Difference between revisions of "MDOT Construction Manual Content Revision Procedures"

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=Construction Manual Change Process=
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==[[#Construction Manual Update Process|'''Construction Manual Update Process''']]==
  
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Suggested revisions will come from various users of the Wiki Construction Manual; these could be MDOT employees, Consultants, and Contractor’s.  The key item is that they must be registered users of the system if the suggested change comes from outside of the Content Managers review team.
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Suggested revisions to the MDOT Construction Manual are welcome from all users.  The more users help improve the content, the more it improves the guidance for all other users.
  
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=Types of Changes=
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To make a revision suggestion to the '''Construction Manual please email [mailto:MDOT-ConstructionManual@michigan.gov MDOT-ConstructionManual@michigan.gov] '''
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Typically there are three types of changes:
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===[[#Content Changes/Submissions|'''Content Changes/Submissions''']]===
  
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# Spelling/Grammatical/Error Correction/Clarification Changes– These types of changes will not require additional approval processes or assembly of review teams.  By clarification the intent is best described in the following example:
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Changes or suggestions should be submitted to the [mailto:MDOT-ConstructionManual@michigan.gov MDOT-ConstructionManual@michigan.gov] resource email.
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## The use of the acronym ITS throughout an article in the Wiki Constructional Manual.  Shortly after publishing the article numerous calls come in asking what does ITS mean.  The clarification would be a revision to the first occurrence of ITS in the article to appear as Intelligent Transportation System (ITS).
 
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# Minor Process Changes – These could be updates in a form required for inspection with instructions on how to complete the form.  Items to be aware of during inspection of an item of work etc.
 
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# Major Changes – Changes that will have a statewide impact to the delivery of the program either monetarily, staffing, equipment, procedural, material and documentation requirements.
 
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## An example of this would be the first go around of Buy America and incorporation of the Special Provision in the contract documents.   Additional revisions for this item would fall under a type 2 change.
 
  
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=Content Managers Review Team=
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New content submissions should be drafted per the [[MDOT_Construction_Manual_Style_Guide|'''MDOT Construction Manual Style Guide''']] and formatted to match the standard [[CONSTRUCTION_MANUAL_CONTENT_TEMPLATE|'''Construction Manual Content Template''']].  This will help all sections of the Construction Manual have a familiar format and structure for the users.
  
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The Content Manager will typically set up a review team, consisting of subject matter experts to review the validity of suggested changes.  The team can be made up of direct reports, industry partners, FHWA, etc.  Essentially the team can be made up of anyone who the Content Manager feels will be able to provide the best review and input for the suggested change.
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* [[CONSTRUCTION_MANUAL_CONTENT_TEMPLATE|'''Construction Manual Content Template''']]
  
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* [[MDOT_Construction_Manual_Style_Guide|'''MDOT Construction Manual Style Guide''']]
  
  
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==[[#Construction Manual Updates|'''Construction Manual Updates''']]==
  
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===[[#Types of Changes|'''Types of Changes''']]===
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Typically there are three types of Construction Manual update changes:
  
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=Review Process=
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* '''Type 1''': '''Minor Clerical Updates'''.
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**Fixing the Spelling, Correcting Errors, Broken Links, etc.
  
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''Type 1 Change''
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* '''Type 2''': '''Minor Process Changes'''
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**These might include Form updates, contact information changes, new routing of forms, etc.
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**Minor items that require approval of the Division Content Manager
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**Typically published in the [[Main_Page#Recent_Minor_Changes|Minor Changes Table]] on the main page. 
  
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# No process for type 1 changes as they typically would be handled by the Content Manager or someone they assign it to for the correction.
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* '''Type 3''': '''Major Changes'''
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**Changes that will have a statewide impact to the delivery of the program either monetarily, staffing, equipment, procedural, material and documentation requirements. 
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**Changes passed down from Federal or State oversight agencies
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**Typically published in the [[Main_Page#Recent_Major_Changes|Major Changes Table]] on the main page.  
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''Type 2 Change''
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===[[#Construction Manual Update Review Process|'''Construction Manual Update Review Process''']]===
  
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# This may require assembly of a team of subject matter experts to review the wording and create any supporting information for the change.
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====[[#Division Content Managers Review Team|'''Division Content Managers Review Team''']]====
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# An independent review by another Content Manager or other unit with the Department should be conducted as a check for understandability of the revision and to verify that the revision is not a major change.
 
  
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''Type 3 Change''
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The proposed changes will be reviewed by CFS and the Division Content Managers.  The Content Manager will then set up a review team consisting of subject matter experts to review the validity of suggested changes.  The team can be made up of direct reports, industry partners, FHWA, and anyone who the Content Manager feels will be able to provide the best review and input for the suggested change.
  
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# Once a suggested major change is submitted to the Content Manager the team is assembled to review the suggested change for technical merit, economic impact, staffing impact, industry impacts etc.   
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====[[#Construction Manual Update Approval Process|'''Construction Manual Update Approval Process''']]====
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# If it is deemed that the change is beneficial or required of the Department then the Content Manager will format the revision following a style that is similar for that section of the Construction Manual.
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# The Content Manager will then submit for Region review in a process similar to current practices for review of Bureau of Highway Instructional Memorandums.
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The Wiki format allows for the Construction Manual to be continuously updated to remain current with changing practice.  CFS has been communicating information on new and/or updated procedures and processes through Construction Manual Updates (CMU).  The process for revising the Construction Manual is based on the impact that the change will have and is defined below:
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# Once all comments are received and addressed then the change in published in the Wiki Construction Manual.
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===== '''Type 1: Minor Clerical Updates''' =====
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*These changes do not require additional approval processes.
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*Updates will be made in the Construction Manual and updates of note may also be listed in the [[Main_Page#Recent_Minor_Changes|Minor Changes Table]] on the main page.
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====='''Type 2: Minor Process Changes'''=====
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*This may require assembly of a team of subject matter experts to review the wording and create any supporting information for the change.
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*Final approval by the Division Content Manager for that Section. 
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*Updates will be published and the changes noted in the [[Main_Page#Recent_Minor_Changes|Minor Changes Table]] on the main page.
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====='''Type 3: Major Changes'''=====
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*Once a suggested major change is submitted to the content manager, the content manager shall assemble a team for subject matter experts to review the suggested change for technical merit, economic impact, staffing impact, industry impacts, etc.  This same team will provide comments on the content of the update.
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*If it is deemed that the change is beneficial or required of the department then the content manager will copy that section of the Construction Manual into a word document, enable track changes and draft the revision.  This document will be submitted to the Construction Administration Engineer for review.
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*Once approved the CFS Construction Administration Section will then submit the update for a two week region review & comment period.  
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*Once all comments are received they will be addressed by the author and provided back to the Construction Administration Engineer
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*The Federal Highway Administration (FHWA) will then review and approve the proposed changes.
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*Final Approval will come from the Region Engineer Liaisons to the Bureau of Field Services (BFS), and BFS Leadership (Bureau Director, Engineer of Construction Field Services and TSMO Division Administrator)
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*Final changes will then be published in the Construction Manual, and logged in the [[Main_Page#Recent_Major_Changes|Major Change Table]].
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*For major changes a GovDelivery email will also be sent to CFS listserv users. 
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[[Category:Construction Manual]]

Latest revision as of 15:44, 7 January 2025

Construction Manual Update Process

Suggested revisions to the MDOT Construction Manual are welcome from all users. The more users help improve the content, the more it improves the guidance for all other users.

To make a revision suggestion to the Construction Manual please email MDOT-ConstructionManual@michigan.gov

[top of page]

Content Changes/Submissions

Changes or suggestions should be submitted to the MDOT-ConstructionManual@michigan.gov resource email.

New content submissions should be drafted per the MDOT Construction Manual Style Guide and formatted to match the standard Construction Manual Content Template. This will help all sections of the Construction Manual have a familiar format and structure for the users.


[top of page]

Construction Manual Updates

Types of Changes

Typically there are three types of Construction Manual update changes:

  • Type 1: Minor Clerical Updates.
    • Fixing the Spelling, Correcting Errors, Broken Links, etc.
  • Type 2: Minor Process Changes
    • These might include Form updates, contact information changes, new routing of forms, etc.
    • Minor items that require approval of the Division Content Manager
    • Typically published in the Minor Changes Table on the main page.
  • Type 3: Major Changes
    • Changes that will have a statewide impact to the delivery of the program either monetarily, staffing, equipment, procedural, material and documentation requirements.
    • Changes passed down from Federal or State oversight agencies
    • Typically published in the Major Changes Table on the main page.

[top of page]

Construction Manual Update Review Process

Division Content Managers Review Team

The proposed changes will be reviewed by CFS and the Division Content Managers. The Content Manager will then set up a review team consisting of subject matter experts to review the validity of suggested changes. The team can be made up of direct reports, industry partners, FHWA, and anyone who the Content Manager feels will be able to provide the best review and input for the suggested change.

Construction Manual Update Approval Process

The Wiki format allows for the Construction Manual to be continuously updated to remain current with changing practice. CFS has been communicating information on new and/or updated procedures and processes through Construction Manual Updates (CMU). The process for revising the Construction Manual is based on the impact that the change will have and is defined below:


Type 1: Minor Clerical Updates
  • These changes do not require additional approval processes.
  • Updates will be made in the Construction Manual and updates of note may also be listed in the Minor Changes Table on the main page.


Type 2: Minor Process Changes
  • This may require assembly of a team of subject matter experts to review the wording and create any supporting information for the change.
  • Final approval by the Division Content Manager for that Section.
  • Updates will be published and the changes noted in the Minor Changes Table on the main page.
Type 3: Major Changes
  • Once a suggested major change is submitted to the content manager, the content manager shall assemble a team for subject matter experts to review the suggested change for technical merit, economic impact, staffing impact, industry impacts, etc. This same team will provide comments on the content of the update.
  • If it is deemed that the change is beneficial or required of the department then the content manager will copy that section of the Construction Manual into a word document, enable track changes and draft the revision. This document will be submitted to the Construction Administration Engineer for review.
  • Once approved the CFS Construction Administration Section will then submit the update for a two week region review & comment period.
  • Once all comments are received they will be addressed by the author and provided back to the Construction Administration Engineer
  • The Federal Highway Administration (FHWA) will then review and approve the proposed changes.
  • Final Approval will come from the Region Engineer Liaisons to the Bureau of Field Services (BFS), and BFS Leadership (Bureau Director, Engineer of Construction Field Services and TSMO Division Administrator)
  • Final changes will then be published in the Construction Manual, and logged in the Major Change Table.
  • For major changes a GovDelivery email will also be sent to CFS listserv users.

[top of page]

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