Difference between revisions of "1.3 FPC Plan Review ProjectWise Process"

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{{Navbox DSR|Chapter 1 - ProjectWise Pre-Bid Processes|Chapter 2 - Data Requirements}}
 
{{Navbox DSR|Chapter 1 - ProjectWise Pre-Bid Processes|Chapter 2 - Data Requirements}}
 
'''Folder:'''
 
'''Folder:'''
−
[[File:HeaderFolder OEC.png|none|left|650px|frameless]]
+
 
 +
[[File:FPC_Plans.png]]
  
 
==[[#1.3.1 Package Submittal|1.3.1 Package Submittal]]==
 
==[[#1.3.1 Package Submittal|1.3.1 Package Submittal]]==
  
−
===[[#State: OEC - Pending Submittal|State: OEC - Pending Submittal]]===
+
===[[#State: FPC - Pending Submittal|State: FPC - Pending Submittal]]===
−
'''PPMS Task:'''   
+
'''Pre-Construction Task:'''   
  
 
{| class="wikitable" width = "80%"
 
{| class="wikitable" width = "80%"
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|-  
 
|-  
 
| style="text-align:center;" | 1
 
| style="text-align:center;" | 1
−
| ''Design Team'' – Create PDF of:
+
| ''Design Team'' - Create PDF of:
−
* Plan Set and name “JN_Road_OEC.pdf” or “JN_Bridge_OEC.pdf”
+
* Plan Set and name '''˜JN_Road_FPC.pdf''' or '''˜JN_Bridge_FPC.pdf'''
−
* Proposal and name “JN_Proposal_OEC.pdf”
+
* Proposal and name '''˜JN_Proposal_FPC.pdf'''
−
* Supporting Documents and name “JN_SupportingDocuments_OEC.pdf”
+
* Supporting Documents and name '''˜JN_SupportingDocuments_FPC.pdf'''
  
  
−
''NOTE: ROW must be included in plan set.''
+
'''''NOTE: ROW must be included in plan set.'''''
 
|-  
 
|-  
 
| style="text-align:center;" | 2
 
| style="text-align:center;" | 2
−
| ''Design Team'' – Add PDFs created in step 1 into the ‘5 – OEC Plans’ folder.
+
| ''Design Team'' - Add PDFs created in step 1 into the '˜5 - FPC Plans' folder.
−
[[File:Img_OECPlans_Folder.png|right|650px|frameless]]
 
  
 
|-
 
|-
 
| style="text-align:center;" | 3
 
| style="text-align:center;" | 3
−
| ''Design Team'' – Are all OEC Plan related files in the system? Yes, then:
+
| ''Design Team'' - Are all FPC Plan related files in the system? Yes, then:
−
* Highlight all files located in the ‘5 – OEC Plans’ folder.
+
* Highlight all files located in the '˜5 - FPC Plans' folder.
 
* Then right click and select Change State.
 
* Then right click and select Change State.
 
* Select Next.
 
* Select Next.
 
|-  
 
|-  
 
| style="text-align:center;" | 4
 
| style="text-align:center;" | 4
−
| ''Design Team'' – Click on OK in the ‘Change Document to State’ window
+
| ''Design Team'' - Click on OK in the 'Change Document to State' window
 
|-  
 
|-  
 
| style="text-align:center;" | 5
 
| style="text-align:center;" | 5
−
| ''Design Team'' - Add the Project Manager’s email address into the system generated email.
+
| ''Design Team'' - Add the Project Manager's email address into the system generated email.
  
  
−
[[File:Email_OEC_PendingSub.png|center|650px|frameless]]
+
[[File:Design_team_plan_submittal_email.png|right|600px|frameless]]
  
−
''NOTE: Leave MDOT-Eproposal address in email. Also, you only need to send one email (close out of the other ones).''
+
'''''NOTE: Leave MDOT-Eproposal address in email. Also, you only need to send one email (close out of the other ones).'''''
 
|-  
 
|-  
 
|}
 
|}
Line 49: Line 49:
 
{{top}}
 
{{top}}
  
−
===[[#State: OEC - Review|State: OEC - Review]]===
+
====[[#State: FPC - Review|State: FPC - Review]]====
−
'''PPMS Task:'''   
+
'''Pre-Construction Task:'''   
−
{| class="wikitable" width = "80%"
+
{| class="wikitable"  
 
|-  
 
|-  
−
! style="text-align:center; width: 5%" | Step
+
! style="text-align:center;" | Step
−
! style="text-align:center; width: 95%" | Action
+
! Action
 
|-  
 
|-  
 
| style="text-align:center;" | 1
 
| style="text-align:center;" | 1
−
| ''Project Manager'' – Upon receipt of email, please review proposal, plans and supporting document packages. If ready, proceed to the next step of initiating the OEC Plan Review.
+
| ''Project Manager'' - Upon receipt of email, please review proposal, plans and supporting document packages. If ready, proceed to the next step of initiating the FPC Plan Review.
−
|-
 
−
| style="text-align:center;" | 2
 
−
| ''Project Manager'' – If files are ready for review, create a Digital Pen Set.
 
−
|-
 
 
|}
 
|}
  
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==[[#1.3.2 Review|1.3.2 Review]]==
 
==[[#1.3.2 Review|1.3.2 Review]]==
 
'''Folder:'''
 
'''Folder:'''
−
[[File:HeaderFolder_OEC_PlanReview.png|none|left|650px|frameless]]
+
[[File:FPC DPS folder.png|none|left|650px|frameless]]
  
−
===[[#State: OEC - Pending|State: OEC - Pending]]===
+
===[[#State: FPC - Pending|State: FPC - Pending]]===
−
'''PPMS Task:'''   
+
'''Pre-Construction Task:'''   
  
 
{| class="wikitable" width = "80%"
 
{| class="wikitable" width = "80%"
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|-  
 
|-  
 
| style="text-align:center;" | 1
 
| style="text-align:center;" | 1
−
| ''Project Manager'' – Update and Save the ‘JN_0303_DPS.pdf file, located in ‘- Supporting Documents’ folder.
+
| ''Project Manager'' - Update and Save the '˜0303_DPS' sheet in the DPS-CA Form.xlsx file, located in '˜- Supporting Documents' folder.
  
  
−
''NOTE: This is a “living” form. The Project Manager will update this form for each milestone.''
+
'''''NOTE: This is a "living" form. The Project Manager will update this form for each milestone.'''''
 
|-  
 
|-  
 
| style="text-align:center;" | 2
 
| style="text-align:center;" | 2
−
| ''Project Manager'' – Print ‘JN_0303_DPS.pdf’ to PDF and apply the naming convention of ‘JN_0303_DPS _OEC.pdf’.
+
| ''Project Manager'' - Print the '˜0303_DPS' sheet from the DPS-CA Form.xlsx file to PDF and apply the naming convention of '''˜JN_0303_DPS _FPC.pdf'''.
 
|-  
 
|-  
 
| style="text-align:center;" | 3
 
| style="text-align:center;" | 3
−
| ''Project Manager'' – Add file created in step 2 into the ‘Design Submittal Form’ Folder.
+
| ''Project Manager'' - Add file created in step 2 into the '˜Design Submittal Form' Folder.
−
''NOTE: This file will be used to trigger the rest of the OEC Plan Review workflow process.''
+
'''''NOTE: This file will be used to trigger the rest of the FPC Plan Review workflow process.'''''
−
[[File:PW_OEC_Review_Pending.jpg|center|650px|frameless]]
+
[[File:0303_Pending.png|center|650px|frameless]]
 
|-  
 
|-  
 
| style="text-align:center;" | 4
 
| style="text-align:center;" | 4
−
| ''Project Manager'' – Ready for OEC Plans to be reviewed by Region System Manager? Yes, then:
+
| ''Project Manager'' - Ready for FPC Plans to be reviewed by Region System Manager? Yes, then:
−
* Single Left click on the ‘0303_DPS_OEC.pdf’ located in the ‘Design Submittal Form’ folder.
+
* Single Left click on the '''˜JN_0303_DPS_FPC.pdf''' located in the '˜Design Submittal Form' folder.
 
* Then right click and select Change State.
 
* Then right click and select Change State.
 
* Select Next.
 
* Select Next.
 
|-  
 
|-  
 
| style="text-align:center;" | 5
 
| style="text-align:center;" | 5
−
| ''Project Manager'' – Click on OK in the ‘Change Document to State’ window
+
| ''Project Manager'' - Click on OK in the 'Change Document to State' window
 
|-  
 
|-  
 
| style="text-align:center;" | 6
 
| style="text-align:center;" | 6
−
| ''Project Manager'' – Add the System Manager’s email address into the system generated email.
+
| ''Project Manager'' - Add the System Manager's email address into the system generated email.
  
−
 
+
[[File:System Manager Email.png|center|650px|frameless]]
−
[[File:Email_OEC_Review_Pending.jpg|right|650px|frameless]]
+
'''''NOTE: Leave MDOT-Eproposal address in email.'''''  
−
''NOTE: Leave MDOT-Eproposal address in email.''  
 
 
|-  
 
|-  
 
|}
 
|}
 
{{top}}
 
{{top}}
  
−
===[[#State: OEC - Ready for System Manager Approval |State: OEC - Ready for System Manager Approval]]===
+
====[[#State: FPC - Ready for System Manager Review |State: FPC - Ready for System Manager Review]]====
−
'''PPMS Task:''' ''(5 work days for review)''
+
'''Pre-Construction Task:''' ''(5 work days for review)''
 
{| class="wikitable" width = "80%"
 
{| class="wikitable" width = "80%"
 
|-  
 
|-  
Line 119: Line 114:
 
|-  
 
|-  
 
| style="text-align:center;" | 1
 
| style="text-align:center;" | 1
−
| ''System Manager'' – Upon receipt of email, review Proposal, Plans and Supporting Documents packages.
+
| ''System Manager'' - Upon receipt of email, review Proposal, Plans and Supporting Documents packages.
 
|-  
 
|-  
 
| style="text-align:center;" | 2
 
| style="text-align:center;" | 2
−
| ''System Manager'' – If approved for OEC review/meeting, then:
+
| ''System Manager'' - If approved for FPC review/meeting, then:
−
* Single Left click on the ‘0303_DPS_OEC.pdf’ located in the ‘Design Submittal Form’ folder.
+
* Single Left click on the '''˜JN_0303_DPS_FPC.pdf''' located in the 'Design Submittal Form' folder.
 
* Then right click and select Change State.
 
* Then right click and select Change State.
 
* Select Next.
 
* Select Next.
 
|-  
 
|-  
 
| style="text-align:center;" | 3
 
| style="text-align:center;" | 3
−
| ''System Manager'' – Click on OK in the ‘Change Document to State’ window
+
| ''System Manager'' - Click on OK in the '˜Change Document to State' window
 
|-  
 
|-  
 
| style="text-align:center;" | 4
 
| style="text-align:center;" | 4
−
| ''System Manager'' – Add the Project Manager’s email address into the system generated email.
+
| ''System Manager'' - Add the Project Manager's email address into the system generated email.
  
 +
[[File:System Manager Approval Email.png |center|650px]]
  
−
[[File:Email_OEC_Review_ReadyFor.jpg|center|650px|frameless]]
+
'''''NOTE: Leave MDOT-Eproposal address in email.'''''
−
 
 
−
''NOTE: Leave MDOT-Eproposal address in email.''
 
 
|-  
 
|-  
 
| style="text-align:center;" | 5
 
| style="text-align:center;" | 5
−
| ''Project Manager'' – Upon System Manager approval, create a Digital Pen Set. Then proceed with scheduling OEC Meeting.
+
| ''Project Manager'' - Upon System Manager approval, schedule FPC Meeting.
 
|-  
 
|-  
 
|}
 
|}
Line 145: Line 139:
 
{{top}}
 
{{top}}
  
−
===[[#State: OEC - System Manager Approved for Meeting|State: OEC - System Manager Approved for Meeting]]===
+
====[[#State: FPC - System Manager Approved|State: FPC - System Manager Approved]]====
−
'''PPMS Task:''' ''(5 work days for review)''
+
'''Pre-Construction Task:''' ''(5 work days for review)''
  
−
{| class="wikitable" width = "80%"
+
{| class="wikitable"  
 
|-  
 
|-  
−
! style="text-align:center; width: 5%" | Step
+
! style="text-align:center;" | Step
−
! style="text-align:center; width: 95%" | Action
+
! Action
 
|-  
 
|-  
  
 
| style="text-align:center;" | 1
 
| style="text-align:center;" | 1
−
| ''Project Manager'' – Once digital pen set has been generated then proceed to initiativing meeting appointment:
+
| ''Project Manager'' -
−
* Single Left click on the ‘0303_DPS_OEC.pdf’ located in the ‘Design Submittal Form’ folder.
+
* Create a Bluebeam Studio Session. For information on how to use Bluebeam Software see [[Collaborative Milestone Review Process]].
 +
* Single Left click on the '''˜JN_0303_DPS_FPC.pdf''' located in the '˜Design Submittal Form' folder.
 
* Then right click and select Change State.
 
* Then right click and select Change State.
 
* Select Next.
 
* Select Next.
 
|-  
 
|-  
 
| style="text-align:center;" | 2
 
| style="text-align:center;" | 2
−
| ''Project Manager'' – Click on OK in the ‘Change Document to State’ window
+
| ''Project Manager'' - Click on OK in the 'Change Document to State' window
 
|-  
 
|-  
 
| style="text-align:center;" | 3
 
| style="text-align:center;" | 3
−
| ''Project Manager'' – Please do the following to the system generated email:
+
| ''Project Manager'' - Please do the following to the system generated email:
 
* File > Save (this will save the email into your Drafts Outlook cabinet)
 
* File > Save (this will save the email into your Drafts Outlook cabinet)
 
* Close the system generated email
 
* Close the system generated email
 
* Go into your Outlook Drafts cabinet
 
* Go into your Outlook Drafts cabinet
−
* Highlight ‘OEC Plans ready for review’ email
+
* Highlight '˜FPC Plans ready for review' email
 
* Copy and Paste body of email into a newly created Meeting email
 
* Copy and Paste body of email into a newly created Meeting email
 
**Add internal and external Base Plan meeting attendees
 
**Add internal and external Base Plan meeting attendees
−
***Use the Contact List located in the ‘-Supporting Documents’ Reference Set. This list includes all Region and Central Office reviewers as well as [mailto:MDOT-RIDSupport@michigan.gov| MDOT RID Support].  
+
***Use the Contact List located in the '˜-Supporting Documents' Reference Set. This list includes all Region and Central Office reviewers as well as [mailto:MDOT-RIDSupport@michigan.gov| MDOT RID Support].  
−
**:''NOTE: Have ROW? Remember to invite ROW staff.''
+
**:'''''NOTE: Have ROW? Remember to invite ROW staff.'''''
 
**Review body of email and update all meeting specific information (see highlighted text below)
 
**Review body of email and update all meeting specific information (see highlighted text below)
  
  
−
THE OEC MEETING ON: "<span style="background-color: #FFFF00">ENTER ROUTE</span>" CS: "<span style="background-color: #FFFF00">ENTER CN</span>" JNs: "<span style="background-color: #FFFF00">ENTER JNs HERE</span>"; "<span style="background-color: #FFFF00">ENTER LOCATION DESCRIPTION HERE</span>".
+
THE FPC MEETING '''ON:''' Route '''CS:''' # '''JNs:''' #, ''Location Description''
  
−
Work entails: "<span style="background-color: #FFFF00">ENTER INFORMATION HERE</span>" "*PLEASE NOTE THAT CHANGES OR ADDITIONS TO THE SCOPE OF WORK WILL NOT BE CONSIDERED AT THIS MEETING."
+
Work entails: <span style="background-color: #FFFF00">'''''"ENTER INFORMATION HERE"'''''</span>  
  
−
The OEC Meeting on this project has been scheduled for "<span style="background-color: #FFFF00">ENTER DATE HERE</span>". "<span style="background-color: #FFFF00">ENTER PROJECT MANAGER</span>" will oversee this meeting and meet interested personnel at MDOT’s "<span style="background-color: #FFFF00">ENTER LOCATION HERE</span>" at ""<span style="background-color: #FFFF00">ENTER TIME HERE</span>".
+
'''"*PLEASE NOTE THAT CHANGES OR ADDITIONS TO THE SCOPE OF WORK WILL NOT BE CONSIDERED AT THIS MEETING."'''
  
−
MDOT Staff: This project will be using the pilot digital pen process for reviewing the plans. Please make sure plans are printed from the Digital Pen Plan Set folder (Digital Pen Plan Set) in ProjectWise and that all plan comments are done using a digital pen or Adobe commenting. See the attached file for additional instructions.
+
The FPC Meeting on this project has been scheduled for <span style="background-color: #FFFF00">'''''"ENTER DATE HERE"'''''</span>. The MDOT Project Manager: <span style="background-color: #FFFF00">'''''"ENTER PROJECT MANAGER"'''''</span> will oversee this meeting and meet interested personnel at MDOT's <span style="background-color: #FFFF00">'''''"ENTER LOCATION AND STREET ADDRESS HERE"'''''</span> at <span style="background-color: #FFFF00">'''''"ENTER TIME HERE".'''''</span>
  
−
non-MDOT invitees: This project will be using Adobe commenting to review the plans which are located in MDOT’s ProjectWise. For access into MDOT’s ProjectWise system, please notify the Project Manager.
+
''This project will be using a Bluebeam Studio Session for reviewing the documents. Instructional videos on how to install Bluebeam Review, create an account, install the MDOT specific toolsets, and additional resources for utilizing the software can be found at the following link: [[Collaborative Milestone Review Process]]
  
−
All digital pen comments need to be placed in ProjectWise by 4:00 pm, "<span style="background-color: #FFFF00">ADD DATE HERE</span>" for the "<span style="background-color: #FFFF00">ENTER OFFICE NAME HERE</span>" to do comment cleanup and redistribute a commented set of prints to all meeting attendees by "<span style="background-color: #FFFF00">ADD DATE HERE</span>" meeting.
+
<span style="background-color: #FFFF00">'''''PASTE BLUEBEAM STUDIO SESSION HERE'''''</span>
  
−
Electronic plan and proposal documents can be viewed in MDOT’s ProjectWise at the following location:  
+
All comments need to be placed in ProjectWise by 4:00 pm, <span style="background-color: #FFFF00">'''''"ENTER DATE HERE"'''''</span> for the MDOT Project Manager: <span style="background-color: #FFFF00">'''''ENTER PROJECT MANAGER'''''</span> to review comments.
  
−
Document Link:  
+
Electronic plan and proposal documents can be viewed in MDOT's ProjectWise at the following location:  
−
"<span style="background-color: #FFFF00">ADD DIGITAL PEN PLAN SEET LINK HERE</span>"
+
<span style="color: #0040FF"><u>119809 0303 DPS FPC.pdf </u> </span>
  
−
Project Manager: "<span style="background-color: #FFFF00">ENTER NAME HERE AND PHONE NUMBER</span>"
+
For access into MDOT's ProjectWise system, please notify the Project Manager.
 +
 
 +
Project Manager: <span style="background-color: #FFFF00">'''''"ENTER NAME AND PHONE NUMBER HERE"'''''</span>
  
 
If you have further comments or questions that require discussion, please contact me.  
 
If you have further comments or questions that require discussion, please contact me.  
  
−
''NOTE: Please allow 15 work days for OEC Plan Review.''
+
'''''NOTE: Please allow 15 work days for FPC Plan Review.'''''
 
|-  
 
|-  
 
|}
 
|}
−
 
  
 
[[File:DontForget.jpg|left|75px]]
 
[[File:DontForget.jpg|left|75px]]
  
  
 +
''REMINDER: Be sure to update the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm] and save it into the ''- Supporting Documents > RID Preparation'' folder.  Also remember to save all the other required RID files in the [[1.3_FPC_Plan_Review_ProjectWise_Process#1.3.3_FPC_-_RID_Review|RID_FPC]] folder for review.  Make sure [mailto:MDOT-RIDSupport@michigan.gov MDOT RID Support] is included in meeting invite.''
  
−
 
−
''REMINDER: Be sure to update the [[media:RID_Review_Checklist.xlsm | RID Review Checklist.xlsm]] and save it into the ''- Supporting Documents > RID Preparation'' folder.  Also remember to save all the other required RID files in the [[1.3_OEC_Plan_Review_ProjectWise_Process#1.3.3_OEC_-_RID_Review|RID_OEC]] folder for review.  Make sure [mailto:MDOT-RIDSupport@michigan.gov MDOT RID Support] is included in meeting invite.''
 
  
  
 
{{top}}
 
{{top}}
  
−
===[[#State: OEC - Meeting Scheduled and Ready for Review|State: OEC - Meeting Scheduled and Ready for Review]]===
+
====[[#State: FPC - Meeting Scheduled and Ready for Review|State: FPC - Meeting Scheduled and Ready for Review]]====
−
'''PPMS Task:'''  3870 – OEC Plan Review ''(10 work days for review)''
+
'''Pre-Construction Task:'''  3870 - FPC Plan Review '''''(NOTE: 15 work days for review)'''''
  
 
{| class="wikitable" width = "80%"
 
{| class="wikitable" width = "80%"
Line 221: Line 216:
 
|-  
 
|-  
 
| style="text-align:center;" | 1
 
| style="text-align:center;" | 1
−
| ''OEC Plan Reviewers'' – Print dot matrix set and comment using the Digital Pen process or Adobe commenting.
+
| ''FPC Plan Reviewers'' - Login to the Bluebeam Studio Session. The access code is included in the "Ready for Review" email.
−
 
 
−
 
 
−
''NOTE: Reviewers in the same office can share the same dot matrix set and pen. Also, it is recommended that comments are not removed from the pens until after the review meeting.''
 
 
|-  
 
|-  
 
| style="text-align:center;" | 2
 
| style="text-align:center;" | 2
−
| ''OEC Plan Reviewers'' – Upload Digital Pen comments into ProjectWise.
+
| ''FPC Plan Reviewers'' - Review the documents included in the BlueBeam Studio Session.
 
|-  
 
|-  
 
| style="text-align:center;" | 3
 
| style="text-align:center;" | 3
−
| ''Project Manager'' – After the 10 work day review period:
+
| ''Project Manager'' - After the 15 work day review period:
−
* Single Left click on the ‘0303_DPS_OEC.pdf’ located in the ‘Design Submittal Form’ folder.
+
* Finish the Bluebeam Studio Session, load the review files back into ProjectWise.
 +
* Single Left click on the '''˜JN_0303_DPS_FPC.pdf''' located in the '˜Design Submittal Form' folder.
 
* Then right click and select Change State.
 
* Then right click and select Change State.
 
* Select Next.
 
* Select Next.
 +
'''''Note: No email will be generated
 
|-  
 
|-  
 
| style="text-align:center;" | 4
 
| style="text-align:center;" | 4
−
| ''Project Manager'' – Click on OK in the ‘Change Document to State’ window.
+
| ''Project Manager'' - Click on OK in the '˜Change Document to State' window.
  
−
''NOTE: No email will be generated.''
+
'''''NOTE: No email will be generated.'''''
 
|-  
 
|-  
 
|}
 
|}
Line 244: Line 238:
 
{{top}}
 
{{top}}
  
−
===[[#State: OEC - PM Review in Progress|State: OEC - PM Review in Progress]]===
+
====[[#State: FPC - Review in Progress|State: FPC - Review in Progress]]====
−
'''PPMS Task:'''  3885 – Project Manager OEC Plan Review ''(5 work days for review)''
+
'''Pre-Construction Task:'''  3885 - Project Manager FPC Plan Review (5 work days for review)
 
{| class="wikitable" width = "80%"
 
{| class="wikitable" width = "80%"
 
|-  
 
|-  
Line 252: Line 246:
 
|-  
 
|-  
 
| style="text-align:center;" | 1
 
| style="text-align:center;" | 1
−
| ''Project Manager'' – Copy ALL digital pen comment files to the ‘Pre-Construction > Record Plan Set Review Comments’ folder prior to reviewing the files.
+
| ''Project Manager'' - Review and compile comments on files located under the JN's '˜5 - FPC Plan' folder.
 
|-  
 
|-  
 
| style="text-align:center;" | 2
 
| style="text-align:center;" | 2
−
| ''Project Manager'' – Review and Compile comments on ALL digital pen comment files located under the JN’s ‘5 - OEC Plan’ folder.
+
| ''Project Manager'' - Once all comments have reviewed and compiled:
 +
* Single Left click on the '''˜JN_0303_DPS_FPC.pdf''' located in the '˜Design Submittal Form' folder.
 +
* Then right click and select Change State.
 +
* Select Next.
 
|-  
 
|-  
 
| style="text-align:center;" | 3
 
| style="text-align:center;" | 3
−
| ''Project Manager'' – Once all comments have reviewed and compiled:
+
| ''Project Manager'' - Click on OK in the '˜Change Document to State' window.
−
* Single Left click on the ‘0303_DPS_OEC.pdf’ located in the ‘Design Submittal Form’ folder.
 
−
* Then right click and select Change State.
 
−
* Select Next.
 
 
|-  
 
|-  
 
| style="text-align:center;" | 4
 
| style="text-align:center;" | 4
−
| ''Project Manager'' – Click on OK in the ‘Change Document to State’ window.
+
| ''Project Manager'' - Add all Reviewers' email addresses into the system generated email.
−
|-
 
−
| style="text-align:center;" | 5
 
−
| ''Project Manager'' - Add all Reviewers’ email addresses into the system generated email.
 
−
 
 
  
−
[[File:Email_OEC_Review_PMReview.jpg|center|650px|frameless]]
+
[[File:Notice of Meeting.png|center|650px]]
−
''NOTE: Please leave the three email addresses on the email.''
+
'''''NOTE: Please leave the three email addresses on the email.'''''
 
|}
 
|}
 
{{top}}
 
{{top}}
  
−
===[[#State: OEC - Design Team Response|State: OEC - Design Team Response]]===
+
===[[#State: FPC - Design Team Response|State: FPC - Design Team Response]]===
−
'''PPMS Task:'''  Design Team ''(5 work days for review)''
+
'''Pre-Construction Task:'''  Design Team ''(5 work days for review)''
  
 
{| class="wikitable" width = "80%"
 
{| class="wikitable" width = "80%"
Line 284: Line 274:
 
|-  
 
|-  
 
| style="text-align:center;" | 1
 
| style="text-align:center;" | 1
−
| ''Design Team/Reviewers'' – Review compiled comments. Reminder: contact Project Manager with any comments prior to the OEC Plan Meeting.
+
| ''Design Team/Reviewers'' - Review comments. Reminder: contact Project Manager with any comments prior to the FPC Plan Meeting.
 
|-  
 
|-  
 
| style="text-align:center;" | 2
 
| style="text-align:center;" | 2
−
| ''Project Manager'' – Once the meeting has occured:
+
| ''Project Manager'' - Once the meeting has occurred:
−
* Single Left click on the ‘0303_DPS_OEC.pdf’ located in the ‘Design Submittal Form’ folder.
+
* Single Left click on the '''˜JN_0303_DPS_FPC.pdf''' located in the 'Design Submittal Form' folder.
 
* Then right click and select Change State.
 
* Then right click and select Change State.
 
* Select Next.
 
* Select Next.
 
|-  
 
|-  
 
| style="text-align:center;" | 3
 
| style="text-align:center;" | 3
−
| ''Project Manager'' – Click on OK in the ‘Change Document to State’ window.
+
| ''Project Manager'' - Click on OK in the 'Change Document to State' window.
 
|-  
 
|-  
 
| style="text-align:center;" | 4
 
| style="text-align:center;" | 4
−
| ''OEC Plan Review workflow process is now complete.''
+
| ''FPC Plan Review workflow process is now complete.''
 
|-  
 
|-  
  
Line 302: Line 292:
 
{{top}}
 
{{top}}
  
−
==[[#1.3.3 OEC - RID Review|1.3.3 OEC - RID Review]]==
+
==[[#1.3.3 FPC - RID Review|1.3.3 FPC - RID Review]]==
  
 
'''Folder:'''
 
'''Folder:'''
 
[[File:HeaderFolder_OEC_RIDReview.png|none|left|650px|frameless]]
 
[[File:HeaderFolder_OEC_RIDReview.png|none|left|650px|frameless]]
  
−
===[[#State: OEC RID Review - Pending|State: OEC RID Review - Pending]]===
+
===[[#State: FPC RID Review - Pending|State: FPC RID Review - Pending]]===
−
'''PPMS Task:'''  
+
'''Pre-Construction Task:'''  
  
 
{| class="wikitable" width = "80%"
 
{| class="wikitable" width = "80%"
Line 316: Line 306:
 
|-  
 
|-  
 
| style="text-align:center;" | 1
 
| style="text-align:center;" | 1
−
| ''Design Team'' – Create RID Submittal during the [[1.3_OEC_Plan_Review_ProjectWise_Process#State:_OEC_-_Pending_Submittal| State: OEC – Pending Submittal]]:
+
| ''Design Team'' - Create RID Submittal during the [[1.3_FPC_Plan_Review_ProjectWise_Process#State:_FPC_-_Pending_Submittal| State: FPC - Pending Submittal]]:
−
* Place X-XXXXXX_XS_Roadway_20YY-MM-DD.dgn and non-DGN RID files in the ‘RID-OEC’ folder per [[Chapter_5_-_RID_Process | Chapter 5 - RID Process]]
+
* Place Non-DGN RID files in the '˜RID-FPC' folder per [[Chapter_5_-_RID_Process#FPC| Chapter 5 - Section 5.2 - FPC]]
 
* Update XXXXXX_RID_Review.dgn in the ''- Supporting Documents > RID Preparation'' folder by importing or adding the current working files into the ''PlanSet'' and ''Pre-Construction'' folders.  Add references as necessary.  See [[Chapter_5_-_RID_Process#Milestone_RID | Milestone_RID]].
 
* Update XXXXXX_RID_Review.dgn in the ''- Supporting Documents > RID Preparation'' folder by importing or adding the current working files into the ''PlanSet'' and ''Pre-Construction'' folders.  Add references as necessary.  See [[Chapter_5_-_RID_Process#Milestone_RID | Milestone_RID]].
−
* Respond to comments in the [[media:RID_Review_Checklist.xlsm | RID Review Checklist.xlsm]] located in the ''- Supporting Documents > RID Preparation'' folder.
+
* Respond to comments in the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm] located in the ''- Supporting Documents > RID Preparation'' folder.
−
* Complete the OEC column of the [[media:RID_Review_Checklist.xlsm | RID Review Checklist.xlsm]].  
+
* Complete the FPC column of the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm].
 
|-  
 
|-  
 
| style="text-align:center;" | 2
 
| style="text-align:center;" | 2
−
| ''Project Manager'' – Make sure the [[media:RID_Review_Checklist.xlsm | RID Review Checklist.xlsm]] file, located in ''- Supporting Documents > RID Preparation'' folder is ready for submittal.
+
| ''Project Manager'' - Make sure the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm] file, located in ''- Supporting Documents > RID Preparation'' folder is ready for submittal.
  
  
 
[[File:RID_Prelim_Checklist_Folder.png|center|650px|frameless]]
 
[[File:RID_Prelim_Checklist_Folder.png|center|650px|frameless]]
−
''NOTE: This is a “living” form. The Project Manager will update this form at each milestone.''
+
''NOTE: This is a "living" form. The Project Manager will update this form at each milestone.''
 
|-  
 
|-  
 
| style="text-align:center;" | 3
 
| style="text-align:center;" | 3
−
| ''Project Manager'' – Make sure the RID files are ready for review prior to completing the [[1.3_OEC_Plan_Review_ProjectWise_Process#State:_OEC_-_Pending | State: OEC - Pending]].
+
| ''Project Manager'' - Make sure the RID files are ready for review prior to completing the [[1.3_FPC_Plan_Review_ProjectWise_Process#State:_FPC_-_Pending | State: FPC - Pending]].
 
|-  
 
|-  
 
| style="text-align:center;" | 4
 
| style="text-align:center;" | 4
−
| ''Project Manager'' – Once you are ready to initiate the meeting appointment during [[1.3_OEC_Plan_Review_ProjectWise_Process#State:_OEC_-_System_Manager_Approved_for_Meeting | State: OEC – System Manager Approved for Meeting]]:
+
| ''Project Manager'' -
−
* Single Left click on the files located in the ‘RID-OEC’ folder.
+
Once you are ready to initiate the meeting appointment during [[1.3_FPC_Plan_Review_ProjectWise_Process#State:_FPC_-_System_Manager_Approved_for_Meeting | State: FPC - System Manager Approved for Meeting]]:
 +
* Single Left click on the files located in the '˜RID-FPC' folder.
 
* Then right click and select Change State.
 
* Then right click and select Change State.
 
* Select Next.
 
* Select Next.
 
|-  
 
|-  
 
| style="text-align:center;" | 5
 
| style="text-align:center;" | 5
−
| ''Project Manager'' – Click on OK in the ‘Change Document to State’ window
+
| ''Project Manager'' - Click on OK in the '˜Change Document to State' window
 
|-  
 
|-  
 
| style="text-align:center;" | 6
 
| style="text-align:center;" | 6
−
| ''Project Manager'' – Include [mailto:MDOT-RIDSupport@michigan.gov MDOT RID Support] on the email generated during the state change from [[1.3_OEC_Plan_Review_ProjectWise_Process#State:_OEC_-_System_Manager_Approved_for_Meeting | State: OEC – System Manager Approved for Meeting]] to [[1.3_OEC_Plan_Review_ProjectWise_Process#State:_OEC_-_Meeting_Scheduled_and_Ready_for_Review | State: OEC- Meeting Scheduled and Ready for Review]].
+
| ''Project Manager'' - Include [mailto:MDOT-RIDSupport@michigan.gov MDOT RID Support] on the email generated during the state change from [[1.3_FPC_Plan_Review_ProjectWise_Process#State:_FPC_-_System_Manager_Approved_for_Meeting | State: FPC - System Manager Approved for Meeting]] to [[1.3_FPC_Plan_Review_ProjectWise_Process#State:_FPC_-_Meeting_Scheduled_and_Ready_for_Review | State: FPC- Meeting Scheduled and Ready for Review]].
 
|-  
 
|-  
 
|}
 
|}
  
−
===[[#State: OEC RID Review - Review in Progress|State: OEC RID Review - Review in Progress]]===
+
===[[#State: FPC RID Review - Review in Progress|State: FPC RID Review - Review in Progress]]===
−
'''PPMS Task:''' 3870 - OEC Plan Review ''(15 work days for review)''
+
'''Pre-Construction Task:''' 3870 - FPC Plan Review ''(15 work days for review)''
  
 
{| class="wikitable" width = "80%"
 
{| class="wikitable" width = "80%"
Line 355: Line 346:
 
|-  
 
|-  
 
| style="text-align:center;" | 1
 
| style="text-align:center;" | 1
−
| ''MDOT-RIDSupport Reviewers'' – Perform review of the RID files and document comments in the [[media:RID_Review_Checklist.xlsm | RID Review Checklist.xlsm]]. Reference saved views in the OEC Comments column.
+
| ''MDOT-RIDSupport Reviewers'' - Perform review of the RID files and document comments in the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm]. Reference saved views in the FPC Comments column.
  
  
−
''NOTE: During this state the ‘RID-OEC’ folder will be locked for MDOT-RIDSupport review.''
+
''NOTE: During this state the '˜RID-FPC' folder will be locked for MDOT-RIDSupport review.''
 
|-  
 
|-  
 
| style="text-align:center;" | 2
 
| style="text-align:center;" | 2
−
| ''MDOT-RIDSupport Reviewers'' – Create a pdf copy of the [[media:RID_Review_Checklist.xlsm | RID Review Checklist.xlsm]] file and add the date to end of the 'RID Review Checklist.pdf' in the ‘RID_OEC’ folder.
+
| ''MDOT-RIDSupport Reviewers'' - Create a pdf copy of the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm] file and add the date to end of the 'RID Review Checklist.pdf' in the '˜RID_FPC' folder.
  
 
|-  
 
|-  
 
| style="text-align:center;" | 3
 
| style="text-align:center;" | 3
−
| ''MDOT-RIDSupport Reviewers'' – After the 15 work day review period:
+
| ''MDOT-RIDSupport Reviewers'' - After the 15 work day review period:
−
* Single Left click on the files located in the ‘RID-OEC’ folder.
+
* Single Left click on the files located in the '˜RID-FPC' folder.
 
* Then right click and select Change State.
 
* Then right click and select Change State.
 
* Select Next.
 
* Select Next.
 
|-  
 
|-  
 
| style="text-align:center;" | 4
 
| style="text-align:center;" | 4
−
| ''MDOT-RIDSupport Reviewers'' – Click on OK in the ‘Change Document to State’ window.
+
| ''MDOT-RIDSupport Reviewers'' - Click on OK in the '˜Change Document to State' window.
  
  
Line 378: Line 369:
 
|}
 
|}
  
−
===[[#State: OEC RID Review - Complete|State: OEC RID Review - Complete]]===
+
===[[#State: FPC RID Review - Complete|State: FPC RID Review - Complete]]===
−
'''PPMS Task:'''  
+
'''Pre-Construction Task:'''  
  
 
{| class="wikitable" width = "80%"
 
{| class="wikitable" width = "80%"
Line 387: Line 378:
 
|-  
 
|-  
 
| style="text-align:center;" | 1
 
| style="text-align:center;" | 1
−
| The files in the ‘RID-OEC’ folder will be locked as a time stamp of the submittal and review. Responses from the Design Team or Project Manager should be placed in the RID Comments column of the [[media:RID_Review_Checklist.xlsm | RID Review Checklist.xlsm]] which is in the ''- Supporting Documents > RID Preparation'' folder. The RID files can be copied from the ‘RID-OEC’ folder if necessary for discussion.
+
| The files in the '˜RID-FPC' folder will be locked as a time stamp of the submittal and review. Responses from the Design Team or Project Manager should be placed in the RID Comments column of the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm] which is in the ''- Supporting Documents > RID Preparation'' folder. The RID files can be copied from the '˜RID-FPC' folder if necessary for discussion.
 
|-  
 
|-  
 
| style="text-align:center;" | 2
 
| style="text-align:center;" | 2
−
| The files can be viewed by the Project Manager and Design Team during the [[1.3_OEC_Plan_Review_ProjectWise_Process#State:_OEC_-_PM_Review_in_Progress| State: OEC – PM Review in Process]] and the [[1.3_OEC_Plan_Review_ProjectWise_Process#State:_OEC_-_Design_Team_Response| State: OEC – Design Team Response]].
+
| The files can be viewed by the Project Manager and Design Team during the [[1.3_FPC_Plan_Review_ProjectWise_Process#State:_FPC_-_PM_Review_in_Progress| State: FPC – PM Review in Process]] and the [[1.3_FPC_Plan_Review_ProjectWise_Process#State:_FPC_-_Design_Team_Response| State: FPC - Design Team Response]].
 
|-  
 
|-  
 
|}  
 
|}  

Latest revision as of 14:46, 20 April 2021

Folder:

FPC Plans.png

1.3.1 Package Submittal

State: FPC - Pending Submittal

Pre-Construction Task:

Step Action
1 Design Team - Create PDF of:
  • Plan Set and name ˜JN_Road_FPC.pdf or ˜JN_Bridge_FPC.pdf
  • Proposal and name ˜JN_Proposal_FPC.pdf
  • Supporting Documents and name ˜JN_SupportingDocuments_FPC.pdf


NOTE: ROW must be included in plan set.

2 Design Team - Add PDFs created in step 1 into the '˜5 - FPC Plans' folder.
3 Design Team - Are all FPC Plan related files in the system? Yes, then:
  • Highlight all files located in the '˜5 - FPC Plans' folder.
  • Then right click and select Change State.
  • Select Next.
4 Design Team - Click on OK in the 'Change Document to State' window
5 Design Team - Add the Project Manager's email address into the system generated email.


Design team plan submittal email.png

NOTE: Leave MDOT-Eproposal address in email. Also, you only need to send one email (close out of the other ones).

[top of page]

State: FPC - Review

Pre-Construction Task:

Step Action
1 Project Manager - Upon receipt of email, please review proposal, plans and supporting document packages. If ready, proceed to the next step of initiating the FPC Plan Review.

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1.3.2 Review

Folder:

FPC DPS folder.png

State: FPC - Pending

Pre-Construction Task:

Step Action
1 Project Manager - Update and Save the '˜0303_DPS' sheet in the DPS-CA Form.xlsx file, located in '˜- Supporting Documents' folder.


NOTE: This is a "living" form. The Project Manager will update this form for each milestone.

2 Project Manager - Print the '˜0303_DPS' sheet from the DPS-CA Form.xlsx file to PDF and apply the naming convention of ˜JN_0303_DPS _FPC.pdf.
3 Project Manager - Add file created in step 2 into the '˜Design Submittal Form' Folder.

NOTE: This file will be used to trigger the rest of the FPC Plan Review workflow process.

0303 Pending.png
4 Project Manager - Ready for FPC Plans to be reviewed by Region System Manager? Yes, then:
  • Single Left click on the ˜JN_0303_DPS_FPC.pdf located in the '˜Design Submittal Form' folder.
  • Then right click and select Change State.
  • Select Next.
5 Project Manager - Click on OK in the 'Change Document to State' window
6 Project Manager - Add the System Manager's email address into the system generated email.
System Manager Email.png

NOTE: Leave MDOT-Eproposal address in email.

[top of page]

State: FPC - Ready for System Manager Review

Pre-Construction Task: (5 work days for review)

Step Action
1 System Manager - Upon receipt of email, review Proposal, Plans and Supporting Documents packages.
2 System Manager - If approved for FPC review/meeting, then:
  • Single Left click on the ˜JN_0303_DPS_FPC.pdf located in the 'Design Submittal Form' folder.
  • Then right click and select Change State.
  • Select Next.
3 System Manager - Click on OK in the '˜Change Document to State' window
4 System Manager - Add the Project Manager's email address into the system generated email.
System Manager Approval Email.png

NOTE: Leave MDOT-Eproposal address in email.

5 Project Manager - Upon System Manager approval, schedule FPC Meeting.

[top of page]

State: FPC - System Manager Approved

Pre-Construction Task: (5 work days for review)

Step Action
1 Project Manager -
  • Create a Bluebeam Studio Session. For information on how to use Bluebeam Software see Collaborative Milestone Review Process.
  • Single Left click on the ˜JN_0303_DPS_FPC.pdf located in the '˜Design Submittal Form' folder.
  • Then right click and select Change State.
  • Select Next.
2 Project Manager - Click on OK in the 'Change Document to State' window
3 Project Manager - Please do the following to the system generated email:
  • File > Save (this will save the email into your Drafts Outlook cabinet)
  • Close the system generated email
  • Go into your Outlook Drafts cabinet
  • Highlight '˜FPC Plans ready for review' email
  • Copy and Paste body of email into a newly created Meeting email
    • Add internal and external Base Plan meeting attendees
      • Use the Contact List located in the '˜-Supporting Documents' Reference Set. This list includes all Region and Central Office reviewers as well as MDOT RID Support.
      NOTE: Have ROW? Remember to invite ROW staff.
    • Review body of email and update all meeting specific information (see highlighted text below)


THE FPC MEETING ON: Route CS: # JNs: #, Location Description

Work entails: "ENTER INFORMATION HERE"

"*PLEASE NOTE THAT CHANGES OR ADDITIONS TO THE SCOPE OF WORK WILL NOT BE CONSIDERED AT THIS MEETING."

The FPC Meeting on this project has been scheduled for "ENTER DATE HERE". The MDOT Project Manager: "ENTER PROJECT MANAGER" will oversee this meeting and meet interested personnel at MDOT's "ENTER LOCATION AND STREET ADDRESS HERE" at "ENTER TIME HERE".

This project will be using a Bluebeam Studio Session for reviewing the documents. Instructional videos on how to install Bluebeam Review, create an account, install the MDOT specific toolsets, and additional resources for utilizing the software can be found at the following link: Collaborative Milestone Review Process

PASTE BLUEBEAM STUDIO SESSION HERE

All comments need to be placed in ProjectWise by 4:00 pm, "ENTER DATE HERE" for the MDOT Project Manager: ENTER PROJECT MANAGER to review comments.

Electronic plan and proposal documents can be viewed in MDOT's ProjectWise at the following location: 119809 0303 DPS FPC.pdf

For access into MDOT's ProjectWise system, please notify the Project Manager.

Project Manager: "ENTER NAME AND PHONE NUMBER HERE"

If you have further comments or questions that require discussion, please contact me.

NOTE: Please allow 15 work days for FPC Plan Review.

DontForget.jpg


REMINDER: Be sure to update the RID Review Checklist.xlsm and save it into the - Supporting Documents > RID Preparation folder. Also remember to save all the other required RID files in the RID_FPC folder for review. Make sure MDOT RID Support is included in meeting invite.


[top of page]

State: FPC - Meeting Scheduled and Ready for Review

Pre-Construction Task: 3870 - FPC Plan Review (NOTE: 15 work days for review)

Step Action
1 FPC Plan Reviewers - Login to the Bluebeam Studio Session. The access code is included in the "Ready for Review" email.
2 FPC Plan Reviewers - Review the documents included in the BlueBeam Studio Session.
3 Project Manager - After the 15 work day review period:
  • Finish the Bluebeam Studio Session, load the review files back into ProjectWise.
  • Single Left click on the ˜JN_0303_DPS_FPC.pdf located in the '˜Design Submittal Form' folder.
  • Then right click and select Change State.
  • Select Next.

Note: No email will be generated

4 Project Manager - Click on OK in the '˜Change Document to State' window.

NOTE: No email will be generated.

[top of page]

State: FPC - Review in Progress

Pre-Construction Task: 3885 - Project Manager FPC Plan Review (5 work days for review)

Step Action
1 Project Manager - Review and compile comments on files located under the JN's '˜5 - FPC Plan' folder.
2 Project Manager - Once all comments have reviewed and compiled:
  • Single Left click on the ˜JN_0303_DPS_FPC.pdf located in the '˜Design Submittal Form' folder.
  • Then right click and select Change State.
  • Select Next.
3 Project Manager - Click on OK in the '˜Change Document to State' window.
4 Project Manager - Add all Reviewers' email addresses into the system generated email.
Notice of Meeting.png

NOTE: Please leave the three email addresses on the email.

[top of page]

State: FPC - Design Team Response

Pre-Construction Task: Design Team (5 work days for review)

Step Action
1 Design Team/Reviewers - Review comments. Reminder: contact Project Manager with any comments prior to the FPC Plan Meeting.
2 Project Manager - Once the meeting has occurred:
  • Single Left click on the ˜JN_0303_DPS_FPC.pdf located in the 'Design Submittal Form' folder.
  • Then right click and select Change State.
  • Select Next.
3 Project Manager - Click on OK in the 'Change Document to State' window.
4 FPC Plan Review workflow process is now complete.

[top of page]

1.3.3 FPC - RID Review

Folder:

HeaderFolder OEC RIDReview.png

State: FPC RID Review - Pending

Pre-Construction Task:

Step Action
1 Design Team - Create RID Submittal during the State: FPC - Pending Submittal:
  • Place Non-DGN RID files in the '˜RID-FPC' folder per Chapter 5 - Section 5.2 - FPC
  • Update XXXXXX_RID_Review.dgn in the - Supporting Documents > RID Preparation folder by importing or adding the current working files into the PlanSet and Pre-Construction folders. Add references as necessary. See Milestone_RID.
  • Respond to comments in the RID Review Checklist.xlsm located in the - Supporting Documents > RID Preparation folder.
  • Complete the FPC column of the RID Review Checklist.xlsm.
2 Project Manager - Make sure the RID Review Checklist.xlsm file, located in - Supporting Documents > RID Preparation folder is ready for submittal.


RID Prelim Checklist Folder.png

NOTE: This is a "living" form. The Project Manager will update this form at each milestone.

3 Project Manager - Make sure the RID files are ready for review prior to completing the State: FPC - Pending.
4 Project Manager - 
Once you are ready to initiate the meeting appointment during  State: FPC - System Manager Approved for Meeting:
  • Single Left click on the files located in the '˜RID-FPC' folder.
  • Then right click and select Change State.
  • Select Next.
5 Project Manager - Click on OK in the '˜Change Document to State' window
6 Project Manager - Include MDOT RID Support on the email generated during the state change from State: FPC - System Manager Approved for Meeting to State: FPC- Meeting Scheduled and Ready for Review.

State: FPC RID Review - Review in Progress

Pre-Construction Task: 3870 - FPC Plan Review (15 work days for review)

Step Action
1 MDOT-RIDSupport Reviewers - Perform review of the RID files and document comments in the RID Review Checklist.xlsm. Reference saved views in the FPC Comments column.


NOTE: During this state the '˜RID-FPC' folder will be locked for MDOT-RIDSupport review.

2 MDOT-RIDSupport Reviewers - Create a pdf copy of the RID Review Checklist.xlsm file and add the date to end of the 'RID Review Checklist.pdf' in the '˜RID_FPC' folder.
3 MDOT-RIDSupport Reviewers - After the 15 work day review period:
  • Single Left click on the files located in the '˜RID-FPC' folder.
  • Then right click and select Change State.
  • Select Next.
4 MDOT-RIDSupport Reviewers - Click on OK in the '˜Change Document to State' window.


NOTE: No email will be generated.

State: FPC RID Review - Complete

Pre-Construction Task:

Step Action
1 The files in the '˜RID-FPC' folder will be locked as a time stamp of the submittal and review. Responses from the Design Team or Project Manager should be placed in the RID Comments column of the RID Review Checklist.xlsm which is in the - Supporting Documents > RID Preparation folder. The RID files can be copied from the '˜RID-FPC' folder if necessary for discussion.
2 The files can be viewed by the Project Manager and Design Team during the State: FPC – PM Review in Process and the State: FPC - Design Team Response.

[top of page]

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