: Base Plan Review - Design Team Response|State: Base Plan Review - Design Team Response]]===
−
'''PPMS Task:'''  Design Team ''(5 work days for review)''  
+
'''Pre-Construction Task:'''  Design Team ''(5 work days for review)''  
 
{| class="wikitable" width = "80%"
 
{| class="wikitable" width = "80%"
 
|-  
 
|-  
Line 211: Line 204:
 
|-  
 
|-  
 
| style="text-align:center;" | 1
 
| style="text-align:center;" | 1
−
| ''Design Team/Reviewers'' – Review compiled comments. Reminder: contact Project Manager with any comments prior to the Base Plan Meeting.
+
| ''Design Team/Reviewers'' - Review compiled comments. Reminder: contact Project Manager with any comments prior to the Base Plan Meeting.
 
|-  
 
|-  
 
| style="text-align:center;" | 2
 
| style="text-align:center;" | 2
−
| ''Project Manager'' – Once the meeting has ocucred:
+
| ''Project Manager'' - Once the meeting has ocucred:
−
* Single Left click on the ‘0303_DPS_Base.pdf’ located in the ‘Design Submittal Form’ folder.
+
* Single Left click on the ''"˜JN_0303_DPS_Base.pdf"'' located in the "˜Design Submittal Form" folder.
 
* Then right click and select Change State.
 
* Then right click and select Change State.
 
* Select Next.
 
* Select Next.
 
|-  
 
|-  
 
| style="text-align:center;" | 3
 
| style="text-align:center;" | 3
−
| ''Project Manager'' – Click on OK in the ‘Change Document to State’ window.
+
| ''Project Manager'' - Click on OK in the "˜Change Document to State" window.
 
|-  
 
|-  
 
| style="text-align:center;" | 4
 
| style="text-align:center;" | 4

Latest revision as of 12:04, 16 April 2021

Folder:

HeaderFolder BasePlans.png

1.1.1 Base Plan - Package Submittal

State: Base Plan - Pending Submittal

Pre-Construction Task: 3360 - Prepare Base Plans

Step Action
1 Design Team “ Create PDF of:
  • Plan Set and name ˜JN_Road_Base.pdf", ˜JN_Bridge_Base.pdf"
  • Supporting Documents and name ˜JN_SupportingDocuments_Base.pdf"

NOTE: ROW must be included in Base Plan set.

2 Design Team Add PDFs created in step 1 into the “ Base Plans " folder.
Base Folder.png
3 Design Team Are all Base Plan related files in the system? Yes, then:
  • Highlight all files located in the “ Base Plans " folder.
  • Then right click and select Change State.
  • Select Next.
4 Design Team Click on OK in the "Change Document to State" window
5 Design Team Add the Project Manger's email address into the system generated email
Base Plan Submit to Project Manager Email


NOTE: Leave MDOT-Eproposal address in email. Also, only one email needs to be sent (close out of the other ones)

[top of page]

State: Base Plan - Review

Pre-Construction Task: 3360 - Prepare Base Plans

Step Action
1 Project Manager - Upon receipt of email; review proposal, plans and supporting document packages. If ready, proceed to the next step of initiating the Base Plan Review.

[top of page]

1.1.2 Base Plan - Review

Folder:

HeaderFolder BasePlans Review.png

State: Base Plan Review - Pending

Pre-Construction Task: 3360 - Prepare Base Plans

Step Action
1 Project Manager - Copy the "JN_0303_DPS.pdf" file, located in '-Supporting Documents' folder in the 'Milestone Forms' Document Set into the 'Supporting Documents' folder. Follow the instructions on the DPS-CA Form.xlsx to complete the 0303 DPS sheet.

NOTE: This is a "living" form. The Project Manager will update this form at each milestone.

2 Project Manager - Print the '0303_DPS' sheet from the DPS-CA Form.xlsx file to PDF and apply the naming convention of "JN_0303_DPS_Base.pdf"
3 Project Manager - Add file created in step 2 into the "˜Design Submittal Form" Folder.
Base Design Submittal Form Folder


NOTE: This file will be used to trigger the rest of the Base Plan Review workflow process.

4 Project Manager - Ready for Base Plans to be reviewed? Yes, then:
  • Create a Bluebeam Studio Session. For information on how to use Bluebeam Software, see Collaborative Milestone Review Process
  • Single Left click on the "JN_0303_DPS_Base.pdf" located in the "˜Design Submittal Form" folder.
  • Then right click and select Change State.
  • Select Next.
5 Project Manager - Click on OK in the "Change Document to State" window
6 Project Manager - Please do the following to the system generated email:
  • File > Save (this will save the email into your Drafts Outlook cabinet)
  • Close the system generated email
    Base Meeting Invite
  • Go into your Outlook Drafts cabinet
  • Highlight "˜Base Plans ready for review" email
  • On the 'Home' tab click on the 'Meeting' icon
  • The ProjectWise generated email will open into a Meeting Appointment
    • Update Date and Time for appointment
    • Add internal and external Base Plan meeting attendees
      • Use the 'Review meeting contacts list.xlsx' located in the "˜Supporting Documents" Reference Set. This list includes all Region and Central Office reviewers.
      NOTE: Have ROW? Remember to invite ROW staff.
    • Review body of email and update all meeting specific information (see highlighted text below)





The Base Plan Review Meeting ON: Route CS: # JNs: #, Description
Work entails: ENTER INFORMATION HERE
The Base Plan Meeting on this project has been scheduled for ENTER DATE HERE. ENTER PROJECT MANAGER will oversee this meeting and meet interested personnel at MDOT's ENTER LOCATION AND STREET ADDRESS HERE at ENTER TIME HERE.
This project will be using a Bluebeam Studio Session for reviewing the documents. Instructional videos on how to install Bluebeam Revu, create an account, install MDOT specific toolsets, and additional resources for utilizing the software can be found at the following link: Collaborative Milestone Review Process
PASTE BLUEBEAM STUDIO SESSION HERE
All comments need to be completed by 4:00 pm, ENTER DATE HERE for the PROJECT MANAGER ENTER PROJECT MANAGER to review comments.
Electronic plan and proposal documents can be viewed in MDOT's ProjectWise Base Plan folder at the following location:
Project Manager: ENTER NAME HERE AND PHONE NUMBER
If you have further comments or questions that require discussion, please contact me.

NOTE: Please allow 20 work days for Base Plan Review.

[top of page]

State: Base Plan Review - Ready for Review

Pre-Construction Task: 3380 - Review Base Plans (20 work days for review)

Step Action
1 Base Plan Reviewers - Log into the Bluebeam Studio Session. The access code is included in the "Ready for review" email.
2 Base Plan Reviewers - Review the documents included in the Bluebeam Studio Session.

NOTE: Make sure to use the correct Profile for commenting.

3 Project Manager - After the 20 work day review period,
  • Finish the Bluebeam Studio Session, load the review files back into ProjectWise.
  • Single Left click on the "˜JN_0303_DPS_Base.pdf" located in the "˜Design Submittal Form" folder.
  • Then right click and select Change State.
  • Select Next.
4 Project Manager - Click on OK in the "˜Change Document to State" window.

NOTE: No email will be generated.

[top of page]

State: Base Plan Review - PM Review in Progress

Pre-Construction Task: 3395 - Project Manager Base Plan Review (5 work days for review)

Step Action
1 Project Manager - Review comments on all files located under the JN's '2 - Base Plan" folder.
2 Project Manager - Once all comments have reviewed:
  • Single Left click on the "JN_0303_DPS_Base.pdf" located in the "Design Submittal Form" folder.
  • Then right click and select Change State.
  • Select Next.
3 Project Manager - Click on OK in the "Change Document to State" window.
4 Project Manager - Add all Reviewer's email addresses into the system generated email.
Email BasePlan ReviewComplete.jpg

[top of page]

State: Base Plan Review - Design Team Response

Pre-Construction Task: Design Team (5 work days for review)

Step Action
1 Design Team/Reviewers - Review compiled comments. Reminder: contact Project Manager with any comments prior to the Base Plan Meeting.
2 Project Manager - Once the meeting has ocucred:
  • Single Left click on the "˜JN_0303_DPS_Base.pdf" located in the "˜Design Submittal Form" folder.
  • Then right click and select Change State.
  • Select Next.
3 Project Manager - Click on OK in the "˜Change Document to State" window.
4 Base Plan Review workflow process is now complete.

[top of page]

Retrieved from "https://mdotwiki.state.mi.us/design/index.php?title=1.1_Base_Plan_Review_ProjectWise_Process&oldid=3309"