Standard Naming Convention
NOTES:
- Table can be sorted by any column by clicking on table header.
- Form numbers have been hyperlinked to the document.
- Date of last Revision is the last time that convention was updated.
100 ADMINISTRATION
File | Folder/Subfolder Name | Description | MDOT Form # | Minimum Element Component Naming Examples | Retention | Date Last Revision |
---|---|---|---|---|---|---|
Awards Folder | Award YYYY-MM-DD | 4 Years | 11-28-23 | |||
Awards Folder | 2653 | 4 Years | 11-28-23 | |||
Contract Form 101 | 1130A YYY-MM-DD | 4 Years | 11-28-23 | |||
Contract Form 101 | 1116 001 | 4 Years | 11-28-23 | |||
Contract Form 101 | CPM YYYY-MM-DD | 4 Years | 11-28-23 | |||
Workzone Enforcement Contracts | 1449 YYYY-MM-DD Job Number | 4 Years | 11-28-23 | |||
Workzone Enforcement Contracts | 0565 YYYY-MM-DD Job Number | 4 Years | 11-28-23 | |||
Sub-Contracts 102 | 1302-FED ABC Contracting | 4 Years | 11-28-23 | |||
Sub-Contracts 102 | 1302-FED-2 ABC Contracting | 4 Years | 11-28-23 | |||
Sub-Contracts 102 | 1302-State ABC Contracting | 4 Years | 11-28-23 | |||
Work Orders 103 | 1165 YYYY-MM-DD | 4 Years | 11-28-23 | |||
Work Orders 103 | 1137 001 Drainage Changes | 4 Years | 11-28-23 | |||
Contract Modifications 104 | CM 001 | 4 Years | 11-28-23 | |||
Contract Modifications 104 | 1962 YYYY-MM-DD Structural Steel ABC Contracting | 4 Years | 11-28-23 | |||
Contract Modifications 104 | CM 001 Supporting | 4 Years | 11-28-23 | |||
FHWA 1365 Pre-Approvals | 1365 YYYY-MM-DD Structural Steel | 4 Years | 11-28-23 | |||
Extension of Time | 1100A 001 | 4 Years | 11-28-23 | |||
Contractor Claims and Force Account 105 | 1101 YYYY-MM-DD GJM Rut Filling ABC Contracting | 4 Years | 11-28-23 | |||
Contractor Claims and Force Account 105 | 1101A YYYY-MM-DD GJM Rut Filling ABC Contracting | 4 Years | 11-28-23 | |||
Contractor Claims and Force Account 105 | FA Work Plan | 4 Years | 11-28-23 | |||
Contractor Claims and Force Account 105 | DRB Payment John Smith YYYY-MM-DD | 4 Years | 11-28-23 | |||
Contractor Claims and Force Account 105 | DRB Meeting YYYY-MM-DD | 4 Years | 11-28-23 | |||
Contractor Claims and Force Account 105 | DRB Agreement YYYY-MM-DD | 4 Years | 11-28-23 | |||
Damage Claim Notices | 1119D 001 Smith John | 4 Years | 11-28-23 |