Inspector’s Daily Work Report (DWR)

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Inspector's Daily Work Report (DWR)

The Inspector’s Daily Work Report (DWR) is a significant piece of documentation that is prepared by the inspector with the objective of summarizing the Contractor’s work and progress. It is necessary that the DWR be prepared correctly, legibly, and thoroughly. At a minimum, a completed DWR will include the information listed below:

• Header information (Pre-Filled)
• Weather (Also include low and high temperatures)
• Contractor Workforce (Operator, Laborer, Finisher, etc.)
• Equipment used (If force account, Form 1101A must be used)
• Number of personnel for each contractor (If force account, Form 1101A must be used)
• Starting and ending Hours for each contractor in the comments section (If force account, Form 1101A must be used.)
• Clearly show all computations along with conversion factors and their associated units using the Standard Rounding Convention Guidance.
• Pay item location (Be specific – Plan sheet’s, distance from center line, stationing, etc.)
• Quantity Posted with supporting documentation
• Checkmarks placed next to verified computations (Only if there is a separate attachment)
• Proper association all materials to pay item along with visual inspection must be documented on DWR’s
• Inspectors should complete and submit reports no later than the first workday after the work was performed. The sooner the information is put in writing, the more accurate it will be. Additionally, personnel submitting and approving DWR’s need to consider time frames for pay estimate processing.
• The actual work performed date will be used when reporting a missed pay item on a DWR.

Sample DWR Review Stamp

Any pay quantities reported on a DWR must have supporting calculations. Any calculations included within, or attached directly to, a DWR in AASHTOWare do not need a check mark next to the calculations. It is assumed that approval of the DWR means that all calculations were checked by the DWR approver and were verified to be correct. Calculations within any forms or other documents which are not directly attached to a DWR in AASHTOWare do need check marks next to them along with the initials of the reviewer who verified that the calculations were correct. This applies to any calculations stored separately including those in ProjectWise. It is recommended that DWR attachments in AASHTOWare generally be limited to quantity calculation sheets and project related photos (optional). Project related photos may be stored separately in ProjectWise, if preferred by the Project Office/Engineer. Numbered forms and other documents described in the Standard Naming Convention in the Division 1 Supplemental Information section of the MDOT Construction Manual should be filed in the appropriate subfolder in ProjectWise. Any other document that is for internal use only should be filed in the 400 series subfolder(s) in Projectwise and should not be attached to the DWR. The exact nomenclature and pay item code number shown in the proposal must be used when turning in a pay item. Any inaccuracy in nomenclature or code can be misleading, as many contracts contain pay items with similar nomenclature. DWR’s will include applicable Subcontractor information, final pay item quantities, final pay item field measurement (these items should be clearly labeled as final field measured or FFM), associated pay item test material usage and comments, comments on maintaining traffic and maintenance of traffic devices (traffic device checks must be recorded daily). Comments on attitude and quality of Contractor’s work may also be recorded. Other details that should be recorded include complaints from the public, along with inspector responses to these complaints, unusual events, daily weather conditions and accidents. It is always the senior technician’s responsibility to (a) review and ensure accuracy of the DWR with respect to field quantities/work/computations and turn them into the office technician, and (b) ensure that the DWR’s are entered into the system daily. The office technician will approve the DWR’s upon reviewing to ensure accuracy of the submitted DWR. ..

Questions regarding this process can be answered by contacting the Helpdesk email: MDOT-ConstructionSoftware@michigan.gov.

A sample 11-Page DWR is shown in Figure 101-1.

[media:HMA_DWR.pdf|thumb|center|200px|[ Figure 101-1 - Sample DWR]]

media:HMA_DWR.pdf

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Contractor Read-Only Files

Prime contractors are eligible to receive read-only copies of FieldManager files for their awarded contracts. Subcontractors are eligible to receive read-only copies of FieldManager files with approved subcontracts. This applies for all projects let through the Michigan Department of Transportation (MDOT). Managing offices use FieldManager’s read-only distribution function, which automatically sends contractor read-only copies whenever construction pay estimate reports are generated. On rare occasions contractors may also request an additional contractor read-only copy during a time frame that is outside of the normal construction pay estimate report process. These contractor read-only copies can be sent upon mutual agreement of the Engineer.

This policy encourages managing offices and contractors to take advantage of the following contractor read-only benefits:

• Improved communication between managing offices and contractors.
• Reduced time required to gather information for contractors
• Reduced volume of questions from contractors
• More accurate and timely information from contractors
• Earlier identification of errors and concerns
• More current material tracking
• More efficient discussions concerning item and material status reviews
• More efficient review of contract modifications
• Timelier responses from MDOT during the busy construction season
• Improved quality and timeliness of Inspector Daily Reports (DWRs)
• Improved contract finalization process
• Elimination of some contractor spreadsheets and hand-generated data
• Elimination of difficulties related to viewing information received due to poor quality faxes
• Improved managing office/contractor relationships

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Managing Office Information

The managing office is to add the active FieldNet ID of the prime contractor and any subcontractors to the read-only distribution list in FieldManager. This will provide the read-only files to those contractors who have a valid FieldManager read-only license or a FieldManager contractor license.

The list of active contractor FieldNet ID’s is maintained in FieldManager. For detailed instructions on how to add FieldNet ID’s to the read-only distribution list in FieldManager, consult the FieldManager User’s Guide Supplement (For MDOT Offices).

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Contractor Information

Contractors must obtain a FieldManager license to receive contractor read-only copies. Licenses can be obtained by purchasing a FieldManager read-only license or a FieldManager contractor license from Info Tech, Inc. at 352-381-4400 or info@infotechfl.com. See www.fieldmanager.com for prices.

MDOT certified Disadvantaged Business Enterprise (DBE) firms performing the types of work that utilize FieldManager may obtain their license through MDOT’s DBE FieldManager Volume Purchase Agreement. Contact MDOT’s Business Development Division at 517-241-4806 for details.

When installing FieldManager, contractors must configure the software as specified in MDOT’s FieldManager User’s Guide Supplement (For Michigan Contractors).

Contractors must keep their release of FieldManager current to continue receiving contractor read-only copies. All license types include delivery of new FieldManager releases issued during the license period.

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MDOT Read-Only Files for Consultant Contracts

To respond in a timely manner to audit and Federal Highway Administration (FHWA) requests, files must be up-to-date in the MDOT FieldManager system. A manually generated FieldManager read-only file must be submitted to the managing MDOT Transportation Service Center (TSC) office by the consultant hired by MDOT prior to the start of construction operations. An updated read-only file must also be provided with the submission of each bi-weekly pay estimate. The updated read-only file can be automatically sent by using FieldManager’s read-only distribution list. This distribution is required for all MDOT consultant oversight projects

Consultant offices must use FieldManager’s read-only distribution function. MDOT may also request a read-only copy at any time during the life of the contract.

For detailed instructions on how to send manual and automatic updates using the read-only distribution list in FieldManager, consult the FieldManager User’s Guide Supplement (For Michigan Local Agencies and Consultants).

If you have any questions regarding this information, please contact the Helpdesk email MDOT-ConstructionSoftware@michigan.gov.

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Bi-Annual FieldManager User Account Verification Process

Bi-annually, FieldManager administrators for each MDOT office must verify that FieldManager users are assigned appropriate user roles and/or access to the FieldManager system. User roles must be assigned in accordance with the Security Procedures in the latest version of the FieldManager User’s Guide Supplement (For MDOT Offices). Maintenance of FieldManager user account lists is important for maintaining system security.

Every year in November and May, the Construction Technology Unit will email FieldManager administrators for each MDOT office. All offices must review their user list and ensure that users are assigned the proper security level. Any users that no longer require access to the system are to be removed. The user list must be documented and approved by the Construction Engineer. Each MDOT office is required to reply by the specified deadline and provide the signed user list. If the office does not provide the documentation by the specified deadline, the Construction Technology Unit will remove all users for that office except for the FieldManager administrator(s).

If your office’s user list is deleted by the Construction Technology Unit, the FieldManager administrator for your office will then need to re-create each appropriate user account.

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LAP Project Considerations

A FieldManager read-only file must be submitted to the managing MDOT Transportation Service Center (TSC) office by the local agency prior to the start of construction operations. An updated read-only file must also be provided with the submission of each bi-weekly pay estimate. MDOT may also request a read-only copy at any time during the life of the contract. Updated read-only files can be automatically sent by using FieldManager’s read-only distribution list.