Difference between revisions of "MDOT Construction Manual Content Revision Procedures"

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Revision as of 12:01, 28 April 2021

Construction Manual Change Process

Suggested revisions will come from various users of the Wiki Construction Manual; these could be MDOT employees, Consultants, and Contractor’s. The key item is that they must be registered users of the system if the suggested change comes from outside of the Content Managers review team.

To make a revison suggestion to the Construction Manual please email the appropriate division Content Manager found at this link to the Help page.

Types of Changes

Typically there are three types of changes:

Type 1: Spelling/Grammatical/Error Correction/Clarification Changes– These types of changes will not require additional approval processes or assembly of review teams.

By clarification the intent is best described in the following example:
The use of the acronym ITS throughout an article in the Wiki Constructional Manual. Shortly after publishing the article numerous calls come in asking what does ITS mean. The clarification would be a revision to the first occurrence of ITS in the article to appear as Intelligent Transportation System (ITS).

Type 2: Minor Process Changes – These could be updates in a form required for inspection with instructions on how to complete the form. Items to be aware of during inspection of an item of work etc.

Type 3: Major Changes – Changes that will have a statewide impact to the delivery of the program either monetarily, staffing, equipment, procedural, material and documentation requirements.

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Content Managers Review Team

The Content Manager will typically set up a review team, consisting of subject matter experts to review the validity of suggested changes. The team can be made up of direct reports, industry partners, FHWA, etc. Essentially the team can be made up of anyone who the Content Manager feels will be able to provide the best review and input for the suggested change.

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Review Process

As of October 19, 2015, the Construction Field Services (CFS) Division stopped issuing new Bureau of Highway Instructional Memorandums (BOHIMs). CFS has been communicating information on new and/or updated procedures and processes through Construction Manual Updates (CMU). Similar to the BOHIM approval process, CMU’s that effect procedure and policy are still being submitted for region review prior to incorporation into the Construction Manual. The Wiki format Construction Manual can be found online at the link below: http://mdotwiki.state.mi.us/construction/index.php/Main_Page

The Wiki format allows for the Construction Manual to be continuously updated monthly to remain current with changing practice. The process for revising the Construction Manual is based on the impact that the change will have and is defined below:

Type 1: Spelling/Grammatical/Clarification Change

  • These changes do not require additional approval processes.

Type 2: Minor Process Changes

  • This may require assembly of a team of subject matter experts to review the wording and create any supporting information for the change.
  • An independent review by another content manager or other unit within the department should be conducted as a check for understandability of the revision and to verify that the revision is not a major change.
  • Approval by the Engineer of CFS is required prior to publishing a type 2 change to the Wiki Construction Manual. The Engineer of CFS will determine if the change should be coordinated with the FHWA and discuss with an FHWA representative before approval if necessary.

Type 3: Major changes that have a statewide impact to the delivery of the program.

  • Once a suggested major change is submitted to the content manager, a team of subject matter experts is assembled to review the suggested change for technical merit, economic impact, staffing impact, industry impacts, etc. This same team will provide comments on the content of the update.
  • If it is deemed that the change is beneficial or required of the department then the content manager will format the revision following a style that is similar for that section of the Construction Manual.
  • The CFS Construction Administration Section will then submit the update for a two week region review period.
  • Once all comments are received they will be addressed by the author and provided to the Region Engineer Liaisons to the Bureau of Field Services (BFS), BFS leadership (Bureau Director, Deputy Bureau Director, Engineer of Operations Field Services and Engineer of Construction Field Services), and the Federal Highway Administration (FHWA) for review and approval. The addressed comment document and the revised construction manual update will also be sent to the Statewide Alignment Construction Team for region knowledge. After approval is received from the Region Engineer Liaisons to BFS, BFS leadership and the FHWA the change is published in the Wiki Construction Manual.

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