Difference between revisions of "Collaborative Milestone Review Process"

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This page is a guide to utilizing Bluebeam for collaborative milestone reviews. The use of Bluebeam for milestone review processes is not required at this time, however, this page is intended to be a resource for users that are participants in the Bluebeam Pilot Reviews or that would like to implement the use for their project. This page will provide training information regarding the use of Bluebeam as well as the process for setting up and participating in a Studio Session review.
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==[[#Communication & Outreach|Communication & Outreach]]==
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'''New Sharepoint site''' The following link contains more information about Milestone Reviews. If prompted, select "Request Access".
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==[[#Introduction to Bluebeam|Introduction to Bluebeam]]==
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https://stateofmichigan.sharepoint.com/sites/MDOT-SPC-DevelopmentGuide
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Bluebeam products provide powerful and easy to use features for marking up Engineering PDF documents and project collaboration. Through the use of Studio Sessions, users can collaboratively review a project from any location by integrating project documents from ProjectWise to the BlueBeam cloud service hosted by Amazon. By participating in a Studio Session, users are able to collaborate on one or more files and all markups are immediately viewable by other users participating in the session.
 
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There are two roles within a Bluebeam Studio Session. That of an initiator, and that of a participant. To initiate a Studio Session, a user is required to have a licensed version of Bluebeam Revu. As a participant, the minimum required program is Bluebeam Vu (a free PDF reader).
 
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==[[#Bluebeam Software Requirements|Bluebeam Software Requirements]]==
 
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Bluebeam Vu is available for download on [https://www.bluebeam.com/ Bluebeam's] website. A licensed version of Bluebeam Revu Extreme is available for download for internal users from the software center.
 
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{| class="wikitable"
 
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|-
 
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! Role !! Minimum Requirements
 
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|-
 
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| Initiator || Bluebeam Revu (Licensed Version)
 
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| Participant|| Bluebeam Vu ([https://www.bluebeam.com/solutions/vu free download])
 
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|}
 
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<big>'''Video instruction for installing from Software Center: [https://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=47bd200f-7f78-41cd-b08f-40b320111bdf&fileName=Bluebeam_Installing%20from%20Software%20Center.mp4 Bluebeam_Installing from Software Center]'''</big>
 
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==[[#User Resources|User Resources]]==
 
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A wide range of introductory and in-depth instructional videos are available for viewing on Bluebeam's website. It is recommended that users utilize this resource for basic understanding of the program. Additional information as well as MDOT Specific training videos on the use of Bluebeam for collaborative milestone reviews are located on the Support Services website.
 
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<big>'''Bluebeam Training Videos Link: [https://support.bluebeam.com/training-videos/ Bluebeam Training Videos]'''</big>
 
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<big>'''MDOT Support Services Link: [https://mdotjboss.state.mi.us/SpecProv/trainingmaterials.htm MDOT - Support Services]'''</big>
 
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==[[#MDOT Customizations|MDOT Customizations]]==
 
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Bluebeam can be customized through the use of Profiles that can be imported into the program. Profiles provide an easy way to store the toolbar, tool sets, menus and other display settings within Bluebeam. A custom Profile has been created for MDOT Milestone reviews that includes tool sets for the following sections:
 
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* Environmental and SESC
 
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* Geometrics
 
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* Geotech and CFS
 
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* Hydraulics
 
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* Quality Assurance
 
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* Real Estate
 
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* Region and TSCs
 
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* Signals and Signing
 
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<big>'''MDOT Custom Profile Download: [https://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=6a0dd47e-7fc0-4dae-8d41-37f63a076f12&fileName=MDOT%20BlueBeam%20Review.bpx MDOT_BlueBeam Review.bpx]'''</big>
 
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<big>'''Video instructions for importing profile: [https://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=b7d3a520-6a3c-45e4-a8af-0379ca31bd7d&fileName=Bluebeam_Adding%20MDOT%20Profile%20and%20Tool%20Sets.mp4 Bluebeam_Adding MDOT Profile and Tool Sets.mp4]'''</big>
 
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==[[#Collaborative Milestone Review Instructional Videos|Collaborative Milestone Review Instructional Videos]]==
 
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<big>'''Step 1: [https://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=700a7444-5c45-4214-b33d-6709bea61efd&fileName=Bluebeam_ProjectWise%20Integration.mp4 Bluebeam_ProjectWise Integration] - All Users'''</big>
 
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:Steps through the process to link Bluebeam to ProjectWise so that PDF files can be opened from ProjectWise directly from the Bluebeam software and how to change the default program from Adobe to Bluebeam in ProjectWise. This video should be utilized for both Initiators and Participants of a Collaborative Bluebeam Milestone Review.
 
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<big>'''Step 2: [https://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=fd2bffaa-c6cd-48ab-81d7-381c959dfa6e&fileName=Bluebeam_Setting%20Up%20a%20Studio%20Account.mp4 Bluebeam_Setting up a Studio Account] - All Users'''</big>
 
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:Steps through the process on creating a Bluebeam Studio Account. A studio account is required for both Initiators and Participants of a Collaborative Bluebeam Milestone Review.
 
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<big>'''Step 3: [https://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=12705b6e-ca4e-4748-b02f-3fed353eee1a&fileName=Bluebeam_Starting%20a%20Session%20and%20Inviting%20users.mp4 Bluebeam_Starting a Session and Inviting users] - Project Managers'''</big>
 
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:Steps through the process of initiating a Bluebeam Studio Session as part of a Collaborative Milestone Review. This video should be utilized by the Initiator, typically the Project Manager, of the Collaborative Bluebeam Milestone Review. Participants of the review skip to Step 4.
 
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<big>'''Step 4: [https://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=18f5c390-3a46-4d4c-ae1a-bb718e9f35b8&fileName=Bluebeam_Joining%20a%20Studio%20Session.mp4 Bluebeam_Joining a Studio Session] - All Users'''</big>
 
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:Steps through the process of joining a Bluebeam Studio Session as part of a Collaborative Milestone Review utilizing a link or Session ID provided by the Initiator of the review. Both Initiators and Participants of the session should utilize this video.
 
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<big>'''Step 5: [https://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=43944de6-1682-42a2-a18a-e5794c0bce21&fileName=Bluebeam_Commenting%20in%20a%20Studio%20Session.mp4 Bluebeam_Commenting in a Studio Session] - All Users'''</big>
 
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:Provides instructions on how to comment in a Bluebeam Studio Session. Ensure that you have downloaded and installed the MDOT custom profile located in the '''MDOT Customizations''' section prior to commenting in a session. Both initiators and Participants of the session should utilize this video.
 
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<big>'''Step 6: [https://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=d7d86fff-3fff-45d0-901c-dc0323dadf7f&fileName=Bluebeam_Finishing%20a%20Studio%20Session.mp4 Bluebeam_Finishing a Studio Session] - Project Managers'''</big>
 
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:Steps through the process of finishing a session and saving the comments into ProjectWise. Only the initiator of the session has the ability to finish the session, so it should be utilized by the initiator, typically the Project Manager.
 
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==[[#Project PDF (Strip Map) Review|Project PDF (Strip Map) Review]]==
 
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Users in a Bluebeam Studio Session review may encounter one of the Project PDF pilot projects. The Project PDF replaces all plan and profile sheets in a project with a single PDF that encompasses the entire limits of the project and utilizes bookmarks to display the work type. Since all sheet types (ali, rem, con, etc) are shown in the same PDF, comments must be set up in way to track where the comment applies. An instructional video has been provided below for commenting on a Project PDF pilot.
 
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<big>'''Video instructions for commenting in a Project PDF Pilot: [https://mdotjboss.state.mi.us/SpecProv/getDocumentById.htm?docGuid=bf284d27-ae42-4cdd-a482-2100388a5aba&fileName=Bluebeam_Commenting%20in%20a%20Project%20PDF%20Pilot.mp4 Bluebeam_Commenting in a Project PDF Pilot]'''</big>
 
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Latest revision as of 13:09, 24 April 2024

Communication & Outreach

New Sharepoint site The following link contains more information about Milestone Reviews. If prompted, select "Request Access". https://stateofmichigan.sharepoint.com/sites/MDOT-SPC-DevelopmentGuide

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