Difference between revisions of "1.3 FPC Plan Review ProjectWise Process"
(Changed PPMS to Pre-Construction, Changed OEC to FPC) |
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==[[#1.3.1 Package Submittal|1.3.1 Package Submittal]]== | ==[[#1.3.1 Package Submittal|1.3.1 Package Submittal]]== | ||
− | ===[[#State: | + | ===[[#State: FPC - Pending Submittal|State: FPC - Pending Submittal]]=== |
'''Pre-Construction Task:''' | '''Pre-Construction Task:''' | ||
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| style="text-align:center;" | 1 | | style="text-align:center;" | 1 | ||
| ''Design Team'' – Create PDF of: | | ''Design Team'' – Create PDF of: | ||
− | * Plan Set and name | + | * Plan Set and name “JN_Road_FPC.pdf†or “JN_Bridge_FPC.pdf†|
− | * Proposal and name | + | * Proposal and name “JN_Proposal_FPC.pdf†|
− | * Supporting Documents and name | + | * Supporting Documents and name “JN_SupportingDocuments_FPC.pdf†|
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|- | |- | ||
| style="text-align:center;" | 2 | | style="text-align:center;" | 2 | ||
− | | ''Design Team'' – Add PDFs created in step 1 into the ‘5 – | + | | ''Design Team'' – Add PDFs created in step 1 into the ‘5 – FPC Plans’ folder. |
[[File:Img_OECPlans_Folder.png|right|650px|frameless]] | [[File:Img_OECPlans_Folder.png|right|650px|frameless]] | ||
|- | |- | ||
| style="text-align:center;" | 3 | | style="text-align:center;" | 3 | ||
− | | ''Design Team'' – Are all | + | | ''Design Team'' – Are all FPC Plan related files in the system? Yes, then: |
− | * Highlight all files located in the ‘5 – | + | * Highlight all files located in the ‘5 – FPC Plans’ folder. |
* Then right click and select Change State. | * Then right click and select Change State. | ||
* Select Next. | * Select Next. | ||
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{{top}} | {{top}} | ||
− | ====[[#State: | + | ====[[#State: FPC – Review|State: FPC – Review]]==== |
'''Pre-Construction Task:''' | '''Pre-Construction Task:''' | ||
{| class="wikitable" | {| class="wikitable" | ||
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|- | |- | ||
| style="text-align:center;" | 1 | | style="text-align:center;" | 1 | ||
− | | ''Project Manager'' – Upon receipt of email, please review proposal, plans and supporting document packages. If ready, proceed to the next step of initiating the | + | | ''Project Manager'' – Upon receipt of email, please review proposal, plans and supporting document packages. If ready, proceed to the next step of initiating the FPC Plan Review. |
|} | |} | ||
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[[File:HeaderFolder_OEC_PlanReview.png|none|left|650px|frameless]] | [[File:HeaderFolder_OEC_PlanReview.png|none|left|650px|frameless]] | ||
− | ===[[#State: | + | ===[[#State: FPC - Pending|State: FPC - Pending]]=== |
'''Pre-Construction Task:''' | '''Pre-Construction Task:''' | ||
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|- | |- | ||
| style="text-align:center;" | 2 | | style="text-align:center;" | 2 | ||
− | | ''Project Manager'' – Print ‘JN_0303_DPS.pdf’ to PDF and apply the naming convention of ‘JN_0303_DPS | + | | ''Project Manager'' – Print ‘JN_0303_DPS.pdf’ to PDF and apply the naming convention of ‘JN_0303_DPS _FPC.pdf’. |
|- | |- | ||
| style="text-align:center;" | 3 | | style="text-align:center;" | 3 | ||
| ''Project Manager'' – Add file created in step 2 into the ‘Design Submittal Form’ Folder. | | ''Project Manager'' – Add file created in step 2 into the ‘Design Submittal Form’ Folder. | ||
− | '''''NOTE: This file will be used to trigger the rest of the | + | '''''NOTE: This file will be used to trigger the rest of the FPC Plan Review workflow process.''''' |
[[File:PW_OEC_Review_Pending.jpg|center|650px|frameless]] | [[File:PW_OEC_Review_Pending.jpg|center|650px|frameless]] | ||
|- | |- | ||
| style="text-align:center;" | 4 | | style="text-align:center;" | 4 | ||
− | | ''Project Manager'' – Ready for | + | | ''Project Manager'' – Ready for FPC Plans to be reviewed by Region System Manager? Yes, then: |
− | * Single Left click on the | + | * Single Left click on the ‘0303_DPS_FPC.pdf’ located in the ‘Design Submittal Form’ folder. |
* Then right click and select Change State. | * Then right click and select Change State. | ||
* Select Next. | * Select Next. | ||
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{{top}} | {{top}} | ||
− | ====[[#State: | + | ====[[#State: FPC – Ready for System Manager Approval |State: FPC – Ready for System Manager Approval]]==== |
'''Pre-Construction Task:''' ''(5 work days for review)'' | '''Pre-Construction Task:''' ''(5 work days for review)'' | ||
{| class="wikitable" | {| class="wikitable" | ||
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|- | |- | ||
| style="text-align:center;" | 2 | | style="text-align:center;" | 2 | ||
− | | ''System Manager'' – If approved for | + | | ''System Manager'' – If approved for FPC review/meeting, then: |
− | * Single Left click on the | + | * Single Left click on the ‘0303_DPS_FPC.pdf’ located in the ‘Design Submittal Form’ folder. |
* Then right click and select Change State. | * Then right click and select Change State. | ||
* Select Next. | * Select Next. | ||
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|- | |- | ||
| style="text-align:center;" | 5 | | style="text-align:center;" | 5 | ||
− | | ''Project Manager'' – Upon System Manager approval, schedule | + | | ''Project Manager'' – Upon System Manager approval, schedule FPC Meeting. |
|- | |- | ||
|} | |} | ||
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{{top}} | {{top}} | ||
− | ====[[#State: | + | ====[[#State: FPC – System Manager Approved for Meeting|State: FPC – System Manager Approved for Meeting]]==== |
'''Pre-Construction Task:''' ''(5 work days for review)'' | '''Pre-Construction Task:''' ''(5 work days for review)'' | ||
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| ''Project Manager'' – | | ''Project Manager'' – | ||
* Create a Bluebeam Studio Session. For information on how to use Bluebeam Software see [[Collaborative Milestone Review Process]]. | * Create a Bluebeam Studio Session. For information on how to use Bluebeam Software see [[Collaborative Milestone Review Process]]. | ||
− | * Single Left click on the | + | * Single Left click on the ‘0303_DPS_FPC.pdf’ located in the ‘Design Submittal Form’ folder. |
* Then right click and select Change State. | * Then right click and select Change State. | ||
* Select Next. | * Select Next. | ||
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* Close the system generated email | * Close the system generated email | ||
* Go into your Outlook Drafts cabinet | * Go into your Outlook Drafts cabinet | ||
− | * Highlight | + | * Highlight ‘FPC Plans ready for review’ email |
* Copy and Paste body of email into a newly created Meeting email | * Copy and Paste body of email into a newly created Meeting email | ||
**Add internal and external Base Plan meeting attendees | **Add internal and external Base Plan meeting attendees | ||
Line 173: | Line 173: | ||
− | THE | + | THE FPC MEETING '''ON:''' Route '''CS:''' # '''JNs:''' #, ''Location Description'' |
Work entails: <span style="background-color: #FFFF00">'''''"ENTER INFORMATION HERE"'''''</span> | Work entails: <span style="background-color: #FFFF00">'''''"ENTER INFORMATION HERE"'''''</span> | ||
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'''"*PLEASE NOTE THAT CHANGES OR ADDITIONS TO THE SCOPE OF WORK WILL NOT BE CONSIDERED AT THIS MEETING."''' | '''"*PLEASE NOTE THAT CHANGES OR ADDITIONS TO THE SCOPE OF WORK WILL NOT BE CONSIDERED AT THIS MEETING."''' | ||
− | The | + | The FPC Meeting on this project has been scheduled for <span style="background-color: #FFFF00">'''''"ENTER DATE HERE"'''''</span>. The MDOT Project Manager: <span style="background-color: #FFFF00">'''''"ENTER PROJECT MANAGER"'''''</span> will oversee this meeting and meet interested personnel at MDOT’s <span style="background-color: #FFFF00">'''''"ENTER LOCATION AND STREET ADDRESS HERE"'''''</span> at <span style="background-color: #FFFF00">'''''"ENTER TIME HERE".'''''</span> |
''This project will be using a Bluebeam Studio Session for reviewing the documents. Instructional videos on how to install Bluebeam Review, create an account, install the MDOT specific toolsets, and additional resources for utilizing the software can be found at the following link: [[Collaborative Milestone Review Process]] | ''This project will be using a Bluebeam Studio Session for reviewing the documents. Instructional videos on how to install Bluebeam Review, create an account, install the MDOT specific toolsets, and additional resources for utilizing the software can be found at the following link: [[Collaborative Milestone Review Process]] | ||
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Electronic plan and proposal documents can be viewed in MDOT’s ProjectWise at the following location: | Electronic plan and proposal documents can be viewed in MDOT’s ProjectWise at the following location: | ||
− | <span style="color: #0040FF"><u>119809 0303 DPS | + | <span style="color: #0040FF"><u>119809 0303 DPS FPC.pdf </u> </span> |
For access into MDOT's ProjectWise system, please notify the Project Manager. | For access into MDOT's ProjectWise system, please notify the Project Manager. | ||
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If you have further comments or questions that require discussion, please contact me. | If you have further comments or questions that require discussion, please contact me. | ||
− | '''''NOTE: Please allow 15 work days for | + | '''''NOTE: Please allow 15 work days for FPC Plan Review.''''' |
|- | |- | ||
|} | |} | ||
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{{top}} | {{top}} | ||
− | ====[[#State: | + | ====[[#State: FPC – Meeting Scheduled and Ready for Review|State: FPC – Meeting Scheduled and Ready for Review]]==== |
− | '''Pre-Construction Task:''' 3870 – | + | '''Pre-Construction Task:''' 3870 – FPC Plan Review '''''(NOTE: 15 work days for review)''''' |
{| class="wikitable" width = "80%" | {| class="wikitable" width = "80%" | ||
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|- | |- | ||
| style="text-align:center;" | 1 | | style="text-align:center;" | 1 | ||
− | | '' | + | | ''FPC Plan Reviewers'' – Login to the Bluebeam Studio Session. The access code is included in the "Ready for Review" email. |
|- | |- | ||
| style="text-align:center;" | 2 | | style="text-align:center;" | 2 | ||
− | | '' | + | | ''FPC Plan Reviewers'' – Review the documents included in the BlueBeam Studio Session. |
|- | |- | ||
| style="text-align:center;" | 3 | | style="text-align:center;" | 3 | ||
| ''Project Manager'' – After the 15 work day review period: | | ''Project Manager'' – After the 15 work day review period: | ||
* Finish the Bluebeam Studio Session, load the review files back into ProjectWise. | * Finish the Bluebeam Studio Session, load the review files back into ProjectWise. | ||
− | * Single Left click on the | + | * Single Left click on the ‘0303_DPS_FPC.pdf’ located in the ‘Design Submittal Form’ folder. |
* Then right click and select Change State. | * Then right click and select Change State. | ||
* Select Next. | * Select Next. | ||
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{{top}} | {{top}} | ||
− | ====[[#State: | + | ====[[#State: FPC – PM Review in Progress|State: FPC – PM Review in Progress]]==== |
− | '''Pre-Construction Task:''' 3885 – Project Manager | + | '''Pre-Construction Task:''' 3885 – Project Manager FPC Plan Review (5 work days for review) |
{| class="wikitable" width = "80%" | {| class="wikitable" width = "80%" | ||
|- | |- | ||
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|- | |- | ||
| style="text-align:center;" | 1 | | style="text-align:center;" | 1 | ||
− | | ''Project Manager'' – Review comments on files located under the JN’s ‘5 - | + | | ''Project Manager'' – Review comments on files located under the JN’s ‘5 - FPC Plan’ folder. |
|- | |- | ||
| style="text-align:center;" | 2 | | style="text-align:center;" | 2 | ||
| ''Project Manager'' – Once all comments have reviewed: | | ''Project Manager'' – Once all comments have reviewed: | ||
− | * Single Left click on the | + | * Single Left click on the ‘0303_DPS_FPC.pdf’ located in the ‘Design Submittal Form’ folder. |
* Then right click and select Change State. | * Then right click and select Change State. | ||
* Select Next. | * Select Next. | ||
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{{top}} | {{top}} | ||
− | ===[[#State: | + | ===[[#State: FPC - Design Team Response|State: FPC - Design Team Response]]=== |
'''Pre-Construction Task:''' Design Team ''(5 work days for review)'' | '''Pre-Construction Task:''' Design Team ''(5 work days for review)'' | ||
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|- | |- | ||
| style="text-align:center;" | 1 | | style="text-align:center;" | 1 | ||
− | | ''Design Team/Reviewers'' – Review comments. Reminder: contact Project Manager with any comments prior to the | + | | ''Design Team/Reviewers'' – Review comments. Reminder: contact Project Manager with any comments prior to the FPC Plan Meeting. |
|- | |- | ||
| style="text-align:center;" | 2 | | style="text-align:center;" | 2 | ||
| ''Project Manager'' – Once the meeting has occurred: | | ''Project Manager'' – Once the meeting has occurred: | ||
− | * Single Left click on the | + | * Single Left click on the ‘0303_DPS_FPC.pdf’ located in the ‘Design Submittal Form’ folder. |
* Then right click and select Change State. | * Then right click and select Change State. | ||
* Select Next. | * Select Next. | ||
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|- | |- | ||
| style="text-align:center;" | 4 | | style="text-align:center;" | 4 | ||
− | | '' | + | | ''FPC Plan Review workflow process is now complete.'' |
|- | |- | ||
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{{top}} | {{top}} | ||
− | ==[[#1.3.3 | + | ==[[#1.3.3 FPC - RID Review|1.3.3 FPC - RID Review]]== |
'''Folder:''' | '''Folder:''' | ||
[[File:HeaderFolder_OEC_RIDReview.png|none|left|650px|frameless]] | [[File:HeaderFolder_OEC_RIDReview.png|none|left|650px|frameless]] | ||
− | ===[[#State: | + | ===[[#State: FPC RID Review - Pending|State: FPC RID Review - Pending]]=== |
'''Pre-Construction Task:''' | '''Pre-Construction Task:''' | ||
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| style="text-align:center;" | 1 | | style="text-align:center;" | 1 | ||
| ''Design Team'' – Create RID Submittal during the [[1.3_OEC_Plan_Review_ProjectWise_Process#State:_OEC_-_Pending_Submittal| State: OEC – Pending Submittal]]: | | ''Design Team'' – Create RID Submittal during the [[1.3_OEC_Plan_Review_ProjectWise_Process#State:_OEC_-_Pending_Submittal| State: OEC – Pending Submittal]]: | ||
− | * Place X-XXXXXX_XS_Roadway_20YY-MM-DD.dgn and non-DGN RID files in the ‘RID- | + | * Place X-XXXXXX_XS_Roadway_20YY-MM-DD.dgn and non-DGN RID files in the ‘RID-FPC’ folder per [[Chapter_5_-_RID_Process#OEC| Chapter 5 - Section 5.2 - OEC]] |
* Update XXXXXX_RID_Review.dgn in the ''- Supporting Documents > RID Preparation'' folder by importing or adding the current working files into the ''PlanSet'' and ''Pre-Construction'' folders. Add references as necessary. See [[Chapter_5_-_RID_Process#Milestone_RID | Milestone_RID]]. | * Update XXXXXX_RID_Review.dgn in the ''- Supporting Documents > RID Preparation'' folder by importing or adding the current working files into the ''PlanSet'' and ''Pre-Construction'' folders. Add references as necessary. See [[Chapter_5_-_RID_Process#Milestone_RID | Milestone_RID]]. | ||
* Respond to comments in the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm] located in the ''- Supporting Documents > RID Preparation'' folder. | * Respond to comments in the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm] located in the ''- Supporting Documents > RID Preparation'' folder. | ||
− | * Complete the | + | * Complete the FPC column of the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm]. |
|- | |- | ||
| style="text-align:center;" | 2 | | style="text-align:center;" | 2 | ||
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| style="text-align:center;" | 4 | | style="text-align:center;" | 4 | ||
| ''Project Manager'' – Once you are ready to initiate the meeting appointment during [[1.3_OEC_Plan_Review_ProjectWise_Process#State:_OEC_-_System_Manager_Approved_for_Meeting | State: OEC – System Manager Approved for Meeting]]: | | ''Project Manager'' – Once you are ready to initiate the meeting appointment during [[1.3_OEC_Plan_Review_ProjectWise_Process#State:_OEC_-_System_Manager_Approved_for_Meeting | State: OEC – System Manager Approved for Meeting]]: | ||
− | * Single Left click on the files located in the ‘RID- | + | * Single Left click on the files located in the ‘RID-FPC’ folder. |
* Then right click and select Change State. | * Then right click and select Change State. | ||
* Select Next. | * Select Next. | ||
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|} | |} | ||
− | ===[[#State: | + | ===[[#State: FPC RID Review - Review in Progress|State: FPC RID Review - Review in Progress]]=== |
− | '''Pre-Construction Task:''' 3870 - | + | '''Pre-Construction Task:''' 3870 - FPC Plan Review ''(15 work days for review)'' |
{| class="wikitable" width = "80%" | {| class="wikitable" width = "80%" | ||
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|- | |- | ||
| style="text-align:center;" | 1 | | style="text-align:center;" | 1 | ||
− | | ''MDOT-RIDSupport Reviewers'' – Perform review of the RID files and document comments in the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm]. Reference saved views in the | + | | ''MDOT-RIDSupport Reviewers'' – Perform review of the RID files and document comments in the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm]. Reference saved views in the FPC Comments column. |
− | ''NOTE: During this state the ‘RID- | + | ''NOTE: During this state the ‘RID-FPC’ folder will be locked for MDOT-RIDSupport review.'' |
|- | |- | ||
| style="text-align:center;" | 2 | | style="text-align:center;" | 2 | ||
− | | ''MDOT-RIDSupport Reviewers'' – Create a pdf copy of the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm] file and add the date to end of the 'RID Review Checklist.pdf' in the | + | | ''MDOT-RIDSupport Reviewers'' – Create a pdf copy of the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm] file and add the date to end of the 'RID Review Checklist.pdf' in the ‘RID_FPC’ folder. |
|- | |- | ||
| style="text-align:center;" | 3 | | style="text-align:center;" | 3 | ||
| ''MDOT-RIDSupport Reviewers'' – After the 15 work day review period: | | ''MDOT-RIDSupport Reviewers'' – After the 15 work day review period: | ||
− | * Single Left click on the files located in the ‘RID- | + | * Single Left click on the files located in the ‘RID-FPC’ folder. |
* Then right click and select Change State. | * Then right click and select Change State. | ||
* Select Next. | * Select Next. | ||
Line 370: | Line 370: | ||
|} | |} | ||
− | ===[[#State: | + | ===[[#State: FPC RID Review - Complete|State: FPC RID Review - Complete]]=== |
'''Pre-Construction Task:''' | '''Pre-Construction Task:''' | ||
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|- | |- | ||
| style="text-align:center;" | 1 | | style="text-align:center;" | 1 | ||
− | | The files in the ‘RID- | + | | The files in the ‘RID-FPC’ folder will be locked as a time stamp of the submittal and review. Responses from the Design Team or Project Manager should be placed in the RID Comments column of the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm] which is in the ''- Supporting Documents > RID Preparation'' folder. The RID files can be copied from the ‘RID-FPC’ folder if necessary for discussion. |
|- | |- | ||
| style="text-align:center;" | 2 | | style="text-align:center;" | 2 |
Revision as of 08:51, 27 March 2019
By Chapter
Folder:
1.3.1 Package Submittal
State: FPC - Pending Submittal
Pre-Construction Task:
Step | Action |
---|---|
1 | Design Team – Create PDF of:
|
2 | Design Team – Add PDFs created in step 1 into the ‘5 – FPC Plans’ folder. |
3 | Design Team – Are all FPC Plan related files in the system? Yes, then:
|
4 | Design Team – Click on OK in the ‘Change Document to State’ window |
5 | Design Team - Add the Project Manager’s email address into the system generated email.
NOTE: Leave MDOT-Eproposal address in email. Also, you only need to send one email (close out of the other ones). |
State: FPC – Review
Pre-Construction Task:
Step | Action |
---|---|
1 | Project Manager – Upon receipt of email, please review proposal, plans and supporting document packages. If ready, proceed to the next step of initiating the FPC Plan Review. |
1.3.2 Review
Folder:
State: FPC - Pending
Pre-Construction Task:
Step | Action |
---|---|
1 | Project Manager – Update and Save the ‘JN_0303_DPS.pdf file, located in ‘- Supporting Documents’ folder.
|
2 | Project Manager – Print ‘JN_0303_DPS.pdf’ to PDF and apply the naming convention of ‘JN_0303_DPS _FPC.pdf’. |
3 | Project Manager – Add file created in step 2 into the ‘Design Submittal Form’ Folder.
NOTE: This file will be used to trigger the rest of the FPC Plan Review workflow process. |
4 | Project Manager – Ready for FPC Plans to be reviewed by Region System Manager? Yes, then:
|
5 | Project Manager – Click on OK in the ‘Change Document to State’ window |
6 | Project Manager – Add the System Manager’s email address into the system generated email.
NOTE: Leave MDOT-Eproposal address in email. |
State: FPC – Ready for System Manager Approval
Pre-Construction Task: (5 work days for review)
Step | Action |
---|---|
1 | System Manager – Upon receipt of email, review Proposal, Plans and Supporting Documents packages. |
2 | System Manager – If approved for FPC review/meeting, then:
|
3 | System Manager – Click on OK in the ‘Change Document to State’ window |
4 | System Manager – Add the Project Manager’s email address into the system generated email.
NOTE: Leave MDOT-Eproposal address in email. |
5 | Project Manager – Upon System Manager approval, schedule FPC Meeting. |
State: FPC – System Manager Approved for Meeting
Pre-Construction Task: (5 work days for review)
Step | Action |
---|---|
1 | Project Manager –
|
2 | Project Manager – Click on OK in the ‘Change Document to State’ window |
3 | Project Manager – Please do the following to the system generated email:
Work entails: "ENTER INFORMATION HERE" "*PLEASE NOTE THAT CHANGES OR ADDITIONS TO THE SCOPE OF WORK WILL NOT BE CONSIDERED AT THIS MEETING." The FPC Meeting on this project has been scheduled for "ENTER DATE HERE". The MDOT Project Manager: "ENTER PROJECT MANAGER" will oversee this meeting and meet interested personnel at MDOT’s "ENTER LOCATION AND STREET ADDRESS HERE" at "ENTER TIME HERE". This project will be using a Bluebeam Studio Session for reviewing the documents. Instructional videos on how to install Bluebeam Review, create an account, install the MDOT specific toolsets, and additional resources for utilizing the software can be found at the following link: Collaborative Milestone Review Process PASTE BLUEBEAM STUDIO SESSION HERE All comments need to be placed in ProjectWise by 4:00 pm, "ENTER DATE HERE" for the MDOT Project Manager: ENTER PROJECT MANAGER to review comments. Electronic plan and proposal documents can be viewed in MDOT’s ProjectWise at the following location: 119809 0303 DPS FPC.pdf For access into MDOT's ProjectWise system, please notify the Project Manager. Project Manager: "ENTER NAME AND PHONE NUMBER HERE" If you have further comments or questions that require discussion, please contact me. NOTE: Please allow 15 work days for FPC Plan Review. |
REMINDER: Be sure to update the RID Review Checklist.xlsm and save it into the - Supporting Documents > RID Preparation folder. Also remember to save all the other required RID files in the RID_OEC folder for review. Make sure MDOT RID Support is included in meeting invite.
State: FPC – Meeting Scheduled and Ready for Review
Pre-Construction Task: 3870 – FPC Plan Review (NOTE: 15 work days for review)
Step | Action |
---|---|
1 | FPC Plan Reviewers – Login to the Bluebeam Studio Session. The access code is included in the "Ready for Review" email. |
2 | FPC Plan Reviewers – Review the documents included in the BlueBeam Studio Session. |
3 | Project Manager – After the 15 work day review period:
|
4 | Project Manager – Click on OK in the ‘Change Document to State’ window.
NOTE: No email will be generated. |
State: FPC – PM Review in Progress
Pre-Construction Task: 3885 – Project Manager FPC Plan Review (5 work days for review)
Step | Action |
---|---|
1 | Project Manager – Review comments on files located under the JN’s ‘5 - FPC Plan’ folder. |
2 | Project Manager – Once all comments have reviewed:
|
3 | Project Manager – Click on OK in the ‘Change Document to State’ window. |
4 | Project Manager - Add all Reviewers’ email addresses into the system generated email.
NOTE: Please leave the three email addresses on the email. |
State: FPC - Design Team Response
Pre-Construction Task: Design Team (5 work days for review)
Step | Action |
---|---|
1 | Design Team/Reviewers – Review comments. Reminder: contact Project Manager with any comments prior to the FPC Plan Meeting. |
2 | Project Manager – Once the meeting has occurred:
|
3 | Project Manager – Click on OK in the ‘Change Document to State’ window. |
4 | FPC Plan Review workflow process is now complete. |
1.3.3 FPC - RID Review
Folder:
State: FPC RID Review - Pending
Pre-Construction Task:
Step | Action |
---|---|
1 | Design Team – Create RID Submittal during the State: OEC – Pending Submittal:
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2 | Project Manager – Make sure the RID Review Checklist.xlsm file, located in - Supporting Documents > RID Preparation folder is ready for submittal.
NOTE: This is a “living†form. The Project Manager will update this form at each milestone. |
3 | Project Manager – Make sure the RID files are ready for review prior to completing the State: OEC - Pending. |
4 | Project Manager – Once you are ready to initiate the meeting appointment during State: OEC – System Manager Approved for Meeting:
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5 | Project Manager – Click on OK in the ‘Change Document to State’ window |
6 | Project Manager – Include MDOT RID Support on the email generated during the state change from State: OEC – System Manager Approved for Meeting to State: OEC- Meeting Scheduled and Ready for Review. |
State: FPC RID Review - Review in Progress
Pre-Construction Task: 3870 - FPC Plan Review (15 work days for review)
Step | Action |
---|---|
1 | MDOT-RIDSupport Reviewers – Perform review of the RID files and document comments in the RID Review Checklist.xlsm. Reference saved views in the FPC Comments column.
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2 | MDOT-RIDSupport Reviewers – Create a pdf copy of the RID Review Checklist.xlsm file and add the date to end of the 'RID Review Checklist.pdf' in the ‘RID_FPC’ folder. |
3 | MDOT-RIDSupport Reviewers – After the 15 work day review period:
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4 | MDOT-RIDSupport Reviewers – Click on OK in the ‘Change Document to State’ window.
|
State: FPC RID Review - Complete
Pre-Construction Task:
Step | Action |
---|---|
1 | The files in the ‘RID-FPC’ folder will be locked as a time stamp of the submittal and review. Responses from the Design Team or Project Manager should be placed in the RID Comments column of the RID Review Checklist.xlsm which is in the - Supporting Documents > RID Preparation folder. The RID files can be copied from the ‘RID-FPC’ folder if necessary for discussion. |
2 | The files can be viewed by the Project Manager and Design Team during the State: OEC – PM Review in Process and the State: OEC – Design Team Response. |