Chapter 1 - ProjectWise Pre-Bid Processes

-Reserved-

8.1 Base Plan Review ProjectWise Process

The Base_Plan_Review_process_instructions.pdf has been temporarily posted while the information is converted to wiki format.

8.1.1 Base Plan - Package Submittal

-Reserved-

[top of page]

---

State: Base Plan - Pending Submittal

PPMS Task: 3360 - Prepare Base Plans

-Reserved-

[top of page]

---

State: Base Plan - Review

PPMS Task: 3360 - Prepare Base Plans

-Reserved-

[top of page]

---

8.1.2 Base Plan - Review

-Reserved-

[top of page]

---

State: Base Plan Review - Pending

PPMS Task: 3360 - Prepare Base Plans

-Reserved-

[top of page]

---

State: Base Plan Review - Ready for Review

PPMS Task: 3380 – Review Base Plans (NOTE: 20 work days for review)

-Reserved-

[top of page]

---

State: Base Plan Review - PM Review in Progress

PPMS Task: 3395 – Project Manager Base Plan Review (5 work days for review)

-Reserved-

[top of page]

---

State: Base Plan Review - Design Team Response

PPMS Task: Design Team (5 work days for review)

-Reserved-

[top of page]

---

8.2 The Plan Review ProjectWise Process

The The_Plan_Review_process_instructions.pdf has been temporarily posted while the information is converted to wiki format.

8.2.1 The Plan Review - Package Submittal

-Reserved-

[top of page]

---

State: Plan Review - Pending Submittal

PPMS Task: 3580 – Develop Preliminary Plans

-Reserved-

[top of page]

---

State: Plan Review - Review

PPMS Task: 3580 – Develop Preliminary Plans

-Reserved-

[top of page]

---

8.2.2 The Plan Review - Review

-Reserved-

State: Plan Review - Pending

PPMS Task: 3580 – Develop Preliminary Plans

-Reserved-

[top of page]

---

State: Plan Review - Request for Meeting

PPMS Task:

-Reserved-

[top of page]

---

State: Plan Review – Assigned to Reviewer

PPMS Task:

-Reserved-

[top of page]

---

State: Plan Review – Scheduling and Distribution

PPMS Task:

-Reserved-

[top of page]

---

State: Plan Review - Ready for Review

PPMS Task: 3590 – Preliminary Plan Review (NOTE: 20 work days for review)

-Reserved-

[top of page]

---

State: Plan Review – PM Review in Progress

PPMS Task: 3600 – Project Manager Preliminary Plan Review (5 work days for review)

-Reserved-

[top of page]

---

State: Plan Review – Ready for Meeting

PPMS Task: Design Team (5 work days for review)

-Reserved-

[top of page]

---

State: Plan Review – Draft Meeting Report Pending

PPMS Task:

-Reserved-

[top of page]

---

State: Plan Review – Final Report Distribution

PPMS Task:

-Reserved-

[top of page]

---

State: Plan Review – Final Meeting Report

PPMS Task:

-Reserved-

[top of page]

---

8.2.3 RID Review

State: RID Review – Pending

PPMS Task: 3580 - Develop Preliminary Plans

Step	Action
1	Design Team – Create RID Submittal during The Plan Review – Pending Submittal: Place RID files in the ‘RID-Preliminary’ folder per Chapter_5_-_RID_Process Copy the latest version of the RID_Review_Checklist.xlsm into the ‘- Supporting Documents’ folder. Complete the preliminary column of the RID_Review_Checklist.xlsm. If files or categories that are identified with an “R” in the Project_Data_Requirements_Table.pdf are not included please document the reason in the Preliminary Comments Column of the RID_Review_Checklist.xlsm.
2	Project Manager – Copy the RID_Review_Checklist.xlsm file, located in ‘- Supporting Documents’ folder to ‘RID_Preliminary’ folder. NOTE: This is a “living” form. The Project Manager will update this form at each milestone. RID Review Checklist in RID_Preliminary Folder
3	Project Manager – Make sure the RID files are ready for review prior to completing The Plan Review - Pending State.
4	Project Manager – Once you ready to initiate the meeting appointment during The Plan Review – Scheduling and Distribution State: Single Left click on the files in located in the ‘RID-Preliminary’ folder. Then right click and select Change State. Select Next.
5	Project Manager – Click on OK in the ‘Change Document to State’ window
6	Project Manager – Include MDOT RID Support on the email generated during the state change from The Plan Review – Scheduling and Distribution.

[top of page]

---

State: RID Review – Review in Progress

PPMS Task: 3590 – The Plan Review (NOTE: 20 work days for review)

Step	Action
1	MDOT-RIDSupport Reviewers – Perform review of the RID files and document comments in the RID_Review_Checklist.xlsm. Reference saved views in the Preliminary Comments column. NOTE: During this state the ‘RID-Preliminary’ folder will be locked for MDOT-RIDSupport review.
2	MDOT-RIDSupport Reviewers – Copy the RID_Review_Checklist.xlsm file, located in ‘RID_Preliminary’ folder to ‘- Supporting Documents’ folder. Then add the date to end of the RID_Review_Checklist.xlsm in the ‘RID_Preliminary’ folder.
3	MDOT-RIDSupport Reviewers – After the 20 work day review period: Single Left click on the files in located in the ‘RID-Preliminary’ folder. Then right click and select Change State. Select Next.
4	MDOT-RIDSupport Reviewers – Click on OK in the ‘Change Document to State’ window. NOTE: No email will be generated.

[top of page]

---

State: RID Review – Complete

PPMS Task:

Step	Action
1	The files in the ‘RID-Preliminary’ folder will be locked as a time stamp of the submittal and review. Responses from the Design Team or Project Manager should be placed in the Preliminary Comments column of the RID_Review_Checklist.xlsm which is now in the ‘- Supporting Documents’ folder. The RID files can be copied from the ‘RID-Preliminary’ folder if necessary for discussion.
2	The files can be viewed by the Project Manager and Design Team during the The_Plan_Review_-_PM_Review_in_Progress and The_Plan_Review_-_Ready_for_Meeting States.

[top of page]

---

8.3 OEC Review ProjectWise Process

The OEC Plan Review process instructions.pdf has been temporarily posted while the information is converted to wiki format.

8.3.1 OEC - Package Submittal

-Reserved-

State: OEC - Pending Submittal

PPMS Task:

-Reserved-

[top of page]

---

State: OEC - Review

PPMS Task:

-Reserved-

[top of page]

---

8.3.2 OEC - Review

-Reserved-

State: OEC - Pending

PPMS Task:

-Reserved-

[top of page]

---

State: OEC - Ready for System Manager Approval

PPMS Task:

-Reserved-

[top of page]

---

State: OEC – System Manager Approved for Meeting

PPMS Task:

-Reserved-

[top of page]

---

State: OEC – Meeting Scheduled and Ready for Review

PPMS Task: 3870 – OEC Plan Review (NOTE: 15 work days for review)

-Reserved-

[top of page]

---

State: OEC – PM Review in Progress

PPMS Task: 3885 – Project Manager OEC Plan Review (5 work days for review)

-Reserved-

[top of page]

---

State: OEC - Design Team Response

PPMS Task: Design Team (5 work days for review)

-Reserved-

[top of page]

---

8.3.3 RID Review

The RID_Review_process_instructions.pdf has been temporarily posted while the information is converted to wiki format. This file contains the RID Review process for each milestone.

State: RID Review – Pending

PPMS Task:

Step	Action
1	Design Team – Create RID Submittal during the OEC_Plan_-_Pending_Submittal State: Place RID files in the ‘RID-OEC’ folder per Chapter_5_-_RID_Process Respond to comments in the RID_Review_Checklist.xlsm located in the ‘- Supporting Documents’ folder. Complete the OEC column of the RID_Review_Checklist.xlsm.
2	Project Manager – Copy the RID_Review_Checklist.xlsm file, located in ‘- Supporting Documents’ folder to ‘RID_OEC’ folder. NOTE: This is a “living” form. The Project Manager will update this form at each milestone. RID Review Checklist in RID_OEC Folder
3	Project Manager – Make sure the RID files are ready for review prior to completing the OEC_Plan_Review_-_Pending State.
4	Project Manager – Once you ready to initiate the meeting appointment during OEC – System Manager Approved for Meeting State: Left click on the files in located in the ‘RID-OEC’ folder. Then right click and select Change State. Select Next.
5	Project Manager – Click on OK in the ‘Change Document to State’ window
6	Project Manager – Include MDOT-RIDSupport@michigan.gov on the email generated during the state change from OEC – System Manager Approved for Meeting to OEC- Meeting Scheduled and Ready for Review.

[top of page]

---

8.4 Letting Plan Review ProjectWise Process

put temporary link to Letting Plan and Proposal Review process instructions.docx

-Reserved-

[top of page]

---

8.5 Design Exception ProjectWise Process

put temporary link to Design Exception Review process instructions.docx

-Reserved-

[top of page]

---