Difference between revisions of "1.1 Base Plan Review ProjectWise Process"
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===[[#State: Base Plan Review - Pending|State: Base Plan Review - Pending]]=== | ===[[#State: Base Plan Review - Pending|State: Base Plan Review - Pending]]=== | ||
− | ''' | + | '''Pre-Construction Task:''' 3360 - Prepare Base Plans |
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! style="text-align:center; width: 5%" | Step | ! style="text-align:center; width: 5%" | Step | ||
! style="text-align:center; width: 95%" | Action | ! style="text-align:center; width: 95%" | Action | ||
+ | |- | ||
|- | |- | ||
| style="text-align:center;" | 1 | | style="text-align:center;" | 1 | ||
− | | ''Project Manager'' – | + | | ''Project Manager'' – Copy the ‘JN_0303_DPS.pdf’ file, located in '-Supporting Documents' folder in the 'Milestone Forms' Document Set into the 'Supporting Documents' folder. Follow the instructions on the DPS-CA Form.xlsx to complete the 0303 DPS sheet. |
+ | '''''NOTE: This is a “living†form. The Project Manager will update this form at each milestone.''''' | ||
+ | |- | ||
|- | |- | ||
| style="text-align:center;" | 2 | | style="text-align:center;" | 2 | ||
− | | ''Project Manager'' – | + | | ''Project Manager'' – Print the '0303_DPS' sheet from the DPS-CA Form.xlsx file to PDF and apply the naming convention of 'JN_0303_DPS_Base.pdf' |
− | ' | ||
− | |||
|- | |- | ||
| style="text-align:center;" | 3 | | style="text-align:center;" | 3 | ||
− | + | | ''Project Manager'' – Add file created in step 2 into the ‘Design Submittal Form’ Folder. | |
− | |||
− | |||
− | | ''Project Manager'' – Add file created in step | ||
[[File:Base Design Submittal Folder.png|650px|frameless|right|Base Design Submittal Form Folder]] | [[File:Base Design Submittal Folder.png|650px|frameless|right|Base Design Submittal Form Folder]] | ||
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'''''NOTE: This file will be used to trigger the rest of the Base Plan Review workflow process.''''' | '''''NOTE: This file will be used to trigger the rest of the Base Plan Review workflow process.''''' | ||
|- | |- | ||
− | | style="text-align:center;" | | + | | style="text-align:center;" | 4 |
| ''Project Manager'' – Ready for Base Plans to be reviewed? Yes, then: | | ''Project Manager'' – Ready for Base Plans to be reviewed? Yes, then: | ||
* Create a Bluebeam Studio Session. For information on how to use Bluebeam Software, see [[Collaborative Milestone Review Process]] | * Create a Bluebeam Studio Session. For information on how to use Bluebeam Software, see [[Collaborative Milestone Review Process]] | ||
− | * Single Left click on the | + | * Single Left click on the ‘JN_0303_DPS_Base.pdf’ located in the ‘Design Submittal Form’ folder. |
* Then right click and select Change State. | * Then right click and select Change State. | ||
* Select Next. | * Select Next. | ||
|- | |- | ||
− | | style="text-align:center;" | | + | | style="text-align:center;" | 5 |
| ''Project Manager'' – Click on OK in the ‘Change Document to State’ window | | ''Project Manager'' – Click on OK in the ‘Change Document to State’ window | ||
|- | |- | ||
− | | style="text-align:center;" | | + | | style="text-align:center;" | 6 |
| ''Project Manager'' – Please do the following to the system generated email: | | ''Project Manager'' – Please do the following to the system generated email: | ||
* File > Save (this will save the email into your Drafts Outlook cabinet) | * File > Save (this will save the email into your Drafts Outlook cabinet) |
Revision as of 15:50, 26 March 2019
By Chapter
Folder:
1.1.1 Base Plan - Package Submittal
State: Base Plan - Pending Submittal
Pre-Construction Task: 3360 - Prepare Base Plans
Step | Action |
---|---|
1 | Design Team – Create PDF of:
NOTE: ROW must be included in Base Plan set. |
2 | Design Team – Add PDFs created in step 1 into the ‘2 – Base Plans’ folder. |
3 | Design Team – Are all Base Plan related files in the system? Yes, then:
|
4 | Design Team – Click on OK in the ‘Change Document to State’ window |
5 | Design Team – Add the Project Manger’s email address into the system generated email
|
State: Base Plan - Review
Pre-Construction Task: 3360 - Prepare Base Plans
Step | Action |
---|---|
1 | Project Manager – Upon receipt of email; review proposal, plans and supporting document packages. If ready, proceed to the next step of initiating the Base Plan Review. |
1.1.2 Base Plan - Review
Folder:
State: Base Plan Review - Pending
Pre-Construction Task: 3360 - Prepare Base Plans
Step | Action |
---|---|
1 | Project Manager – Copy the ‘JN_0303_DPS.pdf’ file, located in '-Supporting Documents' folder in the 'Milestone Forms' Document Set into the 'Supporting Documents' folder. Follow the instructions on the DPS-CA Form.xlsx to complete the 0303 DPS sheet.
NOTE: This is a “living†form. The Project Manager will update this form at each milestone. |
2 | Project Manager – Print the '0303_DPS' sheet from the DPS-CA Form.xlsx file to PDF and apply the naming convention of 'JN_0303_DPS_Base.pdf' |
3 | Project Manager – Add file created in step 2 into the ‘Design Submittal Form’ Folder.
NOTE: This file will be used to trigger the rest of the Base Plan Review workflow process. |
4 | Project Manager – Ready for Base Plans to be reviewed? Yes, then:
|
5 | Project Manager – Click on OK in the ‘Change Document to State’ window |
6 | Project Manager – Please do the following to the system generated email:
NOTE: Please allow 20 work days for Base Plan Review. |
State: Base Plan Review - Ready for Review
PPMS Task: 3380 - Review Base Plans (20 work days for review)
Step | Action |
---|---|
1 | Base Plan Reviewers – Log into the Bluebeam Studio Session. The access code is included in the "Ready for review" email. |
2 | Base Plan Reviewers – Review the documents included in the Bluebeam Studio Session.
NOTE: Make sure to use the correct Profile for commenting. |
3 | Project Manager – After the 20 work day review period,
|
4 | Project Manager – Click on OK in the ‘Change Document to State’ window.
NOTE: No email will be generated. |
State: Base Plan Review - PM Review in Progress
PPMS Task: 3395 - Project Manager Base Plan Review (5 work days for review)
Step | Action |
---|---|
1 | Project Manager – Review comments on all files located under the JN’s ‘2 - Base Plan’ folder. |
2 | Project Manager – Once all comments have reviewed:
|
3 | Project Manager – Click on OK in the ‘Change Document to State’ window. |
4 | Project Manager - Add all Reviewers’ email addresses into the system generated email. |
State: Base Plan Review - Design Team Response
PPMS Task: Design Team (5 work days for review)
Step | Action |
---|---|
1 | Design Team/Reviewers – Review compiled comments. Reminder: contact Project Manager with any comments prior to the Base Plan Meeting. |
2 | Project Manager – Once the meeting has ocucred:
|
3 | Project Manager – Click on OK in the ‘Change Document to State’ window. |
4 | Base Plan Review workflow process is now complete. |