Difference between revisions of "1.1 Base Plan Review ProjectWise Process"
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Revision as of 14:43, 15 October 2015
By Chapter
Folder:
1.1.1 Base Plan - Package Submittal
State: Base Plan - Pending Submittal
PPMS Task: 3360 - Prepare Base Plans
Step | Action |
---|---|
1 | Design Team – Create PDF of:
NOTE: ROW must be included in Base Plan set. |
2 | Design Team – Add PDFs created in step 1 into the ‘2 – Base Plans’ folder. |
3 | Design Team – Are all Base Plan related files in the system? Yes, then:
|
4 | Design Team – Click on OK in the ‘Change Document to State’ window |
5 | Design Team – Add the Project Manger’s email address into the system generated email
|
State: Base Plan - Review
PPMS Task: 3360 - Prepare Base Plans
Step | Action |
---|---|
1 | Project Manager – Upon receipt of email, please review plans and supporting documents. |
2 | Project Manager – If plans are ready for review, create a Digital Pen Set. |
1.1.2 Base Plan - Review
Folder:
State: Base Plan Review - Pending
PPMS Task: 3360 - Prepare Base Plans
Step | Action |
---|---|
1 | Project Manager – Update and Save the ‘JN_0303_DPS.pdf file, located in ‘- Supporting Documents’ folder.
NOTE: This is a “living†form. The Project Manager will update this form at each milestone. |
2 | Project Manager – Print ‘JN_0303_DPS.pdf’ to PDF and apply the naming convention of ‘JN_0303_DPS _Base.pdf’. |
3 | Project Manager – Add file created in step 2 into the ‘Design Submittal Form’ Folder.
NOTE: This file will be used to trigger the rest of the Base Plan Review workflow process. |
4 | Project Manager – Ready for Base Plans to be reviewed? Yes, then:
|
5 | Project Manager – Click on OK in the ‘Change Document to State’ window |
6 | Project Manager – Please do the following to the system generated email:
NOTE: Please allow 20 work days for Base Plan Review. |
State: Base Plan Review - Ready for Review
PPMS Task: 3380 - Review Base Plans (20 work days for review)
Step | Action |
---|---|
1 | Base Plan Reviewers – Print dot matrix set and comment using the Digital Pen process or Adobe commenting.
|
2 | Base Plan Reviewers – Upload Digital Pen comments into ProjectWise.
|
3 | Project Manager – After the 20 work day review period,
|
4 | Project Manager – Click on OK in the ‘Change Document to State’ window.
NOTE: No email will be generated. |
State: Base Plan Review - PM Review in Progress
PPMS Task: 3395 - Project Manager Base Plan Review (5 work days for review)
Step | Action |
---|---|
1 | Project Manager – Copy ALL digital pen comment files to the ‘Pre-Construction > Record Plan Set Review Comments’ folder prior to reviewing the files. |
2 | Project Manager – Review and Compile comments on ALL digital pen comment files located under the JN’s ‘2 - Base Plan’ folder. |
3 | Project Manager – Once all comments have reviewed and compiled:
|
4 | Project Manager – Click on OK in the ‘Change Document to State’ window. |
5 | Project Manager - Add all Reviewers’ email addresses into the system generated email. |
State: Base Plan Review - Design Team Response
PPMS Task: Design Team (5 work days for review)
Step | Action |
---|---|
1 | Design Team/Reviewers – Review compiled comments. Reminder: contact Project Manager with any comments prior to the Base Plan Meeting. |
2 | Project Manager – Once the meeting has ocucred:
|
3 | Project Manager – Click on OK in the ‘Change Document to State’ window. |
4 | Base Plan Review workflow process is now complete. |