Difference between revisions of "Standard Naming Convention"
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Standard Naming Convention
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<center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center> | <center><span STYLE="font: 60pt arial;">'''MDOT'''</span></center> | ||
| − | <center><span STYLE="font: 40pt arial;">''' | + | <center><span STYLE="font: 40pt arial;">'''Standard Naming Convention'''</span></center> |
| − | ''' | + | |
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| + | |||
| + | ==[[#Standard Naming Convention for Documents|Standard Naming Convention for Documents]]== | ||
| + | The Michigan Department of Transportation (MDOT) will utilize the following standard naming convention for naming and organizing electronic documentation created during the administration of state and federally funded construction contracts. Each file name contains sequential elements beginning with a required 1st descriptor. The order of the elements is to be maintained and not rearranged; however, elements following the 1st descriptor are situational and may not be necessary for inclusion into a file name based on the minimum element component naming examples provided in [http://mdotwiki.state.mi.us/construction/index.php/E-Construction#e-Construction.2FPaper_File_System Division 1 e-construction tables]. The element sequence and general format are as follows: | ||
| + | |||
| + | '''Elements: | 1st Descriptor | SN | Date | Initials | Revision | Contractor/2nd Descriptor | JN''' | ||
| + | |||
| + | '''Format: | FFFF or Variable | XXX | YYYY-MM-DD | XXXX | RX | Variable | XXXXXX''' | ||
| + | |||
| + | '''1st Descriptor (FFFF or Variable):''' Expressed as a form number (FFFF), document description (e.g. Pay Estimate), common document acronym, or form name. | ||
| + | *Common document acronyms suggested when form numbers do not apply: | ||
| + | **Use “Cert” for materials | ||
| + | **Use “CP” for certified payrolls | ||
| + | **Use “SD” for shop drawings | ||
| + | **Use “IDR” for inspector’s daily report | ||
| + | |||
| + | '''SN (XXX):''' A three-digit '''sequence number''' (i.e. 001, 002, etc.) generated (i.e. auto-designated from FieldManager or assigned by the engineer) based on either the order of documentation receipt or incorporation of cross-referenced documentation into FieldManager used for contract modifications, pay estimates, material certifications, material source lists, etc. | ||
| + | |||
| + | At the discretion of the engineer based on the complexity of the project an inspector’s daily report (IDR) sequence number may be utilized. If a sequence number is used for anything other than an IDR then the element location for SN applies as shown. | ||
| + | |||
| + | All material approvals in FieldManager require cross-referencing. When approving materials in FieldManager, the file number along with sequence number (e.g. 309-Cert 006, 309-Test 001, or 303-1901 001) must be documented within the Lot Number field and cross-referenced in ProjectWise. | ||
| + | |||
| + | [[File:Naming image 1.jpg]] | ||
| + | |||
| + | |||
| + | '''Date (YYYY-MM-DD):''' date of occurrence of the work event or activity expressed as YYYY=Year; MM=Month; DD=Day. Use a dash character (-) within the date as a separator. | ||
| + | |||
| + | '''Initials (XXXX):''' Initials of the inspector up to four characters in length based on the initials assigned within FieldManager. Initials are used to delineate reports generated by different inspectors (i.e. IDRs and Form 1126 NPDES reports). | ||
| + | |||
| + | '''Revision (RX):''' A one-digit revision number beginning with an R (i.e. R1) generated based on the sequence of updates. The revised document should be named the same as the original source document except for the revision number placed at the end of the name (e.g. IDR 2017-07-20 GJM R1). A revision number is necessary for documents which have been changed after initial submittal into FieldManager or ProjectWise such as IDRs, work orders, or contract modifications and as a further exception may also be followed by a sequence number associated from FieldManager (i.e. R1 S1). | ||
| + | |||
| + | '''Contractor/2nd Descriptor (Variable):''' An element that provides for additional information such as the contractor or producers name, structure number, material type, location, and/or another distinctive qualifier of the file name. Structures should be identified as shown in project plans (i.e. B01, S01-1, S01-2, X04, or R01). | ||
| + | |||
| + | '''JN (XXXXXX):''' The job number of the project expressed in either five or six digits without an A, B, or C phase character at the end. | ||
| + | |||
| + | |||
| + | <u>'''File Naming Characters'''</u> | ||
| + | |||
| + | Except as otherwise noted (date and structure number), use spaces to separate fields not underscores, dashes, commas, periods, or any other characters. | ||
| + | |||
| + | |||
| + | |||
| + | <u>'''Standard Documentation Folder Structure'''</u> | ||
| + | |||
| + | The current alphanumeric folder structure will be retained as the default construction folder view for all projects in ProjectWise. ProjectWise allows for a user preference selection to view construction folders in file number format. Contact [mailto:MDOT-ProjectwiseConst@michigan.gov MDOT-ProjectwiseConst@michigan.gov] to request the file number view in ProjectWise. | ||
| + | |||
| + | {| | ||
| + | |- | ||
| + | | Alphanumeric Default View Example: || [[File:Alphanumeric Default Example.jpg|border]] | ||
| + | |- | ||
| + | | File Number View Example: || [[File:File Number Example.jpg|border]] | ||
| + | |} | ||
| + | {{top}} | ||
| + | |||
| + | ===[[#Contractor Standard Naming Convention|Contractor Standard Naming Convention]]=== | ||
| + | |||
| + | [https://www.michigan.gov/mdot/-/media/Project/Websites/MDOT/Business/Construction/Standard-Specifications-Construction/CFS-Reference/Contractor_Standard_Naming_Conventions__for_Document_Submittals.pdf?rev=424a3c749de244b9a6470397d71da3b4&hash=CA381F5631F2FE20E7CC65BD1F2BC6FB Contractor Standard Naming Conventions ] | ||
| + | |||
| + | {{top}} | ||
| + | |||
| + | ==[[#MDOT Standard Naming Convention|MDOT Standard Naming Convention]]== | ||
| + | |||
| + | '''Notes:''' | ||
| + | * Each table can be sorted by any column just by clicking on table header. (Alpha, Number, Date of Last Revision, Form #, etc) | ||
* Form numbers have been hyperlinked to the document. | * Form numbers have been hyperlinked to the document. | ||
| − | * Date of | + | * If you want a form hyperlink to open in a new tab, just hold "ctrl" when clicking on the link |
| + | * Date of Last Revision is the last time that convention was updated. | ||
| + | * Control+F can be used to search all 4 tables | ||
| + | * Text shown as ''(italic text)'' is considered optional | ||
| + | * Some lines may show (Stored in AASHTOware) or (stored in LCP Tracker) As these documents are now kept in the AASHTOware or LCP Tracker systems, the old naming convention is shown only for older projects administered under FieldManager | ||
| + | {{top}} | ||
| − | ==[[#100 ADMINISTRATION|100 ADMINISTRATION | + | ===[[#100 ADMINISTRATION|100 ADMINISTRATION]]=== |
| − | <div style="overflow:auto; height: | + | <div style="overflow:auto; height:4100px; width:1100px"> |
{| class="wikitable sortable" style="background:yellow; color:black" | {| class="wikitable sortable" style="background:yellow; color:black" | ||
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! scope="col" width="175px" | Minimum Element Component Naming Examples | ! scope="col" width="175px" | Minimum Element Component Naming Examples | ||
! scope="col" width="50px" | Retention | ! scope="col" width="50px" | Retention | ||
| − | ! scope="col" width="50px" | Date Last Revision | + | ! scope="col" width="50px" | Date of Last Revision |
|- | |- | ||
|AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23 | |AWARDS||Awards Folder|| ||Award Letter|| ||Award YYYY-MM-DD||4 Years||11-28-23 | ||
|- | |- | ||
| − | |AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28- | + | |AWARDS||Awards Folder|| ||Contractor DBE Commitment||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-2023 |
| + | |- | ||
| + | |101 Contract Forms||Contract Form 101|| ||Progress Schedule||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-2023 | ||
|- | |- | ||
| − | |101 Contract Forms||Contract Form 101|| || | + | |101 Contract Forms||Contract Form 101|| ||Weekly Statement of Work Days Charged||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-2023 |
|- | |- | ||
| − | |101 Contract Forms||Contract Form 101|| || | + | |101 Contract Forms||Contract Form 101|| ||Critical Path Method(CPM)|| ||CPM YYYY-MM-DD||4 Years||11-28-2023 |
|- | |- | ||
| − | |101 Contract Forms||Contract Form 101|| || | + | |101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (MSP)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-2023 |
|- | |- | ||
| − | |101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements ( | + | |101 Contract Forms||Contract Form 101||Workzone Enforcement Contracts||Work Zone Agreements (Local)||[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-2023 |
|- | |- | ||
| − | | | + | |102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-2023 |
|- | |- | ||
| − | |102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28- | + | |102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - FED-2||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-2023 |
|- | |- | ||
| − | |102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - | + | |102 Sub-Contracts||Sub-Contracts 102|| ||Subcontract - State||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-2023 |
|- | |- | ||
| − | | | + | |103 Work Orders||Work Orders 103|| ||Notice of Non-Compliance with Contract||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-2023 |
|- | |- | ||
| − | |103 Work Orders||Work Orders 103|| || | + | |103 Work Orders||Work Orders 103|| ||Work Orders||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-2023 |
|- | |- | ||
| − | | | + | |104 Contract Modifications||Contract Modifications 104||(Stored in AASHTOware)||Contract Modifications/Change Orders||||CM 001||4 Years||11-28-2023 |
|- | |- | ||
| − | |104 Contract Modifications||Contract Modifications 104|| || | + | |104 Contract Modifications||Contract Modifications 104|| ||Value Engineering Change Proposal||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-2023 |
|- | |- | ||
| − | |104 Contract Modifications||Contract Modifications 104|| || | + | |104 Contract Modifications||Contract Modifications 104|| ||Supporting Documents for Contract Modifications||||CM 001 Supporting||4 Years||11-28-2023 |
|- | |- | ||
| − | |104 Contract Modifications||Contract Modifications 104|| || | + | |104 Contract Modifications||Contract Modifications 104||FHWA 1365 Pre-Approvals||FHWA 1365 Pre-Approvals||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-2023 |
|- | |- | ||
| − | |104 Contract Modifications||Contract Modifications 104|| | + | |104 Contract Modifications||Contract Modifications 104||Extension of Time||FHWA 1365 Pre-Approvals||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-2023 |
|- | |- | ||
| − | | | + | |105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Statement||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-2023 |
|- | |- | ||
| − | |105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account | + | |105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Daily Field Record||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101A.pdf 1101A]||1101A YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-2023 |
|- | |- | ||
| − | |105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account | + | |105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Force Account Work Plan||||FA Work Plan||4 Years||11-28-2023 |
|- | |- | ||
| − | |105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| || | + | |105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB Payment John Smith YYYY-MM-DD||4 Years||11-28-2023 |
|- | |- | ||
| − | |105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB)||||DRB | + | |105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Progress Meeting||||DRB Meeting YYYY-MM-DD||4 Years||11-28-2023 |
|- | |- | ||
| − | |105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) | + | |105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Dispute Resolution Board (DRB) Agreement||||DRB Agreement YYYY-MM-DD||4 Years||11-28-2023 |
|- | |- | ||
| − | |105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| || | + | |105 Contractor Claims and Force Account||Contractor Claims and Force Account 105|| ||Claim Content and Certification||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1953.pdf 1953]||1953 YYY-MM-DD||4 Years||04-25-2024 |
|- | |- | ||
| − | |105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28- | + | |105 Contractor Claims and Force Account||Contractor Claims and Force Account 105||Damage Claim Notices||Damage Claims Notice Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1119D.pdf 1119D]||1119D 001 Smith John||4 Years||11-28-2023 |
|- | |- | ||
| − | |106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023 | + | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||(Stored in AASHTOware)||Construction Pay Estimate Report(Bi-Weekly Pay Estimates)|| ||Pay Estimate 001||4 Years||11/28/2023 |
|- | |- | ||
| − | ||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023 | + | ||106 Estimates and Closeout Package||Estimates and Closeout Package 106||(Stored in AASHTOware)||Construction Pay Estimate Report(Final Pay Estimate)|| ||Pay Estimate 001 Final||4 Years||11/28/2023 |
|- | |- | ||
||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023 | ||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||Stockpile Data|| ||Stock Pile YYYY-MM-DD Steel||4 Years||11/28/2023 | ||
| Line 81: | Line 151: | ||
|106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023 | |106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||40 Point - Final Project Close-out Checklist||Metro Region||Final project checklist YYYY-MM-DD ||4 Years||11/28/2023 | ||
|- | |- | ||
| − | ||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| || | + | ||106 Estimates and Closeout Package||Estimates and Closeout Package 106|| ||List of Specific Defects|| ||Contractor Deficiency List YYYY-MM-DD||4 Years||11/28/2023 |
|- | |- | ||
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023 | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Acceptance/Certification Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1120.pdf 1120]||1120||4 Years||11/28/2023 | ||
|- | |- | ||
| − | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||1105A||1105A||4 Years||11/28/2023 | + | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final Estimate Submittal Form||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1105A.pdf 1105A]||1105A||4 Years||11/28/2023 |
|- | |- | ||
| − | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||1386||1386||4 Years||11/28/2023 | + | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Post Certification of Subcontract compliance (Copy)||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1386.pdf 1386]||1386||4 Years||11/28/2023 |
|- | |- | ||
| − | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||2124A||2124A Final ABC Contracting||4 Years||11/28/2023 | + | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final 2124A||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2124A.pdf 2124A]||2124A Final ABC Contracting||4 Years||11/28/2023 |
|- | |- | ||
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023 | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Final project voucher summary(Signed from CSD)|| ||Final project voucher summary||4 Years||11/28/2023 | ||
| Line 99: | Line 169: | ||
|106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023 | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||Letter to File (LTF)|| ||LTF 001||4 Years||11/28/2023 | ||
|- | |- | ||
| − | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||0370||0370||4 Years||11/28/2023 | + | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Closeout Documents||ADA Statement of Accessibility Constraints||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0370.pdf 0370]||0370||4 Years||11/28/2023 |
|- | |- | ||
| − | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||1147||1147||4 Years||11/28/2023 | + | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Final Project Review Summary||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1147.pdf 1147]||1147||4 Years||11/28/2023 |
|- | |- | ||
| − | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||1969||1969||4 Years||11/28/2023 | + | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Contract/Related Documents Checklist||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1969.pdf 1969]||1969||4 Years||11/28/2023 |
|- | |- | ||
| − | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||1970||1970||4 Years||11/28/2023 | + | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification/Final Project Reviews Construction Item/IDR Checklist||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1970.pdf 1970]||1970||4 Years||11/28/2023 |
|- | |- | ||
| − | |106 Estimates and Closeout Package||Estimates and Closeout Package 106|| Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist|| 1971|| 1971|| 4 Years|| 11/28/2023 | + | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification|| Engineer Certification and Final Project Reviews-HMA Items Checklist||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1971.pdf 1971]||1971|| 4 Years||11/28/2023 |
|- | |- | ||
| − | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist|| 1972|| 1972|| 4 Years|| 11/28/2023 | + | |106 Estimates and Closeout Package||Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Material Review Checklist||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1972.pdf 1972]||1972||4 Years||11/28/2023 |
|- | |- | ||
| − | |106 Estimates and Closeout Package|| Estimates and Closeout Package 106|| Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist|| 1973|| 1973|| 4 Years|| 11/28/2023 | + | |106 Estimates and Closeout Package|| Estimates and Closeout Package 106||Final Project Review/Engineer Certification||Engineer Certification and Final Project Reviews-Concrete Items Review Checklist||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1973.pdf 1973]||1973||4 Years||11/28/2023 |
|- | |- | ||
| − | |107 Warranty Documentation|| Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty|| 4 Years|| 11/28/2023 | + | |107 Warranty Documentation||Warranty Documentation 107|| ||Warranty Correspondence|| ||Corr YYYY-MM-DD GJM Warranty||4 Years||11/28/2023 |
|- | |- | ||
| − | |107 Warranty Documentation|| Warranty Documentation 107|| || Bridge|| 1802|| 1802 YYYY-MM-DD|| 4 Years|| 11/28/2023 | + | |107 Warranty Documentation||Warranty Documentation 107|| ||Bridge||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1802.pdf 1802]||1802 YYYY-MM-DD||4 Years||11/28/2023 |
|- | |- | ||
| − | ||107 Warranty Documentation|| Warranty Documentation 107|| || HMA|| Series 1134|| 1134 YYYY-MM-DD|| 4 Years|| 11/28/2023 | + | ||107 Warranty Documentation||Warranty Documentation 107|| ||HMA||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1134.pdf Series 1134]||1134 YYYY-MM-DD||4 Years||11/28/2023 |
|- | |- | ||
| − | |107 Warranty Documentation|| Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work|| 1029|| 1029 Route Contractor Date Accepted|| 4 Years|| 11/28/2023 | + | |107 Warranty Documentation||Warranty Documentation 107|| ||Initial Acceptance for Pavement Warranty Work||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1029.pdf 1029]||1029 Route Contractor Date Accepted||4 Years||11/28/2023 |
|- | |- | ||
| − | |107 Warranty Documentation|| Warranty Documentation 107|| || Initial Acceptance for Bridge Warranty Work|| 1029A|| 1029A Route Contractor Date Accepted|| 4 Years|| 11/28/2023 | + | |107 Warranty Documentation||Warranty Documentation 107|| ||Initial Acceptance for Bridge Warranty Work||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1029A.pdf 1029A]||1029A Route Contractor Date Accepted||4 Years||11/28/2023 |
|- | |- | ||
| − | |107 Warranty Documentation|| Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |1115, 1831, 1881, 1884, 1885||[Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023 | + | |107 Warranty Documentation||Warranty Documentation 107|| ||Concrete|| style="width: 100px;" |[https://mdotjboss.state.mi.us/webforms/WebFormsHome.htm 1115, 1831, 1881, 1884, 1885]||[Form Number] YYYY-MM-DD||4 Years||11/28/2023 |
|- | |- | ||
| − | |107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946|| [Form Number] YYYY-MM-DD|| 4 Years|| 11/28/2023 | + | |107 Warranty Documentation|| Warranty Documentation 107|| ||CPM||style="width: 100px;" | [https://mdotjboss.state.mi.us/webforms/WebFormsHome.htm 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946]||[Form Number] YYYY-MM-DD||4 Years||11/28/2023 |
|- | |- | ||
| − | |108 Correspondence|| Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures|| 4 Years|| 11/28/2023 | + | |108 Correspondence||Correspondence 108|| ||Email|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023 |
|- | |- | ||
|108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023 | |108 Correspondence||Correspondence 108|| ||General Correspondence|| ||Corr YYYY-MM-DD GJM Lane Closures||4 Years||11/28/2023 | ||
|- | |- | ||
| − | |109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program|| 4 Years||11/28/2023 | + | |109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Damage Claim Program|| ||Damage Claim Program||4 Years||11/28/2023 |
|- | |- | ||
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023 | |109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Construction Safety Program|| ||Construction Safety Program||4 Years||11/28/2023 | ||
|- | |- | ||
| − | |109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| || Work Area Lighting Plan||4 Years||11/28/2023 | + | |109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Work Area Lighting Plan|| ||Work Area Lighting Plan||4 Years||11/28/2023 |
|- | |- | ||
|109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023 | |109 Preconstruction and Progress Meetings||Preconstruction and Progress Meetings 109|| ||Subcontractor's List|| ||Subcontractor's List||4 Years||11/28/2023 | ||
| Line 157: | Line 227: | ||
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023 | |110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Miss Dig Document request|| ||Miss Dig YYYY-MM-DD ABC Contracting||4 Years||11/28/2023 | ||
|- | |- | ||
| − | |110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023 | + | |110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||[https://www.michigan.gov/documents/deq/deq-aqd-field-tpu-asbestos-notification-form_262676_7.pdf EQP5661]||EQP5661 Renovate YYYY-MM-DD||4 Years||11/28/2023 |
|- | |- | ||
| − | |110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||EQP5661||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023 | + | |110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||EGLE - Notification of Intent to Renovate/Demolish||[https://www.michigan.gov/documents/deq/deq-aqd-field-tpu-asbestos-notification-form_262676_7.pdf EQP5661]||EQP5661 Demolish YYYY-MM-DD||4 Years||11/28/2023 |
|- | |- | ||
|110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023 | |110 Utilities, Permits and Real Estate|| Utilities, Permits and Real Estate 110|| ||Field Office Utilities|| ||Field Office Utilities YYYY-MM-DD||4 Years||11/28/2023 | ||
| Line 167: | Line 237: | ||
|} | |} | ||
</div> | </div> | ||
| + | {{top}} | ||
| − | ==[[# | + | ===[[#200 FIELD RECORDS|200 FIELD RECORDS]]=== |
| − | <div style="overflow:auto; height: | + | <div style="overflow:auto; height:7000px; width:1100px"> |
| − | {| class="wikitable sortable" style="background: | + | {| class="wikitable sortable" style="background:orange; color:black" |
| − | |||
! scope="col" width="200px" | File Number | ! scope="col" width="200px" | File Number | ||
! scope="col" width="200px" | Folder Name | ! scope="col" width="200px" | Folder Name | ||
| Line 180: | Line 250: | ||
! scope="col" width="175px" | Minimum Element Component Naming Examples | ! scope="col" width="175px" | Minimum Element Component Naming Examples | ||
! scope="col" width="50px" | Retention | ! scope="col" width="50px" | Retention | ||
| − | ! scope="col" width="50px" | Date Last Revision | + | ! scope="col" width="50px" | Date of Last Revision |
|- | |- | ||
| − | | | + | |200 Inspector's Daily Reports||Inspector's Daily Reports 200||(Stored in AASHTOware)||IDR|| ||IDR YYYY-MM-DD GJM|| 4 Years|| 11/28/2023 |
| + | |- | ||
| + | |200 Inspector's Daily Reports||Inspector's Daily Reports 200||(Stored in AASHTOware)||IDR with Rev and Seq|| ||IDR YYYY-MM-DD GJM R1 S1||4 Years||11/28/2023 | ||
| + | |- | ||
| + | |200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Photo|| ||Photo YYYY-MM-DD GJM Station 24+65 Broken Casting||4 Years||11/28/2023 | ||
| + | |- | ||
| + | |200-1 Photographs & Videos||Photographs & Videos 200-1|| ||Video|| ||(Name of Item of work) YYYY-MM-DD 001||4 Years||11/28/2023 | ||
| + | |- | ||
| + | |201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Approved SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Approved||4 Years||11/28/2023 | ||
| + | |- | ||
| + | |201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Original Comments SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit||4 Years||11/28/2023 | ||
| + | |- | ||
| + | |201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Rejected SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected||4 Years||11/28/2023 | ||
| + | |- | ||
| + | |201 Shop Drawing and submittals||Shop Drawing and submittals 201|| ||Review in Progress SD|| ||SD 001 YYYY-MM-DD Structure Steel Retrofit Pending||4 Years||11/28/2023 | ||
| + | |- | ||
| + | |201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 5636]||5636 YYYY-MM-DD||4 Years||11/28/2023 | ||
| + | |- | ||
| + | |201-1 Request For Information (RFI)||Request For Information (RFI) 201-1|| ||Request For Information(RFI)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5636.pdf 0558]||0558 MDOT ID-JN Fabricator RFl#||4 Years||11/28/2023 | ||
| + | |- | ||
| + | |201-2 Survey|| Survey 201-2|| ||Contractor Staking Quality Control Plan|| ||CSQCP YYYY-MM-DD||4 Years||11/28/2023 | ||
| + | |- | ||
| + | |201-2 Survey|| Survey 201-2|| ||Staking Request||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5300.pdf 5300]||5300 YYYY-MM-DD||4 Years||11/28/2023 | ||
| + | |- | ||
| + | |201-2 Survey||Survey 201-2|| ||As-constructed Earth Work Calcs Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023 | ||
|- | |- | ||
| − | | | + | |201-2 Survey||Survey 201-2|| ||Cross-Sections Calc|| ||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |202 Earthwork||Earthwork 202|| ||Grade Check|| [http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1145.pdf 1145]||1145 YYYY-MM-DD GJM Clay Grade||4 Years|| 11/28/2023 |
|- | |- | ||
| − | | | + | |202 Earthwork||Earthwork 202|| ||Record Of Soils Recommendations||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1145.pdf 583]||0583 YYYY-MM-DD NB Sta 24+65 to 65+24||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |202 Earthwork||Earthwork 202|| ||Granular Material & Fine Agg. Delivery Tickets|| ||Material Name YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |202 Earthwork||Earthwork 202|| ||Volume Sheets||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1198.pdf 1198]||1198 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |202 Earthwork||Earthwork 202|| ||Earth Work Data Sheet||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1124.pdf 1124]||1124 YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |202 Earthwork||Earthwork 202|| ||Non-Hazardous Manifest|| ||Non-Haz Manifest YYYY-MM-DD||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |202 Earthwork||Earthwork 202|| ||Project Staging OR Excess Material Location||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1568.pdf 1568]||1568 YYYY-MM-DD||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||NPDES and SESC Reports||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1126.pdf 1126]||1126 001 YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Environmental Permits|| ||Permit Name||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Termination(NOT)|| ||NOT||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||Notice of Completion(NOC)|| ||NOC||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |202-1 NPDES and SESC Reports||NPDES and SESC Reports 202-1|| ||SESC Quality Assurance Review Checklist||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1940.pdf 1940]||1940 YYYY-MM-DD||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |203 Bases||Bases 203|| ||Subbase|| ||Subbase YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |203 Bases||Bases 203|| ||Aggregates|| ||Agg Base YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |203 Bases||Bases 203|| ||Rubbilizing Portland Cement Concrete Pavement|| ||Rubblilize pavt YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |203 Bases||Bases 203|| ||Geotextile for Base|| ||Geotextile YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |203 Bases||Bases 203|| ||HMA Base Crushing and Shaping|| ||Crush & Shape YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |203 Bases||Bases 203|| ||Subbase calculations||Calc||Calc YYYY-MM-DD GJM Agg Base||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |203 Bases||Bases 203|| ||Sketches and calculations|| Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |203 Bases||Bases 203|| ||Grade Check||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1145.pdf 1145]||1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |203 Bases||Bases 203|| ||Aggregate Scale check|| ||Scale check Producer Name YYYY-MM-DD||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |203 Bases||Bases 203|| ||Aggregate Delivery Tickets|| ||Material Name YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |204 Drainage||Drainage 204|| ||Pumpstations|| ||Pumpstation YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | || | + | |204 Drainage||Drainage 204|| ||Drainage Items|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | || | + | |204 Drainage||Drainage 204|| ||Sewers || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0555.pdf 0555]||0555 YYYY-MM-DD||4 Years||11/28/2023 |
|- | |- | ||
| − | || | + | |204 Drainage||Drainage 204|| ||CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0563.pdf 0563]||0563 YYYY-MM-DD||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |204 Drainage||Drainage 204|| ||Underdrains|| ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |204 Drainage||Drainage 204|| ||Culverts || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |204 Drainage||Drainage 204|| ||Granular Material & Fine Agg. Delivery Tickets|| ||Material Name YYYY-MM-DD supplier Name Pit #||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Crack Treatment QC Plan|| ||HMA Crack Treatment QC Plan YYYY-MM-DD ||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Surface Seal|| ||Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Micro-surfacing|| ||Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 ||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Chip Seals|| ||Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Slurry Seal|| ||Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||placed in paper file||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM HMA pavement||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Ride Quality Plan|| ||Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Longitudinal Joint Core Location Worksheet||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5621.pdf 5621]||5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Sample Identification||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5622.pdf 5622]||5622 YYYY-MM-DD Mix Type||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Core Sample Identification Worksheet||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5623.pdf 5623]||5623 YYYY-MM-DD Mix Type||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||Mainline Core Location Worksheet||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5624.pdf 5624]||5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||STA HMA Accumulation and Random Tonnage Worksheet||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5625.pdf 5625]||5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||PWL HMA Accumulation and Random Tonnage Worksheet||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5626.pdf 5626]||5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2||4 Years||11/28/2023 |
|- | |- | ||
| − | || | + | |205 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 205|| ||HMA Delivery Tickets|| ||Material Name YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |206 Concrete||Concrete 206|| ||Inspector’s Report of Concrete placed - Roadway||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1174R.pdf 1174R]||1174R YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |206 Concrete||Concrete 206|| ||Inspector’s Report of Concrete placed - Structure||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1174S.pdf 1174S]||1174S YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |206 Concrete||Concrete 206|| ||Coring Request ||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=500.pdf 500]|| 500 YYYY-MM-DD Sta 24+65 123145||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |206 Concrete||Concrete 206|| ||Contractor's QC Test Reports (Air, slump, temp) || ||Conc QC YYYY-MM-DD ABC Contracting||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |206 Concrete||Concrete 206|| ||Concrete QA Test Reports (Air, slump, temp) || ||Conc QA YYYY-MM-DD ABC Contracting||4 Years||04/25/2024 |
|- | |- | ||
| − | | | + | |206 Concrete||Concrete 206|| ||Load Transfer Assembly Inspection Worksheet||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=553.pdf 553]||0553 Supplier GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |206 Concrete||Concrete 206|| ||Ride Quality|| ||Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |206 Concrete||Concrete 206|| ||Sketches and calculations||Calc||Calc YYYY-MM-DD GJM Misc Concrete||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |206 Concrete||Concrete 206|| ||Concrete Delivery Tickets|| ||Conc Grade YYYY-MM-DD supplier Name Plant #||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |207 Structure||Structure 207|| ||Bridge Decks Concrete Depth Measurements||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1131.pdf 1131]||1131 YYYY-MM-DD GJM B01 Wet||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |207 Structure||Structure 207 || ||Bridge Reinforcing Computations||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1138.pdf 1138]||1138 YYYY-MM-DD GJM S02||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |207 Structure||Structure 207 || ||Foundation Piling Record (LRFD)||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1161L.pdf 1161(L)]||1161 YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |207 Structure||Structure 207 || ||Pile Driving Table||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1157A.pdf 1157A]||1157A YYYY-MM-DD GJM S02 Abut A||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |207 Structure||Structure 207 || ||Structure - Clearance Measurements||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1190.pdf 1190]||1190 YYYY-MM-DD GJM US131 S02||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |207 Structure||Structure 207 || ||Structure Painting forms||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1941.pdf 1941]||1941 YYYY-MM-DD GJM S02||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |207 Structure||Structure 207 || ||Test Pile Record||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1157.pdf 1157]||1157 YYYY-MM-DD GJM S02||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |207 Structure||Structure 207 || ||Test Pile Records, LRFD||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1157L.pdf 1157L]||1157L YYYY-MM-DD GJM S02||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |207 Structure||Structure 207 || ||Drilled Shaft Inspection Records for Highway Signs||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1988.pdf 1988]||1988 YYYY-MM-DD GJM S02||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=393.pdf 393]||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |207 Structure||Structure 207 || ||Drilled Shaft Excavation/concrete placement for bridges||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1448.pdf 1448]||1448 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |207 Structure||Structure 207 || ||Drilled Shaft Concrete Volume Plot||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=393.pdf 393]||0393 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |207 Structure||Structure 207 || ||Micropile Installation Record||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1989.pdf 1989]||1989 YYYY-MM-DD GJM B01 Abut A Pile 24||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |207 Structure||Structure 207 || ||Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1990.pdf 1990]||1990 YYYY-MM-DD GJM B01 Abut A||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |207 Structure||Structure 207 || ||Permit To Place||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1125.pdf 1125]||1125 YYYY-MM-DD GJM B01 Superstructure||4 Years||11/28/2023 |
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| − | |||
| − | |||
| − | |||
|- | |- | ||
| − | | | + | |207 Structure||Structure 207 || ||Sheet Piling and Cofferdams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |207 Structure||Structure 207 || ||Precast Concrete Beams||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |207 Structure||Structure 207 || ||Mechanically Stablized earth retaining wall system checklist||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1447.pdf 1447]||1447 YYYY-MM-DD||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |207 Structure||Structure 207 || ||Hydrodemolition Documents||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |207 Structure||Structure 207 || ||Waterproofing||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |207 Structure||Structure 207 || ||Waste Profile Forms||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |207 Structure||Structure 207 || ||Bridge Deck Check List||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2082.pdf 2082]||2082 YYYY-MM-DD GJM B01||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |207 Structure||Structure 207 || ||Bridge Deck overlay Check List||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2083.pdf 2083]||2083 YYYY-MM-DD GJM B01||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |207 Structure||Structure 207 || ||Bridge Painting Check List||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2081.pdf 2081]||2081 YYYY-MM-DD GJM B01||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |207 Structure||Structure 207 || ||Sketches and Calculations||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |207 Structure||Structure 207 || ||PH Control Plan || ||PH control Plan YYYY-MM-DD||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |208 Miscellaneous||Miscellaneous 208|| ||Permit To Place||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1125.pdf 1125]||1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |208 Miscellaneous||Miscellaneous 208|| ||Fencing || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |208 Miscellaneous||Miscellaneous 208|| ||General Comps. || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |208 Miscellaneous||Miscellaneous 208|| ||Asbestos Report || ||Asbestos Report||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |208 Miscellaneous||Miscellaneous 208|| ||Field Inspection Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0566.pdf 0566]||0566 Material GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |208 Miscellaneous||Miscellaneous 208|| ||Area/Volume Survey Data|| ||YYYY-MM-DD GJM Name of Item Of Work||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |208 Miscellaneous||Miscellaneous 208|| ||Guardrail || ||(Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |208 Miscellaneous||Miscellaneous 208|| ||Slope Restoration || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |208 Miscellaneous||Miscellaneous 208|| ||Sketches and Calcs ||Calc||Calc YYYY-MM-DD GJM (Name of item of work)||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |208 Miscellaneous||Miscellaneous 208|| ||Permanent Traffic Signs || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |208 Miscellaneous||Miscellaneous 208|| ||Electrical Items || || (Name of item of work) YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |208 Miscellaneous||Miscellaneous 208|| ||Vibration Monitoring Report || || Vibration Monitoring Report YYYY-MM-DD||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |208 Miscellaneous||Miscellaneous 208|| ||Dust Monitoring Report || || Dust Monitoring Report YYYY-MM-DD||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |208 Miscellaneous||Miscellaneous 208|| ||Noise Monitoring Report || || Noise Monitoring Report YYYY-MM-DD||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |208 Miscellaneous||Miscellaneous 208|| ||Traffic Signal Inspection Work Authorization || || TS IWA YYYY-MM-DD||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |208-1 Traffic||Traffic 208-1|| ||Inspector's Checklist For Inspection for Solar Boards||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1013S.pdf 1013S]||1013S YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |208-1 Traffic||Traffic 208-1|| ||MDOT Lane Closure Notification/Request Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0561.pdf 0561]||0561 Route - Request # GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |208-1 Traffic||Traffic 208-1|| ||Mobility Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1998.pdf 1998]||1998 YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |208-1 Traffic||Traffic 208-1|| ||Pavement Marking Material Verification Checklist||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1585.pdf 1585]||1585 YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |208-1 Traffic||Traffic 208-1|| ||Drilled Shaft Inspection Record for Highway signs, Luminaires, TS||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1988.pdf 1988]||1988 YYYY-MM-DD GJM Truss Sta 24+65||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |208-1 Traffic||Traffic 208-1|| ||Work Zone Audit Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=397.pdf 397]||0397 YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |208-1 Traffic||Traffic 208-1|| ||Traffic Control Report Form||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1996.pdf 1996]||1996 YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |208-1 Traffic||Traffic 208-1|| ||Traffic Advisories||Document||(Name of advisory) YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |208-1 Traffic||Traffic 208-1|| ||Contractor Daily Report Of Traffic Control Devices|| ||Cont Insp Traffic Device YYYY-MM-DD ||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |208-1 Traffic||Traffic 208-1|| ||Temporary Traffic Control Plan for Life Cycle Cost Analysis Request||Form 5615||5615 YYYY-MM-DD||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |209 Delivery Tickets||Delivery Tickets 209|| ||Delivery Tickets(Miscellaneous)|| ||Material Name YYYY-MM-DD||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |} |
| + | </div> | ||
| + | {{top}} | ||
| + | |||
| + | ===[[#300 MATERIAL TESTING|300 MATERIAL TESTING]]=== | ||
| + | |||
| + | <div style="overflow:auto; height:3900px; width:1100px"> | ||
| + | {| class="wikitable sortable" style="background:light grey; color:black" | ||
| + | ! scope="col" width="200px" | File Number | ||
| + | ! scope="col" width="200px" | Folder Name | ||
| + | ! scope="col" width="50px" | Subfolder Name | ||
| + | ! scope="col" width="250px" | Description | ||
| + | ! scope="col" width="65px" | MDOT Form # | ||
| + | ! scope="col" width="175px" | Minimum Element Component Naming Examples | ||
| + | ! scope="col" width="50px" | Retention | ||
| + | ! scope="col" width="50px" | Date of Last Revision | ||
|- | |- | ||
| − | | | + | |300 Material Source List||Material Source List 300|| ||Material Source List||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0501.pdf 501]||0501 001 YYYY-MM-DD ABC Contracting||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |301 Density||Density 301|| ||Moisture and Density Determination of Soils||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0582B.pdf 0582B]||0582B YYYY-MM-DD GJM||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |301 Density||Density 301|| ||Record of Density Retests ||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0582A.pdf 0582A]||0582A YYYY-MM-DD GJM ||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |303 Bases|| Bases 303|| ||Aggregate Inspection Daily Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1900.pdf 1900]||1900 001 ''(Material Supplier Name YYYY-MM-DD)''||Permanent||04/18/2024 |
|- | |- | ||
| − | | | + | |303 Bases|| Bases 303|| ||Mechanical Analysis Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1901.pdf 1901]||1901 001''(Material Supplier Name YYYY-MM-DD)''||Permanent||04/18/2024 |
|- | |- | ||
| − | | | + | |304 Drainage||Drainage 304|| ||Field Report For Concrete Pipe||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1920.pdf 1920]||1920 YYYY-MM-DD GJM 36 inch||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |304 Drainage||Drainage 304|| ||Field Report For Precast Drainage Items ||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1920A.pdf 1920A]||1920A YYYY-MM-DD GJM 60 inch Structure||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Daily Report of Bituminous Plant Inspection||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1903.pdf 1903]||1903 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for PWL||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1903C.pdf 1903-C]||1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Contractor's Quality Control Tests for STA||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1903C.pdf 1903-C]||1903C YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Assurance Plan||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=587.pdf 587]||587 HMA QA Plan||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||HMA Quality Control Plan|| ||HMA QC Plan||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Job Mix Formula (JMF) Bituminous Field Communication||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1911.pdf 1911]||1911 5E3 123145||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for PWL||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1907.pdf 1907]||1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent ||11/28/2023 |
|- | |- | ||
| − | | | + | |305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent for STA||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1907.pdf 1907]||1907 YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Compacted Bituminous Mixture Core Density & Percent||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1907J.pdf 1907J]||1907J YYYY-MM-DD Mix# Core Numbers||Permanent||04/18/2024 |
|- | |- | ||
| − | | | + | |305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for PWL||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1903B.pdf 1903-B]||1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Report of Quality Assurance Testing for STA||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1903B.pdf 1903-B]||1903B YYYY-MM-DD 5E1 STA 3||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Cold Milling Plan|| ||Cold Milling QC Plan||Permanent ||11/28/2023 |
|- | |- | ||
| − | | | + | |305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent ||11/28/2023 |
|- | |- | ||
| − | | | + | |305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||PWL spreadsheet|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |305 Hot Mix Asphalt (HMA)||Hot Mix Asphalt (HMA) 305|| ||Sample Identification (Daily Asphalt Binder Sample)||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1923B.pdf 1923B]||1923B YYYY-MM-DD 5E1||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |306 Concrete||Concrete 306|| ||Concrete Plant Equipment Inspection Report||[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=580.pdf 580]||0580 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |306 Concrete||Concrete 306|| ||Concrete Plant Inspection||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0580A.pdf 0580A]||0580A YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |306 Concrete||Concrete 306|| ||Concrete Proportioning Plant Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1174.pdf 1174]||1174 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |306 Concrete||Concrete 306|| ||Concrete Quality Assurance Plan|| ||Conc QA Plan YYYY-MM-DD||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |306 Concrete||Concrete 306|| ||Concrete Quality Control Plan|| ||Conc QC Plan YYYY-MM-DD||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |306 Concrete||Concrete 306|| ||Mix Design Review Checklist||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2000.pdf 2000]||2000 YYYY MM DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |306 Concrete||Concrete 306|| ||Scale Check (from Contractor/Supplier)|| ||Scale check Superior M102 YYYY-MM-DD||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |306 Concrete||Concrete 306|| ||NRMCA Certification|| ||NRMCA Superior M102 YYYY-MM-DD||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |306 Concrete||Concrete 306|| ||JMF Concrete Field Communication||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1976.pdf 1976]||1976 YYYY-MM-DD GJM XYZ Supplier Plant 1||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |306 Concrete||Concrete 306|| ||Pavement Core Record||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=502.pdf 502]||0502 YYYY-MM-DD GJM Sta 24+65||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |306 Concrete||Concrete 306|| ||Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1155.pdf 1155]||1155 YYYY-MM-DD CC152||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |306 Concrete|| Concrete 306|| ||Pre-production Meeting Minutes|| ||Pre-production Meeting Minutes||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |306 Concrete|| Concrete 306|| ||PWL spread sheets|| ||(Name of item of work) YYYY-MM-DD GJM||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |306 Concrete|| Concrete 306|| ||Concrete Mobile Mixer Calibration Certification|| ||Mobile Mixer Calibration Cert YYYY-MM-DD Contractor||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |306 Concrete|| Concrete 306|| ||Shotcrete Test Panel Evaluation|| ||Material Contractor Name YYYY-MM-DD||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete Cylinder Break (QA)||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1999.pdf 1999]||1999 YYYY-MM-DD GJM B01|| Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Report Of Modulus Of Rupture (QA)||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1160.pdf 1160]||1160 YYYY-MM-DD GJM Concrete Pavement 24+65||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Cylinder 28 Day Break ||From contractor OR testing firm||Conc QC Break YYYY-MM-DD Contractor GJM ||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |306-1 Concrete Cylinder Break||Concrete Cylinder Break 306-1|| ||Concrete QC Early Break - QC Beam/Cylinder||From contractor OR testing firm||Conc QC Early Break YYYY-MM-DD Contractor GJM||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |307 Structure||Structure 307|| ||LRFD Pile and Driving Equipment Data||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1956.pdf 1956]||1956 YYYY-MM-DD GJM S02||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |307 Structure||Structure 307|| ||Magnetic Particle Inspection Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0538A.pdf 0538-A]||0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |307 Structure||Structure 307|| ||Report Of Ultrasonic Examination Of Welds||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0538B.pdf 0538-B]||0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |307 Structure||Structure 307|| ||Structure Foundation Inspection||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=579.pdf 579]||0579 YYYY-MM-DD GJM S02 Pier 2||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |307 Structure||Structure 307|| ||Welding Plan||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=395.pdf 395]||0395 123145||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |307 Structure||Structure 307|| ||Welder Qualification Field Data Report Form 1929||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1929.pdf 1929]||1929 Smith John Position Type Exp Date||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |307 Structure||Structure 307|| ||Welder Qualification Test Report Form 0396||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=0396.pdf 0396]||0396 Smith John Position Type Exp Date||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |307 Structure||Structure 307|| ||Welder Certification Test Report Form 5620||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5620.pdf 5620]||5620 Smith John Position Type Exp Date||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |307 Structure||Structure 307|| ||Welder Certification General Information Form 5618||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5618.pdf 5618]||5618 YYYY-MM-DD Testing Agency||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |307 Structure||Structure 307|| ||Welder Certification Audit Checklist Form 5619||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=5619.pdf 5619]||5619 YYYY-MM-DD Testing Agency||Permanent|| 11/28/2023 |
|- | |- | ||
| − | | | + | |307 Structure||Structure 307|| ||Welding Certs|| ||Welder Smith John *1G **SMAW||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |308 Miscellaneous||Miscellaneous 308|| ||Report of Test||Test||Test 001||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |308 Miscellaneous||Miscellaneous 308|| ||Adhesive Anchoring System Proof Test||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1928.pdf 1928]||1928 Adhesive Name YYYY-MM-DD||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |308 Miscellaneous||Miscellaneous 308|| ||Traffic Signal Acceptance Memo|| ||TS Acceptance Memo YYYY-MM-DD||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |308 Miscellaneous||Miscellaneous 308|| ||Sample Identification ||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1923.pdf 1923]||1923 YYYY-MM-DD Material Name|| Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |308-1 Traffic||Traffic 308-1|| ||Cantilever and Bridge Mount Inspection||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=519.pdf 519]||0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |309 Material Certifications||Material Certifications 309|| ||Shipment Of Tested Stock Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1922.pdf 1922]||1922 001|| Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |309 Material Certifications||Material Certifications 309|| ||Material Certifications||Cert||Cert 001|| Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |309 Material Certifications||Material Certifications 309|| ||Transfer Of Tested Materials Report||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1178.pdf 1178]||1178 001 Material Name||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |309 Material Certifications||Material Certifications 309|| ||Test Report||Test||Test 001||Permanent||11/28/2023 |
|- | |- | ||
| − | | | + | |} |
| + | </div> | ||
| + | {{top}} | ||
| + | |||
| + | ===[[#400 INTERNAL USE ONLY|400 INTERNAL USE ONLY]]=== | ||
| + | |||
| + | <div style="overflow:auto; height:1300px; width:1100px"> | ||
| + | {| class="wikitable sortable" style="background:#F5F5FF; color:black" | ||
| + | ! scope="col" width="200px" | File Number | ||
| + | ! scope="col" width="200px" | Folder Name | ||
| + | ! scope="col" width="50px" | Subfolder Name | ||
| + | ! scope="col" width="250px" | Description | ||
| + | ! scope="col" width="65px" | MDOT Form # | ||
| + | ! scope="col" width="175px" | Minimum Element Component Naming Examples | ||
| + | ! scope="col" width="50px" | Retention | ||
| + | ! scope="col" width="50px" | Date of Last Revision | ||
|- | |- | ||
| − | | | + | |400 Contractor Performance Evaluations (CPE)||Contractor Performance Evaluations (CPE) 400|| ||Contractor Performance Evaluations (CPE)|| ||CPE Interim ABC Contracting or CPE Final ABC Contracting || 4 Years|| 11/28/2023 |
|- | |- | ||
| − | | | + | |401 Certified Payrolls ||Certified Payrolls 401||(Stored in LCP Tracker)||Certified Payrolls ||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=CP-347.pdf CP-347]||CP347 YYYY-MM-DD ABC Contracting||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |401 Certified Payrolls ||Certified Payrolls 401||(Stored in LCP Tracker)||Wage and Hour Division (WHD)||[http://www.dol.gov/whd/forms/wh347instr.htm WH-347]||WH347 YYYY-MM-DD ABC Contracting||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |401 Certified Payrolls ||Certified Payrolls 401||(Stored in LCP Tracker)||Unapproved ||[http://www.dol.gov/whd/forms/wh347instr.htm WH-347]||WH347 YYYY-MM-DD ABC Contracting||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |401 Certified Payrolls ||Certified Payrolls 401|| ||Certified Payroll Status Log||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1954.pdf 1954]||1954 ABC Contracting||4 Years ||11/28/2023 |
|- | |- | ||
| − | | | + | |401 Certified Payrolls ||Certified Payrolls 401|| ||Jobsite Poster Inspection Checklist||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1967.pdf 1967]||1967 YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |401 Certified Payrolls ||Certified Payrolls 401|| ||Minimum Wage Rate - Interview Sheet Tier1||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1156-T1.pdf 1156-T1]||1156-T1 Contractor Trade YYYY-MM-DD Last Name ||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |401 Certified Payrolls ||Certified Payrolls 401|| ||Minimum Wage Rate - Interview Sheet Tier2||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1156-T2.pdf 1156-T2]||1156-T2 Contractor Trade YYYY-MM-DD Last Name||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |401 Certified Payrolls ||Certified Payrolls 401||(Stored in LCP Tracker)||Apprenticeship & Trainee Reports|| || ||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |402 Consultant Contracts||Consultant Contracts 402|| ||Consultant Contracts|| || ||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |403 Internal Claim Documents|| Internal Claim Documents 403 || ||Contractor Claims|| ||Claim 001 Lead Paint Removal ABC Contracting ||7 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |403 Internal Claim Documents||Internal Claim Documents 403|| ||Blue Book Sheets|| ||Blue Book Cat 650 XLT ABC Contracting ||7 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |404 QA Random Numbers ||QA Random Numbers 404 || ||Concrete|| ||Conc Rand Number||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |404 QA Random Numbers ||QA Random Numbers 404 || ||HMA|| ||HMA Rand Number||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |405 DBE Documents ||DBE Documents 405 || ||Commercially Useful Function (CUF) Project Site Review||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=4109.pdf 4109]||4109 YYYY-MM-DD ABC Contracting||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |405 DBE Documents||DBE Documents 405|| ||DBE Trucker Project Site Review||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1992.pdf 1992]||1992||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |MDOT Oversight ||MDOT Oversight|| ||Interim File Review||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1963.pdf 1963]||1963 YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |MDOT Oversight ||MDOT Oversight|| ||LOCAL AGENCY PROJECT FIELD REVIEW||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1964.pdf 1964]||1964 YYYY-MM-DD GJM||4 Years||11/28/2023 |
|- | |- | ||
| − | | | + | |MDOT Oversight ||MDOT Oversight|| ||PREVAILING WAGE QUALITY ASSURANCE REVIEW CHECKLIST||[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1965.pdf 1965]||1965||4 Years||11/28/2023 |
|- | |- | ||
|} | |} | ||
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| + | {{top}} | ||
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Latest revision as of 13:43, 25 April 2024
Standard Naming Convention for Documents
The Michigan Department of Transportation (MDOT) will utilize the following standard naming convention for naming and organizing electronic documentation created during the administration of state and federally funded construction contracts. Each file name contains sequential elements beginning with a required 1st descriptor. The order of the elements is to be maintained and not rearranged; however, elements following the 1st descriptor are situational and may not be necessary for inclusion into a file name based on the minimum element component naming examples provided in Division 1 e-construction tables. The element sequence and general format are as follows:
Elements: | 1st Descriptor | SN | Date | Initials | Revision | Contractor/2nd Descriptor | JN
Format: | FFFF or Variable | XXX | YYYY-MM-DD | XXXX | RX | Variable | XXXXXX
1st Descriptor (FFFF or Variable): Expressed as a form number (FFFF), document description (e.g. Pay Estimate), common document acronym, or form name.
- Common document acronyms suggested when form numbers do not apply:
- Use “Cert” for materials
- Use “CP” for certified payrolls
- Use “SD” for shop drawings
- Use “IDR” for inspector’s daily report
SN (XXX): A three-digit sequence number (i.e. 001, 002, etc.) generated (i.e. auto-designated from FieldManager or assigned by the engineer) based on either the order of documentation receipt or incorporation of cross-referenced documentation into FieldManager used for contract modifications, pay estimates, material certifications, material source lists, etc.
At the discretion of the engineer based on the complexity of the project an inspector’s daily report (IDR) sequence number may be utilized. If a sequence number is used for anything other than an IDR then the element location for SN applies as shown.
All material approvals in FieldManager require cross-referencing. When approving materials in FieldManager, the file number along with sequence number (e.g. 309-Cert 006, 309-Test 001, or 303-1901 001) must be documented within the Lot Number field and cross-referenced in ProjectWise.
Date (YYYY-MM-DD): date of occurrence of the work event or activity expressed as YYYY=Year; MM=Month; DD=Day. Use a dash character (-) within the date as a separator.
Initials (XXXX): Initials of the inspector up to four characters in length based on the initials assigned within FieldManager. Initials are used to delineate reports generated by different inspectors (i.e. IDRs and Form 1126 NPDES reports).
Revision (RX): A one-digit revision number beginning with an R (i.e. R1) generated based on the sequence of updates. The revised document should be named the same as the original source document except for the revision number placed at the end of the name (e.g. IDR 2017-07-20 GJM R1). A revision number is necessary for documents which have been changed after initial submittal into FieldManager or ProjectWise such as IDRs, work orders, or contract modifications and as a further exception may also be followed by a sequence number associated from FieldManager (i.e. R1 S1).
Contractor/2nd Descriptor (Variable): An element that provides for additional information such as the contractor or producers name, structure number, material type, location, and/or another distinctive qualifier of the file name. Structures should be identified as shown in project plans (i.e. B01, S01-1, S01-2, X04, or R01).
JN (XXXXXX): The job number of the project expressed in either five or six digits without an A, B, or C phase character at the end.
File Naming Characters
Except as otherwise noted (date and structure number), use spaces to separate fields not underscores, dashes, commas, periods, or any other characters.
Standard Documentation Folder Structure
The current alphanumeric folder structure will be retained as the default construction folder view for all projects in ProjectWise. ProjectWise allows for a user preference selection to view construction folders in file number format. Contact MDOT-ProjectwiseConst@michigan.gov to request the file number view in ProjectWise.
| Alphanumeric Default View Example: | 
|
| File Number View Example: | 
|
Contractor Standard Naming Convention
Contractor Standard Naming Conventions
MDOT Standard Naming Convention
Notes:
- Each table can be sorted by any column just by clicking on table header. (Alpha, Number, Date of Last Revision, Form #, etc)
- Form numbers have been hyperlinked to the document.
- If you want a form hyperlink to open in a new tab, just hold "ctrl" when clicking on the link
- Date of Last Revision is the last time that convention was updated.
- Control+F can be used to search all 4 tables
- Text shown as (italic text) is considered optional
- Some lines may show (Stored in AASHTOware) or (stored in LCP Tracker) As these documents are now kept in the AASHTOware or LCP Tracker systems, the old naming convention is shown only for older projects administered under FieldManager
100 ADMINISTRATION
| File Number | Folder Name | Subfolder Name | Description | MDOT Form # | Minimum Element Component Naming Examples | Retention | Date of Last Revision |
|---|---|---|---|---|---|---|---|
| AWARDS | Awards Folder | Award Letter | Award YYYY-MM-DD | 4 Years | 11-28-23 | ||
| AWARDS | Awards Folder | Contractor DBE Commitment | 2653 | 2653 | 4 Years | 11-28-2023 | |
| 101 Contract Forms | Contract Form 101 | Progress Schedule | 1130A | 1130A YYY-MM-DD | 4 Years | 11-28-2023 | |
| 101 Contract Forms | Contract Form 101 | Weekly Statement of Work Days Charged | 1116 | 1116 001 | 4 Years | 11-28-2023 | |
| 101 Contract Forms | Contract Form 101 | Critical Path Method(CPM) | CPM YYYY-MM-DD | 4 Years | 11-28-2023 | ||
| 101 Contract Forms | Contract Form 101 | Workzone Enforcement Contracts | Work Zone Agreements (MSP) | 1449 | 1449 YYYY-MM-DD Job Number | 4 Years | 11-28-2023 |
| 101 Contract Forms | Contract Form 101 | Workzone Enforcement Contracts | Work Zone Agreements (Local) | 0565 | 0565 YYYY-MM-DD Job Number | 4 Years | 11-28-2023 |
| 102 Sub-Contracts | Sub-Contracts 102 | Subcontract - FED | 1302-FED | 1302-FED ABC Contracting | 4 Years | 11-28-2023 | |
| 102 Sub-Contracts | Sub-Contracts 102 | Subcontract - FED-2 | 1302-FED-2 | 1302-FED-2 ABC Contracting | 4 Years | 11-28-2023 | |
| 102 Sub-Contracts | Sub-Contracts 102 | Subcontract - State | 1302-State | 1302-State ABC Contracting | 4 Years | 11-28-2023 | |
| 103 Work Orders | Work Orders 103 | Notice of Non-Compliance with Contract | 1165 | 1165 YYYY-MM-DD | 4 Years | 11-28-2023 | |
| 103 Work Orders | Work Orders 103 | Work Orders | 1137 | 1137 001 Drainage Changes | 4 Years | 11-28-2023 | |
| 104 Contract Modifications | Contract Modifications 104 | (Stored in AASHTOware) | Contract Modifications/Change Orders | CM 001 | 4 Years | 11-28-2023 | |
| 104 Contract Modifications | Contract Modifications 104 | Value Engineering Change Proposal | 1962 | 1962 YYYY-MM-DD Structural Steel ABC Contracting | 4 Years | 11-28-2023 | |
| 104 Contract Modifications | Contract Modifications 104 | Supporting Documents for Contract Modifications | CM 001 Supporting | 4 Years | 11-28-2023 | ||
| 104 Contract Modifications | Contract Modifications 104 | FHWA 1365 Pre-Approvals | FHWA 1365 Pre-Approvals | 1365 | 1365 YYYY-MM-DD Structural Steel | 4 Years | 11-28-2023 |
| 104 Contract Modifications | Contract Modifications 104 | Extension of Time | FHWA 1365 Pre-Approvals | 1100A | 1100A 001 | 4 Years | 11-28-2023 |
| 105 Contractor Claims and Force Account | Contractor Claims and Force Account 105 | Force Account Statement | 1101 | 1101 YYYY-MM-DD GJM Rut Filling ABC Contracting | 4 Years | 11-28-2023 | |
| 105 Contractor Claims and Force Account | Contractor Claims and Force Account 105 | Force Account Daily Field Record | 1101A | 1101A YYYY-MM-DD GJM Rut Filling ABC Contracting | 4 Years | 11-28-2023 | |
| 105 Contractor Claims and Force Account | Contractor Claims and Force Account 105 | Force Account Work Plan | FA Work Plan | 4 Years | 11-28-2023 | ||
| 105 Contractor Claims and Force Account | Contractor Claims and Force Account 105 | Dispute Resolution Board (DRB) | DRB Payment John Smith YYYY-MM-DD | 4 Years | 11-28-2023 | ||
| 105 Contractor Claims and Force Account | Contractor Claims and Force Account 105 | Dispute Resolution Board (DRB) Progress Meeting | DRB Meeting YYYY-MM-DD | 4 Years | 11-28-2023 | ||
| 105 Contractor Claims and Force Account | Contractor Claims and Force Account 105 | Dispute Resolution Board (DRB) Agreement | DRB Agreement YYYY-MM-DD | 4 Years | 11-28-2023 | ||
| 105 Contractor Claims and Force Account | Contractor Claims and Force Account 105 | Claim Content and Certification | 1953 | 1953 YYY-MM-DD | 4 Years | 04-25-2024 | |
| 105 Contractor Claims and Force Account | Contractor Claims and Force Account 105 | Damage Claim Notices | Damage Claims Notice Form | 1119D | 1119D 001 Smith John | 4 Years | 11-28-2023 |
| 106 Estimates and Closeout Package | Estimates and Closeout Package 106 | (Stored in AASHTOware) | Construction Pay Estimate Report(Bi-Weekly Pay Estimates) | Pay Estimate 001 | 4 Years | 11/28/2023 | |
| 106 Estimates and Closeout Package | Estimates and Closeout Package 106 | (Stored in AASHTOware) | Construction Pay Estimate Report(Final Pay Estimate) | Pay Estimate 001 Final | 4 Years | 11/28/2023 | |
| 106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Stockpile Data | Stock Pile YYYY-MM-DD Steel | 4 Years | 11/28/2023 | ||
| 106 Estimates and Closeout Package | Estimates and Closeout Package 106 | 40 Point - Final Project Close-out Checklist | Metro Region | Final project checklist YYYY-MM-DD | 4 Years | 11/28/2023 | |
| 106 Estimates and Closeout Package | Estimates and Closeout Package 106 | List of Specific Defects | Contractor Deficiency List YYYY-MM-DD | 4 Years | 11/28/2023 | ||
| 106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Closeout Documents | Final Acceptance/Certification Report | 1120 | 1120 | 4 Years | 11/28/2023 |
| 106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Closeout Documents | Final Estimate Submittal Form | 1105A | 1105A | 4 Years | 11/28/2023 |
| 106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Closeout Documents | Post Certification of Subcontract compliance (Copy) | 1386 | 1386 | 4 Years | 11/28/2023 |
| 106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Closeout Documents | Final 2124A | 2124A | 2124A Final ABC Contracting | 4 Years | 11/28/2023 |
| 106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Closeout Documents | Final project voucher summary(Signed from CSD) | Final project voucher summary | 4 Years | 11/28/2023 | |
| 106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Closeout Documents | Office Technician Certificate | Cert OT Last Name Expiration Date | 4 Years | 11/28/2023 | |
| 106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Closeout Documents | Work Completion letter from contractor | Work Completion Letter YYYY-MM-DD | 4 Years | 11/28/2023 | |
| 106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Closeout Documents | Letter to File (LTF) | LTF 001 | 4 Years | 11/28/2023 | |
| 106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Closeout Documents | ADA Statement of Accessibility Constraints | 0370 | 0370 | 4 Years | 11/28/2023 |
| 106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Final Project Review/Engineer Certification | Final Project Review Summary | 1147 | 1147 | 4 Years | 11/28/2023 |
| 106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Final Project Review/Engineer Certification | Engineer Certification/Final Project Reviews Contract/Related Documents Checklist | 1969 | 1969 | 4 Years | 11/28/2023 |
| 106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Final Project Review/Engineer Certification | Engineer Certification/Final Project Reviews Construction Item/IDR Checklist | 1970 | 1970 | 4 Years | 11/28/2023 |
| 106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Final Project Review/Engineer Certification | Engineer Certification and Final Project Reviews-HMA Items Checklist | 1971 | 1971 | 4 Years | 11/28/2023 |
| 106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Final Project Review/Engineer Certification | Engineer Certification and Final Project Reviews-Material Review Checklist | 1972 | 1972 | 4 Years | 11/28/2023 |
| 106 Estimates and Closeout Package | Estimates and Closeout Package 106 | Final Project Review/Engineer Certification | Engineer Certification and Final Project Reviews-Concrete Items Review Checklist | 1973 | 1973 | 4 Years | 11/28/2023 |
| 107 Warranty Documentation | Warranty Documentation 107 | Warranty Correspondence | Corr YYYY-MM-DD GJM Warranty | 4 Years | 11/28/2023 | ||
| 107 Warranty Documentation | Warranty Documentation 107 | Bridge | 1802 | 1802 YYYY-MM-DD | 4 Years | 11/28/2023 | |
| 107 Warranty Documentation | Warranty Documentation 107 | HMA | Series 1134 | 1134 YYYY-MM-DD | 4 Years | 11/28/2023 | |
| 107 Warranty Documentation | Warranty Documentation 107 | Initial Acceptance for Pavement Warranty Work | 1029 | 1029 Route Contractor Date Accepted | 4 Years | 11/28/2023 | |
| 107 Warranty Documentation | Warranty Documentation 107 | Initial Acceptance for Bridge Warranty Work | 1029A | 1029A Route Contractor Date Accepted | 4 Years | 11/28/2023 | |
| 107 Warranty Documentation | Warranty Documentation 107 | Concrete | 1115, 1831, 1881, 1884, 1885 | [Form Number] YYYY-MM-DD | 4 Years | 11/28/2023 | |
| 107 Warranty Documentation | Warranty Documentation 107 | CPM | 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946 | [Form Number] YYYY-MM-DD | 4 Years | 11/28/2023 | |
| 108 Correspondence | Correspondence 108 | Corr YYYY-MM-DD GJM Lane Closures | 4 Years | 11/28/2023 | |||
| 108 Correspondence | Correspondence 108 | General Correspondence | Corr YYYY-MM-DD GJM Lane Closures | 4 Years | 11/28/2023 | ||
| 109 Preconstruction and Progress Meetings | Preconstruction and Progress Meetings 109 | Damage Claim Program | Damage Claim Program | 4 Years | 11/28/2023 | ||
| 109 Preconstruction and Progress Meetings | Preconstruction and Progress Meetings 109 | Construction Safety Program | Construction Safety Program | 4 Years | 11/28/2023 | ||
| 109 Preconstruction and Progress Meetings | Preconstruction and Progress Meetings 109 | Work Area Lighting Plan | Work Area Lighting Plan | 4 Years | 11/28/2023 | ||
| 109 Preconstruction and Progress Meetings | Preconstruction and Progress Meetings 109 | Subcontractor's List | Subcontractor's List | 4 Years | 11/28/2023 | ||
| 109 Preconstruction and Progress Meetings | Preconstruction and Progress Meetings 109 | Emergency Contact List | Emergency Contact List | 4 Years | 11/28/2023 | ||
| 109 Preconstruction and Progress Meetings | Preconstruction and Progress Meetings 109 | Meeting Minutes | Meeting Minutes YYYY-MM-DD | 4 Years | 11/28/2023 | ||
| 109 Preconstruction and Progress Meetings | Preconstruction and Progress Meetings 109 | Internal Traffic Control Plan | Internal Traffic Control Plan | 4 Years | 11/28/2023 | ||
| 109 Preconstruction and Progress Meetings | Preconstruction and Progress Meetings 109 | Post Construction Review Meeting Minutes | PCRMM YYYY-MM-DD | 4 Years | 11/28/2023 | ||
| 109 Preconstruction and Progress Meetings | Preconstruction and Progress Meetings 109 | Preconstruction meeting minutes | Preconstruction meeting YYYY-MM-DD | 4 Years | 11/28/2023 | ||
| 109 Preconstruction and Progress Meetings | Preconstruction and Progress Meetings 109 | Progress Meeting Minutes | Progress meeting YYYY-MM-DD | 4 Years | 11/28/2023 | ||
| 110 Utilities, Permits and Real Estate | Utilities, Permits and Real Estate 110 | Property Agreements and release | Property Agreements & Release Smith John | 4 Years | 11/28/2023 | ||
| 110 Utilities, Permits and Real Estate | Utilities, Permits and Real Estate 110 | Construction Permit | Construction Permit YYYY-MM-DD | 4 Years | 11/28/2023 | ||
| 110 Utilities, Permits and Real Estate | Utilities, Permits and Real Estate 110 | Miss Dig Document request | Miss Dig YYYY-MM-DD ABC Contracting | 4 Years | 11/28/2023 | ||
| 110 Utilities, Permits and Real Estate | Utilities, Permits and Real Estate 110 | EGLE - Notification of Intent to Renovate/Demolish | EQP5661 | EQP5661 Renovate YYYY-MM-DD | 4 Years | 11/28/2023 | |
| 110 Utilities, Permits and Real Estate | Utilities, Permits and Real Estate 110 | EGLE - Notification of Intent to Renovate/Demolish | EQP5661 | EQP5661 Demolish YYYY-MM-DD | 4 Years | 11/28/2023 | |
| 110 Utilities, Permits and Real Estate | Utilities, Permits and Real Estate 110 | Field Office Utilities | Field Office Utilities YYYY-MM-DD | 4 Years | 11/28/2023 | ||
| 110 Utilities, Permits and Real Estate | Utilities, Permits and Real Estate 110 | Power Company (Estimate cost to Contractor) | Power Company YYYY-MM-DD Check # | 4 Years | 11/28/2023 |
200 FIELD RECORDS
| File Number | Folder Name | Subfolder Name | Description | MDOT Form # | Minimum Element Component Naming Examples | Retention | Date of Last Revision |
|---|---|---|---|---|---|---|---|
| 200 Inspector's Daily Reports | Inspector's Daily Reports 200 | (Stored in AASHTOware) | IDR | IDR YYYY-MM-DD GJM | 4 Years | 11/28/2023 | |
| 200 Inspector's Daily Reports | Inspector's Daily Reports 200 | (Stored in AASHTOware) | IDR with Rev and Seq | IDR YYYY-MM-DD GJM R1 S1 | 4 Years | 11/28/2023 | |
| 200-1 Photographs & Videos | Photographs & Videos 200-1 | Photo | Photo YYYY-MM-DD GJM Station 24+65 Broken Casting | 4 Years | 11/28/2023 | ||
| 200-1 Photographs & Videos | Photographs & Videos 200-1 | Video | (Name of Item of work) YYYY-MM-DD 001 | 4 Years | 11/28/2023 | ||
| 201 Shop Drawing and submittals | Shop Drawing and submittals 201 | Approved SD | SD 001 YYYY-MM-DD Structure Steel Retrofit Approved | 4 Years | 11/28/2023 | ||
| 201 Shop Drawing and submittals | Shop Drawing and submittals 201 | Original Comments SD | SD 001 YYYY-MM-DD Structure Steel Retrofit | 4 Years | 11/28/2023 | ||
| 201 Shop Drawing and submittals | Shop Drawing and submittals 201 | Rejected SD | SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected | 4 Years | 11/28/2023 | ||
| 201 Shop Drawing and submittals | Shop Drawing and submittals 201 | Review in Progress SD | SD 001 YYYY-MM-DD Structure Steel Retrofit Pending | 4 Years | 11/28/2023 | ||
| 201-1 Request For Information (RFI) | Request For Information (RFI) 201-1 | Request For Information(RFI) | 5636 | 5636 YYYY-MM-DD | 4 Years | 11/28/2023 | |
| 201-1 Request For Information (RFI) | Request For Information (RFI) 201-1 | Request For Information(RFI) | 0558 | 0558 MDOT ID-JN Fabricator RFl# | 4 Years | 11/28/2023 | |
| 201-2 Survey | Survey 201-2 | Contractor Staking Quality Control Plan | CSQCP YYYY-MM-DD | 4 Years | 11/28/2023 | ||
| 201-2 Survey | Survey 201-2 | Staking Request | 5300 | 5300 YYYY-MM-DD | 4 Years | 11/28/2023 | |
| 201-2 Survey | Survey 201-2 | As-constructed Earth Work Calcs Calc | Calc YYYY-MM-DD GJM (Name of item of work) | 4 Years | 11/28/2023 | ||
| 201-2 Survey | Survey 201-2 | Cross-Sections Calc | Calc YYYY-MM-DD GJM (Name of item of work) | 4 Years | 11/28/2023 | ||
| 202 Earthwork | Earthwork 202 | Grade Check | 1145 | 1145 YYYY-MM-DD GJM Clay Grade | 4 Years | 11/28/2023 | |
| 202 Earthwork | Earthwork 202 | Record Of Soils Recommendations | 583 | 0583 YYYY-MM-DD NB Sta 24+65 to 65+24 | 4 Years | 11/28/2023 | |
| 202 Earthwork | Earthwork 202 | Granular Material & Fine Agg. Delivery Tickets | Material Name YYYY-MM-DD supplier Name Pit # | 4 Years | 11/28/2023 | ||
| 202 Earthwork | Earthwork 202 | Volume Sheets | 1198 | 1198 YYYY-MM-DD GJM Sta 24+65 to 65+24 | 4 Years | 11/28/2023 | |
| 202 Earthwork | Earthwork 202 | Earth Work Data Sheet | 1124 | 1124 YYYY-MM-DD GJM Sta 24+65 to 65+24 | 4 Years | 11/28/2023 | |
| 202 Earthwork | Earthwork 202 | Non-Hazardous Manifest | Non-Haz Manifest YYYY-MM-DD | 4 Years | 11/28/2023 | ||
| 202 Earthwork | Earthwork 202 | Project Staging OR Excess Material Location | 1568 | 1568 YYYY-MM-DD | 4 Years | 11/28/2023 | |
| 202-1 NPDES and SESC Reports | NPDES and SESC Reports 202-1 | NPDES and SESC Reports | 1126 | 1126 001 YYYY-MM-DD GJM | 4 Years | 11/28/2023 | |
| 202-1 NPDES and SESC Reports | NPDES and SESC Reports 202-1 | Environmental Permits | Permit Name | 4 Years | 11/28/2023 | ||
| 202-1 NPDES and SESC Reports | NPDES and SESC Reports 202-1 | Notice of Termination(NOT) | NOT | 4 Years | 11/28/2023 | ||
| 202-1 NPDES and SESC Reports | NPDES and SESC Reports 202-1 | Notice of Completion(NOC) | NOC | 4 Years | 11/28/2023 | ||
| 202-1 NPDES and SESC Reports | NPDES and SESC Reports 202-1 | SESC Quality Assurance Review Checklist | 1940 | 1940 YYYY-MM-DD | 4 Years | 11/28/2023 | |
| 203 Bases | Bases 203 | Subbase | Subbase YYYY-MM-DD GJM | 4 Years | 11/28/2023 | ||
| 203 Bases | Bases 203 | Aggregates | Agg Base YYYY-MM-DD GJM | 4 Years | 11/28/2023 | ||
| 203 Bases | Bases 203 | Rubbilizing Portland Cement Concrete Pavement | Rubblilize pavt YYYY-MM-DD GJM | 4 Years | 11/28/2023 | ||
| 203 Bases | Bases 203 | Geotextile for Base | Geotextile YYYY-MM-DD GJM | 4 Years | 11/28/2023 | ||
| 203 Bases | Bases 203 | HMA Base Crushing and Shaping | Crush & Shape YYYY-MM-DD GJM | 4 Years | 11/28/2023 | ||
| 203 Bases | Bases 203 | Subbase calculations | Calc | Calc YYYY-MM-DD GJM Agg Base | 4 Years | 11/28/2023 | |
| 203 Bases | Bases 203 | Sketches and calculations | Calc | Calc YYYY-MM-DD GJM (Name of item of work) | 4 Years | 11/28/2023 | |
| 203 Bases | Bases 203 | Grade Check | 1145 | 1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24 | 4 Years | 11/28/2023 | |
| 203 Bases | Bases 203 | Aggregate Scale check | Scale check Producer Name YYYY-MM-DD | 4 Years | 11/28/2023 | ||
| 203 Bases | Bases 203 | Aggregate Delivery Tickets | Material Name YYYY-MM-DD supplier Name Pit # | 4 Years | 11/28/2023 | ||
| 204 Drainage | Drainage 204 | Pumpstations | Pumpstation YYYY-MM-DD GJM | 4 Years | 11/28/2023 | ||
| 204 Drainage | Drainage 204 | Drainage Items | (Name of item of work) YYYY-MM-DD GJM | 4 Years | 11/28/2023 | ||
| 204 Drainage | Drainage 204 | Sewers | (Name of item of work) YYYY-MM-DD GJM | 4 Years | 11/28/2023 | ||
| 204 Drainage | Drainage 204 | CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers | 0555 | 0555 YYYY-MM-DD | 4 Years | 11/28/2023 | |
| 204 Drainage | Drainage 204 | CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts | 0563 | 0563 YYYY-MM-DD | 4 Years | 11/28/2023 | |
| 204 Drainage | Drainage 204 | Underdrains | (Name of item of work) YYYY-MM-DD GJM | 4 Years | 11/28/2023 | ||
| 204 Drainage | Drainage 204 | Culverts | (Name of item of work) YYYY-MM-DD GJM | 4 Years | 11/28/2023 | ||
| 204 Drainage | Drainage 204 | Granular Material & Fine Agg. Delivery Tickets | Material Name YYYY-MM-DD supplier Name Pit # | 4 Years | 11/28/2023 | ||
| 205 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 205 | HMA Crack Treatment QC Plan | HMA Crack Treatment QC Plan YYYY-MM-DD | 4 Years | 11/28/2023 | ||
| 205 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 205 | Surface Seal | Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24 | 4 Years | 11/28/2023 | ||
| 205 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 205 | Micro-surfacing | Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 | 4 Years | 11/28/2023 | ||
| 205 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 205 | Chip Seals | Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24 | 4 Years | 11/28/2023 | ||
| 205 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 205 | Slurry Seal | Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24 | 4 Years | 11/28/2023 | ||
| 205 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 205 | HMA Delivery Tickets | placed in paper file | 4 Years | 11/28/2023 | ||
| 205 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 205 | Sketches and calculations | Calc | Calc YYYY-MM-DD GJM HMA pavement | 4 Years | 11/28/2023 | |
| 205 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 205 | Ride Quality Plan | Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24 | 4 Years | 11/28/2023 | ||
| 205 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 205 | Longitudinal Joint Core Location Worksheet | 5621 | 5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2 | 4 Years | 11/28/2023 | |
| 205 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 205 | HMA Sample Identification | 5622 | 5622 YYYY-MM-DD Mix Type | 4 Years | 11/28/2023 | |
| 205 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 205 | Core Sample Identification Worksheet | 5623 | 5623 YYYY-MM-DD Mix Type | 4 Years | 11/28/2023 | |
| 205 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 205 | Mainline Core Location Worksheet | 5624 | 5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2 | 4 Years | 11/28/2023 | |
| 205 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 205 | STA HMA Accumulation and Random Tonnage Worksheet | 5625 | 5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2 | 4 Years | 11/28/2023 | |
| 205 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 205 | PWL HMA Accumulation and Random Tonnage Worksheet | 5626 | 5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2 | 4 Years | 11/28/2023 | |
| 205 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 205 | HMA Delivery Tickets | Material Name YYYY-MM-DD supplier Name Plant # | 4 Years | 11/28/2023 | ||
| 206 Concrete | Concrete 206 | Inspector’s Report of Concrete placed - Roadway | 1174R | 1174R YYYY-MM-DD GJM | 4 Years | 11/28/2023 | |
| 206 Concrete | Concrete 206 | Inspector’s Report of Concrete placed - Structure | 1174S | 1174S YYYY-MM-DD GJM | 4 Years | 11/28/2023 | |
| 206 Concrete | Concrete 206 | Coring Request | 500 | 500 YYYY-MM-DD Sta 24+65 123145 | 4 Years | 11/28/2023 | |
| 206 Concrete | Concrete 206 | Contractor's QC Test Reports (Air, slump, temp) | Conc QC YYYY-MM-DD ABC Contracting | 4 Years | 11/28/2023 | ||
| 206 Concrete | Concrete 206 | Concrete QA Test Reports (Air, slump, temp) | Conc QA YYYY-MM-DD ABC Contracting | 4 Years | 04/25/2024 | ||
| 206 Concrete | Concrete 206 | Load Transfer Assembly Inspection Worksheet | 553 | 0553 Supplier GJM | 4 Years | 11/28/2023 | |
| 206 Concrete | Concrete 206 | Ride Quality | Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24 | 4 Years | 11/28/2023 | ||
| 206 Concrete | Concrete 206 | Sketches and calculations | Calc | Calc YYYY-MM-DD GJM Misc Concrete | 4 Years | 11/28/2023 | |
| 206 Concrete | Concrete 206 | Concrete Delivery Tickets | Conc Grade YYYY-MM-DD supplier Name Plant # | 4 Years | 11/28/2023 | ||
| 207 Structure | Structure 207 | Bridge Decks Concrete Depth Measurements | 1131 | 1131 YYYY-MM-DD GJM B01 Wet | 4 Years | 11/28/2023 | |
| 207 Structure | Structure 207 | Bridge Reinforcing Computations | 1138 | 1138 YYYY-MM-DD GJM S02 | 4 Years | 11/28/2023 | |
| 207 Structure | Structure 207 | Foundation Piling Record (LRFD) | 1161(L) | 1161 YYYY-MM-DD GJM S02 Abut A | 4 Years | 11/28/2023 | |
| 207 Structure | Structure 207 | Pile Driving Table | 1157A | 1157A YYYY-MM-DD GJM S02 Abut A | 4 Years | 11/28/2023 | |
| 207 Structure | Structure 207 | Structure - Clearance Measurements | 1190 | 1190 YYYY-MM-DD GJM US131 S02 | 4 Years | 11/28/2023 | |
| 207 Structure | Structure 207 | Structure Painting forms | 1941 | 1941 YYYY-MM-DD GJM S02 | 4 Years | 11/28/2023 | |
| 207 Structure | Structure 207 | Test Pile Record | 1157 | 1157 YYYY-MM-DD GJM S02 | 4 Years | 11/28/2023 | |
| 207 Structure | Structure 207 | Test Pile Records, LRFD | 1157L | 1157L YYYY-MM-DD GJM S02 | 4 Years | 11/28/2023 | |
| 207 Structure | Structure 207 | Drilled Shaft Inspection Records for Highway Signs | 1988 | 1988 YYYY-MM-DD GJM S02 | 4 Years | 11/28/2023 | |
| 207 Structure | Structure 207 | Drilled Shaft Concrete Volume Plot | 393 | 0393 YYYY-MM-DD GJM Truss Sta 24+65 | 4 Years | 11/28/2023 | |
| 207 Structure | Structure 207 | Drilled Shaft Excavation/concrete placement for bridges | 1448 | 1448 YYYY-MM-DD GJM Truss Sta 24+65 | 4 Years | 11/28/2023 | |
| 207 Structure | Structure 207 | Drilled Shaft Concrete Volume Plot | 393 | 0393 YYYY-MM-DD GJM Truss Sta 24+65 | 4 Years | 11/28/2023 | |
| 207 Structure | Structure 207 | Micropile Installation Record | 1989 | 1989 YYYY-MM-DD GJM B01 Abut A Pile 24 | 4 Years | 11/28/2023 | |
| 207 Structure | Structure 207 | Cofferdam Installation, Piling Placement, and Tremie Pour Inspector's Checklist | 1990 | 1990 YYYY-MM-DD GJM B01 Abut A | 4 Years | 11/28/2023 | |
| 207 Structure | Structure 207 | Permit To Place | 1125 | 1125 YYYY-MM-DD GJM B01 Superstructure | 4 Years | 11/28/2023 | |
| 207 Structure | Structure 207 | Sheet Piling and Cofferdams | Calc | Calc YYYY-MM-DD GJM (Name of item of work) | 4 Years | 11/28/2023 | |
| 207 Structure | Structure 207 | Precast Concrete Beams | Calc | Calc YYYY-MM-DD GJM (Name of item of work) | 4 Years | 11/28/2023 | |
| 207 Structure | Structure 207 | Mechanically Stablized earth retaining wall system checklist | 1447 | 1447 YYYY-MM-DD | 4 Years | 11/28/2023 | |
| 207 Structure | Structure 207 | Hydrodemolition Documents | Calc | Calc YYYY-MM-DD GJM (Name of item of work) | 4 Years | 11/28/2023 | |
| 207 Structure | Structure 207 | Waterproofing | Calc | Calc YYYY-MM-DD GJM (Name of item of work) | 4 Years | 11/28/2023 | |
| 207 Structure | Structure 207 | Waste Profile Forms | Calc | Calc YYYY-MM-DD GJM (Name of item of work) | 4 Years | 11/28/2023 | |
| 207 Structure | Structure 207 | Bridge Deck Check List | 2082 | 2082 YYYY-MM-DD GJM B01 | 4 Years | 11/28/2023 | |
| 207 Structure | Structure 207 | Bridge Deck overlay Check List | 2083 | 2083 YYYY-MM-DD GJM B01 | 4 Years | 11/28/2023 | |
| 207 Structure | Structure 207 | Bridge Painting Check List | 2081 | 2081 YYYY-MM-DD GJM B01 | 4 Years | 11/28/2023 | |
| 207 Structure | Structure 207 | Sketches and Calculations | Calc | Calc YYYY-MM-DD GJM (Name of item of work) | 4 Years | 11/28/2023 | |
| 207 Structure | Structure 207 | PH Control Plan | PH control Plan YYYY-MM-DD | 4 Years | 11/28/2023 | ||
| 208 Miscellaneous | Miscellaneous 208 | Permit To Place | 1125 | 1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd | 4 Years | 11/28/2023 | |
| 208 Miscellaneous | Miscellaneous 208 | Fencing | (Name of item of work) YYYY-MM-DD GJM | 4 Years | 11/28/2023 | ||
| 208 Miscellaneous | Miscellaneous 208 | General Comps. | (Name of item of work) YYYY-MM-DD GJM | 4 Years | 11/28/2023 | ||
| 208 Miscellaneous | Miscellaneous 208 | Asbestos Report | Asbestos Report | 4 Years | 11/28/2023 | ||
| 208 Miscellaneous | Miscellaneous 208 | Field Inspection Report | 0566 | 0566 Material GJM | 4 Years | 11/28/2023 | |
| 208 Miscellaneous | Miscellaneous 208 | Area/Volume Survey Data | YYYY-MM-DD GJM Name of Item Of Work | 4 Years | 11/28/2023 | ||
| 208 Miscellaneous | Miscellaneous 208 | Guardrail | (Name of item of work) YYYY-MM-DD GJM | 4 Years | 11/28/2023 | ||
| 208 Miscellaneous | Miscellaneous 208 | Slope Restoration | (Name of item of work) YYYY-MM-DD GJM | 4 Years | 11/28/2023 | ||
| 208 Miscellaneous | Miscellaneous 208 | Sketches and Calcs | Calc | Calc YYYY-MM-DD GJM (Name of item of work) | 4 Years | 11/28/2023 | |
| 208 Miscellaneous | Miscellaneous 208 | Permanent Traffic Signs | (Name of item of work) YYYY-MM-DD GJM | 4 Years | 11/28/2023 | ||
| 208 Miscellaneous | Miscellaneous 208 | Electrical Items | (Name of item of work) YYYY-MM-DD GJM | 4 Years | 11/28/2023 | ||
| 208 Miscellaneous | Miscellaneous 208 | Vibration Monitoring Report | Vibration Monitoring Report YYYY-MM-DD | 4 Years | 11/28/2023 | ||
| 208 Miscellaneous | Miscellaneous 208 | Dust Monitoring Report | Dust Monitoring Report YYYY-MM-DD | 4 Years | 11/28/2023 | ||
| 208 Miscellaneous | Miscellaneous 208 | Noise Monitoring Report | Noise Monitoring Report YYYY-MM-DD | 4 Years | 11/28/2023 | ||
| 208 Miscellaneous | Miscellaneous 208 | Traffic Signal Inspection Work Authorization | TS IWA YYYY-MM-DD | 4 Years | 11/28/2023 | ||
| 208-1 Traffic | Traffic 208-1 | Inspector's Checklist For Inspection for Solar Boards | 1013S | 1013S YYYY-MM-DD GJM | 4 Years | 11/28/2023 | |
| 208-1 Traffic | Traffic 208-1 | MDOT Lane Closure Notification/Request Form | 0561 | 0561 Route - Request # GJM | 4 Years | 11/28/2023 | |
| 208-1 Traffic | Traffic 208-1 | Mobility Report | 1998 | 1998 YYYY-MM-DD GJM | 4 Years | 11/28/2023 | |
| 208-1 Traffic | Traffic 208-1 | Pavement Marking Material Verification Checklist | 1585 | 1585 YYYY-MM-DD GJM | 4 Years | 11/28/2023 | |
| 208-1 Traffic | Traffic 208-1 | Drilled Shaft Inspection Record for Highway signs, Luminaires, TS | 1988 | 1988 YYYY-MM-DD GJM Truss Sta 24+65 | 4 Years | 11/28/2023 | |
| 208-1 Traffic | Traffic 208-1 | Work Zone Audit Report | 397 | 0397 YYYY-MM-DD GJM | 4 Years | 11/28/2023 | |
| 208-1 Traffic | Traffic 208-1 | Traffic Control Report Form | 1996 | 1996 YYYY-MM-DD GJM | 4 Years | 11/28/2023 | |
| 208-1 Traffic | Traffic 208-1 | Traffic Advisories | Document | (Name of advisory) YYYY-MM-DD GJM | 4 Years | 11/28/2023 | |
| 208-1 Traffic | Traffic 208-1 | Contractor Daily Report Of Traffic Control Devices | Cont Insp Traffic Device YYYY-MM-DD | 4 Years | 11/28/2023 | ||
| 208-1 Traffic | Traffic 208-1 | Temporary Traffic Control Plan for Life Cycle Cost Analysis Request | Form 5615 | 5615 YYYY-MM-DD | 4 Years | 11/28/2023 | |
| 209 Delivery Tickets | Delivery Tickets 209 | Delivery Tickets(Miscellaneous) | Material Name YYYY-MM-DD | 4 Years | 11/28/2023 |
300 MATERIAL TESTING
| File Number | Folder Name | Subfolder Name | Description | MDOT Form # | Minimum Element Component Naming Examples | Retention | Date of Last Revision |
|---|---|---|---|---|---|---|---|
| 300 Material Source List | Material Source List 300 | Material Source List | 501 | 0501 001 YYYY-MM-DD ABC Contracting | Permanent | 11/28/2023 | |
| 301 Density | Density 301 | Moisture and Density Determination of Soils | 0582B | 0582B YYYY-MM-DD GJM | Permanent | 11/28/2023 | |
| 301 Density | Density 301 | Record of Density Retests | 0582A | 0582A YYYY-MM-DD GJM | Permanent | 11/28/2023 | |
| 303 Bases | Bases 303 | Aggregate Inspection Daily Report | 1900 | 1900 001 (Material Supplier Name YYYY-MM-DD) | Permanent | 04/18/2024 | |
| 303 Bases | Bases 303 | Mechanical Analysis Report | 1901 | 1901 001(Material Supplier Name YYYY-MM-DD) | Permanent | 04/18/2024 | |
| 304 Drainage | Drainage 304 | Field Report For Concrete Pipe | 1920 | 1920 YYYY-MM-DD GJM 36 inch | Permanent | 11/28/2023 | |
| 304 Drainage | Drainage 304 | Field Report For Precast Drainage Items | 1920A | 1920A YYYY-MM-DD GJM 60 inch Structure | Permanent | 11/28/2023 | |
| 305 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 305 | Daily Report of Bituminous Plant Inspection | 1903 | 1903 YYYY-MM-DD GJM XYZ Supplier Plant 1 | Permanent | 11/28/2023 | |
| 305 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 305 | Contractor's Quality Control Tests for PWL | 1903-C | 1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 | Permanent | 11/28/2023 | |
| 305 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 305 | Contractor's Quality Control Tests for STA | 1903-C | 1903C YYYY-MM-DD 5E1 STA 3 | Permanent | 11/28/2023 | |
| 305 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 305 | HMA Quality Assurance Plan | 587 | 587 HMA QA Plan | Permanent | 11/28/2023 | |
| 305 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 305 | HMA Quality Control Plan | HMA QC Plan | Permanent | 11/28/2023 | ||
| 305 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 305 | Job Mix Formula (JMF) Bituminous Field Communication | 1911 | 1911 5E3 123145 | Permanent | 11/28/2023 | |
| 305 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 305 | Report of Compacted Bituminous Mixture Core Density & Percent for PWL | 1907 | 1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 | Permanent | 11/28/2023 | |
| 305 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 305 | Report of Compacted Bituminous Mixture Core Density & Percent for STA | 1907 | 1907 YYYY-MM-DD 5E1 STA 3 | Permanent | 11/28/2023 | |
| 305 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 305 | Report of Compacted Bituminous Mixture Core Density & Percent | 1907J | 1907J YYYY-MM-DD Mix# Core Numbers | Permanent | 04/18/2024 | |
| 305 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 305 | Report of Quality Assurance Testing for PWL | 1903-B | 1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 | Permanent | 11/28/2023 | |
| 305 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 305 | Report of Quality Assurance Testing for STA | 1903-B | 1903B YYYY-MM-DD 5E1 STA 3 | Permanent | 11/28/2023 | |
| 305 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 305 | Cold Milling Plan | Cold Milling QC Plan | Permanent | 11/28/2023 | ||
| 305 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 305 | Pre-production Meeting Minutes | Pre-production Meeting Minutes | Permanent | 11/28/2023 | ||
| 305 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 305 | PWL spreadsheet | (Name of item of work) YYYY-MM-DD GJM | Permanent | 11/28/2023 | ||
| 305 Hot Mix Asphalt (HMA) | Hot Mix Asphalt (HMA) 305 | Sample Identification (Daily Asphalt Binder Sample) | 1923B | 1923B YYYY-MM-DD 5E1 | Permanent | 11/28/2023 | |
| 306 Concrete | Concrete 306 | Concrete Plant Equipment Inspection Report | 580 | 0580 YYYY-MM-DD GJM XYZ Supplier Plant 1 | Permanent | 11/28/2023 | |
| 306 Concrete | Concrete 306 | Concrete Plant Inspection | 0580A | 0580A YYYY-MM-DD GJM XYZ Supplier Plant 1 | Permanent | 11/28/2023 | |
| 306 Concrete | Concrete 306 | Concrete Proportioning Plant Report | 1174 | 1174 YYYY-MM-DD GJM XYZ Supplier Plant 1 | Permanent | 11/28/2023 | |
| 306 Concrete | Concrete 306 | Concrete Quality Assurance Plan | Conc QA Plan YYYY-MM-DD | Permanent | 11/28/2023 | ||
| 306 Concrete | Concrete 306 | Concrete Quality Control Plan | Conc QC Plan YYYY-MM-DD | Permanent | 11/28/2023 | ||
| 306 Concrete | Concrete 306 | Mix Design Review Checklist | 2000 | 2000 YYYY MM DD GJM XYZ Supplier Plant 1 | Permanent | 11/28/2023 | |
| 306 Concrete | Concrete 306 | Scale Check (from Contractor/Supplier) | Scale check Superior M102 YYYY-MM-DD | Permanent | 11/28/2023 | ||
| 306 Concrete | Concrete 306 | NRMCA Certification | NRMCA Superior M102 YYYY-MM-DD | Permanent | 11/28/2023 | ||
| 306 Concrete | Concrete 306 | JMF Concrete Field Communication | 1976 | 1976 YYYY-MM-DD GJM XYZ Supplier Plant 1 | Permanent | 11/28/2023 | |
| 306 Concrete | Concrete 306 | Pavement Core Record | 502 | 0502 YYYY-MM-DD GJM Sta 24+65 | Permanent | 11/28/2023 | |
| 306 Concrete | Concrete 306 | Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix | 1155 | 1155 YYYY-MM-DD CC152 | Permanent | 11/28/2023 | |
| 306 Concrete | Concrete 306 | Pre-production Meeting Minutes | Pre-production Meeting Minutes | Permanent | 11/28/2023 | ||
| 306 Concrete | Concrete 306 | PWL spread sheets | (Name of item of work) YYYY-MM-DD GJM | Permanent | 11/28/2023 | ||
| 306 Concrete | Concrete 306 | Concrete Mobile Mixer Calibration Certification | Mobile Mixer Calibration Cert YYYY-MM-DD Contractor | Permanent | 11/28/2023 | ||
| 306 Concrete | Concrete 306 | Shotcrete Test Panel Evaluation | Material Contractor Name YYYY-MM-DD | Permanent | 11/28/2023 | ||
| 306-1 Concrete Cylinder Break | Concrete Cylinder Break 306-1 | Concrete Cylinder Break (QA) | 1999 | 1999 YYYY-MM-DD GJM B01 | Permanent | 11/28/2023 | |
| 306-1 Concrete Cylinder Break | Concrete Cylinder Break 306-1 | Report Of Modulus Of Rupture (QA) | 1160 | 1160 YYYY-MM-DD GJM Concrete Pavement 24+65 | Permanent | 11/28/2023 | |
| 306-1 Concrete Cylinder Break | Concrete Cylinder Break 306-1 | Concrete QC Cylinder 28 Day Break | From contractor OR testing firm | Conc QC Break YYYY-MM-DD Contractor GJM | Permanent | 11/28/2023 | |
| 306-1 Concrete Cylinder Break | Concrete Cylinder Break 306-1 | Concrete QC Early Break - QC Beam/Cylinder | From contractor OR testing firm | Conc QC Early Break YYYY-MM-DD Contractor GJM | Permanent | 11/28/2023 | |
| 307 Structure | Structure 307 | LRFD Pile and Driving Equipment Data | 1956 | 1956 YYYY-MM-DD GJM S02 | Permanent | 11/28/2023 | |
| 307 Structure | Structure 307 | Magnetic Particle Inspection Report | 0538-A | 0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1 | Permanent | 11/28/2023 | |
| 307 Structure | Structure 307 | Report Of Ultrasonic Examination Of Welds | 0538-B | 0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1 | Permanent | 11/28/2023 | |
| 307 Structure | Structure 307 | Structure Foundation Inspection | 579 | 0579 YYYY-MM-DD GJM S02 Pier 2 | Permanent | 11/28/2023 | |
| 307 Structure | Structure 307 | Welding Plan | 395 | 0395 123145 | Permanent | 11/28/2023 | |
| 307 Structure | Structure 307 | Welder Qualification Field Data Report Form 1929 | 1929 | 1929 Smith John Position Type Exp Date | Permanent | 11/28/2023 | |
| 307 Structure | Structure 307 | Welder Qualification Test Report Form 0396 | 0396 | 0396 Smith John Position Type Exp Date | Permanent | 11/28/2023 | |
| 307 Structure | Structure 307 | Welder Certification Test Report Form 5620 | 5620 | 5620 Smith John Position Type Exp Date | Permanent | 11/28/2023 | |
| 307 Structure | Structure 307 | Welder Certification General Information Form 5618 | 5618 | 5618 YYYY-MM-DD Testing Agency | Permanent | 11/28/2023 | |
| 307 Structure | Structure 307 | Welder Certification Audit Checklist Form 5619 | 5619 | 5619 YYYY-MM-DD Testing Agency | Permanent | 11/28/2023 | |
| 307 Structure | Structure 307 | Welding Certs | Welder Smith John *1G **SMAW | Permanent | 11/28/2023 | ||
| 308 Miscellaneous | Miscellaneous 308 | Report of Test | Test | Test 001 | Permanent | 11/28/2023 | |
| 308 Miscellaneous | Miscellaneous 308 | Adhesive Anchoring System Proof Test | 1928 | 1928 Adhesive Name YYYY-MM-DD | Permanent | 11/28/2023 | |
| 308 Miscellaneous | Miscellaneous 308 | Traffic Signal Acceptance Memo | TS Acceptance Memo YYYY-MM-DD | Permanent | 11/28/2023 | ||
| 308 Miscellaneous | Miscellaneous 308 | Sample Identification | 1923 | 1923 YYYY-MM-DD Material Name | Permanent | 11/28/2023 | |
| 308-1 Traffic | Traffic 308-1 | Cantilever and Bridge Mount Inspection | 519 | 0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt | Permanent | 11/28/2023 | |
| 309 Material Certifications | Material Certifications 309 | Shipment Of Tested Stock Report | 1922 | 1922 001 | Permanent | 11/28/2023 | |
| 309 Material Certifications | Material Certifications 309 | Material Certifications | Cert | Cert 001 | Permanent | 11/28/2023 | |
| 309 Material Certifications | Material Certifications 309 | Transfer Of Tested Materials Report | 1178 | 1178 001 Material Name | Permanent | 11/28/2023 | |
| 309 Material Certifications | Material Certifications 309 | Test Report | Test | Test 001 | Permanent | 11/28/2023 |
400 INTERNAL USE ONLY
| File Number | Folder Name | Subfolder Name | Description | MDOT Form # | Minimum Element Component Naming Examples | Retention | Date of Last Revision |
|---|---|---|---|---|---|---|---|
| 400 Contractor Performance Evaluations (CPE) | Contractor Performance Evaluations (CPE) 400 | Contractor Performance Evaluations (CPE) | CPE Interim ABC Contracting or CPE Final ABC Contracting | 4 Years | 11/28/2023 | ||
| 401 Certified Payrolls | Certified Payrolls 401 | (Stored in LCP Tracker) | Certified Payrolls | CP-347 | CP347 YYYY-MM-DD ABC Contracting | 4 Years | 11/28/2023 |
| 401 Certified Payrolls | Certified Payrolls 401 | (Stored in LCP Tracker) | Wage and Hour Division (WHD) | WH-347 | WH347 YYYY-MM-DD ABC Contracting | 4 Years | 11/28/2023 |
| 401 Certified Payrolls | Certified Payrolls 401 | (Stored in LCP Tracker) | Unapproved | WH-347 | WH347 YYYY-MM-DD ABC Contracting | 4 Years | 11/28/2023 |
| 401 Certified Payrolls | Certified Payrolls 401 | Certified Payroll Status Log | 1954 | 1954 ABC Contracting | 4 Years | 11/28/2023 | |
| 401 Certified Payrolls | Certified Payrolls 401 | Jobsite Poster Inspection Checklist | 1967 | 1967 YYYY-MM-DD GJM | 4 Years | 11/28/2023 | |
| 401 Certified Payrolls | Certified Payrolls 401 | Minimum Wage Rate - Interview Sheet Tier1 | 1156-T1 | 1156-T1 Contractor Trade YYYY-MM-DD Last Name | 4 Years | 11/28/2023 | |
| 401 Certified Payrolls | Certified Payrolls 401 | Minimum Wage Rate - Interview Sheet Tier2 | 1156-T2 | 1156-T2 Contractor Trade YYYY-MM-DD Last Name | 4 Years | 11/28/2023 | |
| 401 Certified Payrolls | Certified Payrolls 401 | (Stored in LCP Tracker) | Apprenticeship & Trainee Reports | 4 Years | 11/28/2023 | ||
| 402 Consultant Contracts | Consultant Contracts 402 | Consultant Contracts | 4 Years | 11/28/2023 | |||
| 403 Internal Claim Documents | Internal Claim Documents 403 | Contractor Claims | Claim 001 Lead Paint Removal ABC Contracting | 7 Years | 11/28/2023 | ||
| 403 Internal Claim Documents | Internal Claim Documents 403 | Blue Book Sheets | Blue Book Cat 650 XLT ABC Contracting | 7 Years | 11/28/2023 | ||
| 404 QA Random Numbers | QA Random Numbers 404 | Concrete | Conc Rand Number | 4 Years | 11/28/2023 | ||
| 404 QA Random Numbers | QA Random Numbers 404 | HMA | HMA Rand Number | 4 Years | 11/28/2023 | ||
| 405 DBE Documents | DBE Documents 405 | Commercially Useful Function (CUF) Project Site Review | 4109 | 4109 YYYY-MM-DD ABC Contracting | 4 Years | 11/28/2023 | |
| 405 DBE Documents | DBE Documents 405 | DBE Trucker Project Site Review | 1992 | 1992 | 4 Years | 11/28/2023 | |
| MDOT Oversight | MDOT Oversight | Interim File Review | 1963 | 1963 YYYY-MM-DD GJM | 4 Years | 11/28/2023 | |
| MDOT Oversight | MDOT Oversight | LOCAL AGENCY PROJECT FIELD REVIEW | 1964 | 1964 YYYY-MM-DD GJM | 4 Years | 11/28/2023 | |
| MDOT Oversight | MDOT Oversight | PREVAILING WAGE QUALITY ASSURANCE REVIEW CHECKLIST | 1965 | 1965 | 4 Years | 11/28/2023 |