Difference between revisions of "Standard Naming Convention"
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MDOT
DRAFT - Standard Naming Convention
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|<center>AWARDS</center>||Awards Folder|| ||<center>Award Letter||<center>||Award YYYY-MM-DD||4 Years||11-28-23 | |<center>AWARDS</center>||Awards Folder|| ||<center>Award Letter||<center>||Award YYYY-MM-DD||4 Years||11-28-23 | ||
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| − | |<center>AWARDS</center>||Awards Folder||<center>Contractor DBE Commitment||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23 | + | |<center>AWARDS</center>||Awards Folder|| ||<center>Contractor DBE Commitment||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years||11-28-23 |
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| − | |<center>101 Contract Forms</center>||Contract Form 101||<center>Progress Schedule||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23 | + | |<center>101 Contract Forms</center>||Contract Form 101|| ||<center>Progress Schedule||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-23 |
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| − | |<center>101 Contract Forms</center>||Contract Form 101||<center>Weekly Statement of Work Days Charged||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23 | + | |<center>101 Contract Forms</center>||Contract Form 101|| ||<center>Weekly Statement of Work Days Charged||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]||1116 001||4 Years||11-28-23 |
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| − | |<center>101 Contract Forms</center>||Contract Form 101||<center>Critical Path Method(CPM)||<center>||CPM YYYY-MM-DD||4 Years||11-28-23 | + | |<center>101 Contract Forms</center>||Contract Form 101|| ||<center>Critical Path Method(CPM)||<center>||CPM YYYY-MM-DD||4 Years||11-28-23 |
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|<center>101 Contract Forms</center>||Contract Form 101||Workzone Enforcement Contracts||<center>Work Zone Agreements (MSP)||<center>[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23 | |<center>101 Contract Forms</center>||Contract Form 101||Workzone Enforcement Contracts||<center>Work Zone Agreements (MSP)||<center>[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/1449.pdf 1449]||1449 YYYY-MM-DD Job Number||4 Years||11-28-23 | ||
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|<center>101 Contract Forms</center>||Contract Form 101||Workzone Enforcement Contracts||<center>Work Zone Agreements (Local)||<center>[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23 | |<center>101 Contract Forms</center>||Contract Form 101||Workzone Enforcement Contracts||<center>Work Zone Agreements (Local)||<center>[https://mdotcfintra.state.mi.us/interchange/forms/pdfforms/0565.pdf 0565]||0565 YYYY-MM-DD Job Number||4 Years||11-28-23 | ||
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| − | |<center>102 Sub-Contracts</center>||Sub-Contracts 102||<center>Subcontract - FED||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23 | + | |<center>102 Sub-Contracts</center>||Sub-Contracts 102|| ||<center>Subcontract - FED||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED.pdf 1302-FED]||1302-FED ABC Contracting||4 Years||11-28-23 |
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| − | |<center>102 Sub-Contracts</center>||Sub-Contracts 102||<center>Subcontract - FED-2||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23 | + | |<center>102 Sub-Contracts</center>||Sub-Contracts 102|| ||<center>Subcontract - FED-2||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-FED-2.pdf 1302-FED-2]||1302-FED-2 ABC Contracting||4 Years||11-28-23 |
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| − | |<center>102 Sub-Contracts</center>||Sub-Contracts 102||<center>Subcontract - State||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23 | + | |<center>102 Sub-Contracts</center>||Sub-Contracts 102|| ||<center>Subcontract - State||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1302-State.pdf 1302-State]||1302-State ABC Contracting||4 Years||11-28-23 |
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| − | |<center>103 Work Orders</center>||Work Orders 103||<center>Notice of Non-Compliance with Contract||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23 | + | |<center>103 Work Orders</center>||Work Orders 103|| ||<center>Notice of Non-Compliance with Contract||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1165.pdf 1165]||1165 YYYY-MM-DD||4 Years||11-28-23 |
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| − | |<center>103 Work Orders</center>||Work Orders 103||<center>Work Orders||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23 | + | |<center>103 Work Orders</center>||Work Orders 103|| ||<center>Work Orders||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1137.pdf 1137]||1137 001 Drainage Changes||4 Years||11-28-23 |
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| − | |<center>104 Contract Modifications</center>||Contract Modifications 104||<center>Contract Modification||<center>||CM 001||4 Years||11-28-23 | + | |<center>104 Contract Modifications</center>||Contract Modifications 104|| ||<center>Contract Modification||<center>||CM 001||4 Years||11-28-23 |
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| − | |<center>104 Contract Modifications</center>||Contract Modifications 104||<center>Value Engineering Change Proposal||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23 | + | |<center>104 Contract Modifications</center>||Contract Modifications 104|| ||<center>Value Engineering Change Proposal||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1962.pdf 1962]||1962 YYYY-MM-DD Structural Steel ABC Contracting||4 Years||11-28-23 |
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| − | |<center>104 Contract Modifications</center>||Contract Modifications 104||<center>Supporting Documents for Contract Modifications||<center>||CM 001 Supporting||4 Years||11-28-23 | + | |<center>104 Contract Modifications</center>||Contract Modifications 104|| ||<center>Supporting Documents for Contract Modifications||<center>||CM 001 Supporting||4 Years||11-28-23 |
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| − | |<center>104 Contract Modifications</center>||FHWA 1365 Pre-Approvals||<center>FHWA 1365 Pre-Approvals||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 | + | |<center>104 Contract Modifications</center>||Contract Modifications 104||FHWA 1365 Pre-Approvals||<center>FHWA 1365 Pre-Approvals||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=FHWA-1365.pdf 1365]||1365 YYYY-MM-DD Structural Steel||4 Years||11-28-23 |
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| − | |<center>104 Contract Modifications</center>||Extension of Time||<center>FHWA 1365 Pre-Approvals||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23 | + | |<center>104 Contract Modifications</center>||Contract Modifications 104||Extension of Time||<center>FHWA 1365 Pre-Approvals||<center>[http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1100A.pdf 1100A]||1100A 001||4 Years||11-28-23 |
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|<center>105 Contractor Claims and Force Account</center>||Contractor Claims and Force Account 105||<center>Force Account Statement||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 | |<center>105 Contractor Claims and Force Account</center>||Contractor Claims and Force Account 105||<center>Force Account Statement||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1101.pdf 1101]||1101 YYYY-MM-DD GJM Rut Filling ABC Contracting||4 Years||11-28-23 | ||
Revision as of 15:32, 5 March 2024
NOTES:
- Table can be sorted by any column by clicking on table header.
- Form numbers have been hyperlinked to the document.
- Date of last Revision is the last time that convention was updated.
100 ADMINISTRATION
| File | Folder Name | Subfolder Name | Description | MDOT Form # | Minimum Element Component Naming Examples | Retention | Date Last Revision |
|---|---|---|---|---|---|---|---|
| Awards Folder | Award YYYY-MM-DD | 4 Years | 11-28-23 | ||||
| Awards Folder | 2653 | 4 Years | 11-28-23 | ||||
| Contract Form 101 | 1130A YYY-MM-DD | 4 Years | 11-28-23 | ||||
| Contract Form 101 | 1116 001 | 4 Years | 11-28-23 | ||||
| Contract Form 101 | CPM YYYY-MM-DD | 4 Years | 11-28-23 | ||||
| Contract Form 101 | Workzone Enforcement Contracts | 1449 YYYY-MM-DD Job Number | 4 Years | 11-28-23 | |||
| Contract Form 101 | Workzone Enforcement Contracts | 0565 YYYY-MM-DD Job Number | 4 Years | 11-28-23 | |||
| Sub-Contracts 102 | 1302-FED ABC Contracting | 4 Years | 11-28-23 | ||||
| Sub-Contracts 102 | 1302-FED-2 ABC Contracting | 4 Years | 11-28-23 | ||||
| Sub-Contracts 102 | 1302-State ABC Contracting | 4 Years | 11-28-23 | ||||
| Work Orders 103 | 1165 YYYY-MM-DD | 4 Years | 11-28-23 | ||||
| Work Orders 103 | 1137 001 Drainage Changes | 4 Years | 11-28-23 | ||||
| Contract Modifications 104 | CM 001 | 4 Years | 11-28-23 | ||||
| Contract Modifications 104 | 1962 YYYY-MM-DD Structural Steel ABC Contracting | 4 Years | 11-28-23 | ||||
| Contract Modifications 104 | CM 001 Supporting | 4 Years | 11-28-23 | ||||
| Contract Modifications 104 | FHWA 1365 Pre-Approvals | 1365 YYYY-MM-DD Structural Steel | 4 Years | 11-28-23 | |||
| Contract Modifications 104 | Extension of Time | 1100A 001 | 4 Years | 11-28-23 | |||
| Contractor Claims and Force Account 105 | 1101 YYYY-MM-DD GJM Rut Filling ABC Contracting | 4 Years | 11-28-23 | ||||
| Contractor Claims and Force Account 105 | 1101A YYYY-MM-DD GJM Rut Filling ABC Contracting | 4 Years | 11-28-23 | ||||
| Contractor Claims and Force Account 105 | FA Work Plan | 4 Years | 11-28-23 | ||||
| Contractor Claims and Force Account 105 | DRB Payment John Smith YYYY-MM-DD | 4 Years | 11-28-23 | ||||
| Contractor Claims and Force Account 105 | DRB Meeting YYYY-MM-DD | 4 Years | 11-28-23 | ||||
| Contractor Claims and Force Account 105 | DRB Agreement YYYY-MM-DD | 4 Years | 11-28-23 | ||||
| Damage Claim Notices | 1119D 001 Smith John | 4 Years | 11-28-23 |