Difference between revisions of "E-Construction"

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<div style="text-align: center;">[mailto:Change?body=http://mdotwiki.state.mi.us/construction/index.php/E-Construction Email this Page]</div>
 
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<center><span STYLE="font: 40pt arial;">'''Division 1 Supplemental Information'''</span></center>
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<center><span STYLE="font: 30pt arial;">'''e-Construction'''</span></center>
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<div style="float: left; padding-left: 1px;">{{TOC |  width size = 120px }}</div>
 
<div style="float: left; padding-left: 1px;">{{TOC |  width size = 120px }}</div>
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For MDOT employees who are using a company computer, the ProjectWise Explorer program is preinstalled onto the computer and the program is preconfigured to connect to MDOT’s Datasource.  You only need to open the Datasource and enter your credentials.
 
For MDOT employees who are using a company computer, the ProjectWise Explorer program is preinstalled onto the computer and the program is preconfigured to connect to MDOT’s Datasource.  You only need to open the Datasource and enter your credentials.
  
For non-MDOT employees using a computer, you can download the ProjectWise Explorer program from ftp://ftpmdot.state.mi.us/Documentation/. Once downloaded, you have to configure the program to connect to MDOT’s Datasource.  To do this, open ProjectWise Explorer, navigate the cursor to the Tools menu, move the cursor down and click on the “ProjectWise Network Configuration Settings” item.  The “ProjectWise Network Configuration Settings” window will pop up, showing information within the “General” tab.  Navigate the cursor to the “DNS Services” tab and click it.  A server form with the entries of Name, Hostname, and Port is displayed.  Type MDOTPwiseSS4 for the Name, mdotpwisess4.state.mi.us for the Hostname, and 5800 for the Port.  Click the Add button, select the added item, and click the Apply button.  Navigate the cursor to “Datasource Listing” tab and click it.  A server form with the entries of Name, Hostname, and Port is displayed.  Type MDOTPwiseSS4 for the Name, mdotpwisess4.state.mi.us for the Hostname, and 5800 for the Port.  Click the Add button, select the added item, and click the Apply button.  Restart the program.  Open the Datasource and enter your credentials.
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For non-MDOT employees using a computer, you can download the ProjectWise Explorer program from https://mdotjboss.state.mi.us/SpecProv/projectwisesupport.htm. Use the drop down menu on the page and select External Installation to locate and download ProjectWise Explorer. Once downloaded, you have to configure the program to connect to MDOT’s Datasource.  To do this, open ProjectWise Explorer, navigate the cursor to the Tools menu, move the cursor down and click on the “ProjectWise Network Configuration Settings” item.  The “ProjectWise Network Configuration Settings” window will pop up, showing information within the “General” tab.  Navigate the cursor to the “DNS Services” tab and click it.  A server form with the entries of Name, Hostname, and Port is displayed.  Type MDOTPwiseSS4 for the Name, mdotpwisess4.state.mi.us for the Hostname, and 5800 for the Port.  Click the Add button, select the added item, and click the Apply button.  Navigate the cursor to “Datasource Listing” tab and click it.  A server form with the entries of Name, Hostname, and Port is displayed.  Type MDOTPwiseSS4 for the Name, mdotpwisess4.state.mi.us for the Hostname, and 5800 for the Port.  Click the Add button, select the added item, and click the Apply button.  Restart the program.  Open the Datasource and enter your credentials.
  
 
If you are using the web browser, type https://mdotpwisess4.state.mi.us/ into the URL bar.  Note that MDOT only supports Internet Explorer.  Select MDOT’s Datasource and enter your credentials.  This [http://mdotwiki.state.mi.us/construction/images/8/8c/ProjectWise_Web_Quick_Reference_Card_SS4.pdf PDF] is a quick reference guide for the use of the ProjectWise Web Server.
 
If you are using the web browser, type https://mdotpwisess4.state.mi.us/ into the URL bar.  Note that MDOT only supports Internet Explorer.  Select MDOT’s Datasource and enter your credentials.  This [http://mdotwiki.state.mi.us/construction/images/8/8c/ProjectWise_Web_Quick_Reference_Card_SS4.pdf PDF] is a quick reference guide for the use of the ProjectWise Web Server.
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All project records for non-trunkline projects are to be transferred to or retained by the local unit of government having jurisdiction over it.   
 
All project records for non-trunkline projects are to be transferred to or retained by the local unit of government having jurisdiction over it.   
 +
[[File:Construction Records Transmittal and Retrieval Procedures For MDOT TSCs.pdf|500px|thumbnail|center|Records Certification List]]
 +
  
 
{{top}}
 
{{top}}
  
====[[#File Terminology and Identification|File Terminology and Identification]]====
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===[[#Standard Naming Convention for Documents|Standard Naming Convention for Documents]]===
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Effective with the December 1, 2017 letting and at the discretion of the engineer retroactively beginning with the October 6, 2017 letting forward, the Michigan Department of Transportation (MDOT) will utilize the following standard naming convention for naming and organizing electronic documentation created during the administration of state and federally funded construction contracts.  Each file name contains sequential elements beginning with a required 1st descriptor.  The order of the elements is to be maintained and not rearranged; however, elements following the 1st descriptor are situational and may not be necessary for inclusion into a file name based on the minimum element component naming examples provided in [http://mdotwiki.state.mi.us/construction/index.php/E-Construction#e-Construction.2FPaper_File_System Division 1 e-construction tables].  The element sequence and general format are as follows:
  
<u>'''Contract ID'''</u>
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'''Elements: | 1st Descriptor | SN | Date | Initials | Revision | Contractor/2nd Descriptor | JN'''
  
Contract ID numbers are assigned when a project is programmed as a unique identifier by work phase.  Phase A is the construction phase.
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'''Format: | FFFF or Variable | XXX | YYYY-MM-DD | XXXX | RX | Variable | XXXXXX'''
  
::'''Example:''' &nbsp;&nbsp; <u>Contract ID:</u>&nbsp;&nbsp;58034-48611
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'''1st Descriptor (FFFF or Variable):''' Expressed as a form number (FFFF), document description (e.g. Pay Estimate), common document acronym, or form name.
 +
*Common document acronyms suggested when form numbers do not apply:
 +
**Use “Cert” for materials
 +
**Use “CP” for certified payrolls
 +
**Use “SD” for shop drawings
 +
**Use “IDR” for inspector’s daily report
  
The first two digits represent the county designation58 – Monroe County
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'''SN (XXX):''' A three-digit '''sequence number''' (i.e. 001, 002, etc.) generated (i.e. auto-designated from FieldManager or assigned by the engineer) based on either the order of documentation receipt or incorporation of cross-referenced documentation into FieldManager used for contract modifications, pay estimates, material certifications, material source lists, etc.
The next three numbers represent the location within the county.  The project number (48611) is obtained from the Map Project Information Systems (MPINS) during the design phase.
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<u>'''Project Identification'''</u>
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At the discretion of the engineer based on the complexity of the project an inspector’s daily report (IDR) sequence number may be utilizedIf a sequence number is used for anything other than an IDR then the element location for SN applies as shown.
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Appropriately identify and file all project documentation in numeric sequence by contract ID number. Note the contract ID number on all project data and folder labelsFile all data in the proper location within the record series, and document the appropriate cross references in FieldManager.  
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<u>'''Record Series'''</u>
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All material approvals in FieldManager require cross-referencing. When approving materials in FieldManager, the file number along with sequence number (e.g. 309-Cert 006, 309-Test 001, or 303-1901 001) must be documented within the Lot Number field and cross-referenced in ProjectWise.
  
100 Series &nbsp;&nbsp; A record category to accommodate administrative and financial type documents.
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[[File:Naming image 1.jpg]]
  
200 Series &nbsp;&nbsp; A record category to accommodate engineering records.
 
  
300 Series &nbsp;&nbsp; A record category to accommodate testing records.
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'''Date (YYYY-MM-DD):'''  date of occurrence of the work event or activity expressed as YYYY=Year; MM=Month; DD=Day.  Use a dash character (-) within the date as a separator.
  
 +
'''Initials (XXXX):'''  Initials of the inspector up to four characters in length based on the initials assigned within FieldManager.  Initials are used to delineate reports generated by different inspectors (i.e. IDRs and Form 1126 NPDES reports).
  
<u>'''Folder Identification'''</u>
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'''Revision (RX):''' A one-digit revision number beginning with an R (i.e. R1) generated based on the sequence of updates.  The revised document should be named the same as the original source document except for the revision number placed at the end of the name (e.g. IDR 2017-07-20 GJM R1).  A revision number is necessary for documents which have been changed after initial submittal into Field Manager or ProjectWise such as IDRs, work orders, or contract modifications and as a further exception may also be followed by a sequence number associated from FieldManager (i.e. R1 S1).
  
All file folders will be labeled and <u>each</u> label will show the folder number, title, and the appropriate contract project identification.
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'''Contractor/2nd Descriptor (Variable):'''  An element that provides for additional information such as the contractor or producers name, structure number, material type, location, and/or another distinctive qualifier of the file name.  Structures should be identified as shown in project plans (i.e. B01, S01-1, S01-2, X04, or R01).
  
<u>'''Example:'''</u>
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'''JN (XXXXXX):''' The job number of the project expressed in either five or six digits without an A, B, or C phase character at the end.
{|
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|102||Contract||58034-48611 
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|-
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|105||Contract Modifications||58034-48611 
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|-
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|110||Estimates||58034-48611 
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|}
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When the document volume within a folder becomes cumbersome, an additional folder(s) may be used.
 
  
<u>'''Example:'''</u>
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<u>'''File Naming Characters'''</u>
{|
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|112||Correspondence||58034-48611 
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|-
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|112A||Correspondence||58034-48611 
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|}
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In the event there are multiple project numbers within a construction contract, further identification detail may appear on each folder, along with folder number, folder name, and contract ID.  This may not be necessary for all contracts due to the volume of records.  Typically, the lowest project number will be included in contract ID.
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Except as otherwise noted (date and structure number), use spaces to separate fields not underscores, dashes, commas, periods, or any other characters.
  
  
{|style=center
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|-
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<u>'''Standard Documentation Folder Structure'''</u>
! <u>Contract ID</u> !! <u>Control Section</u> !! <u>Project</u> !! <u>Fed#</u> !! <u>Fed Item</u>
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|-
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The current alphanumeric folder structure will be retained as the default construction folder view for all projects in ProjectWise.  ProjectWise allows for a user preference selection to view construction folders in file number format.  Contact [mailto:MDOT-ProjectwiseConst@michigan.gov MDOT-ProjectwiseConst@michigan.gov] to request the file number view in ProjectWise. 
| 58034-48611 || ANH 58034 || 48611A || &nbsp;&nbsp;NH 0358(001) || &nbsp;HH3396
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|-
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||| ABHN 58034 || 53371A || &nbsp;&nbsp;BHN 0358(002) || &nbsp;RR3462
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|-
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||| ANH 58034 || 59313A || &nbsp;&nbsp;NH 0358(003) || &nbsp;HH3397
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|}
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{|
 
{|
 
|-
 
|-
| 111 || &nbsp;&nbsp;Payrolls || 58034-48611
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| Alphanumeric Default View Example: || [[File:Alphanumeric Default Example.jpg|border]]
 
|-
 
|-
||| ANH 58034-48611A ||
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| File Number View Example: || [[File:File Number Example.jpg|border]]
|-
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| 111A || &nbsp;&nbsp;Payrolls || 58034-48611
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|-
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||| ABHN 58034-53371A ||
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|-
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| 111B || &nbsp;&nbsp;Payrolls || 58034-48611
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|-
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||| ANH 58034-59313A ||
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|}
 
|}
 
 
{{top}}
 
{{top}}
====[[#Construction Project Records List|Construction Project Records List]]====
 
  
[[File:Project_Records_List.pdf|500px|center]]
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====[[#e-Construction/Paper File System|e-Construction/Paper File System]]====
 +
Download a copy of the table below [http://mdotwiki.state.mi.us/construction/images/3/35/Standard_Naming_Convention.xlsx Alpha and Numeric Spreadsheet].
  
{{top}}
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Download a copy of the table below [http://mdotwiki.state.mi.us/construction/images/e/e7/Standard_Naming_Convention.pdf Alpha and Numeric PDF].
====[[#Project Records Files, Forms, and Retention Table|Project Records Files, Forms, and Retention Table]]====
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{| class="wikitable"
This table lists the common forms and record types used for the administration of MDOT projects, and the retention and disposal of each. All forms and record types listed may not be used by all offices. Moreover, there may be forms and record types used that are not listed here. The absence of a form or record type from this document or the retention schedule does not exclude it from the State of Michigan’s retention policy.
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| align="center" style="background:#f0f0f0;"|'''File #'''
 
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| align="center" style="background:#f0f0f0;"|'''Description'''
''Record Series Item No.'' – Each record series listed on a retention schedule is assigned a number and a retention period.  The only record series number you will use for project construction records is 28910.  This is the number that will be entered into the Versatile program when preparing the records to be transferred to the Record Center.
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| align="center" style="background:#f0f0f0;"|'''MDOT Form #'''
 
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|align="center" style="background:#f0f0f0;"|'''Minimum Element Component Naming Examples'''
'''PREPARING & PACKAGING BOXES PRIOR TO TRANSFER TO RECORD CENTER'''
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| align="center" style="background:#f0f0f0;"|'''Retention:'''
 
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'''4 years unless otherwise noted'''
The initial preparation step is to examine the contents of each box to locate those files that have been identified as requiring microfilming.  The following table identifies these files.
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{| class="wikitable" style="width:60%"
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! Project File No. !! Form No !! Folder Title/(Document Title or Types) !! Retention
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|-
 
|-
|<center>'''100'''</center> || ||<center>'''File Index-Programming'''</center>||<center>7 Years</center>
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| <span style="color: red">'''100'''||<span style="color: red">'''ADMINISTRATION'''</span>||||||
 
|-
 
|-
|<center>'''101'''</center>|| ||'''ADVERTISING AND AWARD'''||<center>7 years</center>
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| ||||||||
 
|-
 
|-
|||||Notice to Proceed Date ||<center>7 years</center>
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| '''100'''|| '''Award Letter'''||||Award YYYY-MM-DD||
 
|-
 
|-
| || || Letters of Approval of Contract Bidders||<center>7 years</center>
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| || ||||||
 
|-
 
|-
|<center>'''102'''</center>|| ||'''CONTRACTS''' ||
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| '''101'''||'''Contract Form''' ||||||
 
|-
 
|-
| ||<center>1130</center> ||Progress Schedule ||<center>7 years</center>
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| ||Progress Schedule||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130.pdf 1130]</center>||1130  YYYY-MM-DD||
 
|-
 
|-
| ||<center>1130</center> ||Revised Progress Schedules ||<center>7 years</center>
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| ||Weekly Statement of Work Days Charged||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]</center>||1116 001||
 
|-
 
|-
| || ||Proposal/Addenda ||<center>7 years</center>
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| ||Workzone Enforcement Contracts||||||
 
|-
 
|-
| || ||Contract || <center>7 years</center>
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| ||Work Zone Agreement (MSP)||||WZA MSP YYYY-MM-DD Job Number||
 
|-
 
|-
| || ||Consultant Contracts ||<center>7 years</center>
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| ||Work Zone Agreement (Local)||||WZA Local YYYY-MM-DD Job Number||
 
|-
 
|-
| || ||Work Zone Enforcement Contracts ||<center>7 years</center>
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| ||||||||
 
|-
 
|-
|<center>'''103'''</center>|| ||'''SUBCONTRACT AGREEMENTS'''||
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| '''104'''||'''Contract Modifications'''||||||
 
|-
 
|-
| ||<center>164</center> ||Prime Contractor tatement of DBE Subcontractor ||<center>7 years</center>
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|||Value Engineering Change Proposal||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]</center>||1962 YYYY-MM-DD Structural Steel ABC Contracting||
 
|-
 
|-
| ||<center>1302</center>||Subcontract Agreements or Cover Sheet and Items List||<center>7 years</center>
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|||Contract Modification||||CM 001||
 
|-
 
|-
| ||<center>1386</center>||Post Certification of Subcontract Compliance||<center>7 years</center>
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||||||||||
 
|-
 
|-
| ||<center>0178</center>||DBE Participation (Used to be Blue Sheet)||<center>7 years</center>
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|||&nbsp;&nbsp;&nbsp;&nbsp;'''FHWA 1365 Pre-Approvals'''||||||
 
|-
 
|-
|<center>'''104'''</center>|| ||'''WORK ORDERS/DAMAGE CLAIM NOTICE'''||
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|||FHWA 1365 Pre-Approvals||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]</center>||1365 YYYY-MM-DD Structural Steel||
 
|-
 
|-
| ||<center>1119</center>||Damage Claim Notice ||<center>7 years</center>
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|||&nbsp;&nbsp;&nbsp;&nbsp;'''Extension of Time'''||||||
 
|-
 
|-
| ||<center>1137</center>||Work Orders ||<center>7 years</center>
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|||Extension of Time||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]</center>||1100A 001||
 
|-
 
|-
| ||<center>1165</center>||Notice of Non-Complience with Contract Requirements ||<center>7 years</center>
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|||&nbsp;&nbsp;&nbsp;&nbsp;'''Supporting Documents'''||||||
 
|-
 
|-
|<center>'''105'''</center>|| ||'''CONTRACT MODIFICATIONS'''||
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||||||||||
 
|-
 
|-
| || ||'''Contract Modifications'''||<center>7 years</center>
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| '''105'''||'''Contractor Claims and Force Account'''||||||
 
|-
 
|-
| ||<center>1100A</center>||Extension of Contract Time Request||<center>7 years</center>
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|||Force Account Statement||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]</center>||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||
 
|-
 
|-
|<center>'''106'''</center>||<center>1112D</center>||'''Progress Reports''' Form 1112D Bi-Weekly Construction Progress Report has been eliminated per BOH IM 2004-03. For projects closed out prior to BOH IM 2004-03||<center>7 years</center>
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|||Force Account Daily Field Record||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]</center>||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||
 
|-
 
|-
|<center>'''107'''</center> || ||'''CONSTRUCTION STATUS'''||
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|||||||||
 
|-
 
|-
| ||<center>1116</center>||Weekly Statement of Work Days Charged||<center>7 years</center>
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|||&nbsp;&nbsp;&nbsp;&nbsp;'''Damage Claim Notices'''||||||
 
|-
 
|-
|<center>'''108'''</center>|| ||'''CONTRACTOR'S EVALUATION, INSPECTION REPORTS, NPDES & INSPECTORS DAILY REPORT (IDR)'''||<center>7 years</center>
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|||Damage Claims Notices||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]</center>||1119D 001 Smith John||
 
|-
 
|-
| ||<center>1120</center>||Final Inspection/Acceptance and Certification Report||<center>7 years</center>
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|||||||||
 
|-
 
|-
| ||<center>1122B</center>||Field Book (Inspector's Daily Report-IDR) ||<center>7 years</center>
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|'''108'''||'''Correspondence'''||||||
 
|-
 
|-
| || ||Field Measurements (Attached to Field Book (IDR)) Work Sheets||<center>7 years</center>
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|||Email||||Corr YYYY-MM-DD GJM Lane Closures||
 
|-
 
|-
| ||<center>1126</center>||NPDES- Inspection Reports ||<center>7 years</center>
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|||General Correspondence||||Corr YYYY-MM-DD GJM Lane Closures||
 
|-
 
|-
| ||<center>1182</center>||Contractor Performance Evaluations||<center>7 years</center>
+
|||||||||
 
|-
 
|-
| ||<center>FHWA 47</center>||Material Certificate Form FHWA 47 Material Certificate has been eliminated per BOH IM 2007-05. For projects closed out prior to BOH Im 2007-05.||<center>7 years</center>
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| '''106'''||'''Estimates and Closeout Package'''||||||
 
|-
 
|-
| || ||Warranty Acceptance Documents||<center>7 years</center>
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| ||   Construction Pay Estimate Report(Bi-Weekly Pay Estimates)||||Pay Estimate 001||
 
|-
 
|-
| || ||Notification from Contractor that Work is Completed ||<center>7 years</center>
+
| ||   Construction Pay Estimate Report(Final Pay Estimate)||||Pay Estimate 001 Final||
 
|-
 
|-
|<center>'''109'''</center>|| ||'''CONTRACT ACCOUNTING'''||
+
| || Stockpile Data||||Stock Pile YYYY-MM-DD Steel||
 
|-
 
|-
| ||<Center>1101</center>||Force Account (if not attached to Contract Modification and documentation)||<center>7 years</center>
+
|||||||||
 
|-
 
|-
| ||<center>1101A</center>||Force Account - Daily Field Record||<center>7 years</center>
+
|||&nbsp;&nbsp;&nbsp;&nbsp;'''Closeout Documents'''||||||
 
|-
 
|-
| ||<center>1168</center>||Force Account Worksheet for Equipment||<center>7 years</center>
+
| ||Final Acceptance/Certification Report||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]</center>||1120||
 
|-
 
|-
|<center>'''110'''</center>||||'''PAY ESTIMATES'''||
+
| ||Final Estimate Package Memo||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1105.pdf 1105]</center>||1105||
 
|-
 
|-
|||||Engineer's Estimate||<center>7 years</center>
+
| ||Final Estimate Review Summary||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1147.pdf 1147]</center>||1147 or 1147C||
 
|-
 
|-
|||||Final Estimate||<center>7 years</center>
+
| ||Post Certification of Subcontract compliance (Copy)||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1386.pdf 1386]</center>||1386||
 
|-
 
|-
|||||Post Final Construction Estimate||<center>7 years</center>
+
|||Final 2124A||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2124A.pdf 2124A]</center>||2124A ABC Contracting||
 
|-
 
|-
|||||Construction Estimate||<center>7 years</center>
+
|||Final project voucher summary(Signed from CSD)||||Final project voucher summary||
 
|-
 
|-
|<center>'''111'''</center>||||'''PAYROLLS & TRAINEE REPORTS||<center>7 years</center>
+
|||Work Completion letter from contractor||||Completion Letter YYYY-MM-DD||
 
|-
 
|-
|||<center>1156</center>||Minimum Wage Rate- Interview Sheet||<center>7 years</center>
+
|||||||||
 
|-
 
|-
|||<center>0125</center>||O.J.T. Program Report and Training Log||<center>7 years</center>
+
|'''109'''||'''Preconstruction and Progress Meetings'''||||||
 
|-
 
|-
|||<center>WH-347</center>||Payrolls||<center>7 years</center>
+
|||Damage Claim Program||||Damage Claim Program||
 
|-
 
|-
|||<center>WH-348</center>||Statement of Compliance||<center>7 years</center>
+
|||Safety Program||||Safety Program||
 
|-
 
|-
|||<center>1952</center>||Certified Payroll Review Checklist||<center>7 years</center>
+
|||Subcontractor's List||||Subcontractor's List||
 
|-
 
|-
|||<center>1954</center>||Certified Payroll Status Log||<center>7 years</center>
+
|||Emergency Contact List||||Emergency Contact List||
 
|-
 
|-
|||<center>1955</center>||Contractor's Certified Payroll Checklist||<center>7 years</center>
+
|||Meeting Minutes||||Meeting Minutes YYYY-MM-DD||
 
|-
 
|-
|<center>'''112'''</center>||||'''CORRESPONDENCE'''||
+
|||WorkZone Access Plan||||WorkZone Access Plan||
 
|-
 
|-
|||||General Correspondence Published Articles & News Clips||<center>7 years</center>
+
|||||||||
 
|-
 
|-
|<center>'''113'''</center>||||'''MEETINGS & SAFETY PROGRAM||
+
| '''102'''||'''Sub-Contracts''' ||||||
 
|-
 
|-
|||||Pre-Construction minutes, Progress Meetings, Post-Construction Meetings||<center>7 years</center>
+
|||All SubContracts||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302A.pdf 1302A]</center>||1302A ABC Contracting||
 
|-
 
|-
|<center>'''114'''</center>||||'''UTILITIES-PERMITS-REAL ESTATE DATA'''||
+
|||Commercially Useful Function (CUF) Project Site Review||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=4109.pdf 4109]</center>||4109 YYYY-MM-DD ABC Contracting||
 
|-
 
|-
| ||||All Forms Pertaining to Utilities, Permits and Real Estate||<center>7 years</center>
+
|||DBE Participation (blue sheets)||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0178.pdf 0178]</center>||0178||
 
|-
 
|-
|<center>'''115'''</center>||||'''RAINFALL RECORDS'''||  
+
|||DBE Trucker Project Site Review||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1992.pdf 1992]</center>||1992||
 
|-
 
|-
| ||<center>1108A</center>||Rainfall Record (Not used in all offices) ||<center>7 years</center>
+
|||||||||
 
|-
 
|-
|<center>'''200'''</center>||||'''CONTRACT HISTORY'''||
+
|'''110'''||'''Utilities, Permits and Real Estate'''||||||
 
|-
 
|-
|||||Archives Contract saved to removable media (media stick, dickette, CD, etc.)||<center>7 years</center>
+
|||Property Agreements and release||||Property Agreements & Release Smith John||
 
|-
 
|-
|||<center>1147 & 1147C</center>||Final Estimate Review Summaries||<center>7 years</center>
+
|||Construction Permit||||Construction Permit||
 
|-
 
|-
| ||||<center>'''CONSTRUCTION DOCUMENTS- "200" FILE SERIES'''</CENTER>||
+
|||Miss Dig Document request||||Miss Dig YYYY-MM-DD ABC Contracting||
 
|-
 
|-
|<CENTER>'''201'''</center>||||Construction Survey Notes- Shop Drawings||<center>7 years</center>
+
|||||||||
 
|-
 
|-
|||||Contractor's Staking QC Plan||<center>7 years</center>
+
|'''107'''||'''Warranty Documentation'''||||||
 
|-
 
|-
|||<center>250</center>||Revision of Plans (As-Builts) (Send to Design for Microfiliming. Include form 250)||<center>'''Exception'''</center>
+
|||Warranty Correspondence||||Corr YYYY-MM-DD GJM Warranty||
 
|-
 
|-
|<center>'''202'''</center>||||'''PHOTOGRAPHS & VIDEOS'''||<center>7 years</center>
+
|||Bridge||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1802.pdf 1802]</center>||1802 YYYY-MM-DD||
 
|-
 
|-
| <center>'''203'''</center>|| ||'''GRADE SHEETS - STRUCTURE STAKEOUT||
+
|||HMA||<center>Series [http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1134.pdf 1134]</center>||1134 YYYY-MM-DD||
 
|-
 
|-
| ||<CENTER>201</center> ||Grade Sheets ||<center>7 years</center>
+
|||Concrete||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1029.pdf 1029],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1115.pdf 1115],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1831.pdf 1831],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1884.pdf 1884],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1885.pdf 1885],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1881.pdf 1881]</center>||1029 YYYY-MM-DD||
 
|-
 
|-
| ||<center>1145</center>||Grade Checks(or attach to IDR)||<center>7 years</center>
+
|||CPM||<center>Series [http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1193.pdf 1193],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1184.pdf 1184],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1046.pdf 1046],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1047.pdf 1047],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1893.pdf 1893],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1894.pdf 1894], [http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1946.pdf 1946]</center>||1193 YYYY-MM-DD||
 
|-
 
|-
|<center>'''204'''</center>||||'''TRAFFIC ITEMS (BARRICADE CHECKS & ETC)||
+
|||||||||
 
|-
 
|-
|||<center>1013</center>||Inspector's Checklist (Arrow Bar)||<center>7 years</center>
+
|'''103'''||'''Work Orders'''||||||
 
|-
 
|-
|||||Contractor's Daily Traffic Resports||<center>7 years</center>
+
|||Notice of Non-Compliance with Contract||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]</center>||1165 YYYY-MM-DD||
 
|-
 
|-
|<center>'''205'''</center>||||'''MISCELLANEOUS ITEMS (ALL MISC ITEM DOCUMENTATION)'''||
+
|||Work Orders||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]</center>||1137 001 Drainage Changes||
 
|-
 
|-
| ||<CENTER>204</center>||General Computations(or attach with appropriate documentation)||<center>7 years</center>
+
|||||||||
 
|-
 
|-
|||<center>205</center>||Engineer Calculation (or with appropriate documentation)||<center>7 years</center>
+
| <span style="color: red">'''200'''</span>||<span style="color: red">'''FIELD RECORDS'''</span>||||||
 
|-
 
|-
|||<center>500</center>||Coring Request||<center>7 years</center>
+
|||||||||
 
|-
 
|-
|||<center>583</center>||Records of Soils Recommendation||<center>7 years</center>
+
|'''203'''||'''Bases'''||||||
 
|-
 
|-
| ||<center>1125</center>||Permit to Place||<center>7 years</center>
+
|||Subbase||||Subbase YYYY-MM-DD GJM||
 
|-
 
|-
| ||<center>1190</center>||Structure Measurements||<center>7 years</center>
+
|||Aggregates||||Agg Base YYYY-MM-DD GJM||
 
|-
 
|-
|<center>'''206'''</center>|| ||'''REMOVAL ITEMS''' ||
+
|||Rubbilizing Portland Cement Concrete Pavement||||Rubblilize pavt YYYY-MM-DD GJM||
 
|-
 
|-
| ||||Documentation for Removal Items||<center>7 years</center>
+
|||Geotextile for Base||||Geotextile YYYY-MM-DD GJM||
 
|-
 
|-
|<center>'''207'''</center> || ||'''EARTHWORK ITEMS'''||
+
|||HMA Base Crushing and Shaping||||Crush & Shape YYYY-MM-DD GJM||
 
|-
 
|-
|||<center>1124</center>|| Earthwork Data Sheet ||<center>7 years</center>
+
|||Aggregate Delivery Tickets||||placed in paper file||
 
|-
 
|-
| ||<center>1198</center>||Volume Sheet||<center>7 years</center>
+
|||Subbase calculations||<center>Calc</center>||Calc YYYY-MM-DD GJM Agg Base||
 
|-
 
|-
| <center>'''208'''</center>||||'''HMA TICKETS & QA/QC REPORTS'''||
+
|||Sketches and calculations||<center>Calc</center>||Calc YYYY-MM-DD GJM (Name of item of work)||
 
|-
 
|-
| ||<center>'''Do Not Microfilm'''</center> ||HMS Delivery Tickets ||<center>7 years</center>
+
|||Grade Check||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1145.pdf 1145]</center>||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||
 
|-
 
|-
|||||Contractor's Quality Control Plan||<center>Mfilm</center>
+
||||||||||
 
|-
 
|-
| ||<center>0587</center>||HMA Quality Assurance Plan (PWL)||<center>Mfilm</center>
+
|'''206'''||'''Concrete'''||||||
 
|-
 
|-
|||<center>1903-B</center>||Report of Verification of Quality Assurance Tests ||<center>Mfilm</center>
+
|||Inspector’s Report of Concrete placed - Roadway||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1174R.pdf 1174R]</center>||1174R YYYY-MM-DD GJM||
 
|-
 
|-
|||<center>1903-C</center>||Daily Report of Contractor's Quality Assurance Tests||<center>Mfilm</center>
+
|||Inspector’s Report of Concrete placed - Structure||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1174S.pdf 1174S]</center>||1174S YYYY-MM-DD GJM||
 
|-
 
|-
| ||<center>1907</center>||MDOT Testing of Compacted HMA Density & Percent Compaction||<center>Mfilm</center>
+
|||Coring Request||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0500.pdf 0500]</center>||500 YYYY-MM-DD Sta 24+65 123145||
 
|-
 
|-
| ||<center>1911</center>||Job Mix Formula (JMF) HMA Field Communication || <center>Mfilm</center>
+
|||Contractor's  QC Test Reports (Air, slump, temp)||||Conc QC YYYY-MM-DD ABC Contracting||
 
|-
 
|-
| <center>'''209'''</center>||||'''AGGREGATE ITEMS & TICKETS''' ||
+
|||Ride Quality||||Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||
 
|-
 
|-
| ||<center>'''Do not Microfilm'''</center>||Delivery Tickets, Aggregate Summary Sheets Etc. ||<center>7 years</center>
+
|||Concrete Delivery Tickets||||placed in paper file||
 
|-
 
|-
| <center>'''210'''</center> || ||CONCRETE - TICKETS, 1174's & QA/QC ||
+
|||Sketches and calculations||<center>Calc</center>||Calc YYYY-MM-DD GJM Misc Concrete||
 
|-
 
|-
| ||<center>'''Do not microfilm'''</center>|| Concrete Delivery Tickets ||<center>7 years</center>
+
|||||||||
 
|-
 
|-
| || || Concrete Mix Design || <center>Mfilm</center>
+
|'''209'''||'''Delivery Tickets(Miscellaneous)'''||||||
 
|-
 
|-
| ||<center>590</center>||Cylinder Results|| <center>Mfilm</center>
+
|||||||||
 
|-
 
|-
| ||<center>1131</center>||Bridge Deck Conc. Depth Measurements||<center>MFilm</center>
+
|'''204'''||'''Drainage'''||||||
 
|-
 
|-
| ||<center>1160</center>||Report of Modulus Rupture||<center>MFilm</center>
+
|||Pumpstations||||Pumpstation YYYY-MM-DD GJM||
 
|-
 
|-
| ||<center>1160-A</center>||Concrete Cylinder/Core Compression Test Results||<center>MFilm</center>
+
|||Drainage Items||||(Name of item of work) YYYY-MM-DD GJM||
 
|-
 
|-
| ||<center>1174</center>||Concrete Proportioning Plant Report||<center>MFilm</center>
+
||||Sewers||||(Name of item of work) YYYY-MM-DD GJM||
 
|-
 
|-
| ||<center>1174-A</center>||Inspector's Report of Concrete Placed||<center>MFilm</center>
+
|||CPE and CPV Pipe Inst and Mandrel Testing  Results sewers||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1974.pdf 1974]</center>||1974 YYYY-MM-DD||
 
|-
 
|-
| || ||Contractor's Quality Control Plan||<center>MFilm</center>  
+
|||CPE and CPV Pipe Inst and Mandrel Testing  Results culvert||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1975.pdf 1975]</center>||1975 YYYY-MM-DD||
 
|-
 
|-
|<center>'''211'''</center>|| ||'''DRAINAGE ITEMS'''||  
+
|||Underdrains||||(Name of item of work) YYYY-MM-DD GJM||
 
|-
 
|-
| || ||Documentation for Restoration Items||<center>7 years</center>
+
|||Culverts||||(Name of item of work) YYYY-MM-DD GJM||
 
|-
 
|-
| <center>'''212'''</center>|| || '''RESTORATION ITEMS''' ||
+
|||||||||
 
|-
 
|-
| || ||Documentation for Restoration Items ||<center>7 years</center>
+
|'''202'''||'''Earthwork'''||||||
 
|-
 
|-
| <center>'''213'''</center>||||'''GUARDRAIL ITEMS'''||  
+
|||Grade Check||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1145.pdf 1145]</center>||1145 YYYY-MM-DD GJM Clay Grade||
 
|-
 
|-
| || ||Documentation for Guardrail Items ||<center>7 years</center>
+
|||Record Of Soils Recommendations||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1145.pdf 0583]</center>||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||
 
|-
 
|-
|<center>'''300'''</center>|| ||'''TESTING ORDERS'''||
+
|||Delivery Tickets||||placed in paper file||
 
|-
 
|-
| ||<center>501 Series</center>||All Testing Orders||<center>MFilm</center>
+
|||Volume Sheets||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1198.pdf 1198]</center>||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||
 
|-
 
|-
|<center>'''301'''</center>|| ||'''DENSITY TESTING'''||
+
|||Earth Work Data Sheet||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1124.pdf 1124]</center>||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||
 
|-
 
|-
| ||<center>509 '''(do not microfilm)'''</center>||IAT - Density Testing||<center>7 years</center>
+
|||||||||
 
|-
 
|-
| ||<center>582</center>||Moisture and Density Determination of Soils||<center>MFilm</center>
+
|'''205'''||'''Hot Mix Asphalt (HMA)'''||||||
 
|-
 
|-
| ||<center>582-A</center>||Record of Density Retests||<center>MFilm</center>
+
|||HMA Crack Treatment||||HMA Crack Treatment YYYY-MM-DD GJM Sta 24+65 to 65+24||
 
|-
 
|-
|<center>'''302'''</center>|| ||'''MISCELLANEOUS TESTING FOR ALL MISC ITEMS'''||
+
|||Surface Seal||||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||
 
|-
 
|-
| ||<center>'''Do not microfilm'''</center>||Misc. Material Certifications||<center>7 years</center>
+
|||Micro-surfacing||||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24||
 
|-
 
|-
| ||<center>506</center>||Report of Sign Inspection||<center>MFilm</center>
+
|||Chip Seals||||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||
 
|-
 
|-
| ||<center>566</center>||Report of Field Inspection||<center>MFilm</center>
+
|||Slurry Seal||||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||
 
|-
 
|-
| ||<center>1143</center>||Testing Earth Grade with Compactor||<center>MFilm</center>
+
|||HMA Delivery Tickets||||placed in paper file||
 
|-
 
|-
| ||<center>1178</center>||Transfer of Tested Material||<center>MFilm</center>
+
|||Sketches and calculations||<center>Calc</center>||Calc YYYY-MM-DD GJM HMA pavement||
 
|-
 
|-
| ||<center>1922</center>||Tested Stock Report||<center>MFilm</center>
+
|||Ride Quality||||Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||
 
|-
 
|-
| ||<center>1923</center>||Sample Identification||<center>MFilm</center>
+
|||||||||
 
|-
 
|-
| ||<center>1929</center>||Welder Qualification Procedure Report||<center>MFilm</center>
+
|'''200'''||'''Inspector's Daily Reports'''||||||
 
|-
 
|-
| || ||Commercial Laboratory Test Reports (General)||<center>MFilm</center>
+
|||IDR||||IDR YYYY-MM-DD GJM||
 
|-
 
|-
| || ||Report of Test- Laboratory||<center>MFilm</center>
+
|||IDR with Rev and Seq||||IDR YYYY-MM-DD GJM R1 S1||
 
|-
 
|-
|<center>'''303'''</center>|| ||'''BITUMINOUS ITEMS TESTING'''||
+
|||||||||
 
|-
 
|-
| ||<center>'''Do not microfilm'''</center>||Material Certifications for Bituminous Materials||<center>7 years</center>
+
|'''208'''||'''Miscellaneous'''||||||
 
|-
 
|-
| ||<center>1842 '''(Do not microfilm)'''</center>||Report of Test- Bituminous Mixtures Independent Assurance Sample||<center>7 years</center>
+
|||Permit To Place||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1125.pdf 1125]</center>||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||
 
|-
 
|-
| ||<center>1903</center>||Daily Report of HMA Plant Inspection||<center>MFilm</center>
+
|||Fencing||||(Name of item of work) YYYY-MM-DD GJM||
 
|-
 
|-
| ||<center>1931</center>||Report of Test Marshall HMA Design Mix Formula||<center>MFilm</center>
+
|||General Comps.||||(Name of item of work) YYYY-MM-DD GJM||
 
|-
 
|-
| ||<center>1931-B</center>||Report of Test- HMA Mix Design- Regression||<center>MFilm</center>
+
|||Guardrail||||(Name of item of work) YYYY-MM-DD GJM||
 
|-
 
|-
|<center>'''304'''</center>|| ||'''DRAINAGE ITEMS TESTING'''||
+
|||Slope Restoration||||(Name of item of work) YYYY-MM-DD GJM||
 
|-
 
|-
| ||<center>'''Do not microfilm'''</center>||Materials Certifications for Drainage Items||<center>7 years</center>
+
|||Inspector's Daily Record of Contact Removal Items||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1122A.pdf 1122A]</center>||1122A YYYY-MM-DD GJM||
 
|-
 
|-
| ||<center>1919</center>||Corrugated Metal Pipe Report||<center>MFilm</center>
+
|||Sketches and Calcs||<center>Calc</center>||Calc YYYY-MM-DD GJM (Name of item of work)||
 
|-
 
|-
| ||<center>1920</center>||Field Report for Concrete Pipe||<center>MFilm</center>
+
|||Permanent Traffic Signs||||(Name of item of work) YYYY-MM-DD GJM||
 
|-
 
|-
| ||<center>1920-A</center>||Field Report for Pre-cast Drainage Structure Items||<center>MFilm</center>
+
|||Electrical Items||||(Name of item of work) YYYY-MM-DD GJM||
 
|-
 
|-
|<center>'''305'''</center>|| ||'''CONCRETE ITEMS TESTING'''||  
+
|||||||||
 
|-
 
|-
| ||<center>502</center>||Pavement Core Record||<center>MFilm</center>
+
|'''202-1'''||'''NPDES and SESC Reports'''||||||
 
|-
 
|-
| ||<center>503 '''(Do not microfilm)'''</center>||IAT- Concrete Sampling and Testing||<center>7 years</center>
+
|||NPDES||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1126.pdf 1126]</center>||1126 001 YYYY-MM-DD GJM||
 
|-
 
|-
| ||<center>551</center>||Report of Field Test and Concrete Test Cylinders||<center>MFilm</center>
+
|||Environmental Permits||||Permit||
 
|-
 
|-
| ||<center>580</center>||Concrete Plant Equipment Inspection Report||<center>MFilm</center>
+
|||Notice of Termination(NOT)||||NOT||
 
|-
 
|-
| ||<center>580-A</center>||Concrete Plant Inspection||<center>MFilm</center>
+
|||Notice of Completion(NOC)||||NOC||
 
|-
 
|-
| ||<center>1155</center>||Weekly Summary of Certified Concrete from Commercial Central Mix anf Transit-Mix Plants||<center>MFilm</center>
+
|||||||||
 
|-
 
|-
|<center>'''306'''</center>|| ||'''AGGREGATE & GRANULAR MATERIALS TESTING'''||
+
|'''200-1'''||'''Photographs & Videos'''||||||
 
|-
 
|-
| ||<center>504 '''(Do not microfilm)'''</center>||IAT- Aggregate Sampling and Testing||<center>7 years</center>
+
|||Photo||||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||
 
|-
 
|-
| ||<center>1900</center>||Aggregate Inspection Daily Report||<center>MFilm</center>
+
|||||||||
 
|-
 
|-
| ||<center>1901</center>||Mechanical Analysis Report||<center>MFilms</center>
+
|'''201-1'''||'''Request For Information(RFI)'''||||RFI YYYY-MM-DD||
 
|-
 
|-
|<center>'''307'''</center>|| ||'''BRIDGE ITEMS- ALL ENGINEERING & TESTING (STEEL & ETC)'''||
+
|||||||||
 
|-
 
|-
| ||<center>'''Do not microfilm'''</center>||Misc. Material Certifications||<center>7 years</center>
+
|'''201'''||'''Shop Drawing and submittals'''||||||
 
|-
 
|-
| || ||Fabrication Inspection Reports||<center>MFilm</center>
+
||||||||||
 
|-
 
|-
| ||<center>507</center>||Camber Measurements||<center>MFilm</center>
+
|||&nbsp;&nbsp;&nbsp;&nbsp;'''Approved'''||<center>SD</center>||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||
 
|-
 
|-
| ||<center>519</center>||Cantilever and Bridge Mount Inspection||<center>MFilms</center>
+
|||||||||
 
|-
 
|-
| ||<center>538</center>||Shop inspection of Structural Steel||<center>MFilms</center>
+
|||&nbsp;&nbsp;&nbsp;&nbsp;'''Original Comments'''||<center>SD</center>||SD 001 YYYY-MM-DD Structure Steel Retrofit||
 
|-
 
|-
| ||<center>538A</center>||Magnetic Particle Inspection Report||<center>MFilms</center>
+
|||||||||
 
|-
 
|-
| ||<center>538B</center>||Inspection Report (Ultrasonic Exam of Welds)||<center>MFilms</center>
+
|||&nbsp;&nbsp;&nbsp;&nbsp;'''Rejected'''||<center>SD</center>||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||
 
|-
 
|-
| ||<center>557</center>||Pre-stressed Conc. Bean Construction Field Data Sheet||<center>MFilm</center>
+
|||||||||
 
|-
 
|-
| ||<center>579</center>||Structure Foundation Inspection||<center>MFilm</center>
+
|||&nbsp;&nbsp;&nbsp;&nbsp;'''Review in Progress'''||<center>SD</center>||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||
 
|-
 
|-
| ||<center>1138</center>||Bridge Reinforcing Computations||<center>MFilm</center>
+
|||||||||
 
|-
 
|-
| ||<center>1157</center>||Test Pile Record||<center>MFilm</center>
+
|'''207'''||'''Structure'''||||||
 
|-
 
|-
| ||<center>1157A</center>||Pile Driving Table||<center>MFilm</center>
+
|||Bridge Decks Concrete Depth Measurements||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1131.pdf 1131]</center>||1131 YYYY-MM-DD GJM B01 Wet||
 
|-
 
|-
|}
+
|||Bridge Reinforcing Computations||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1138.pdf 1138]</center>||1138 YYYY-MM-DD GJM S02||
'''Note:'''Subtitled folders will be assigned to item of work folders and tested material folders. A subtitled folder may be set up for a single item of work and tested material, or for a group of related items of work or materials. Subtitled and appropriate titled folders should be provided in sufficient quantity and groupings to permit convenient and quick access to the item of work and material documentation. The quantity of subtitled folders will vary with the type of project, and with the variety and number of items of work.
+
 
+
Each subtitled folder should contain the support data for the work listed on the folder. Subtitled folders should also be assigned to material folders.  A subtitled folder may be set up for a single material, or for a group of related materials.  On a resurfacing project containing 3 or 4 items of work, all the required documentation for support of the quantities could be filed in one subtitled folder.
+
 
+
Records should not be prepared and sent to HAL’s Records Management Office until training has been provided.  Please contact Julie Baldwin ([mailto:baldwinju@michigan.gov baldwinju@michigan.gov] or phone 517-322-5659), Construction and Technology Records Management Coordinator, for training and questions.
+
{{top}}
+
 
+
===[[#Construction Documentation Standard Naming Conventions for e-Construction|Construction Documentation Standard Naming Conventions for e-Construction]]===
+
 
+
Standard naming conventions for all documents will generally be form number, date and
+
descriptor
+
 
+
'''Form will either be form number or document acronym'''
+
:*Use Cert for Materials
+
:*Use CP for payrolls
+
:*Use SD for Shop Drawings
+
'''Dates will be year (4 digit), month (2 digit), day (2 digit) separated by dashes'''
+
:* 2013-01-09
+
'''Descriptor can be variable based on the document'''
+
:*Use Material Name for Materials
+
'''Cert 2013-02-04 White Cure'''
+
:*Use Contractor's name for payrolls
+
:*Describe the shop drawings
+
:*Describe the issue for correspondence
+
 
+
 
+
Revisions will be noted by placing a '''R''' or '''REV''' with the corresponding number after the
+
name. The revised document should be named the same except for the '''R1''' at the end of
+
it.
+
 
+
Initials of user should be based on the initials in Field Manager
+
 
+
 
+
'''MDOT Submittals'''
+
{| class="wikitable"
+
 
|-
 
|-
! Document !! Example
+
|||Foundation Piling Record (LRFD)||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1161L.pdf 1161(L)]</center>||1161 YYYY-MM-DD GJM S02 Abut A||
 
|-
 
|-
| '''Work Orders''', 1137 Sequence Number, What it is || 1137 001 Drainage Changes
+
|||Pile Driving Table||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1157A.pdf 1157A]</center>||1157A YYYY-MM-DD GJM S02 Abut A||
 
|-
 
|-
| '''Force Accounts''', 1101A Date, Description of Issue || 1101A 2013-01-09 Rut Filling
+
|||Structure - Clearance Measurements||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1190.pdf 1190]</center>||1190 YYYY-MM-DD GJM US131 S02||
 
|-
 
|-
| '''Contract Modifications''', CM Sequence Number, Tier Number, Short Description || CM 001 T1 Additional Signage
+
|||Structure Painting forms||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1941.pdf 1941]</center>||1941 YYYY-MM-DD GJM S02||
 
|-
 
|-
| '''Pay Estimates''', Pay Estimate Sequence Number, Contract ID || Pay Estimate 001 47065-101619
+
|||Test Pile Record||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1157.pdf 1157]</center>||1157 YYYY-MM-DD GJM S02||
 
|-
 
|-
| '''Correspondence''', Date, Sender’s Initials, Description of Issue|| 2013-01-15 PJM Lane Closures
+
|||Drilled Shaft Concrete Volume Plot||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0393.pdf 0393]</center>||0393 YYYY-MM-DD GJM Truss Sta 24+65||
 
|-
 
|-
| '''IDRS''' (no attachment),IDR Date, Inspector’s Initials as appears in FieldManager|| IDR 2012-09-27 NN
+
|||Drilled Shaft Excavation/concrete placement for bridges||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1448.pdf 1448]</center>||1448 YYYY-MM-DD GJM Truss Sta 24+65||
 
|-
 
|-
| '''IDRS''' (with attachment), IDR Date, Inspector’s Initials as appears in FieldManager|| IDR 2012-09-27 NN A
+
|||Micropile Installation Record||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1989.pdf 1989]</center>||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||
 
|-
 
|-
| '''NPDES''', NPDES Date, Inspector Initials, Sequence Number|| NPDES 2013-01-27 JMT 001
+
|||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1990.pdf 1990]</center>||1990 YYYY-MM-DD GJM B01 Abut A||
 
|-
 
|-
| '''Concrete Placement''' (Road or Structure), 1174R Date of Pour, Inspector Initials|| 1174R 2012-04-15 PJM
+
|||Permit To Place||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1125.pdf 1125]</center>||1125 YYYY-MM-DD GJM B01 Superstructure||
 
|-
 
|-
| '''Density Report''', 582B Date, Inspector Initials|| 582B 2012-11-04 NN
+
|||Sheet Piling and Cofferdams||<center>Calc</center>||Calc YYYY-MM-DD GJM (Name of item of work)||
 
|-
 
|-
| '''Permit to Place''', 1125 Date, Material they are approved to Place|| 1125 2013-03-10 Aggregate
+
|||Precast Concrete Beams||<center>Calc</center>||Calc YYYY-MM-DD GJM (Name of item of work)||
 
|-
 
|-
| '''Pictures''', Date, Photo Description|| 2013-07-28 Station 754+00 HMA
+
|||Mechanically Stablized earth retaining wall system checklist||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1447.pdf 1447]</center>||1447 YYYY-MM-DD||
 
|-
 
|-
| '''Aggregate Report''', Form Number, Date of Test, Source, Description|| 1900 2012-11-29 class II 70-62 (sand was approved)
+
|||Hydrodemolition Documents||<center>Calc</center>||Calc YYYY-MM-DD GJM (Name of item of work)||
 
|-
 
|-
| '''Meeting Minutes''', Date, Meeting Description|| 2013-03-17 Progress Meeting
+
|||Waterproofing||<center>Calc</center>||Calc YYYY-MM-DD GJM (Name of item of work)||
 
|-
 
|-
| '''General Computations''', 205 Date, Description|| 205 2013-08-11 Underdrain Sketch
+
|||Waste Profile Forms||<center>Calc</center>||Calc YYYY-MM-DD GJM (Name of item of work)||
 
|-
 
|-
| '''Certified Payroll Checklist''', 1952 Contractor Weekending Date|| 1952 AJAX 2012-06-08
+
|||Bridge Deck Check List||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2082.pdf 2082]</center>||2082 YYYY-MM-DD GJM B01||
 
|-
 
|-
| '''Wage Rate Interviews''', WRI Contractor Interview Date, Sequence Number|| WRI Lowe 2013-08-11 001
+
|||Bridge Deck overlay Check List||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2083.pdf 2083]</center>||2083 YYYY-MM-DD GJM B01||
 
|-
 
|-
| '''Mobility Reports''', Mobility Date, Initials|| Mobility 2013-04-17 MO
+
|||Bridge Painting Check List||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2081.pdf 2081]</center>||2081 YYYY-MM-DD GJM B01||
 
|-
 
|-
| '''Cylinder Compression Results''', Form Date of Pour, Inspector Initials and number|| 1999 2013-04-27 GRG 13
+
|||Sketches and Calculations||<center>Calc</center>||Calc YYYY-MM-DD GJM (Name of item of work)||
|}
+
 
+
 
+
'''Contractor Submittals'''
+
 
+
{| class="wikitable"
+
 
|-
 
|-
! Document !! Example
+
|||||||||
 
|-
 
|-
| '''Progress Schedule''', 1130 Contractor|| 1130 Milbocker
+
|'''201-2'''||'''Survey'''||||||
 
|-
 
|-
| '''Subcontracts''', 1302 Contractors Name|| 1302 K&R
+
|||Contractor Staking Quality Control Plan||||CSQCP YYYY-MM-DD||
 
|-
 
|-
| '''Material Source List''', MSL Date, Contractors Name|| MSL 2013-12-12 CA Hull
+
|||As-constructed Earth Work Calcs||<center>Calc</center>||Calc YYYY-MM-DD GJM (Name of item of work)||
 
|-
 
|-
| '''Bridge Shop Drawings''', SD, Structure #, Description of Item|| SD B-05 Steel
+
|||Cross-Sections||<center>Calc</center>||Calc YYYY-MM-DD GJM (Name of item of work)||
 
|-
 
|-
| '''Road Shop Drawings''', SD, Description of Item|| SD Traffic Signal
+
|||||||||
 
|-
 
|-
| '''Material Certifications''', Cert Date, Name of Material|| Cert 2013-02-15 White Cure
+
|'''208-1'''||'''Traffic'''||||||
 
|-
 
|-
| '''Certified Payrolls''', Form, Week Ending Date, Contractor Name|| CP 2013-06-28 CA Hull
+
|||Inspector's Checklist For Inspection for Solar Boards||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1013S.pdf 1013S]</center>||1013S YYYY-MM-DD GJM
 
|-
 
|-
| '''Correspondence''', Date, Sender’s Initials, Subject|| 2013-04-15 TLP Haul Route
+
|||Mobility Report||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1998.pdf 1998]</center>||1998 YYYY-MM-DD GJM||
 
|-
 
|-
| '''Request for Information''', RFI Sequence Number, Issue|| RFI 001 Pipe Clarification
+
|||Pavement Marking Material Verification Checklist||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1585.pdf 1585]</center>||1585 YYYY-MM-DD GJM||
 
|-
 
|-
| '''Permits''', Permit Type, Contractor Name|| NPDES Toebe
+
|||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1988.pdf 1988]</center>||1988 YYYY-MM-DD GJM Truss Sta 24+65||
 
|-
 
|-
| '''Time Extensions''', 1100A Sequence Number|| 1100A 001
+
|||Drilled Shaft Concrete Volume Plot||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0393.pdf 0393]</center>||0393 YYYY-MM-DD GJM Truss Sta 24+65||
 
|-
 
|-
| '''Misc Documentation''', What it is, Contractor|| Safety Program Fonson
+
|||Traffic Control Report Form||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]</center>||1996 YYYY-MM-DD GJM||
 
|-
 
|-
| '''Concrete Mix Designs''', Form Date, Contractor Name|| 1976 2013-06-28 CA Hull
+
|||Traffic Advisories||<CENTER>Document</center>||(Name of advisory) YYYY-MM-DD GJM||
 
|-
 
|-
| '''HMA Mix Designs''', Form Date, Contractor Name|| 1911 2013-06-28 Rieth-Riley
+
|||||||||
 
|-
 
|-
| '''Certified Concrete Plant Mix''', Form Week Ending Date, Producer Name, Plant Number|| 1155 2013-01-08 Superior
+
| <span style="color: red">'''300'''||<span style="color: red">'''MATERIAL TESTING'''</span>||||||
Materials 813
+
 
|-
 
|-
| '''Early Cylinder Breaks''' (from Contractor), Early Cylinder Breaks, Date Cast|| Early Cylinder Breaks 2012-12-18
+
|||||||||
 
|-
 
|-
| '''Concrete Field Test Report''' (from Contractor),Concrete Field Test, Report Date|| Concrete Field Test Report 2012-01-10
+
|'''303'''||'''Bases'''||||||
 
|-
 
|-
| '''Welder Certifications''', Welder Name (Last, First), Position of Weld*, Type of Weld**|| Welder Smith Joe 1F SMAW
+
|||Aggregate Inspection Daily Report||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1900.pdf 1900]</center>||1900 001||Permanent
 
|-
 
|-
|* || “Position” – 1F, 2F, 3F, 4F, 1G, 2G, 3G, 4G, etc
+
|||Independent Assurance Test||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0504.pdf 0504]</center>||0504 YYYY-MM-DD GJM ||Permanent
 
|-
 
|-
| **||“Type” – SMAW, SAW, FCAW, GMAW, TIG
+
|||Mechanical Analysis Report||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1901.pdf 1901]</center>||1901 001||Permanent
|}
+
 
+
{{top}}
+
 
+
====[[#e-Construction File System|e-Construction File System]]====
+
 
+
{| class="wikitable"
+
| align="center" style="background:#f0f0f0;"|'''File #'''
+
| align="center" style="background:#f0f0f0;"|'''Description'''
+
| align="center" style="background:#f0f0f0;"|'''MDOT Form #'''
+
| align="center" style="background:#f0f0f0;"|'''Retention'''
+
 
|-
 
|-
| '''100'''||'''ADMINISTRATION'''||||
+
|||||||||
 
|-
 
|-
| ||||||
+
|'''306'''||'''Concrete'''||||||
 
|-
 
|-
| '''100'''|| '''Award Letter'''||||4 years
+
|||Concrete Plant Equipment Inspection Report||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0580.pdf 0580]</center>||0580 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent
 
|-
 
|-
| || ||||
+
|||Concrete Plant Inspection||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0580A.pdf 0580A]</center>||0580A YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent
 
|-
 
|-
| '''101'''||'''Contract Form''' ||||4 years
+
|||Concrete Proportioning Plant Report||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1174.pdf 1174]</center>||1174 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent
 
|-
 
|-
| ||   Progress Schedule||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130.pdf 1130]||4 years
+
|||Concrete Quality Assurance Plan||||Conc QA Plan  YYYY-MM-DD||Permanent
 
|-
 
|-
| ||   Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||4 years
+
|||Concrete Quality Control Plan||||Conc QC Plan  YYYY-MM-DD||Permanent
 
|-
 
|-
| ||   Critical Path Method(CPM)||||4 years
+
|||Independent Assurance Test||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0503.pdf 0503]</center>||0503 YYYY-MM-DD GJM||Permanent
 
|-
 
|-
| ||   Workzone Enforcement Contracts||||4 years
+
|||JMF Concrete Field Communication||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1976.pdf 1976]</center>||1976 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent
 
|-
 
|-
| ||||||
+
|||Pavement Core Record||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0502.pdf 0502]</center>||0502 YYYY-MM-DD GJM Sta 24+65||Permanent
 
|-
 
|-
| '''102'''||'''Sub-Contracts''' ||||
+
|||Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1155.pdf 1155]</center>||1155 YYYY-MM-DD CC152||Permanent
 
|-
 
|-
| ||   All SubContracts||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302A.pdf 1302A]||4 years
+
|||Pre-production Meeting Minutes||||Pre-production Meeting Minutes||Permanent
 
|-
 
|-
| ||   Commercially Useful Function (CUF) Project Site Review||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=4109.pdf 4109]||4 years
+
|||PWL spread sheets||||(Name of item of work) YYYY-MM-DD GJM ||Permanent
 
|-
 
|-
| ||   DBE Participation (blue sheets)||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0178.pdf 0178]||4 years
+
|||||||||
 
|-
 
|-
| ||   DBE Trucker Project Site Review||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1992.pdf 1992]||4 years
+
|'''306-1'''||'''Concrete Cylinder Break'''||||||
 
|-
 
|-
| ||   Prime Contractor Bi-Weekly statement of Subcontractor payments||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=21424A.pdf 2124A]||4 years
+
|||Concrete Cylinder Break||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1999.pdf 1999]</center>||1999 YYYY-MM-DD GJM B01||Permanent
 
|-
 
|-
| ||||||
+
|||Report Of Modulus Of Rupture||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1160.pdf 1160]</center>||1160 YYYY-MM-DD GJM Concrete Pavement 24+65||Permanent
 
|-
 
|-
| '''103'''||'''Work Orders''' ||||
+
|||||||||
 
|-
 
|-
| ||   Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||4 years
+
|'''301'''||'''Density'''||||||
 
|-
 
|-
| ||   Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||4 years
+
||||Independent Assurance Test||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0509.pdf 0509]</center>||0509 YYYY-MM-DD GJM||Permanent
 
|-
 
|-
| ||||||
+
|||Moisture and Density Determination of Soils||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0582B.pdf 0582-B]</center>||0582-B YYYY-MM-DD GJM||Permanent
 
|-
 
|-
| '''104'''||'''Contract Modifications'''||||
+
|||Record of Density Retests||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0582A.pdf 0582-A]</center>||0582-A YYYY-MM-DD GJM||Permanent
 
|-
 
|-
| ||   Extension of Time request||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||4 years
+
|||||||||
 
|-
 
|-
| ||   Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||4 years
+
|'''304'''||'''Drainage'''||||||
 
|-
 
|-
| ||   Supporting Documentation||||4 years
+
|||Field Report For Concrete Pipe||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1920.pdf 1920]</center>||1920 YYYY-MM-DD GJM 36 inch||Permanent
 
|-
 
|-
| ||||||
+
|||Field Report For Precast Drainage Items||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1920A.pdf 1920A]</center>||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent
 
|-
 
|-
| '''104-1'''||   '''FHWA 1365 Pre-Approvals'''||||4 years
+
|||||||||
 
|-
 
|-
| ||||||
+
|'''305'''||'''Hot Mix Asphalt (HMA)'''||||||
 
|-
 
|-
| '''105'''||'''Contractor Claims and Force Account'''||||
+
|||Daily Report of Bituminous Plant Inspection||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1903.pdf 1903]</center>||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent
 
|-
 
|-
| ||   Damage Claims Notices||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||4 years
+
|||Contractor's Quality Control Tests for PWL||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1903C.pdf 1903-C]</center>||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent
 
|-
 
|-
| ||   Force Account Documents||[https://mdotwiki.state.mi.us/construction/index.php/File:1101_spreadsheet.xlsx 1101]||4 years
+
|||Contractor's Quality Control Tests for STA||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1903C.pdf 1903-C]</center>||1903C YYYY-MM-DD 5E1 STA 3||Permanent
 
|-
 
|-
| ||   Copy of Permit Checks||||4 years
+
|||HMA Quality Control Plan||||HMA QC Plan||Permanent
 
|-
 
|-
| ||||||
+
|||HMA Quality Assurance Plan||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0587.pdf 0587]</center>||0587 HMA QA Plan||Permanent
 
|-
 
|-
| '''106'''||'''Estimates and Closeout Package'''||||
+
|||Independent Assurance Test||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1842.pdf 1842]</center>||1842||Permanent
 
|-
 
|-
| ||   Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||4 years
+
|||Job Mix Formula (JMF) Bituminous Field Communication||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1911.pdf 1911]</center>||1911 5E3 123145||Permanent
 
|-
 
|-
| ||   Final Estimate package Memo||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1105.pdf 1105]||4 years
+
|||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1907.pdf 1907]</center>||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent
 
|-
 
|-
| ||   Final Estimate Review Summary||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1147.pdf 1147]||4 years
+
|||Report of Compacted Bituminous Mixture Core Density & Percent for STA||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1907.pdf 1907]</center>||1907 YYYY-MM-DD 5E1 STA 3||Permanent
 
|-
 
|-
| ||   Post Certification of Subcontract compliance (Copy)||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1386.pdf 1386]||4 years
+
|||Report of Compacted Bituminous Mixture Core Density & Percent||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1907J.pdf 1907J]</center>||1907J YYYY-MM-DD Lot 1 Sublot 2 123145||Permanent
 
|-
 
|-
| ||   Final Engineering Acceptance Report - FHWA||||4 years
+
|||Report of Quality Assurance Testing for PWL||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1903B.pdf 1903-B]</center>||1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent
 
|-
 
|-
| ||   Construction Pay Estimate Report(Bi-Weekly Pay Estimates)||||4 years
+
|||Report of Quality Assurance Testing for STA||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1903B.pdf 1903-B]</center>||1903B YYYY-MM-DD 5E1 STA 3||Permanent
 
|-
 
|-
| ||   Construction Pay Estimate Report(Final Pay Estimate)||||4 years
+
|||Pre-production Meeting Minutes||||Pre-production Meeting Minutes||Permanent
 
|-
 
|-
| ||   Final project voucher summary(Signed from CSD)||||4 years
+
|||PWL spreadsheet||||(Name of item of work) YYYY-MM-DD GJM||Permanent
 
|-
 
|-
| ||   Work Completion letter from contractor||||4 years
+
|||||||||
 
|-
 
|-
| || Stockpile Data||||4 years
+
|'''309'''||'''Material Certifications'''||||||
 
|-
 
|-
| ||||||
+
|||Shipment Of Tested Stock Report||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1922.pdf 1922]</center>||1922 001||Permanent
 
|-
 
|-
| '''107'''||'''Warranty Documentation'''||||
+
|||Material Certifications||<center>Cert</center>||Cert 001||Permanent
 
|-
 
|-
| ||   Warranty Correspondence||||4 years
+
|||Test Report||<center>Test</center>||Test 001||Permanent
 
|-
 
|-
| ||   Contractor Performance Evaluation - Warranty||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1182W.pdf 1182W]||4 years
+
|||||||||
 
|-
 
|-
| ||   Bridge||||4 years
+
|'''300'''||'''Material Source List'''||||||
 
|-
 
|-
| ||   Traffic||||4 years
+
|||||||||
 
|-
 
|-
| ||   HMA||Series [http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1134.pdf 1134]||4 years
+
|||&nbsp;&nbsp;&nbsp;&nbsp;'''Approved'''||||||
 
|-
 
|-
| ||   Concrete||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1029.pdf 1029],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1115.pdf 1115],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1831.pdf 1831],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1884.pdf 1884],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1885.pdf 1885],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1881.pdf 1881]||4 years
+
|||Material Source List||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0501.pdf 0501]</center>||0501 001||Permanent
 
|-
 
|-
| ||   CPM||Series [http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1193.pdf 1193],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1184.pdf 1184],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1046.pdf 1046],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1047.pdf 1047],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1893.pdf 1893],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1894.pdf 1894]
+
|'''308'''||'''Miscellaneous'''||||||
[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1946.pdf 1946],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1947.pdf 1947],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1948.pdf 1948],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1949.pdf 1949],[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1167.pdf 1167]
+
||4 years
+
 
|-
 
|-
| ||||||
+
|||Report of Test||<center>Test</center>||Test 001||Permanent
 
|-
 
|-
| '''108'''||'''Correspondence'''||||4 years
+
|||||||||
 
|-
 
|-
| ||||||
+
|'''307'''||'''Structure'''||||||
 
|-
 
|-
| '''109'''||'''Preconstruction and Progress Meetings'''||||
+
|||Magnetic Particle Inspection Report||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0538A.pdf 0538-A]</center>||0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent
 
|-
 
|-
| ||   Damage Claim Program||||4 years
+
|||Report Of Ultrasonic Examination Of Welds||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0538B.pdf 0538-B]</center>||0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent
 
|-
 
|-
| ||   Safety Program||||4 years
+
|||Structure Foundation Inspection||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0579.pdf 0579]</center>||0579 YYYY-MM-DD GJM S02 Pier 2||Permanent
 
|-
 
|-
| ||   Subcontractor's list||||4 years
+
|||Welding Plan||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0395.pdf 0395]</center>||0395 123145||Permanent
 
|-
 
|-
| ||   Emergency Contact List||||4 years
+
|||Welding Certs||||Welder Smith John *1G SMAW||Permanent
 
|-
 
|-
| ||||||
+
|||||||||
 
|-
 
|-
| '''110'''||'''Utilities, Permits and Real Estate'''||||
+
|'''308-1'''||'''Traffic'''||||||
 
|-
 
|-
| || Property Agreements and release||||4 years
+
|||Cantilever and Bridge Mount Inspection||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0519.pdf 0519]</center>||0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt||Permanent
 
|-
 
|-
| || Construction Permit||||4 years
+
|||||||||
 
|-
 
|-
| || Miss Dig Document request||||4 years
+
| <span style="color: red">'''400'''||<span style="color: red">'''INTERNAL USE ONLY'''</span>||||||
 
|-
 
|-
| ||||||
+
|||||||||
 
|-
 
|-
| '''200'''||'''FIELD RECORDS'''||||
+
|'''401'''||'''Certified Payrolls'''||||||
 
|-
 
|-
| ||||||
+
|||Certified Payrolls||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=CP-347.pdf CP-347]</center>||CP347 YYYY-MM-DD ABC Contracting||
 
|-
 
|-
| '''200'''||'''Inspector's Daily Reports'''||'''1122B'''||4 years
+
|||Wage and Hour Division (WHD)||<center>[http://www.dol.gov/whd/forms/wh347instr.htm WH-347]</center>||WH347 YYYY-MM-DD ABC Contracting||
 
|-
 
|-
| ||||||
+
|||Unapproved||<center>[http://www.dol.gov/whd/forms/wh347instr.htm WH-347]</center>||||
 
|-
 
|-
| '''200-1'''||'''Photographs & Videos'''||||4 years
+
|||Certified Payroll Review Checklist||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1952.pdf 1952]</center>||1952 YYYY-MM-DD ABC Contracting||
 
|-
 
|-
| ||||||
+
|||Certified Payroll Status Log||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1954.pdf 1954]</center>||1954 ABC Contracting||
 
|-
 
|-
| '''201'''||'''Shop Drawing and submittals'''||||4 years
+
|||Contractor’s Certified Payroll||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1955.pdf 1955]</center>||1955 YYYY-MM-DD ABC Contracting||
 
|-
 
|-
| ||||||
+
|||Jobsite Poster Inspection Checklist||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1967.pdf 1967]</center>||1967 YYYY-MM-DD GJM||
 
|-
 
|-
| '''201-1'''||'''Request For Information(RFI)'''||||4 years
+
|||Minimum Wage Rate - Interview Sheet Tier1||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1156-T1.pdf 1156-T1]</center>||1156-T1 Last Name YYYY-MM-DD ABC Contracting||
 
|-
 
|-
| ||||||
+
|||Minimum Wage Rate - Interview Sheet Tier2||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1156-T2.pdf 1156-T2]</center>||1156-T2 Last Name YYYY-MM-DD ABC Contracting||
 
|-
 
|-
| '''201-2'''||'''Survey'''||||
+
|||Apprenticeship & Trainee Reports||||||
 
|-
 
|-
| ||   CSQCP||||4 years
+
|||||||||
 
|-
 
|-
| ||||||
+
|'''402'''||'''Consultant Contracts'''||||||
 
|-
 
|-
| '''202'''||'''Earthwork'''||||4 years
+
|||||||||
 
|-
 
|-
| ||   Grade Check||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1145.pdf 1145]||4 years
+
|'''400'''||'''Contractor Performance Evaluations(CPE)'''||||||
 
|-
 
|-
| ||   Record Of Soils Recommendations||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1145.pdf 0583]||4 years
+
|||Contractor Performance Evaluations(CPE)||||CPE Interim ABC Contracting
 +
CPE Final ABC Contracting
 
|-
 
|-
| ||||||
+
|'''403'''||'''Internal Claim Documents'''||||||
 
|-
 
|-
| '''202-1'''||'''NPDES and SESC Reports'''||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1126.pdf 1126]||4 years
+
|||Contractor Claims||||Claim 001 Lead Paint Removal ABC Contracting||7 Years
 
|-
 
|-
| ||   Environmental Permits||||4 years
+
|||Blue Book Sheets||||Blue Book Cat 650 XLT ABC Contracting||7 Years
 
|-
 
|-
| ||   Notice of Termination(NOT)||||4 years
+
|||||||||
 
|-
 
|-
| ||   Notice of Completion(NOC)||||4 years
+
|'''404'''||'''QA Random Numbers'''||||||
 
|-
 
|-
| ||   Soil Erosion And Sedimentation Control||||4 years
+
|||Concrete||||Conc Rand Number||
 
|-
 
|-
| ||||||
+
|||HMA||||HMA Rand Number||
 +
|-style="background-color: black; height:20px"
 +
|||||||||
 
|-
 
|-
| '''203'''||'''Bases'''||||
+
|||'''MDOT Oversight (local agency specific)'''||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1967.pdf 1967]</center>||1967 YYYY-MM-DD GJM||
 
|-
 
|-
| ||   Subbase||||4 years
+
|||||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1963.pdf 1963]</center>||1963 YYYY-MM-DD GJM||
 
|-
 
|-
| ||   Aggregates||||4 years
+
|||||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1964.pdf 1964]</center>||1964 YYYY-MM-DD GJM||
 
|-
 
|-
| ||   Rubbilizing Portland Cement Concrete Pavement||||4 years
+
|||||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1965.pdf 1965]</center>||1965||
 
|-
 
|-
| ||   Geotextile for Base||||4 years
+
|||||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1147.pdf 1147]</center>||1147||
 
|-
 
|-
| ||   HMA Base Crushing and Shaping||||4 years
+
|||||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1969.pdf 1969]</center>||1969||
 
|-
 
|-
| ||   Aggregate Delivery Tickets||||4 years
+
|||||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1970.pdf 1970]</center>||1970||
 
|-
 
|-
| ||||||
+
|||||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1971.pdf 1971]</center>||1971||
 
|-
 
|-
| '''204'''||'''Drainage''' ||||
+
|||||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1973.pdf 1973]</center>||1973||
 
|-
 
|-
| ||   Pumpstations||||4 years
+
|||||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1971.pdf 1952]</center>||1952 YYYY-MM-DD ABC Contracting||
 +
|}
 +
 
 +
{|
 
|-
 
|-
| ||   Drainage Items||||4 years
+
| Recommended 2nd Descriptors:|| style="text-align:right"|Positions: || 1F, 2F, 3F, 4F, 1G, 2G, 3G, 4G, etc.
 
|-
 
|-
| ||||||
+
|  || style="text-align:right"|Type: || SMAW, SAW, FCAW, GMAW, TIG
|-
+
| '''205'''||'''Hot Mix Asphalt (HMA)''' ||||
+
|-
+
| ||  HMA Crack Treatment||||4 years
+
|-
+
| ||  Surface Seal||||4 years
+
|-
+
| ||  Micro-surfacing||||4 years
+
|-
+
| ||  Chip Seals||||4 years
+
|-
+
| ||  Slurry Seal||||4 years
+
|-
+
|  ||   Pre-production Meeting Minutes||||4 years
+
|-
+
| ||  HMA Delivery Tickets||||4 years
+
|-
+
|  || ||||
+
|-
+
| '''206'''||'''Concrete''' ||||
+
|-
+
| ||  Inspector’s Report of Concrete placed - Roadway||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1174R.pdf 1174R]||4 years
+
|-
+
| ||  Inspector’s Report of Concrete placed - Structure||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1174S.pdf 1174S]||4 years
+
|-
+
| ||  Coring Request||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0500.pdf 0500]||4 years
+
|-
+
| ||  Contractor's  QC Test Reports (Air, slump, temp)||||4 years
+
|-
+
|  ||  Pre-production Meeting Minutes||||4 years
+
|-
+
| ||  Ride Quality||||4 years
+
|-
+
| ||  Concrete Delivery Tickets||||4 years
+
|-
+
| ||||||
+
|-
+
| '''207'''||'''Structure''' ||||
+
|-
+
| ||  Bridge Decks Concrete Depth Measurements||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1131.pdf 1131]||4 years
+
|-
+
|  ||  Bridge Reinforcing Computations||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1138.pdf 1138]||4 years
+
|-
+
|  ||  Foundation Piling Record (LRFD)||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1161L.pdf 1161(L)]||4 years
+
|-
+
| ||  Pile Driving Table||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1157A.pdf 1157A]||4 years
+
|-
+
| ||  Structure - Clearance Measurements||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1190.pdf 1190]||4 years
+
|-
+
| ||  Structure Painting forms||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1941.pdf 1941]||4 years
+
|-
+
| ||  Test Pile Record||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1157.pdf 1157]||4 years
+
|-
+
| ||    Drilled Shaft Concrete Volume Plot||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0393.pdf 0393]||4 years
+
|-
+
| ||    Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1988.pdf 1988]||4 years
+
|-
+
| ||      Micropile Installation Record||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1989.pdf 1989]||4 years
+
|-
+
| ||      Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1990.pdf 1990]||4 years
+
|-
+
| ||    Sheet Piling and Cofferdams||||4 years
+
|-
+
| ||    Precast Concrete Beams||||4 years
+
|-
+
| ||  Hydrodemolition Documents||||4 years
+
|-
+
| ||    Waterproofing||||4 years
+
|-
+
| ||    Waste Profile Forms-DEQ||||4 years
+
|-
+
| ||||||
+
|-
+
| '''208'''||'''Miscellaneous''' ||||
+
|-
+
| ||  Permit To Place||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1125.pdf 1125]||4 years
+
|-
+
| ||  Fencing||||4 years
+
|-
+
| ||  General Comps.||||4 years
+
|-
+
| ||  Guardrail||||4 years
+
|-
+
| ||  Slope Restoration||||4 years
+
|-
+
| ||  Watermains||||4 years
+
|-
+
| ||  Permanent Traffic Signs||||4 years
+
|-
+
| ||  Electrical Items||||4 years
+
|-
+
|  '''208-1'''||'''Traffic''' ||||
+
|-
+
| ||  Inspector's Checklist For Inspection for Solar Boards||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1013S.pdf 1013S]||4 years
+
|-
+
| ||  Mobility Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1998.pdf 1998]||4 years
+
|-
+
| ||  Pavement Marking Material Verification Checklist||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1585.pdf 1585]||4 years
+
|-
+
| ||  Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||4 years
+
|-
+
| ||  Traffic Advisories||||4 years
+
|-
+
| ||||||
+
|-
+
| '''209'''||'''Delivery Tickets(Miscellenous)'''||||4 years
+
|-
+
| || ||||
+
|-
+
| '''300'''||'''MATERIAL TESTING'''||||
+
|-
+
| ||||||
+
|-
+
| '''300'''||'''Material Source List'''||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0501.pdf 501]||Permanent
+
|-
+
| ||||||
+
|-
+
| '''301'''||'''Density''' ||||
+
|-
+
| ||  Independent Assurance Test||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0509.pdf 509]||Permanent
+
|-
+
| ||  Moisture and Density Determination of Soils||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0582B.pdf 0582-B]||Permanent
+
|-
+
| ||  Record of Density Retests||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0582A.pdf 0582-A]||Permanent
+
|-
+
| ||||||
+
|-
+
| '''302'''||'''Earthwork'''||||
+
|-
+
| ||  Erosion Control Silt Fence||||Permanent
+
|-
+
| ||||||
+
|-
+
| '''303'''||'''Bases''' ||||
+
|-
+
| ||  Aggregate Inspection Daily Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1900.pdf 1900]||Permanent
+
|-
+
| ||  Independent Assurance Test||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0504.pdf 504]||Permanent
+
|-
+
| ||  Mechanical Analysis Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1901.pdf 1901]||Permanent
+
|-
+
| ||  Report of Test||||Permanent
+
|-
+
| ||||||
+
|-
+
| '''304'''||'''Drainage''' ||||
+
|-
+
| ||  Field Report For Concrete Pipe||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1920.pdf 1920]||Permanent
+
|-
+
| ||  Field Report For Precast Drainage Items||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1920A.pdf 1920A]||Permanent
+
|-
+
| ||  Report of Test||||Permanent
+
|-
+
| ||||||
+
|-
+
| '''305'''||'''Hot Mix Asphalt (HMA)''' ||||
+
|-
+
| ||  Daily Report of Bituminous Plant Inspection||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1903.pdf 1903]||Permanent
+
|-
+
| ||  Daily Report of Contractor's Quality Control Tests||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1903C.pdf 1903-C]||Permanent
+
|-
+
|  ||  HMA Quality Assurance Plan||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0587.pdf 587]||Permanent
+
|-
+
| ||  Independent Assurance Test||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1842.pdf 1842]||Permanent
+
|-
+
|  ||  Job Mix Formula (JMF) Bituminous Field Communication||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1911.pdf 1911]||Permanent
+
|-
+
| ||  Report of Compacted Bituminous Mixture Core Density & Percent Compaction||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1907.pdf 1907]||Permanent
+
|-
+
| ||  Report of Quality Assurance Testing||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1903B.pdf 1903-B]||Permanent
+
|-
+
| ||  PWL spread sheet||||Permanent
+
|-
+
| ||  QA/QC Plan||||Permanent
+
|-
+
| ||  Report of Test||||Permanent
+
|-
+
| ||||||
+
|-
+
| '''306'''||'''Concrete''' ||||
+
|-
+
| ||  Concrete Cylinder/Core Compression Test Results||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1160A.pdf 1160-A]||Permanent
+
|-
+
| ||  Concrete Plant Equipment Inspection Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0580.pdf 0580]||Permanent
+
|-
+
| ||  Concrete Plant Inspection||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0580A.pdf 0580-A]||Permanent
+
|-
+
| ||  Concrete Proportioning Plant Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1174.pdf 1174]||Permanent
+
|-
+
|  ||  Independent Assurance Test||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0503.pdf 0503]||Permanent
+
|-
+
| ||  JMF Concrete Field Communication||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1976.pdf 1976]||Permanent
+
|-
+
|  ||  Pavement Core Record||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0502.pdf 0502]||Permanent
+
|-
+
| ||  Report Of Modulus Of Rupture||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1160.pdf 1160]||Permanent
+
|-
+
| ||  Summary Report of Field Tests and Cylinder Results||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0590.pdf 0590]||Permanent
+
|-
+
| ||  Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1155.pdf 1155]||Permanent
+
|-
+
|  ||  PWL spread sheets||||Permanent
+
|-
+
| ||  QA/QC Plan||||Permanent
+
|-
+
| ||  Report of Test||||Permanent
+
|-
+
| ||||||
+
|-
+
| '''306-1'''||'''QA/QC'''||||
+
|-
+
|  ||  Concrete Field Cylinders Test Results||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1999.pdf 1999]||Permanent
+
|-
+
| ||||||
+
|-
+
| '''307'''||'''Structure''' ||||
+
|-
+
| ||  Magnetic Particle Inspection Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0538A.pdf 0538-A]||Permanent
+
|-
+
| ||  Report Of Ultrasonic Examination Of Welds||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0538B.pdf 0538-B]||Permanent
+
|-
+
| ||  Structure Foundation Inspection||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0579.pdf 0579]||Permanent
+
|-
+
| ||  Welding Qualification||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1929.pdf 1929]||Permanent
+
|-
+
| ||  Report of Test||||Permanent
+
|-
+
| ||||||
+
|-
+
| '''308'''||'''Miscellaneous''' ||||
+
|-
+
| ||  Fencing||||Permanent
+
|-
+
| ||  Guardrail||||Permanent
+
|-
+
| ||  Report of Test||||Permanent
+
|-
+
| ||  Slope Restoration||||Permanent
+
|-
+
| '''308-1'''||'''Traffic''' ||||
+
|-
+
| ||  Cantilever and Bridge Mount Inspection||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0519.pdf 0519]||Permanent
+
|-
+
| ||||||
+
|-
+
| '''309'''||'''Material Certifications'''||||
+
|-
+
| ||  Shipment Of tested Stock Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1922.pdf 1922]||Permanent
+
|-
+
| ||  Transfer of Tested Material Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1178.pdf 1178]||Permanent
+
|-
+
| ||||||
+
|-
+
| '''400'''||'''INTERNAL USE ONLY'''||||
+
|-
+
| ||||||
+
|-
+
| '''400'''||'''Contractor Performance Evaluations(CPE)'''||||4 years
+
|-
+
| || ||||
+
|-
+
| '''401'''||'''Certified Payrolls'''||||
+
|-
+
| ||    Certified Payrolls||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=CP-347.pdf CP-347]/[http://www.dol.gov/whd/forms/wh347instr.htm WH-347]||4 years
+
|-
+
| ||    Certified Payroll Review Checklist||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1952.pdf 1952]||4 years
+
|-||4 years
+
| ||    Certified Payroll Status Log||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1954.pdf 1954]||4 years
+
|-
+
| ||    Contractor’s Certified Payroll||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1955.pdf 1955]||4 years
+
|-
+
| ||    Jobsite Poster Inspection Checklist||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1967.pdf 1967]||4 years
+
|-
+
| ||    Minimum Wage Rate - Interview Sheet Tier1||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1156-T1.pdf 1156-T1]||4 years
+
|-
+
| ||    Minimum Wage Rate - Interview Sheet Tier2||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1156-T2.pdf 1156-T2]||4 years
+
|-
+
| ||    Apprenticeship & Trainee Reports||||4 years
+
|-
+
| ||||||
+
|-
+
|-
+
| '''402'''||'''Consultant contracts'''||||4 years
+
|-
+
| ||||||
+
|-
+
| '''403'''|| '''Internal Claim Documents'''||||7 years
+
|-
+
| ||||||
+
|-
+
| '''404'''||'''QA Random Numbers'''||||
+
|-
+
| ||    Concrete||||4 years
+
|-
+
| ||    HMA||||4 years
+
|-
+
| ||||||
+
 
|}
 
|}
  
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<div style="text-align: right;">[mailto:Change?body=http://mdotwiki.state.mi.us/construction/index.php/E-Construction Email this Page]</div>
  
 
[[Category: Construction Manual]]
 
[[Category: Construction Manual]]
 +
[[Category: Division 1 Supplemental]]

Latest revision as of 21:29, 20 June 2019

Email this Page

Contents

MDOT's e-Construction Process














[edit] General Information

E-Construction refers to the initiative of MDOT to integrate various digital technologies into its business/construction operations so that cost savings, efficiency gains, and other benefits are realized. MDOT has integrated many technological solutions such as electronic bidding, electronic construction files, digital signatures, electronic filing systems, in-field utilization of mobile devices, etc. and many other exciting technologies are being considered by MDOT to integrate into its operations.

As of now, this Wiki article extensively discusses ProjectWise. In the future, this wiki article may cover additional topics relevant to e-Construction.


MDOT's e-Construction Process on I-96


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[edit] ProjectWise

Bentley Systems developed ProjectWise software to allow users to access, share, and manage electronic files located on a centralized server. Some of the features of the software include tracking document workflows, versioning of documents, checking out documents, etc. Many organizations such as the majority of DOTs and top construction design firms utilize ProjectWise for the management of files relevant to the construction process. The information within this article is intended to help a first-time user. For additional information about ProjectWise, you can visit Bentley’s webpage, ProjectWise community forum webpage, MDOT's ProjectWise resource webpage, or other links provided within this wiki article.

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[edit] Getting Started with ProjectWise

Before one can use ProjectWise, one must have an account that is associated with an organization’s Datasource. If you are a MDOT employee, you can contact MDOT-ProjectWise@michigan.gov. If you are a Contractor, you can contact MDOT-ProjectWiseConst@michigan.gov. If you are a sub-contractor, you can contact your project manager. Once approved, the administrator will contact you with your credentials that you can use to access the Datasource.

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[edit] Accessing MDOT's DataSource

Users can access MDOT's DataSource by means of mobile device, web browser, or computer program which allows the possibility of the user accessing information where and whenever he wants, be it in field, in office, or out-of-office.

For MDOT employees who are using a company computer, the ProjectWise Explorer program is preinstalled onto the computer and the program is preconfigured to connect to MDOT’s Datasource. You only need to open the Datasource and enter your credentials.

For non-MDOT employees using a computer, you can download the ProjectWise Explorer program from https://mdotjboss.state.mi.us/SpecProv/projectwisesupport.htm. Use the drop down menu on the page and select External Installation to locate and download ProjectWise Explorer. Once downloaded, you have to configure the program to connect to MDOT’s Datasource. To do this, open ProjectWise Explorer, navigate the cursor to the Tools menu, move the cursor down and click on the “ProjectWise Network Configuration Settings” item. The “ProjectWise Network Configuration Settings” window will pop up, showing information within the “General” tab. Navigate the cursor to the “DNS Services” tab and click it. A server form with the entries of Name, Hostname, and Port is displayed. Type MDOTPwiseSS4 for the Name, mdotpwisess4.state.mi.us for the Hostname, and 5800 for the Port. Click the Add button, select the added item, and click the Apply button. Navigate the cursor to “Datasource Listing” tab and click it. A server form with the entries of Name, Hostname, and Port is displayed. Type MDOTPwiseSS4 for the Name, mdotpwisess4.state.mi.us for the Hostname, and 5800 for the Port. Click the Add button, select the added item, and click the Apply button. Restart the program. Open the Datasource and enter your credentials.

If you are using the web browser, type https://mdotpwisess4.state.mi.us/ into the URL bar. Note that MDOT only supports Internet Explorer. Select MDOT’s Datasource and enter your credentials. This PDF is a quick reference guide for the use of the ProjectWise Web Server.

If you are using an iPad, download the ProjectWise Mobile Explorer application from the iTunes store. Open the application. Select “Connect to your projects”. A “ProjectWise web services” form should appear; type into the form “136.181.146.49”. If correctly working “MDOTProjectWise” should appear; select that. You will then be prompted to login. If your login is associated with a State of Michigan account you must enter “SOM” in the Domain field. Other users will leave this field blank. After you have entered your username and password, select the next button to login. In the upper left corner, select the “Datasources” button. A menu should appear; select “MDOTProjectWise”. You should be able to navigate MDOT’s Datasource.

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[edit] Navigating MDOT’s DataSource

MDOT’s Datasource is essentially a hyperlink to a file directory that is located on MDOT’s servers. The file directory is organized by Region then by TSC and then by Job Number. Within the Job Number folder, there are construction documents relevant to the Job Number. You can navigate the file directory by clicking the + button or double-clicking the folder.

When you are about to select a file from the file directory, there will usually be two icons which signify the type of document and the functions that you can perform on the document. There are many file formats that are supported by ProjectWise such as .doc, .dgn, .pdf, etc. There are many functions that a user can perform on a file. A pencil icon indicates that the file can be checked out and modified. An open book icon indicates that the file is read-only. A red check mark icon indicates that you have checked out the file. A lock icon indicates that a file has been either checked out or exported and that it is read-only. A blue tag icon indicates that the file is in its Final Status and that no further modifications can be made.

Select a file and right click. A menu should appear with a list of functions that a user can perform. As you may notice, similar functions are grouped together. Some of these functions are grayed out which indicates that at that moment the function cannot be performed. Some of the more commonly used functions are New > Document, Open as Read-Only, Check Out, Check In, Export, etc. More information about functions is available on page 2 and 3 of this PDF.

The functions that a user can perform are limited to the number of permissions that are granted by the administrator. What your role is for a construction project will determine which files you are allowed to access and what functions you are allowed to perform.

For more information on the layout of ProjectWise Explorer, you can view FHWA's ProjectWise resource webpage.

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[edit] General Procedures for Construction Records Retention

The Federal Highway Administration (FHWA) requires that project construction records for federally funded projects be retained for a minimum of three years past the FHWA final accounting date. The FHWA final accounting date (for the purpose of records retention) is the date the Financial Operations Division (FOD) does the final billing to FHWA for federal funds. In addition to the FHWA requirement, there are record retention requirements issued by the Michigan Department of History, Arts and Libraries (HAL) and MDOT’s Records Management Office. This procedure takes into account the requirements of the FHWA, as well as HAL.

The managing office engineer (delivery/project/resident/county/city/consultant) is responsible for all project records required at the project site. Each TSC/project office will name a Construction Records Coordinator (CRC) and provide the name of this person to the Construction and Technology Support Area’s Records Management Coordinator (RMC).

Project records for construction on state trunkline projects will be retained at the region, TSC, or project office until the FOD final accounting date. This applies to both federally and state funded projects. The RMC will notify the CRC of the FOD final accounting date for projects in their respective area by e-mail on a monthly basis. This date is also available through the Phase Financial Closeout (PFC) application, which is accessible through a web interface using Citrix software. There may be a few instances when projects will not be listed in the PFC application. These projects are typically maintenance (M projects) and Multi-Modal projects. When these types of projects do not show up in PFC, the records will be sent to the HAL Records Management Office for microfilming and storage once the final voucher has been generated. The retention period will start on the final voucher date.

The construction records for projects with consultant engineering management will be delivered to the managing TSC when the final estimate voucher is received. The managing TSC will retain the records in accordance with these procedures.

If any litigation, claim, negotiation, audit or other action involving the records has been started before the FOD final accounting date, the records must be retained at the project office until completion of the action and resolution of all issues. Should the CRC be notified that such action has commenced after the records have been transferred to the HAL Records Management Office, the CRC will notify the RMC. At the end of the retention period, the HAL Records Management Office will send the record disposal notice to the RMC. The RMC will contact the CRC prior to any record disposal by HAL.

Retain the records for projects with warranty work at the TSC/project office until the end of the warranty period, unless the warranty period ends before the FOD final accounting date. If the warranty period ends before the FOD final accounting date, then retain the records at the TSC/project office until the FOD final accounting date.

All project records for non-trunkline projects are to be transferred to or retained by the local unit of government having jurisdiction over it.

Records Certification List


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[edit] Standard Naming Convention for Documents

Effective with the December 1, 2017 letting and at the discretion of the engineer retroactively beginning with the October 6, 2017 letting forward, the Michigan Department of Transportation (MDOT) will utilize the following standard naming convention for naming and organizing electronic documentation created during the administration of state and federally funded construction contracts. Each file name contains sequential elements beginning with a required 1st descriptor. The order of the elements is to be maintained and not rearranged; however, elements following the 1st descriptor are situational and may not be necessary for inclusion into a file name based on the minimum element component naming examples provided in Division 1 e-construction tables. The element sequence and general format are as follows:

Elements: | 1st Descriptor | SN | Date | Initials | Revision | Contractor/2nd Descriptor | JN

Format: | FFFF or Variable | XXX | YYYY-MM-DD | XXXX | RX | Variable | XXXXXX

1st Descriptor (FFFF or Variable): Expressed as a form number (FFFF), document description (e.g. Pay Estimate), common document acronym, or form name.

  • Common document acronyms suggested when form numbers do not apply:
    • Use “Cert” for materials
    • Use “CP” for certified payrolls
    • Use “SD” for shop drawings
    • Use “IDR” for inspector’s daily report

SN (XXX): A three-digit sequence number (i.e. 001, 002, etc.) generated (i.e. auto-designated from FieldManager or assigned by the engineer) based on either the order of documentation receipt or incorporation of cross-referenced documentation into FieldManager used for contract modifications, pay estimates, material certifications, material source lists, etc.

At the discretion of the engineer based on the complexity of the project an inspector’s daily report (IDR) sequence number may be utilized. If a sequence number is used for anything other than an IDR then the element location for SN applies as shown.

All material approvals in FieldManager require cross-referencing. When approving materials in FieldManager, the file number along with sequence number (e.g. 309-Cert 006, 309-Test 001, or 303-1901 001) must be documented within the Lot Number field and cross-referenced in ProjectWise.

Naming image 1.jpg


Date (YYYY-MM-DD): date of occurrence of the work event or activity expressed as YYYY=Year; MM=Month; DD=Day. Use a dash character (-) within the date as a separator.

Initials (XXXX): Initials of the inspector up to four characters in length based on the initials assigned within FieldManager. Initials are used to delineate reports generated by different inspectors (i.e. IDRs and Form 1126 NPDES reports).

Revision (RX): A one-digit revision number beginning with an R (i.e. R1) generated based on the sequence of updates. The revised document should be named the same as the original source document except for the revision number placed at the end of the name (e.g. IDR 2017-07-20 GJM R1). A revision number is necessary for documents which have been changed after initial submittal into Field Manager or ProjectWise such as IDRs, work orders, or contract modifications and as a further exception may also be followed by a sequence number associated from FieldManager (i.e. R1 S1).

Contractor/2nd Descriptor (Variable): An element that provides for additional information such as the contractor or producers name, structure number, material type, location, and/or another distinctive qualifier of the file name. Structures should be identified as shown in project plans (i.e. B01, S01-1, S01-2, X04, or R01).

JN (XXXXXX): The job number of the project expressed in either five or six digits without an A, B, or C phase character at the end.


File Naming Characters

Except as otherwise noted (date and structure number), use spaces to separate fields not underscores, dashes, commas, periods, or any other characters.


Standard Documentation Folder Structure

The current alphanumeric folder structure will be retained as the default construction folder view for all projects in ProjectWise. ProjectWise allows for a user preference selection to view construction folders in file number format. Contact MDOT-ProjectwiseConst@michigan.gov to request the file number view in ProjectWise.

Alphanumeric Default View Example: Alphanumeric Default Example.jpg
File Number View Example: File Number Example.jpg

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[edit] e-Construction/Paper File System

Download a copy of the table below Alpha and Numeric Spreadsheet.

Download a copy of the table below Alpha and Numeric PDF.

File # Description MDOT Form # Minimum Element Component Naming Examples Retention:

4 years unless otherwise noted

100 ADMINISTRATION
100 Award Letter Award YYYY-MM-DD
101 Contract Form
Progress Schedule
1130
1130 YYYY-MM-DD
Weekly Statement of Work Days Charged
1116
1116 001
Workzone Enforcement Contracts
Work Zone Agreement (MSP) WZA MSP YYYY-MM-DD Job Number
Work Zone Agreement (Local) WZA Local YYYY-MM-DD Job Number
104 Contract Modifications
Value Engineering Change Proposal
1962
1962 YYYY-MM-DD Structural Steel ABC Contracting
Contract Modification CM 001
    FHWA 1365 Pre-Approvals
FHWA 1365 Pre-Approvals
1365
1365 YYYY-MM-DD Structural Steel
    Extension of Time
Extension of Time
1100A
1100A 001
    Supporting Documents
105 Contractor Claims and Force Account
Force Account Statement
1101
1101 YYYY-MM-DD GJM Rut Filling ABC Contracting
Force Account Daily Field Record
1101A
1101A YYYY-MM-DD GJM Rut Filling ABC Contracting
    Damage Claim Notices
Damage Claims Notices
1119D
1119D 001 Smith John
108 Correspondence
Email Corr YYYY-MM-DD GJM Lane Closures
General Correspondence Corr YYYY-MM-DD GJM Lane Closures
106 Estimates and Closeout Package
Construction Pay Estimate Report(Bi-Weekly Pay Estimates) Pay Estimate 001
Construction Pay Estimate Report(Final Pay Estimate) Pay Estimate 001 Final
Stockpile Data Stock Pile YYYY-MM-DD Steel
    Closeout Documents
Final Acceptance/Certification Report
1120
1120
Final Estimate Package Memo
1105
1105
Final Estimate Review Summary
1147
1147 or 1147C
Post Certification of Subcontract compliance (Copy)
1386
1386
Final 2124A
2124A
2124A ABC Contracting
Final project voucher summary(Signed from CSD) Final project voucher summary
Work Completion letter from contractor Completion Letter YYYY-MM-DD
109 Preconstruction and Progress Meetings
Damage Claim Program Damage Claim Program
Safety Program Safety Program
Subcontractor's List Subcontractor's List
Emergency Contact List Emergency Contact List
Meeting Minutes Meeting Minutes YYYY-MM-DD
WorkZone Access Plan WorkZone Access Plan
102 Sub-Contracts
All SubContracts
1302A
1302A ABC Contracting
Commercially Useful Function (CUF) Project Site Review
4109
4109 YYYY-MM-DD ABC Contracting
DBE Participation (blue sheets)
0178
0178
DBE Trucker Project Site Review
1992
1992
110 Utilities, Permits and Real Estate
Property Agreements and release Property Agreements & Release Smith John
Construction Permit Construction Permit
Miss Dig Document request Miss Dig YYYY-MM-DD ABC Contracting
107 Warranty Documentation
Warranty Correspondence Corr YYYY-MM-DD GJM Warranty
Bridge
1802
1802 YYYY-MM-DD
HMA
Series 1134
1134 YYYY-MM-DD
Concrete
1029,1115,1831,1884,1885,1881
1029 YYYY-MM-DD
CPM
Series 1193,1184,1046,1047,1893,1894, 1946
1193 YYYY-MM-DD
103 Work Orders
Notice of Non-Compliance with Contract
1165
1165 YYYY-MM-DD
Work Orders
1137
1137 001 Drainage Changes
200 FIELD RECORDS
203 Bases
Subbase Subbase YYYY-MM-DD GJM
Aggregates Agg Base YYYY-MM-DD GJM
Rubbilizing Portland Cement Concrete Pavement Rubblilize pavt YYYY-MM-DD GJM
Geotextile for Base Geotextile YYYY-MM-DD GJM
HMA Base Crushing and Shaping Crush & Shape YYYY-MM-DD GJM
Aggregate Delivery Tickets placed in paper file
Subbase calculations
Calc
Calc YYYY-MM-DD GJM Agg Base
Sketches and calculations
Calc
Calc YYYY-MM-DD GJM (Name of item of work)
Grade Check
1145
1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24
206 Concrete
Inspector’s Report of Concrete placed - Roadway
1174R
1174R YYYY-MM-DD GJM
Inspector’s Report of Concrete placed - Structure
1174S
1174S YYYY-MM-DD GJM
Coring Request
0500
500 YYYY-MM-DD Sta 24+65 123145
Contractor's QC Test Reports (Air, slump, temp) Conc QC YYYY-MM-DD ABC Contracting
Ride Quality Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24
Concrete Delivery Tickets placed in paper file
Sketches and calculations
Calc
Calc YYYY-MM-DD GJM Misc Concrete
209 Delivery Tickets(Miscellaneous)
204 Drainage
Pumpstations Pumpstation YYYY-MM-DD GJM
Drainage Items (Name of item of work) YYYY-MM-DD GJM
Sewers (Name of item of work) YYYY-MM-DD GJM
CPE and CPV Pipe Inst and Mandrel Testing Results sewers
1974
1974 YYYY-MM-DD
CPE and CPV Pipe Inst and Mandrel Testing Results culvert
1975
1975 YYYY-MM-DD
Underdrains (Name of item of work) YYYY-MM-DD GJM
Culverts (Name of item of work) YYYY-MM-DD GJM
202 Earthwork
Grade Check
1145
1145 YYYY-MM-DD GJM Clay Grade
Record Of Soils Recommendations
0583
0583 YYYY-MM-DD NB Sta 24+65 to 65+24
Delivery Tickets placed in paper file
Volume Sheets
1198
1198 YYYY-MM-DD GJM Sta 24+65 to 65+24
Earth Work Data Sheet
1124
1124 YYYY-MM-DD GJM Sta 24+65 to 65+24
205 Hot Mix Asphalt (HMA)
HMA Crack Treatment HMA Crack Treatment YYYY-MM-DD GJM Sta 24+65 to 65+24
Surface Seal Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24
Micro-surfacing Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24
Chip Seals Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24
Slurry Seal Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24
HMA Delivery Tickets placed in paper file
Sketches and calculations
Calc
Calc YYYY-MM-DD GJM HMA pavement
Ride Quality Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24
200 Inspector's Daily Reports
IDR IDR YYYY-MM-DD GJM
IDR with Rev and Seq IDR YYYY-MM-DD GJM R1 S1
208 Miscellaneous
Permit To Place
1125
1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd
Fencing (Name of item of work) YYYY-MM-DD GJM
General Comps. (Name of item of work) YYYY-MM-DD GJM
Guardrail (Name of item of work) YYYY-MM-DD GJM
Slope Restoration (Name of item of work) YYYY-MM-DD GJM
Inspector's Daily Record of Contact Removal Items
1122A
1122A YYYY-MM-DD GJM
Sketches and Calcs
Calc
Calc YYYY-MM-DD GJM (Name of item of work)
Permanent Traffic Signs (Name of item of work) YYYY-MM-DD GJM
Electrical Items (Name of item of work) YYYY-MM-DD GJM
202-1 NPDES and SESC Reports
NPDES
1126
1126 001 YYYY-MM-DD GJM
Environmental Permits Permit
Notice of Termination(NOT) NOT
Notice of Completion(NOC) NOC
200-1 Photographs & Videos
Photo Photo YYYY-MM-DD GJM Station 24+65 Broken Casting
201-1 Request For Information(RFI) RFI YYYY-MM-DD
201 Shop Drawing and submittals
    Approved
SD
SD 001 YYYY-MM-DD Structure Steel Retrofit Approved
    Original Comments
SD
SD 001 YYYY-MM-DD Structure Steel Retrofit
    Rejected
SD
SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected
    Review in Progress
SD
SD 001 YYYY-MM-DD Structure Steel Retrofit Pending
207 Structure
Bridge Decks Concrete Depth Measurements
1131
1131 YYYY-MM-DD GJM B01 Wet
Bridge Reinforcing Computations
1138
1138 YYYY-MM-DD GJM S02
Foundation Piling Record (LRFD)
1161(L)
1161 YYYY-MM-DD GJM S02 Abut A
Pile Driving Table
1157A
1157A YYYY-MM-DD GJM S02 Abut A
Structure - Clearance Measurements
1190
1190 YYYY-MM-DD GJM US131 S02
Structure Painting forms
1941
1941 YYYY-MM-DD GJM S02
Test Pile Record
1157
1157 YYYY-MM-DD GJM S02
Drilled Shaft Concrete Volume Plot
0393
0393 YYYY-MM-DD GJM Truss Sta 24+65
Drilled Shaft Excavation/concrete placement for bridges
1448
1448 YYYY-MM-DD GJM Truss Sta 24+65
Micropile Installation Record
1989
1989 YYYY-MM-DD GJM B01 Abut A Pile 24
Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist
1990
1990 YYYY-MM-DD GJM B01 Abut A
Permit To Place
1125
1125 YYYY-MM-DD GJM B01 Superstructure
Sheet Piling and Cofferdams
Calc
Calc YYYY-MM-DD GJM (Name of item of work)
Precast Concrete Beams
Calc
Calc YYYY-MM-DD GJM (Name of item of work)
Mechanically Stablized earth retaining wall system checklist
1447
1447 YYYY-MM-DD
Hydrodemolition Documents
Calc
Calc YYYY-MM-DD GJM (Name of item of work)
Waterproofing
Calc
Calc YYYY-MM-DD GJM (Name of item of work)
Waste Profile Forms
Calc
Calc YYYY-MM-DD GJM (Name of item of work)
Bridge Deck Check List
2082
2082 YYYY-MM-DD GJM B01
Bridge Deck overlay Check List
2083
2083 YYYY-MM-DD GJM B01
Bridge Painting Check List
2081
2081 YYYY-MM-DD GJM B01
Sketches and Calculations
Calc
Calc YYYY-MM-DD GJM (Name of item of work)
201-2 Survey
Contractor Staking Quality Control Plan CSQCP YYYY-MM-DD
As-constructed Earth Work Calcs
Calc
Calc YYYY-MM-DD GJM (Name of item of work)
Cross-Sections
Calc
Calc YYYY-MM-DD GJM (Name of item of work)
208-1 Traffic
Inspector's Checklist For Inspection for Solar Boards
1013S
1013S YYYY-MM-DD GJM
Mobility Report
1998
1998 YYYY-MM-DD GJM
Pavement Marking Material Verification Checklist
1585
1585 YYYY-MM-DD GJM
Drilled Shaft Inspection Record for Highway signs, Luminaires, TS
1988
1988 YYYY-MM-DD GJM Truss Sta 24+65
Drilled Shaft Concrete Volume Plot
0393
0393 YYYY-MM-DD GJM Truss Sta 24+65
Traffic Control Report Form
1996
1996 YYYY-MM-DD GJM
Traffic Advisories
Document
(Name of advisory) YYYY-MM-DD GJM
300 MATERIAL TESTING
303 Bases
Aggregate Inspection Daily Report
1900
1900 001 Permanent
Independent Assurance Test
0504
0504 YYYY-MM-DD GJM Permanent
Mechanical Analysis Report
1901
1901 001 Permanent
306 Concrete
Concrete Plant Equipment Inspection Report
0580
0580 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent
Concrete Plant Inspection
0580A
0580A YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent
Concrete Proportioning Plant Report
1174
1174 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent
Concrete Quality Assurance Plan Conc QA Plan YYYY-MM-DD Permanent
Concrete Quality Control Plan Conc QC Plan YYYY-MM-DD Permanent
Independent Assurance Test
0503
0503 YYYY-MM-DD GJM Permanent
JMF Concrete Field Communication
1976
1976 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent
Pavement Core Record
0502
0502 YYYY-MM-DD GJM Sta 24+65 Permanent
Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix
1155
1155 YYYY-MM-DD CC152 Permanent
Pre-production Meeting Minutes Pre-production Meeting Minutes Permanent
PWL spread sheets (Name of item of work) YYYY-MM-DD GJM Permanent
306-1 Concrete Cylinder Break
Concrete Cylinder Break
1999
1999 YYYY-MM-DD GJM B01 Permanent
Report Of Modulus Of Rupture
1160
1160 YYYY-MM-DD GJM Concrete Pavement 24+65 Permanent
301 Density
Independent Assurance Test
0509
0509 YYYY-MM-DD GJM Permanent
Moisture and Density Determination of Soils
0582-B
0582-B YYYY-MM-DD GJM Permanent
Record of Density Retests
0582-A
0582-A YYYY-MM-DD GJM Permanent
304 Drainage
Field Report For Concrete Pipe
1920
1920 YYYY-MM-DD GJM 36 inch Permanent
Field Report For Precast Drainage Items
1920A
1920A YYYY-MM-DD GJM 60 inch Structure Permanent
305 Hot Mix Asphalt (HMA)
Daily Report of Bituminous Plant Inspection
1903
1903 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent
Contractor's Quality Control Tests for PWL
1903-C
1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent
Contractor's Quality Control Tests for STA
1903-C
1903C YYYY-MM-DD 5E1 STA 3 Permanent
HMA Quality Control Plan HMA QC Plan Permanent
HMA Quality Assurance Plan
0587
0587 HMA QA Plan Permanent
Independent Assurance Test
1842
1842 Permanent
Job Mix Formula (JMF) Bituminous Field Communication
1911
1911 5E3 123145 Permanent
Report of Compacted Bituminous Mixture Core Density & Percent for PWL
1907
1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent
Report of Compacted Bituminous Mixture Core Density & Percent for STA
1907
1907 YYYY-MM-DD 5E1 STA 3 Permanent
Report of Compacted Bituminous Mixture Core Density & Percent
1907J
1907J YYYY-MM-DD Lot 1 Sublot 2 123145 Permanent
Report of Quality Assurance Testing for PWL
1903-B
1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent
Report of Quality Assurance Testing for STA
1903-B
1903B YYYY-MM-DD 5E1 STA 3 Permanent
Pre-production Meeting Minutes Pre-production Meeting Minutes Permanent
PWL spreadsheet (Name of item of work) YYYY-MM-DD GJM Permanent
309 Material Certifications
Shipment Of Tested Stock Report
1922
1922 001 Permanent
Material Certifications
Cert
Cert 001 Permanent
Test Report
Test
Test 001 Permanent
300 Material Source List
    Approved
Material Source List
0501
0501 001 Permanent
308 Miscellaneous
Report of Test
Test
Test 001 Permanent
307 Structure
Magnetic Particle Inspection Report
0538-A
0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1 Permanent
Report Of Ultrasonic Examination Of Welds
0538-B
0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1 Permanent
Structure Foundation Inspection
0579
0579 YYYY-MM-DD GJM S02 Pier 2 Permanent
Welding Plan
0395
0395 123145 Permanent
Welding Certs Welder Smith John *1G SMAW Permanent
308-1 Traffic
Cantilever and Bridge Mount Inspection
0519
0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt Permanent
400 INTERNAL USE ONLY
401 Certified Payrolls
Certified Payrolls
CP-347
CP347 YYYY-MM-DD ABC Contracting
Wage and Hour Division (WHD)
WH-347
WH347 YYYY-MM-DD ABC Contracting
Unapproved
WH-347
Certified Payroll Review Checklist
1952
1952 YYYY-MM-DD ABC Contracting
Certified Payroll Status Log
1954
1954 ABC Contracting
Contractor’s Certified Payroll
1955
1955 YYYY-MM-DD ABC Contracting
Jobsite Poster Inspection Checklist
1967
1967 YYYY-MM-DD GJM
Minimum Wage Rate - Interview Sheet Tier1
1156-T1
1156-T1 Last Name YYYY-MM-DD ABC Contracting
Minimum Wage Rate - Interview Sheet Tier2
1156-T2
1156-T2 Last Name YYYY-MM-DD ABC Contracting
Apprenticeship & Trainee Reports
402 Consultant Contracts
400 Contractor Performance Evaluations(CPE)
Contractor Performance Evaluations(CPE) CPE Interim ABC Contracting

CPE Final ABC Contracting

403 Internal Claim Documents
Contractor Claims Claim 001 Lead Paint Removal ABC Contracting 7 Years
Blue Book Sheets Blue Book Cat 650 XLT ABC Contracting 7 Years
404 QA Random Numbers
Concrete Conc Rand Number
HMA HMA Rand Number
MDOT Oversight (local agency specific)
1967
1967 YYYY-MM-DD GJM
1963
1963 YYYY-MM-DD GJM
1964
1964 YYYY-MM-DD GJM
1965
1965
1147
1147
1969
1969
1970
1970
1971
1971
1973
1973
1952
1952 YYYY-MM-DD ABC Contracting
Recommended 2nd Descriptors: Positions: 1F, 2F, 3F, 4F, 1G, 2G, 3G, 4G, etc.
Type: SMAW, SAW, FCAW, GMAW, TIG

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[edit] Resources

File Name Description
MDOT ProjectWise Explorer Install A guide for External Users for Installing ProjectWise Explorer
Scan to E-mail Capturing and E-mailing a photo with an iOS device(iPhone, iPad, etc.)
ProjectWise Unique Search Guidance for Using one of the Search Features of ProjectWise
ProjectWise Web Quick Reference Card A brief outline of features within ProjectWise Web
IPhone as mouse in Citrix on Ipad Guidance for configuring an iPhone to be used as a mouse for an iPad which is running in a Citrix Environment
Remoting via Citrix Reciever Using the Citrix iPad application to remotely access another computer
Procedure for E-construction Documents Guidance for how to electronically file a variety of documents into ProjectWise


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Division 2 - Earthwork
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