Standard Naming Convention

MDOT DRAFT - Standard Naming Convention

NOTES:

• Table can be sorted by any column by clicking on table header.
• Form numbers have been hyperlinked to the document.
• Date of last Revision is the last time that convention was updated.

100 ADMINISTRATION

File	Folder Name	Subfolder Name	Description	MDOT Form #	Minimum Element Component Naming Examples	Retention	Date Last Revision
AWARDS	Awards Folder		Award Letter		Award YYYY-MM-DD	4 Years	11-28-23
AWARDS	Awards Folder		Contractor DBE Commitment	2653	2653	4 Years	11-28-23
101 Contract Forms	Contract Form 101		Progress Schedule	1130A	1130A YYY-MM-DD	4 Years	11-28-23
101 Contract Forms	Contract Form 101		Weekly Statement of Work Days Charged	http://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1116.pdf 1116]	1116 001	4 Years	11-28-23
101 Contract Forms	Contract Form 101		Critical Path Method(CPM)		CPM YYYY-MM-DD	4 Years	11-28-23
101 Contract Forms	Contract Form 101	Workzone Enforcement Contracts	Work Zone Agreements (MSP)	1449	1449 YYYY-MM-DD Job Number	4 Years	11-28-23
101 Contract Forms	Contract Form 101	Workzone Enforcement Contracts	Work Zone Agreements (Local)	0565	0565 YYYY-MM-DD Job Number	4 Years	11-28-23
102 Sub-Contracts	Sub-Contracts 102		Subcontract - FED	1302-FED	1302-FED ABC Contracting	4 Years	11-28-23
102 Sub-Contracts	Sub-Contracts 102		Subcontract - FED-2	1302-FED-2	1302-FED-2 ABC Contracting	4 Years	11-28-23
102 Sub-Contracts	Sub-Contracts 102		Subcontract - State	1302-State	1302-State ABC Contracting	4 Years	11-28-23
103 Work Orders	Work Orders 103		Notice of Non-Compliance with Contract	1165	1165 YYYY-MM-DD	4 Years	11-28-23
103 Work Orders	Work Orders 103		Work Orders	1137	1137 001 Drainage Changes	4 Years	11-28-23
104 Contract Modifications	Contract Modifications 104		Contract Modification		CM 001	4 Years	11-28-23
104 Contract Modifications	Contract Modifications 104		Value Engineering Change Proposal	1962	1962 YYYY-MM-DD Structural Steel ABC Contracting	4 Years	11-28-23
104 Contract Modifications	Contract Modifications 104		Supporting Documents for Contract Modifications		CM 001 Supporting	4 Years	11-28-23
104 Contract Modifications	Contract Modifications 104	FHWA 1365 Pre-Approvals	FHWA 1365 Pre-Approvals	1365	1365 YYYY-MM-DD Structural Steel	4 Years	11-28-23
104 Contract Modifications	Contract Modifications 104	Extension of Time	FHWA 1365 Pre-Approvals	1100A	1100A 001	4 Years	11-28-23
105 Contractor Claims and Force Account	Contractor Claims and Force Account 105		Force Account Statement	1101	1101 YYYY-MM-DD GJM Rut Filling ABC Contracting	4 Years	11-28-23
105 Contractor Claims and Force Account	Contractor Claims and Force Account 105		Force Account Daily Field Record	1101A	1101A YYYY-MM-DD GJM Rut Filling ABC Contracting	4 Years	11-28-23
105 Contractor Claims and Force Account	Contractor Claims and Force Account 105		Force Account Work Plan		FA Work Plan	4 Years	11-28-23
105 Contractor Claims and Force Account	Contractor Claims and Force Account 105		Dispute Resolution Board (DRB)		DRB Payment John Smith YYYY-MM-DD	4 Years	11-28-23
105 Contractor Claims and Force Account	Contractor Claims and Force Account 105		Dispute Resolution Board (DRB) Progress Meeting		DRB Meeting YYYY-MM-DD	4 Years	11-28-23
105 Contractor Claims and Force Account	Contractor Claims and Force Account 105		Dispute Resolution Board (DRB) Agreement		DRB Agreement YYYY-MM-DD	4 Years	11-28-23
105 Contractor Claims and Force Account	Contractor Claims and Force Account 105	Damage Claim Notices	Damage Claims Notice Form	1119D	1119D 001 Smith John	4 Years	11-28-23
105 Contractor Claims and Force Account	Contractor Claims and Force Account 105	Damage Claim Notices	Damage Claims Notice Form	1119D	1119D 001 Smith John	4 Years	11-28-23
105 Contractor Claims and Force Account	Contractor Claims and Force Account 105	Damage Claim Notices	Damage Claims Notice Form	1119D	1119D 001 Smith John	4 Years	11-28-23

106 Estimates and Closeout Package Estimates and Closeout Package 106 Construction Pay Estimate Report(Bi-Weekly Pay Estimates) Pay Estimate 001 11/28/2023 106 Estimates and Closeout Package Estimates and Closeout Package 106 Construction Pay Estimate Report(Final Pay Estimate) Pay Estimate 001 Final 11/28/2023 106 Estimates and Closeout Package Estimates and Closeout Package 106 Stockpile Data Stock Pile YYYY-MM-DD Steel 11/28/2023 106 Estimates and Closeout Package Estimates and Closeout Package 106 40 Point - Final Project Close-out Checklist Check with TSC Staff OR Metro Region Final project checklist YYYY-MM-DD 11/28/2023 106 Estimates and Closeout Package Estimates and Closeout Package 106 Contractor Deficiency List Formely Punch List Contractor Deficiency List YYYY-MM-DD 11/28/2023 106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Final Acceptance/Certification Report 1120 1120 11/28/2023 106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Final Estimate Submittal Form 1105A 1105A 11/28/2023 106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Post Certification of Subcontract compliance (Copy) 1386 1386 11/28/2023 106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Final 2124A 2124A 2124A Final ABC Contracting 11/28/2023 106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Final project voucher summary(Signed from CSD) Final project voucher summary 11/28/2023 106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Office Technician Certificate Cert OT Last Name Expiration Date 11/28/2023 106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Work Completion letter from contractor Work Completion Letter YYYY-MM-DD 11/28/2023 106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Letter to File (LTF) LTF 001 11/28/2023 106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents ADA Statement of Accessibility Constraints 0370 0370 11/28/2023