Standard Naming Convention
NOTES:
Examples of both separate tables for each file and a mega table.
mega Table can be sorted by any column.
Some form numbers have been hyperlinked for an example.
Also one table shows a potential idea of adding a last revision date
100 ADMINISTRATION
Awards Folder
File | Folder | Description | MDOT Form # | Minimum Element Component Naming Examples | Retention |
---|---|---|---|---|---|
Awards Folder | Award YYYY-MM-DD | 4 Years | |||
Awards Folder | 2653 | 4 Years |
101 Contract Forms
File | Folder | Description | MDOT Form # | Minimum Element Component Naming Examples | Retention | Date Last Revision |
---|---|---|---|---|---|---|
Contract Form 101 | 1130A YYY-MM-DD | 4 Years | 11-28-2023 | |||
Contract Form 101 | 1116 001 | 4 Years | 11-28-2023 | |||
Contract Form 101 | CPM YYYY-MM-DD | 4 Years | 11-28-2023 | |||
Workzone Enforcement Contracts | 1449 YYYY-MM-DD Job Number | 4 Years | 11-28-2023 | |||
Workzone Enforcement Contracts | 0565 YYYY-MM-DD Job Number | 4 Years | 11-28-2023 |
102 Sub-Contracts
File | Folder | Description | MDOT Form # | Minimum Element Component Naming Examples | Retention |
---|---|---|---|---|---|
Sub-Contracts 102 | 1302-FED ABC Contracting | 4 Years | |||
Sub-Contracts 102 | 1116 001 | 4 Years |
MEGA TABLE EXAMPLE
File | Folder/Subfolder | Description | MDOT Form # | Minimum Element Component Naming Examples | Retention | Date Last Revision |
---|---|---|---|---|---|---|
Awards Folder | Award YYYY-MM-DD | 4 Years | 11-28-23 | |||
Awards Folder | 2653 | 4 Years | 11-28-23 | |||
Contract Form 101 | 1130A YYY-MM-DD | 4 Years | 11-28-23 | |||
Contract Form 101 | 1116 001 | 4 Years | 11-28-23 | |||
Contract Form 101 | CPM YYYY-MM-DD | 4 Years | 11-28-23 | |||
Workzone Enforcement Contracts | 1449 YYYY-MM-DD Job Number | 4 Years | 11-28-23 | |||
Workzone Enforcement Contracts | 0565 YYYY-MM-DD Job Number | 4 Years | 11-28-23 | |||
Sub-Contracts 102 | 1302-FED ABC Contracting | 4 Years | 11-28-23 | |||
Sub-Contracts 102 | 1116 001 | 4 Years | 11-28-23 | |||
Work Orders 103 | 1165 YYYY-MM-DD | 4 Years | 11-28-23 | |||
Work Orders 103 | 1137 001 Drainage Changes | 4 Years | 11-28-23 |