Difference between revisions of "1.4 Letting Plan Review ProjectWise Process"

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==[[#8.4.1 Letting - Package Submittal|8.4.1 Letting - Package Submittal]]==
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==[[#1.4.1 Letting - Package Submittal|1.4.1 Letting - Package Submittal]]==
 
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==[[#8.4.2 Letting - Review|8.4.2 Letting - Review]]==
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==[[#1.4.2 Letting - Review|1.4.2 Letting - Review]]==
 
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==[[#8.4.3 Letting - RID Review|8.4.3 Letting - RID Review]]==
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==[[#1.4.3 Letting - RID Review|1.4.3 Letting - RID Review]]==
  
 
===[[#State: E-Proposal RID Pending|State: E-Proposal RID Pending]]===
 
===[[#State: E-Proposal RID Pending|State: E-Proposal RID Pending]]===
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| ''Design Team'' – Create RID Submittal during the [[Chapter_8_-_ProjectWise_Pre-Bid_Processes#State:_E-Proposal_Complete | State: E-Proposal Complete]]:
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| ''Design Team'' – Create RID Submittal during the [[1.4 Letting Plan Review ProjectWise Process#State:_E-Proposal_Complete | State: E-Proposal Complete]]:
 
* Place RID files in the ‘RID’ folder per [[Chapter_5_-_RID_Process | Chapter 5 - RID Process]]
 
* Place RID files in the ‘RID’ folder per [[Chapter_5_-_RID_Process | Chapter 5 - RID Process]]
 
* Respond to comments in the [[media:RID_Review_Checklist.xlsm | RID Review Checklist.xlsm]] located in the ‘- Supporting Documents’ folder.
 
* Respond to comments in the [[media:RID_Review_Checklist.xlsm | RID Review Checklist.xlsm]] located in the ‘- Supporting Documents’ folder.
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| ''Project Manager'' – Make sure the RID files are ready for review prior to completing the [[Chapter_8_-_ProjectWise_Pre-Bid_Processes#State:_E-Prop_Initiate_Final_Project_Review | State: E-Prop Initiate Final Project Review]].
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| ''Project Manager'' – Make sure the RID files are ready for review prior to completing the [[1.4 Letting Plan Review ProjectWise Process#State:_E-Prop_Initiate_Final_Project_Review | State: E-Prop Initiate Final Project Review]].
 
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| ''Project Manager'' – Include [mailto:MDOT-RIDSupport@michigan.gov MDOT RID Support] on the email generated during the[[Chapter_8_-_ProjectWise_Pre-Bid_Processes#State:_E-Prop_Initiate_Final_Project_Review | State: E-Prop Initiate Final Project Review]].
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| ''Project Manager'' – Include [mailto:MDOT-RIDSupport@michigan.gov MDOT RID Support] on the email generated during the[[1.4 Letting Plan Review ProjectWise Process#State:_E-Prop_Initiate_Final_Project_Review | State: E-Prop Initiate Final Project Review]].
 
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| ''MDOT-RIDSupport Reviewers'' – Prior to the [[Chapter_8_-_ProjectWise_Pre-Bid_Processes#State:_QA_Final_-_Ready_for_Finance |State: QA Final – Ready for Finance]]:
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| ''MDOT-RIDSupport Reviewers'' – Prior to the [[8.4 Letting Plan Review ProjectWise Process#State:_QA_Final_-_Ready_for_Finance |State: QA Final – Ready for Finance]]:
 
* Single Left click on the files in located in the ‘RID’ folder.
 
* Single Left click on the files in located in the ‘RID’ folder.
 
* Then right click and select Change State.
 
* Then right click and select Change State.
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* Select Next.
 
* Select Next.
  
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''Note:  The RID must be in the [[Chapter_8_-_ProjectWise_Pre-Bid_Processes#State:_E-Proposal_Complete | State: E-Proposal Complete]] before they can be changed to the [[Chapter_8_-_ProjectWise_Pre-Bid_Processes#State:_E-Proposal_RID_Publish|State: E-Proposal RID Publish]].  If the RID is not in the [[Chapter_8_-_ProjectWise_Pre-Bid_Processes#State:_E-Proposal_Complete | State: E-Proposal Complete]] at the time of Publishing please contact [mailto:MDOT-RIDSupport@michigan.gov MDOT RID Support]''
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''Note:  The RID must be in the [[1.4 Letting Plan Review ProjectWise Process#State:_E-Proposal_Complete | State: E-Proposal Complete]] before they can be changed to the [[1.4 Letting Plan Review ProjectWise Process#State:_E-Proposal_RID_Publish|State: E-Proposal RID Publish]].  If the RID is not in the [[1.4 Letting Plan Review ProjectWise Process#State:_E-Proposal_Complete | State: E-Proposal Complete]] at the time of Publishing please contact [mailto:MDOT-RIDSupport@michigan.gov MDOT RID Support]''
 
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Revision as of 14:52, 15 October 2015

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1.4.1 Letting - Package Submittal

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State: E-Proposal Pending

PPMS Task: -Reserved-

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State: E-Proposal Complete

PPMS Task: -Reserved-

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State: E-Prop Initiate Final Project Review

PPMS Task: -Reserved-

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State: E-Prop Workflow Assign

PPMS Task: -Reserved-

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1.4.2 Letting - Review

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State: QA Tech - Pending

PPMS Task: -Reserved-

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State: QA Tech - Complete

PPMS Task: -Reserved-

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State: QA Tech - Assign to Reviewer

PPMS Task: -Reserved-

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State: QA SE - Pending

PPMS Task: -Reserved-

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State: QA SE - Complete

PPMS Task: -Reserved-

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State: QA SE - Assign to Estimator

PPMS Task: -Reserved-

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State: QA Est - Pending

PPMS Task: -Reserved-

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State: QA Est - Complete

PPMS Task: -Reserved-

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State: QA Final - Pending

PPMS Task: -Reserved-

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State: QA Final - Complete

PPMS Task: -Reserved-

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State: QA Final - Ready for Finance

PPMS Task: -Reserved-

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State: Finance PQ - Pending

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State: Finance BLU - Pending

PPMS Task: -Reserved-

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State: Final

PPMS Task: -Reserved-

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1.4.3 Letting - RID Review

State: E-Proposal RID Pending

PPMS Task:

Step Action
1 Design Team – Create RID Submittal during the State: E-Proposal Complete:
2 Project Manager – Make sure the RID files are ready for review prior to completing the State: E-Prop Initiate Final Project Review.
3 Project Manager – Include MDOT RID Support on the email generated during the State: E-Prop Initiate Final Project Review.

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State: E-Proposal RID Complete

PPMS Task:

Step Action
1 MDOT-RIDSupport Reviewers – Perform review of the RID files and document comments in the RID Review Checklist. Reference saved views in the RID Comments column.

NOTE: During this state the ‘RID’ folder will remain accessible for easy corrections of RID files during the MDOT-RIDSupport review.

2 MDOT-RIDSupport Reviewers – Prior to the State: QA Final – Ready for Finance:
  • Single Left click on the files in located in the ‘RID’ folder.
  • Then right click and select Change State.
  • Select Next.
3 MDOT-RIDSupport Reviewers – Click on OK in the ‘Change Document to State’ window.

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State: E-Proposal RID Publish

PPMS Task:

Step Action
1 Finance – During the Final State:
  • Single Left click on the files in located in the ‘RID’ folder.
  • Then right click and select Change State.
  • Select Next.

Note: The RID must be in the State: E-Proposal Complete before they can be changed to the State: E-Proposal RID Publish. If the RID is not in the State: E-Proposal Complete at the time of Publishing please contact MDOT RID Support

2 If RID files are added after advertisement:
  • Project Manager - Email MDOT RID Support and include 'Added RID', 'RID File Name Change', or 'Post Award RID' in the Subject Line. Please also include a link to the Added RID. See RID_Changes for more information.
  • MDOT RID Support - Confirm that added RID is in conformance with Standards, and then Change State twice to Publish.

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