Difference between revisions of "1.4 Letting Plan Review ProjectWise Process"

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| ''Design Team'' – Create RID Submittal during the [[1.4 Letting Plan Review ProjectWise Process#State:_E-Proposal_Complete | State: E-Proposal Complete]]:
 
| ''Design Team'' – Create RID Submittal during the [[1.4 Letting Plan Review ProjectWise Process#State:_E-Proposal_Complete | State: E-Proposal Complete]]:
 
* Place RID files in the ‘RID’ folder per [[Chapter_5_-_RID_Process | Chapter 5 - RID Process]]
 
* Place RID files in the ‘RID’ folder per [[Chapter_5_-_RID_Process | Chapter 5 - RID Process]]
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* Respond to comments in the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName= RID Review Checklist.xlsm] located in the ‘- Supporting Documents’ folder.
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* Respond to comments in the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm] located in the ‘- Supporting Documents’ folder.
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* Complete the RID column of the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName= RID Review Checklist.xlsm].
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* Complete the RID column of the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm].
 
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| ''MDOT-RIDSupport Reviewers'' – Perform review of the RID files and document comments in the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName= RID Review Checklist.xlsm]. Reference saved views in the RID Comments column.
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| ''MDOT-RIDSupport Reviewers'' – Perform review of the RID files and document comments in the [http://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=71536ffa-6a51-4e45-b38b-da310526378b&fileName=%22RID%20Review%20Checklist.xlsm%22 RID Review Checklist.xlsm]. Reference saved views in the RID Comments column.
  
 
''NOTE:  During this state the ‘RID’ folder will remain accessible for easy corrections of RID files during the MDOT-RIDSupport review.''
 
''NOTE:  During this state the ‘RID’ folder will remain accessible for easy corrections of RID files during the MDOT-RIDSupport review.''

Revision as of 09:28, 17 October 2016

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1.4.1 Letting - Package Submittal

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State: E-Proposal Pending

PPMS Task: -Reserved-

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State: E-Proposal Complete

PPMS Task: -Reserved-

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State: E-Prop Initiate Final Project Review

PPMS Task: -Reserved-

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State: E-Prop Workflow Assign

PPMS Task: -Reserved-

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1.4.2 Letting - Review

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State: QA Tech - Pending

PPMS Task: -Reserved-

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State: QA Tech - Complete

PPMS Task: -Reserved-

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State: QA Tech - Assign to Reviewer

PPMS Task: -Reserved-

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State: QA SE - Pending

PPMS Task: -Reserved-

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State: QA SE - Complete

PPMS Task: -Reserved-

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State: QA SE - Assign to Estimator

PPMS Task: -Reserved-

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State: QA Est - Pending

PPMS Task: -Reserved-

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State: QA Est - Complete

PPMS Task: -Reserved-

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State: QA Final - Pending

PPMS Task: -Reserved-

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State: QA Final - Complete

PPMS Task: -Reserved-

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State: QA Final - Ready for Finance

PPMS Task: -Reserved-

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State: Finance PQ - Pending

PPMS Task: -Reserved-

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State: Finance BLU - Pending

PPMS Task: -Reserved-

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State: Final

PPMS Task: -Reserved-

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1.4.3 Letting - RID Review

State: E-Proposal RID Pending

PPMS Task:

Step Action
1 Design Team – Create RID Submittal during the State: E-Proposal Complete:
2 Project Manager – Make sure the RID files are ready for review prior to completing the State: E-Prop Initiate Final Project Review.
3 Project Manager – Include MDOT RID Support on the email generated during the State: E-Prop Initiate Final Project Review.

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State: E-Proposal RID Complete

PPMS Task:

Step Action
1 MDOT-RIDSupport Reviewers – Perform review of the RID files and document comments in the RID Review Checklist.xlsm. Reference saved views in the RID Comments column.

NOTE: During this state the ‘RID’ folder will remain accessible for easy corrections of RID files during the MDOT-RIDSupport review.

2 MDOT-RIDSupport Reviewers – Prior to the State: QA Final – Ready for Finance:
  • Single Left click on the files in located in the ‘RID’ folder.
  • Then right click and select Change State.
  • Select Next.
3 MDOT-RIDSupport Reviewers – Click on OK in the ‘Change Document to State’ window.

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State: E-Proposal RID Publish

PPMS Task:

Step Action
1 Finance – During the Final State:
  • Single Left click on the files in located in the ‘RID’ folder.
  • Then right click and select Change State.
  • Select Next.

Note: The RID must be in the State: E-Proposal Complete before they can be changed to the State: E-Proposal RID Publish. If the RID is not in the State: E-Proposal Complete at the time of Publishing please contact MDOT RID Support

2 If RID files are added after advertisement:
  • Project Manager - Email MDOT RID Support and include 'Added RID', 'RID File Name Change', or 'Post Award RID' in the Subject Line. Please also include a link to the Added RID. See RID_Changes for more information.
  • MDOT RID Support - Confirm that added RID is in conformance with Standards, and then Change State twice to Publish.

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