Chapter 1 - ProjectWise Pre-Bid Processes

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8.1 Base Plan Review ProjectWise Process

The Base_Plan_Review_process_instructions.pdf has been temporarily posted while the information is converted to wiki format.

8.1.1 Package Submittal

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State: Base Plan - Pending Submittal

PPMS Task: 3360 - Prepare Base Plans

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State: Base Plan - Review

PPMS Task: 3360 - Prepare Base Plans

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8.1.2 Review

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State: Base Plan Review - Pending

PPMS Task: 3360 - Prepare Base Plans

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State: Base Plan Review - Ready for Review

PPMS Task: 3380 – Review Base Plans (NOTE: 20 work days for review)

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State: Base Plan Review - PM Review in Progress

PPMS Task: 3395 – Project Manager Base Plan Review (5 work days for review)

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State: Base Plan Review - Design Team Response

PPMS Task: Design Team (5 work days for review)

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8.2 Preliminary Plan Review ProjectWise Process

The The_Plan_Review_process_instructions.pdf has been temporarily posted while the information is converted to wiki format.

8.2.1 Package Submittal

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State: The Plan Review - Pending Submittal

PPMS Task: 3580 – Develop Preliminary Plans

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State: The Plan Review - Review

PPMS Task: 3580 – Develop Preliminary Plans

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8.2.2 Review

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State: The Plan Review - Pending

PPMS Task: 3580 – Develop Preliminary Plans

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State: The Plan Review - Request for Meeting

PPMS Task:

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State: The Plan Review – Assigned to Reviewer

PPMS Task:

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State: The Plan Review – Scheduling and Distribution

PPMS Task:

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State: The Plan Review - Ready for Review

PPMS Task: 3590 – Preliminary Plan Review (NOTE: 20 work days for review)

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State: The Plan Review – PM Review in Progress

PPMS Task: 3600 – Project Manager Preliminary Plan Review (5 work days for review)

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State: The Plan Review – Ready for Meeting

PPMS Task: Design Team (5 work days for review)

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State: The Plan Review – Draft Meeting Report Pending

PPMS Task:

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State: The Plan Review – Final Report Distribution

PPMS Task:

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State: The Plan Review – Final Meeting Report

PPMS Task:

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8.2.3 RID Review

State: RID Review – Pending

PPMS Task: 3580 - Develop Preliminary Plans

Step	Action
1	Design Team – Create RID Submittal during The Plan Review – Pending Submittal: Place RID files in the ‘RID-Preliminary’ folder per Chapter_5_-_RID_Process Copy the latest version of the RID_Review_Checklist.xlsm into the ‘- Supporting Documents’ folder. Complete the preliminary column of the RID_Review_Checklist.xlsm. If files or categories that are identified with an “R” in the Project_Data_Requirements_Table.pdf are not included please document the reason in the Preliminary Comments Column of the RID_Review_Checklist.xlsm.
2	Project Manager – Copy the RID_Review_Checklist.xlsm file, located in ‘- Supporting Documents’ folder to ‘RID_Preliminary’ folder. NOTE: This is a “living” form. The Project Manager will update this form at each milestone. RID Review Checklist in RID_Preliminary Folder
3	Project Manager – Make sure the RID files are ready for review prior to completing The Plan Review - Pending State.
4	Project Manager – Once you ready to initiate the meeting appointment during The Plan Review – Scheduling and Distribution State: Single Left click on the files in located in the ‘RID-Preliminary’ folder. Then right click and select Change State. Select Next.
5	Project Manager – Click on OK in the ‘Change Document to State’ window
6	Project Manager – Include MDOT RID Support on the email generated during the state change from The Plan Review – Scheduling and Distribution.

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State: RID Review – Review in Progress

PPMS Task: 3590 – The Plan Review (NOTE: 20 work days for review)

Step	Action
1	MDOT-RIDSupport Reviewers – Perform review of the RID files and document comments in the RID_Review_Checklist.xlsm. Reference saved views in the Preliminary Comments column. NOTE: During this state the ‘RID-Preliminary’ folder will be locked for MDOT-RIDSupport review.
2	MDOT-RIDSupport Reviewers – Copy the RID_Review_Checklist.xlsm file, located in ‘RID_Preliminary’ folder to ‘- Supporting Documents’ folder. Then add the date to end of the RID_Review_Checklist.xlsm in the ‘RID_Preliminary’ folder.
3	MDOT-RIDSupport Reviewers – After the 20 work day review period: Single Left click on the files in located in the ‘RID-Preliminary’ folder. Then right click and select Change State. Select Next.
4	MDOT-RIDSupport Reviewers – Click on OK in the ‘Change Document to State’ window. NOTE: No email will be generated.

8.3 OEC Plan Review ProjectWise Process

The OEC Plan Review process instructions.pdf has been temporarily posted while the information is converted to wiki format.

8.3.1 Package Submittal

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State: OEC Plan - Pending Submittal

PPMS Task:

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State: OEC Plan - Review

PPMS Task:

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8.3.2 Review

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State: OEC Plan Review - Pending

PPMS Task:

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State: OEC Review – Ready for Region Approval

PPMS Task:

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State: OEC Review – Region Approved for Meeting

PPMS Task:

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State: OEC Plan Review – Meeting Scheduled and Ready for Review

PPMS Task: 3870 – OEC Plan Review (NOTE: 15 work days for review)

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State: OEC Plan Review – PM Review in Progress

PPMS Task: 3885 – Project Manager OEC Plan Review (5 work days for review)

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State: OEC Plan Review - Design Team Response

PPMS Task: Design Team (5 work days for review)

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8.3.3 RID Review

The RID_Review_process_instructions.pdf has been temporarily posted while the information is converted to wiki format. This file contains the RID Review process for each milestone.

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8.4 Letting Plan Review ProjectWise Process

put temporary link to Letting Plan and Proposal Review process instructions.docx

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8.5 Design Exception ProjectWise Process

put temporary link to Design Exception Review process instructions.docx

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