Difference between revisions of "Standard Naming Convention"

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Revision as of 17:42, 28 March 2024


MDOT
DRAFT - Standard Naming Convention

NOTES:

  • Table can be sorted by any column by clicking on table header.
  • Form numbers have been hyperlinked to the document.
  • Date of last Revision is the last time that convention was updated.


100 ADMINISTRATION (Short Table)

File Number Folder Name Subfolder Name Description MDOT Form # Minimum Element Component Naming Examples Retention Date Last Revision
AWARDS Awards Folder Award Letter Award YYYY-MM-DD 4 Years 11-28-23
AWARDS Awards Folder Contractor DBE Commitment 2653 2653 4 Years 11-28-23
101 Contract Forms Contract Form 101 Progress Schedule 1130A 1130A YYY-MM-DD 4 Years 11-28-23
101 Contract Forms Contract Form 101 Weekly Statement of Work Days Charged 1116 1116 001 4 Years 11-28-23
101 Contract Forms Contract Form 101 Critical Path Method(CPM) CPM YYYY-MM-DD 4 Years 11-28-23
101 Contract Forms Contract Form 101 Workzone Enforcement Contracts Work Zone Agreements (MSP) 1449 1449 YYYY-MM-DD Job Number 4 Years 11-28-23
101 Contract Forms Contract Form 101 Workzone Enforcement Contracts Work Zone Agreements (Local) 0565 0565 YYYY-MM-DD Job Number 4 Years 11-28-23
102 Sub-Contracts Sub-Contracts 102 Subcontract - FED 1302-FED 1302-FED ABC Contracting 4 Years 11-28-23
102 Sub-Contracts Sub-Contracts 102 Subcontract - FED-2 1302-FED-2 1302-FED-2 ABC Contracting 4 Years 11-28-23
102 Sub-Contracts Sub-Contracts 102 Subcontract - State 1302-State 1302-State ABC Contracting 4 Years 11-28-23
103 Work Orders Work Orders 103 Notice of Non-Compliance with Contract 1165 1165 YYYY-MM-DD 4 Years 11-28-23
103 Work Orders Work Orders 103 Work Orders 1137 1137 001 Drainage Changes 4 Years 11-28-23
104 Contract Modifications Contract Modifications 104 Contract Modification CM 001 4 Years 11-28-23
104 Contract Modifications Contract Modifications 104 Value Engineering Change Proposal 1962 1962 YYYY-MM-DD Structural Steel ABC Contracting 4 Years 11-28-23
104 Contract Modifications Contract Modifications 104 Supporting Documents for Contract Modifications CM 001 Supporting 4 Years 11-28-23
104 Contract Modifications Contract Modifications 104 FHWA 1365 Pre-Approvals FHWA 1365 Pre-Approvals 1365 1365 YYYY-MM-DD Structural Steel 4 Years 11-28-23
104 Contract Modifications Contract Modifications 104 Extension of Time FHWA 1365 Pre-Approvals 1100A 1100A 001 4 Years 11-28-23
105 Contractor Claims and Force Account Contractor Claims and Force Account 105 Force Account Statement 1101 1101 YYYY-MM-DD GJM Rut Filling ABC Contracting 4 Years 11-28-23
105 Contractor Claims and Force Account Contractor Claims and Force Account 105 Force Account Daily Field Record 1101A 1101A YYYY-MM-DD GJM Rut Filling ABC Contracting 4 Years 11-28-23
105 Contractor Claims and Force Account Contractor Claims and Force Account 105 Force Account Work Plan FA Work Plan 4 Years 11-28-23
105 Contractor Claims and Force Account Contractor Claims and Force Account 105 Dispute Resolution Board (DRB) DRB Payment John Smith YYYY-MM-DD 4 Years 11-28-23
105 Contractor Claims and Force Account Contractor Claims and Force Account 105 Dispute Resolution Board (DRB) Progress Meeting DRB Meeting YYYY-MM-DD 4 Years 11-28-23
105 Contractor Claims and Force Account Contractor Claims and Force Account 105 Dispute Resolution Board (DRB) Agreement DRB Agreement YYYY-MM-DD 4 Years 11-28-23
105 Contractor Claims and Force Account Contractor Claims and Force Account 105 Damage Claim Notices Damage Claims Notice Form 1119D 1119D 001 Smith John 4 Years 11-28-23
106 Estimates and Closeout Package Estimates and Closeout Package 106 Construction Pay Estimate Report(Bi-Weekly Pay Estimates) Pay Estimate 001 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Construction Pay Estimate Report(Final Pay Estimate) Pay Estimate 001 Final 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Stockpile Data Stock Pile YYYY-MM-DD Steel 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 40 Point - Final Project Close-out Checklist Metro Region Final project checklist YYYY-MM-DD 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Contractor Deficiency List Formerly Punch List Contractor Deficiency List YYYY-MM-DD 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Final Acceptance/Certification Report 1120 1120 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Final Estimate Submittal Form 1105A 1105A 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Post Certification of Subcontract compliance (Copy) 1386 1386 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Final 2124A 2124A 2124A Final ABC Contracting 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Final project voucher summary(Signed from CSD) Final project voucher summary 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Office Technician Certificate Cert OT Last Name Expiration Date 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Work Completion letter from contractor Work Completion Letter YYYY-MM-DD 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Letter to File (LTF) LTF 001 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents ADA Statement of Accessibility Constraints 0370 0370 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Final Project Review/Engineer Certification Final Project Review Summary 1147 1147 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Final Project Review/Engineer Certification Engineer Certification/Final Project Reviews Contract/Related Documents Checklist 1969 1969 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Final Project Review/Engineer Certification Engineer Certification/Final Project Reviews Construction Item/IDR Checklist 1970 1970 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Final Project Review/Engineer Certification Engineer Certification and Final Project Reviews-HMA Items Checklist 1971 1971 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Final Project Review/Engineer Certification Engineer Certification and Final Project Reviews-Material Review Checklist 1972 1972 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Final Project Review/Engineer Certification Engineer Certification and Final Project Reviews-Concrete Items Review Checklist 1973 1973 4 Years 11/28/2023
107 Warranty Documentation Warranty Documentation 107 Warranty Correspondence Corr YYYY-MM-DD GJM Warranty 4 Years 11/28/2023
107 Warranty Documentation Warranty Documentation 107 Bridge 1802 1802 YYYY-MM-DD 4 Years 11/28/2023
107 Warranty Documentation Warranty Documentation 107 HMA Series 1134 1134 YYYY-MM-DD 4 Years 11/28/2023
107 Warranty Documentation Warranty Documentation 107 Initial Acceptance for Pavement Warranty Work 1029 1029 Route Contractor Date Accepted 4 Years 11/28/2023
107 Warranty Documentation Warranty Documentation 107 Initial Acceptance for Bridge Warranty Work 1029A 1029A Route Contractor Date Accepted 4 Years 11/28/2023
107 Warranty Documentation Warranty Documentation 107 Concrete 1115, 1831, 1881, 1884, 1885 [Form Number] YYYY-MM-DD 4 Years 11/28/2023
107 Warranty Documentation Warranty Documentation 107 CPM 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946 [Form Number] YYYY-MM-DD 4 Years 11/28/2023
108 Correspondence Correspondence 108 Email Corr YYYY-MM-DD GJM Lane Closures 4 Years 11/28/2023
108 Correspondence Correspondence 108 General Correspondence Corr YYYY-MM-DD GJM Lane Closures 4 Years 11/28/2023
109 Preconstruction and Progress Meetings Preconstruction and Progress Meetings 109 Damage Claim Program Damage Claim Program 4 Years 11/28/2023
109 Preconstruction and Progress Meetings Preconstruction and Progress Meetings 109 Construction Safety Program Construction Safety Program 4 Years 11/28/2023
109 Preconstruction and Progress Meetings Preconstruction and Progress Meetings 109 Work Area Lighting Plan Work Area Lighting Plan 4 Years 11/28/2023
109 Preconstruction and Progress Meetings Preconstruction and Progress Meetings 109 Subcontractor's List Subcontractor's List 4 Years 11/28/2023
109 Preconstruction and Progress Meetings Preconstruction and Progress Meetings 109 Emergency Contact List Emergency Contact List 4 Years 11/28/2023
109 Preconstruction and Progress Meetings Preconstruction and Progress Meetings 109 Meeting Minutes Meeting Minutes YYYY-MM-DD 4 Years 11/28/2023
109 Preconstruction and Progress Meetings Preconstruction and Progress Meetings 109 Internal Traffic Control Plan Internal Traffic Control Plan 4 Years 11/28/2023
109 Preconstruction and Progress Meetings Preconstruction and Progress Meetings 109 Post Construction Review Meeting Minutes PCRMM YYYY-MM-DD 4 Years 11/28/2023
109 Preconstruction and Progress Meetings Preconstruction and Progress Meetings 109 Preconstruction meeting minutes Preconstruction meeting YYYY-MM-DD 4 Years 11/28/2023
109 Preconstruction and Progress Meetings Preconstruction and Progress Meetings 109 Progress Meeting Minutes Progress meeting YYYY-MM-DD 4 Years 11/28/2023
110 Utilities, Permits and Real Estate Utilities, Permits and Real Estate 110 Property Agreements and release Property Agreements & Release Smith John 4 Years 11/28/2023
110 Utilities, Permits and Real Estate Utilities, Permits and Real Estate 110 Construction Permit Construction Permit YYYY-MM-DD 4 Years 11/28/2023
110 Utilities, Permits and Real Estate Utilities, Permits and Real Estate 110 Miss Dig Document request Miss Dig YYYY-MM-DD ABC Contracting 4 Years 11/28/2023
110 Utilities, Permits and Real Estate Utilities, Permits and Real Estate 110 EGLE - Notification of Intent to Renovate/Demolish EQP5661 EQP5661 Renovate YYYY-MM-DD 4 Years 11/28/2023
110 Utilities, Permits and Real Estate Utilities, Permits and Real Estate 110 EGLE - Notification of Intent to Renovate/Demolish EQP5661 EQP5661 Demolish YYYY-MM-DD 4 Years 11/28/2023
110 Utilities, Permits and Real Estate Utilities, Permits and Real Estate 110 Field Office Utilities Field Office Utilities YYYY-MM-DD 4 Years 11/28/2023
110 Utilities, Permits and Real Estate Utilities, Permits and Real Estate 110 Power Company (Estimate cost to Contractor) Power Company YYYY-MM-DD Check # 4 Years 11/28/2023

100 ADMINISTRATION

File Number Folder Name Subfolder Name Description MDOT Form # Minimum Element Component Naming Examples Retention Date Last Revision
AWARDS Awards Folder Award Letter Award YYYY-MM-DD 4 Years 11-28-23
AWARDS Awards Folder Contractor DBE Commitment 2653 2653 4 Years 11-28-23
101 Contract Forms Contract Form 101 Progress Schedule 1130A 1130A YYY-MM-DD 4 Years 11-28-23
101 Contract Forms Contract Form 101 Weekly Statement of Work Days Charged 1116 1116 001 4 Years 11-28-23
101 Contract Forms Contract Form 101 Critical Path Method(CPM) CPM YYYY-MM-DD 4 Years 11-28-23
101 Contract Forms Contract Form 101 Workzone Enforcement Contracts Work Zone Agreements (MSP) 1449 1449 YYYY-MM-DD Job Number 4 Years 11-28-23
101 Contract Forms Contract Form 101 Workzone Enforcement Contracts Work Zone Agreements (Local) 0565 0565 YYYY-MM-DD Job Number 4 Years 11-28-23
102 Sub-Contracts Sub-Contracts 102 Subcontract - FED 1302-FED 1302-FED ABC Contracting 4 Years 11-28-23
102 Sub-Contracts Sub-Contracts 102 Subcontract - FED-2 1302-FED-2 1302-FED-2 ABC Contracting 4 Years 11-28-23
102 Sub-Contracts Sub-Contracts 102 Subcontract - State 1302-State 1302-State ABC Contracting 4 Years 11-28-23
103 Work Orders Work Orders 103 Notice of Non-Compliance with Contract 1165 1165 YYYY-MM-DD 4 Years 11-28-23
103 Work Orders Work Orders 103 Work Orders 1137 1137 001 Drainage Changes 4 Years 11-28-23
104 Contract Modifications Contract Modifications 104 Contract Modification CM 001 4 Years 11-28-23
104 Contract Modifications Contract Modifications 104 Value Engineering Change Proposal 1962 1962 YYYY-MM-DD Structural Steel ABC Contracting 4 Years 11-28-23
104 Contract Modifications Contract Modifications 104 Supporting Documents for Contract Modifications CM 001 Supporting 4 Years 11-28-23
104 Contract Modifications Contract Modifications 104 FHWA 1365 Pre-Approvals FHWA 1365 Pre-Approvals 1365 1365 YYYY-MM-DD Structural Steel 4 Years 11-28-23
104 Contract Modifications Contract Modifications 104 Extension of Time FHWA 1365 Pre-Approvals 1100A 1100A 001 4 Years 11-28-23
105 Contractor Claims and Force Account Contractor Claims and Force Account 105 Force Account Statement 1101 1101 YYYY-MM-DD GJM Rut Filling ABC Contracting 4 Years 11-28-23
105 Contractor Claims and Force Account Contractor Claims and Force Account 105 Force Account Daily Field Record 1101A 1101A YYYY-MM-DD GJM Rut Filling ABC Contracting 4 Years 11-28-23
105 Contractor Claims and Force Account Contractor Claims and Force Account 105 Force Account Work Plan FA Work Plan 4 Years 11-28-23
105 Contractor Claims and Force Account Contractor Claims and Force Account 105 Dispute Resolution Board (DRB) DRB Payment John Smith YYYY-MM-DD 4 Years 11-28-23
105 Contractor Claims and Force Account Contractor Claims and Force Account 105 Dispute Resolution Board (DRB) Progress Meeting DRB Meeting YYYY-MM-DD 4 Years 11-28-23
105 Contractor Claims and Force Account Contractor Claims and Force Account 105 Dispute Resolution Board (DRB) Agreement DRB Agreement YYYY-MM-DD 4 Years 11-28-23
105 Contractor Claims and Force Account Contractor Claims and Force Account 105 Damage Claim Notices Damage Claims Notice Form 1119D 1119D 001 Smith John 4 Years 11-28-23
106 Estimates and Closeout Package Estimates and Closeout Package 106 Construction Pay Estimate Report(Bi-Weekly Pay Estimates) Pay Estimate 001 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Construction Pay Estimate Report(Final Pay Estimate) Pay Estimate 001 Final 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Stockpile Data Stock Pile YYYY-MM-DD Steel 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 40 Point - Final Project Close-out Checklist Metro Region Final project checklist YYYY-MM-DD 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Contractor Deficiency List Formerly Punch List Contractor Deficiency List YYYY-MM-DD 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Final Acceptance/Certification Report 1120 1120 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Final Estimate Submittal Form 1105A 1105A 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Post Certification of Subcontract compliance (Copy) 1386 1386 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Final 2124A 2124A 2124A Final ABC Contracting 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Final project voucher summary(Signed from CSD) Final project voucher summary 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Office Technician Certificate Cert OT Last Name Expiration Date 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Work Completion letter from contractor Work Completion Letter YYYY-MM-DD 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents Letter to File (LTF) LTF 001 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Closeout Documents ADA Statement of Accessibility Constraints 0370 0370 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Final Project Review/Engineer Certification Final Project Review Summary 1147 1147 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Final Project Review/Engineer Certification Engineer Certification/Final Project Reviews Contract/Related Documents Checklist 1969 1969 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Final Project Review/Engineer Certification Engineer Certification/Final Project Reviews Construction Item/IDR Checklist 1970 1970 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Final Project Review/Engineer Certification Engineer Certification and Final Project Reviews-HMA Items Checklist 1971 1971 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Final Project Review/Engineer Certification Engineer Certification and Final Project Reviews-Material Review Checklist 1972 1972 4 Years 11/28/2023
106 Estimates and Closeout Package Estimates and Closeout Package 106 Final Project Review/Engineer Certification Engineer Certification and Final Project Reviews-Concrete Items Review Checklist 1973 1973 4 Years 11/28/2023
107 Warranty Documentation Warranty Documentation 107 Warranty Correspondence Corr YYYY-MM-DD GJM Warranty 4 Years 11/28/2023
107 Warranty Documentation Warranty Documentation 107 Bridge 1802 1802 YYYY-MM-DD 4 Years 11/28/2023
107 Warranty Documentation Warranty Documentation 107 HMA Series 1134 1134 YYYY-MM-DD 4 Years 11/28/2023
107 Warranty Documentation Warranty Documentation 107 Initial Acceptance for Pavement Warranty Work 1029 1029 Route Contractor Date Accepted 4 Years 11/28/2023
107 Warranty Documentation Warranty Documentation 107 Initial Acceptance for Bridge Warranty Work 1029A 1029A Route Contractor Date Accepted 4 Years 11/28/2023
107 Warranty Documentation Warranty Documentation 107 Concrete 1115, 1831, 1881, 1884, 1885 [Form Number] YYYY-MM-DD 4 Years 11/28/2023
107 Warranty Documentation Warranty Documentation 107 CPM 1193, 1184, 1046, 1048, 1047, 1893, 1894, 1946 [Form Number] YYYY-MM-DD 4 Years 11/28/2023
108 Correspondence Correspondence 108 Email Corr YYYY-MM-DD GJM Lane Closures 4 Years 11/28/2023
108 Correspondence Correspondence 108 General Correspondence Corr YYYY-MM-DD GJM Lane Closures 4 Years 11/28/2023
109 Preconstruction and Progress Meetings Preconstruction and Progress Meetings 109 Damage Claim Program Damage Claim Program 4 Years 11/28/2023
109 Preconstruction and Progress Meetings Preconstruction and Progress Meetings 109 Construction Safety Program Construction Safety Program 4 Years 11/28/2023
109 Preconstruction and Progress Meetings Preconstruction and Progress Meetings 109 Work Area Lighting Plan Work Area Lighting Plan 4 Years 11/28/2023
109 Preconstruction and Progress Meetings Preconstruction and Progress Meetings 109 Subcontractor's List Subcontractor's List 4 Years 11/28/2023
109 Preconstruction and Progress Meetings Preconstruction and Progress Meetings 109 Emergency Contact List Emergency Contact List 4 Years 11/28/2023
109 Preconstruction and Progress Meetings Preconstruction and Progress Meetings 109 Meeting Minutes Meeting Minutes YYYY-MM-DD 4 Years 11/28/2023
109 Preconstruction and Progress Meetings Preconstruction and Progress Meetings 109 Internal Traffic Control Plan Internal Traffic Control Plan 4 Years 11/28/2023
109 Preconstruction and Progress Meetings Preconstruction and Progress Meetings 109 Post Construction Review Meeting Minutes PCRMM YYYY-MM-DD 4 Years 11/28/2023
109 Preconstruction and Progress Meetings Preconstruction and Progress Meetings 109 Preconstruction meeting minutes Preconstruction meeting YYYY-MM-DD 4 Years 11/28/2023
109 Preconstruction and Progress Meetings Preconstruction and Progress Meetings 109 Progress Meeting Minutes Progress meeting YYYY-MM-DD 4 Years 11/28/2023
110 Utilities, Permits and Real Estate Utilities, Permits and Real Estate 110 Property Agreements and release Property Agreements & Release Smith John 4 Years 11/28/2023
110 Utilities, Permits and Real Estate Utilities, Permits and Real Estate 110 Construction Permit Construction Permit YYYY-MM-DD 4 Years 11/28/2023
110 Utilities, Permits and Real Estate Utilities, Permits and Real Estate 110 Miss Dig Document request Miss Dig YYYY-MM-DD ABC Contracting 4 Years 11/28/2023
110 Utilities, Permits and Real Estate Utilities, Permits and Real Estate 110 EGLE - Notification of Intent to Renovate/Demolish EQP5661 EQP5661 Renovate YYYY-MM-DD 4 Years 11/28/2023
110 Utilities, Permits and Real Estate Utilities, Permits and Real Estate 110 EGLE - Notification of Intent to Renovate/Demolish EQP5661 EQP5661 Demolish YYYY-MM-DD 4 Years 11/28/2023
110 Utilities, Permits and Real Estate Utilities, Permits and Real Estate 110 Field Office Utilities Field Office Utilities YYYY-MM-DD 4 Years 11/28/2023
110 Utilities, Permits and Real Estate Utilities, Permits and Real Estate 110 Power Company (Estimate cost to Contractor) Power Company YYYY-MM-DD Check # 4 Years 11/28/2023

200 FIELD RECORDS

File Number Folder Name Subfolder Name Description MDOT Form # Minimum Element Component Naming Examples Retention Date Last Revision
200 Inspector's Daily Reports Inspector's Daily Reports 200 IDR IDR YYYY-MM-DD GJM 4 Years 11/28/2023
200 Inspector's Daily Reports Inspector's Daily Reports 200 IDR with Rev and Seq IDR YYYY-MM-DD GJM R1 S1 4 Years 11/28/2023
200-1 Photographs & Videos Photographs & Videos 200-1 Photo Photo YYYY-MM-DD GJM Station 24+65 Broken Casting 4 Years 11/28/2023
200-1 Photographs & Videos Photographs & Videos 200-1 Video (Name of Item of work) YYYY-MM-DD 001 4 Years 11/28/2023
201 Shop Drawing and submittals Shop Drawing and submittals 201 Approved SD SD 001 YYYY-MM-DD Structure Steel Retrofit Approved 4 Years 11/28/2023
201 Shop Drawing and submittals Shop Drawing and submittals 201 Original Comments SD SD 001 YYYY-MM-DD Structure Steel Retrofit 4 Years 11/28/2023
201 Shop Drawing and submittals Shop Drawing and submittals 201 Rejected SD SD 001 YYYY-MM-DD Structure Steel Retrofit Rejected 4 Years 11/28/2023
201 Shop Drawing and submittals Shop Drawing and submittals 201 Review in Progress SD SD 001 YYYY-MM-DD Structure Steel Retrofit Pending 4 Years 11/28/2023
201-1 Request For Information (RFI) Request For Information (RFI) 201-1 Request For Information(RFI) 5636 5636 YYYY-MM-DD 4 Years 11/28/2023
201-1 Request For Information (RFI) Request For Information (RFI) 201-1 Request For Information(RFI) 0558 0558 MDOT ID-JN Fabricator RFl# 4 Years 11/28/2023
201-2 Survey Survey 201-2 Contractor Staking Quality Control Plan CSQCP YYYY-MM-DD 4 Years 11/28/2023
201-2 Survey Survey 201-2 Staking Request 5300 5300 YYYY-MM-DD 4 Years 11/28/2023
201-2 Survey Survey 201-2 As-constructed Earth Work Calcs Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023
201-2 Survey Survey 201-2 Cross-Sections Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023
202 Earthwork Earthwork 202 Grade Check 1145 1145 YYYY-MM-DD GJM Clay Grade 4 Years 11/28/2023
202 Earthwork Earthwork 202 Record Of Soils Recommendations 583 0583 YYYY-MM-DD NB Sta 24+65 to 65+24 4 Years 11/28/2023
202 Earthwork Earthwork 202 Granular Material & Fine Agg. Delivery Tickets Material Name-Date-Supplier-Pit # Class II YYYY-MM-DD supplier Name Pit # 4 Years 11/28/2023
202 Earthwork Earthwork 202 Volume Sheets 1198 1198 YYYY-MM-DD GJM Sta 24+65 to 65+24 4 Years 11/28/2023
202 Earthwork Earthwork 202 Earth Work Data Sheet 1124 1124 YYYY-MM-DD GJM Sta 24+65 to 65+24 4 Years 11/28/2023
202 Earthwork Earthwork 202 Non-Hazardous Manifest Non-Haz Manifest YYYY-MM-DD 4 Years 11/28/2023
202 Earthwork Earthwork 202 Project Staging OR Excess Material Location 1568 1568 YYYY-MM-DD 4 Years 11/28/2023
202-1 NPDES and SESC Reports NPDES and SESC Reports 202-1 NPDES and SESC Reports 1126 1126 001 YYYY-MM-DD GJM 4 Years 11/28/2023
202-1 NPDES and SESC Reports NPDES and SESC Reports 202-1 Environmental Permits Permit Name 4 Years 11/28/2023
202-1 NPDES and SESC Reports NPDES and SESC Reports 202-1 Notice of Termination(NOT) NOT 4 Years 11/28/2023
202-1 NPDES and SESC Reports NPDES and SESC Reports 202-1 Notice of Completion(NOC) NOC 4 Years 11/28/2023
202-1 NPDES and SESC Reports NPDES and SESC Reports 202-1 SESC Quality Assurance Review Checklist 1940 1940 YYYY-MM-DD 4 Years 11/28/2023
203 Bases Bases 203 Subbase Subbase YYYY-MM-DD GJM 4 Years 11/28/2023
203 Bases Bases 203 Aggregates Agg Base YYYY-MM-DD GJM 4 Years 11/28/2023
203 Bases Bases 203 Rubbilizing Portland Cement Concrete Pavement Rubblilize pavt YYYY-MM-DD GJM 4 Years 11/28/2023
203 Bases Bases 203 Geotextile for Base Geotextile YYYY-MM-DD GJM 4 Years 11/28/2023
203 Bases Bases 203 HMA Base Crushing and Shaping Crush & Shape YYYY-MM-DD GJM 4 Years 11/28/2023
203 Bases Bases 203 Subbase calculations Calc Calc YYYY-MM-DD GJM Agg Base 4 Years 11/28/2023
203 Bases Bases 203 Sketches and calculations Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023
203 Bases Bases 203 Grade Check 1145 1145 YYYY-MM-DD GJM Agg Base Sta 24+65 to 65+24 4 Years 11/28/2023
203 Bases Bases 203 Aggregate Scale check Scale check Producer Name YYYY-MM-DD 4 Years 11/28/2023
203 Bases Bases 203 Aggregate Delivery Tickets Material Name-Date-Supplier-Pit # 21AA YYYY-MM-DD supplier Name Pit # 4 Years 11/28/2023
204 Drainage Drainage 204 Pumpstations Pumpstation YYYY-MM-DD GJM 4 Years 11/28/2023
204 Drainage Drainage 204 Drainage Items (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023
204 Drainage Drainage 204 Sewers (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023
204 Drainage Drainage 204 CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Sewers 0555 0555 YYYY-MM-DD 4 Years 11/28/2023
204 Drainage Drainage 204 CPE, PPP and CPV Pipe Installation and Mandrel Testing Results - Culverts 0563 0563 YYYY-MM-DD 4 Years 11/28/2023
204 Drainage Drainage 204 Underdrains (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023
204 Drainage Drainage 204 Culverts (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023
204 Drainage Drainage 204 Granular Material & Fine Agg. Delivery Tickets Material Name-Date-Supplier-Pit # Class II YYYY-MM-DD supplier Name Pit # 4 Years 11/28/2023
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 HMA Crack Treatment QC Plan HMA Crack Treatment QC Plan YYYY-MM-DD 4 Years 11/28/2023
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 Surface Seal Surface Seal YYYY-MM-DD GJM Sta 24+65 to 65+24 4 Years 11/28/2023
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 Micro-surfacing Micro Surfacing YYYY-MM-DD GJM Sta 24+65 to 65+24 4 Years 11/28/2023
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 Chip Seals Chip Seal YYYY-MM-DD GJM Sta 24+65 to 65+24 4 Years 11/28/2023
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 Slurry Seal Slurry Seal YYYY-MM-DD GJM Sta 24+65 to 65+24 4 Years 11/28/2023
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 HMA Delivery Tickets placed in paper file 4 Years 11/28/2023
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 Sketches and calculations Calc Calc YYYY-MM-DD GJM HMA pavement 4 Years 11/28/2023
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 Ride Quality Plan Ride Quality Plan YYYY-MM-DD US131 NB Sta 24+65 to 65+24 4 Years 11/28/2023
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 Longitudinal Joint Core Location Worksheet 5621 5621 YYYY-MM-DD Mix Type Lot 1 Sublot 2 4 Years 11/28/2023
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 HMA Sample Identification 5622 5622 YYYY-MM-DD Mix Type 4 Years 11/28/2023
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 Core Sample Identification Worksheet 5623 5623 YYYY-MM-DD Mix Type 4 Years 11/28/2023
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 Mainline Core Location Worksheet 5624 5624 YYYY-MM-DD Mix Type Lot 1 Sublot 2 4 Years 11/28/2023
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 STA HMA Accumulation and Random Tonnage Worksheet 5625 5625 YYYY-MM-DD Mix Type Lot 1 Sublot 2 4 Years 11/28/2023
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 PWL HMA Accumulation and Random Tonnage Worksheet 5626 5626 YYYY-MM-DD Mix Type Lot 1 Sublot 2 4 Years 11/28/2023
205 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 205 HMA Delivery Tickets Material Name-Date-Supplier-Plant # 4E3 YYYY-MM-DD supplier Name Plant # 4 Years 11/28/2023
206 Concrete Concrete 206 Inspector’s Report of Concrete placed - Roadway 1174R 1174R YYYY-MM-DD GJM 4 Years 11/28/2023
206 Concrete Concrete 206 Inspector’s Report of Concrete placed - Structure 1174S 1174S YYYY-MM-DD GJM 4 Years 11/28/2023
206 Concrete Concrete 206 Coring Request 500 500 YYYY-MM-DD Sta 24+65 123145 4 Years 11/28/2023
206 Concrete Concrete 206 Contractor's QC Test Reports (Air, slump, temp) Conc QC YYYY-MM-DD ABC Contracting 4 Years 11/28/2023
206 Concrete Concrete 206 Load Transfer Assembly Inspection Worksheet 553 0553 Supplier GJM 4 Years 11/28/2023
206 Concrete Concrete 206 Ride Quality Ride Quality YYYY-MM-DD US131 NB Sta 24+65 to 65+24 4 Years 11/28/2023
206 Concrete Concrete 206 Sketches and calculations Calc Calc YYYY-MM-DD GJM Misc Concrete 4 Years 11/28/2023
206 Concrete Concrete 206 Concrete Delivery Tickets Conc Grade-Date-Supplier-Plant # 3500 YYYY-MM-DD supplier Name Plant # 4 Years 11/28/2023
207 Structure Structure 207 Bridge Decks Concrete Depth Measurements 1131 1131 YYYY-MM-DD GJM B01 Wet 4 Years 11/28/2023
207 Structure Structure 207 Bridge Reinforcing Computations 1138 1138 YYYY-MM-DD GJM S02 4 Years 11/28/2023
207 Structure Structure 207 Foundation Piling Record (LRFD) 1161(L) 1161 YYYY-MM-DD GJM S02 Abut A 4 Years 11/28/2023
207 Structure Structure 207 Pile Driving Table 1157A 1157A YYYY-MM-DD GJM S02 Abut A 4 Years 11/28/2023
207 Structure Structure 207 Structure - Clearance Measurements 1190 1190 YYYY-MM-DD GJM US131 S02 4 Years 11/28/2023
207 Structure Structure 207 Structure Painting forms 1941 1941 YYYY-MM-DD GJM S02 4 Years 11/28/2023
207 Structure Structure 207 Test Pile Record 1157 1157 YYYY-MM-DD GJM S02 4 Years 11/28/2023
207 Structure Structure 207 Test Pile Records, LRFD 1157L 1157L YYYY-MM-DD GJM S02 4 Years 11/28/2023
207 Structure Structure 207 Drilled Shaft Inspection Records for Highway Signs 1988 1988 YYYY-MM-DD GJM S02 4 Years 11/28/2023
207 Structure Structure 207 Drilled Shaft Concrete Volume Plot 393 0393 YYYY-MM-DD GJM Truss Sta 24+65 4 Years 11/28/2023
207 Structure Structure 207 Drilled Shaft Excavation/concrete placement for bridges 1448 1448 YYYY-MM-DD GJM Truss Sta 24+65 4 Years 11/28/2023
207 Structure Structure 207 Drilled Shaft Concrete Volume Plot 393 0393 YYYY-MM-DD GJM Truss Sta 24+65 4 Years 11/28/2023
207 Structure Structure 207 Micropile Installation Record 1989 1989 YYYY-MM-DD GJM B01 Abut A Pile 24 4 Years 11/28/2023
207 Structure Structure 207 1990 1990 YYYY-MM-DD GJM B01 Abut A 4 Years 11/28/2023
207 Structure Structure 207 Permit To Place 1125 1125 YYYY-MM-DD GJM B01 Superstructure 4 Years 11/28/2023
207 Structure Structure 207 Sheet Piling and Cofferdams Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023
207 Structure Structure 207 Precast Concrete Beams Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023
207 Structure Structure 207 Mechanically Stablized earth retaining wall system checklist 1447 1447 YYYY-MM-DD 4 Years 11/28/2023
207 Structure Structure 207 Hydrodemolition Documents Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023
207 Structure Structure 207 Waterproofing Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023
207 Structure Structure 207 Waste Profile Forms Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023
207 Structure Structure 207 Bridge Deck Check List 2082 2082 YYYY-MM-DD GJM B01 4 Years 11/28/2023
207 Structure Structure 207 Bridge Deck overlay Check List 2083 2083 YYYY-MM-DD GJM B01 4 Years 11/28/2023
207 Structure Structure 207 Bridge Painting Check List 2081 2081 YYYY-MM-DD GJM B01 4 Years 11/28/2023
207 Structure Structure 207 Sketches and Calculations Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023
207 Structure Structure 207 PH Control Plan PH control Plan YYYY-MM-DD 4 Years 11/28/2023
208 Miscellaneous Miscellaneous 208 Permit To Place 1125 1125 YYYY-MM-DD GJM ADA Ramp SW Johnson Rd 4 Years 11/28/2023
208 Miscellaneous Miscellaneous 208 Fencing (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023
208 Miscellaneous Miscellaneous 208 General Comps. (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023
208 Miscellaneous Miscellaneous 208 Asbestos Report Asbestos Report 4 Years 11/28/2023
208 Miscellaneous Miscellaneous 208 Field Inspection Report 0566 0566 Material GJM 4 Years 11/28/2023
208 Miscellaneous Miscellaneous 208 Area/Volume Survey Data YYYY-MM-DD GJM Name of Item Of Work 4 Years 11/28/2023
208 Miscellaneous Miscellaneous 208 Guardrail (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023
208 Miscellaneous Miscellaneous 208 Slope Restoration (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023
208 Miscellaneous Miscellaneous 208 Sketches and Calcs Calc Calc YYYY-MM-DD GJM (Name of item of work) 4 Years 11/28/2023
208 Miscellaneous Miscellaneous 208 Permanent Traffic Signs (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023
208 Miscellaneous Miscellaneous 208 Electrical Items (Name of item of work) YYYY-MM-DD GJM 4 Years 11/28/2023
208 Miscellaneous Miscellaneous 208 Vibration Monitoring Report Vibration Monitoring Report YYYY-MM-DD 4 Years 11/28/2023
208 Miscellaneous Miscellaneous 208 Dust Monitoring Report Dust Monitoring Report YYYY-MM-DD 4 Years 11/28/2023
208 Miscellaneous Miscellaneous 208 Noise Monitoring Report Noise Monitoring Report YYYY-MM-DD 4 Years 11/28/2023
208 Miscellaneous Miscellaneous 208 Traffic Signal Inspection Work Authorization TS IWA YYYY-MM-DD 4 Years 11/28/2023
208-1 Traffic Traffic 208-1 Inspector's Checklist For Inspection for Solar Boards 1013S 1013S YYYY-MM-DD GJM 4 Years 11/28/2023
208-1 Traffic Traffic 208-1 MDOT Lane Closure Notification/Request Form 0561 0561 Route - Request # GJM 4 Years 11/28/2023
208-1 Traffic Traffic 208-1 Mobility Report 1998 1998 YYYY-MM-DD GJM 4 Years 11/28/2023
208-1 Traffic Traffic 208-1 Pavement Marking Material Verification Checklist 1585 1585 YYYY-MM-DD GJM 4 Years 11/28/2023
208-1 Traffic Traffic 208-1 Drilled Shaft Inspection Record for Highway signs, Luminaires, TS 1988 1988 YYYY-MM-DD GJM Truss Sta 24+65 4 Years 11/28/2023
208-1 Traffic Traffic 208-1 Work Zone Audit Report 397 0397 YYYY-MM-DD GJM 4 Years 11/28/2023
208-1 Traffic Traffic 208-1 Traffic Control Report Form 1996 1996 YYYY-MM-DD GJM 4 Years 11/28/2023
208-1 Traffic Traffic 208-1 Traffic Advisories Document (Name of advisory) YYYY-MM-DD GJM 4 Years 11/28/2023
208-1 Traffic Traffic 208-1 Contractor Daily Report Of Traffic Control Devices Cont Insp Traffic Device YYYY-MM-DD 4 Years 11/28/2023
208-1 Traffic Traffic 208-1 Temporary Traffic Control Plan for Life Cycle Cost Analysis Request Form 5615 5615 YYYY-MM-DD 4 Years 11/28/2023
209 Delivery Tickets Delivery Tickets 209 Delivery Tickets(Miscellaneous) Material Name YYYY-MM-DD 4 Years 11/28/2023

300 MATERIAL TESTING

File Number Folder Name Subfolder Name Description MDOT Form # Minimum Element Component Naming Examples Retention Date Last Revision
300 Material Source List Material Source List 300 Material Source List 501 0501 001 Permanent 11/28/2023
301 Density Density 301 Independent Assurance Test 509 0509 YYYY-MM-DD GJM Permanent 11/28/2023
301 Density Density 301 Moisture and Density Determination of Soils 0582-B 0582-B YYYY-MM-DD GJM Permanent 11/28/2023
301 Density Density 301 Record of Density Retests 0582-A 0582-A YYYY-MM-DD GJM Permanent 11/28/2023
303 Bases Bases 303 Aggregate Inspection Daily Report 1900 1900 001 Permanent 11/28/2023
303 Bases Bases 303 Independent Assurance Test 504 0504 YYYY-MM-DD GJM Permanent 11/28/2023
303 Bases Bases 303 Mechanical Analysis Report 1901 1901 001 Permanent 11/28/2023
304 Drainage Drainage 304 Field Report For Concrete Pipe 1920 1920 YYYY-MM-DD GJM 36 inch Permanent 11/28/2023
304 Drainage Drainage 304 Field Report For Precast Drainage Items 1920A 1920A YYYY-MM-DD GJM 60 inch Structure Permanent 11/28/2023
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 Daily Report of Bituminous Plant Inspection 1903 1903 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 Contractor's Quality Control Tests for PWL 1903-C 1903C YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 Contractor's Quality Control Tests for STA 1903-C 1903C YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 HMA Quality Assurance Plan 587 587 HMA QA Plan Permanent 11/28/2023
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 HMA Quality Control Plan HMA QC Plan Permanent 11/28/2023
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 Independent Assurance Test 1842 1842 Permanent 11/28/2023
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 Job Mix Formula (JMF) Bituminous Field Communication 1911 1911 5E3 123145 Permanent 11/28/2023
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 Report of Compacted Bituminous Mixture Core Density & Percent for PWL 1907 1907 YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 Report of Compacted Bituminous Mixture Core Density & Percent for STA 1907 1907 YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 Report of Compacted Bituminous Mixture Core Density & Percent 1907J 1907J YYYY-MM-DD Lot 1 Sublot 2 123145 Permanent 11/28/2023
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 Report of Quality Assurance Testing for PWL 1903-B 1903B YYYY-MM-DD PWL 5E1 Lot 1 Sublot 2 Permanent 11/28/2023
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 Report of Quality Assurance Testing for STA 1903-B 1903B YYYY-MM-DD 5E1 STA 3 Permanent 11/28/2023
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 Cold Milling Plan Cold Milling QC Plan Permanent 11/28/2023
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 Pre-production Meeting Minutes Pre-production Meeting Minutes Permanent 11/28/2023
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 PWL spreadsheet (Name of item of work) YYYY-MM-DD GJM Permanent 11/28/2023
305 Hot Mix Asphalt (HMA) Hot Mix Asphalt (HMA) 305 Sample Identification (Daily Asphalt Binder Sample) 1923B 1923B YYYY-MM-DD 5E1 Permanent 11/28/2023
306 Concrete Concrete 306 Concrete Plant Equipment Inspection Report 580 0580 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023
306 Concrete Concrete 306 Concrete Plant Inspection 0580A 0580A YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023
306 Concrete Concrete 306 Concrete Proportioning Plant Report 1174 1174 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023
306 Concrete Concrete 306 Concrete Quality Assurance Plan Conc QA Plan YYYY-MM-DD Permanent 11/28/2023
306 Concrete Concrete 306 Concrete Quality Control Plan Conc QC Plan YYYY-MM-DD Permanent 11/28/2023
306 Concrete Concrete 306 Mix Design Review Checklist 2000 2000 YYYY MM DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023
306 Concrete Concrete 306 Scale Check (from Contractor/Supplier) Scale check Superior M102 YYYY-MM-DD Permanent 11/28/2023
306 Concrete Concrete 306 NRMCA Certification NRMCA Superior M102 YYYY-MM-DD Permanent 11/28/2023
306 Concrete Concrete 306 Independent Assurance Test 503 0503 YYYY-MM-DD GJM Permanent 11/28/2023
306 Concrete Concrete 306 JMF Concrete Field Communication 1976 1976 YYYY-MM-DD GJM XYZ Supplier Plant 1 Permanent 11/28/2023
306 Concrete Concrete 306 Pavement Core Record 502 0502 YYYY-MM-DD GJM Sta 24+65 Permanent 11/28/2023
306 Concrete Concrete 306 Weekly Summary Of Cert. Concrete/Comm. Central-Transit Mix 1155 1155 YYYY-MM-DD CC152 Permanent 11/28/2023
306 Concrete Concrete 306 Pre-production Meeting Minutes Pre-production Meeting Minutes Permanent 11/28/2023
306 Concrete Concrete 306 PWL spread sheets (Name of item of work) YYYY-MM-DD GJM Permanent 11/28/2023
306 Concrete Concrete 306 Concrete Mobile Mixer Calibration Certification Mobile Mixer Calibration Cert YYYY-MM-DD Contractor Permanent 11/28/2023
306 Concrete Concrete 306 Shotcrete Test Panel Evaluation Material Contractor Name YYYY-MM-DD Permanent 11/28/2023
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 Concrete Cylinder Break (QA) 1999 1999 YYYY-MM-DD GJM B01 Permanent 11/28/2023
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 Report Of Modulus Of Rupture (QA) 1160 1160 YYYY-MM-DD GJM Concrete Pavement 24+65 Permanent 11/28/2023
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 Concrete QC Cylinder 28 Day Break From contractor OR testing firm Conc QC Break YYYY-MM-DD Contractor GJM Permanent 11/28/2023
306-1 Concrete Cylinder Break Concrete Cylinder Break 306-1 Concrete QC Early Break - QC Beam/Cylinder From contractor OR testing firm Conc QC Early Break YYYY-MM-DD Contractor GJM Permanent 11/28/2023
307 Structure Structure 307 LRFD Pile and Driving Equipment Data 1956 1956 YYYY-MM-DD GJM S02 Permanent 11/28/2023
307 Structure Structure 307 Magnetic Particle Inspection Report 0538-A 0538A YYYY-MM-DD GJM B04 Beam A Diaphram 1 Permanent 11/28/2023
307 Structure Structure 307 Report Of Ultrasonic Examination Of Welds 0538-B 0538B YYYY-MM-DD GJM B04 Beam A Diaphram 1 Permanent 11/28/2023
307 Structure Structure 307 Structure Foundation Inspection 579 0579 YYYY-MM-DD GJM S02 Pier 2 Permanent 11/28/2023
307 Structure Structure 307 Welding Plan 395 0395 123145 Permanent 11/28/2023
307 Structure Structure 307 Welder Qualification Field Data Report Form 1929 Form 1929 Name (Last First) Position Type Exp Date 1929 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023
307 Structure Structure 307 Welder Qualification Test Report Form 0396 Form 0396 Name (Last First) Position Type Exp Date 0396 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023
307 Structure Structure 307 Welder Certification Test Report Form 5620 Form 5620 Name (Last First) Position Type Exp Date 5620 Smith John 1F SMAW YYYY-MM-DD Permanent 11/28/2023
307 Structure Structure 307 Welder Certification General Information Form 5618 Form 5618 Date Testing Agency 5618 YYYY-MM-DD AAAA Testing Permanent 11/28/2023
307 Structure Structure 307 Welder Certification Audit Checklist Form 5619 Form 5619 Date Testing Agency 5619 YYYY-MM-DD AAAA Testing Permanent 11/28/2023
307 Structure Structure 307 Welding Certs Welder Smith John *1G **SMAW Permanent 11/28/2023
308 Miscellaneous Miscellaneous 308 Report of Test Test Test 001 Permanent 11/28/2023
308 Miscellaneous Miscellaneous 308 Adhesive Anchoring System Proof Test 1928 1928 Adhesive Name YYYY-MM-DD Permanent 11/28/2023
308 Miscellaneous Miscellaneous 308 Traffic Signal Acceptance Memo TS Acceptance Memo YYYY-MM-DD Permanent 11/28/2023
308 Miscellaneous Miscellaneous 308 Sample Identification 1923 1923 YYYY-MM-DD Material Name Permanent 11/28/2023
308-1 Traffic Traffic 308-1 Cantilever and Bridge Mount Inspection 519 0519 YYYY-MM-DD GJM Cantiliever Sta 24+65 Rt Permanent 11/28/2023
309 Material Certifications Material Certifications 309 Shipment Of Tested Stock Report 1922 1922 001 Permanent 11/28/2023
309 Material Certifications Material Certifications 309 Material Certifications Cert Cert 001 Permanent 11/28/2023
309 Material Certifications Material Certifications 309 Transfer Of Tested Materials Report 1178 1178 001 Material Name Permanent 11/28/2023
309 Material Certifications Material Certifications 309 Test Report Test Test 001 Permanent 11/28/2023

400 INTERNAL USE ONLY

File Number Folder Name Subfolder Name Description MDOT Form # Minimum Element Component Naming Examples Retention Date Last Revision
400 Contractor Performance Evaluations (CPE) Contractor Performance Evaluations (CPE) 400 Contractor Performance Evaluations (CPE) CPE Interim ABC Contracting or CPE Final ABC Contracting 4 Years 11/28/2023
401 Certified Payrolls Certified Payrolls 401 Certified Payrolls CP-347 CP347 YYYY-MM-DD ABC Contracting 4 Years 11/28/2023
401 Certified Payrolls Certified Payrolls 401 Wage and Hour Division (WHD) WH-347 WH347 YYYY-MM-DD ABC Contracting 4 Years 11/28/2023
401 Certified Payrolls Certified Payrolls 401 Unapproved WH-347 WH347 YYYY-MM-DD ABC Contracting 4 Years 11/28/2023
401 Certified Payrolls Certified Payrolls 401 Certified Payroll Status Log 1954 1954 ABC Contracting 4 Years 11/28/2023
401 Certified Payrolls Certified Payrolls 401 Jobsite Poster Inspection Checklist 1967 1967 YYYY-MM-DD GJM 4 Years 11/28/2023
401 Certified Payrolls Certified Payrolls 401 Minimum Wage Rate - Interview Sheet Tier1 1156-T1 1156-T1 Contractor Trade YYYY-MM-DD Last Name 4 Years 11/28/2023
401 Certified Payrolls Certified Payrolls 401 Minimum Wage Rate - Interview Sheet Tier2 1156-T2 1156-T2 Contractor Trade YYYY-MM-DD Last Name 4 Years 11/28/2023
401 Certified Payrolls Certified Payrolls 401 Apprenticeship & Trainee Reports 4 Years 11/28/2023
402 Consultant Contracts Consultant Contracts 402 Consultant Contracts 4 Years 11/28/2023
403 Internal Claim Documents Internal Claim Documents 403 Contractor Claims Claim 001 Lead Paint Removal ABC Contracting 7 Years 11/28/2023
403 Internal Claim Documents Internal Claim Documents 403 Blue Book Sheets Blue Book Cat 650 XLT ABC Contracting 7 Years 11/28/2023
404 QA Random Numbers QA Random Numbers 404 Concrete Conc Rand Number 4 Years 11/28/2023
404 QA Random Numbers QA Random Numbers 404 HMA HMA Rand Number 4 Years 11/28/2023
405 DBE Documents DBE Documents 405 Commercially Useful Function (CUF) Project Site Review 4109 4109 YYYY-MM-DD ABC Contracting 4 Years 11/28/2023
405 DBE Documents DBE Documents 405 DBE Trucker Project Site Review 1992 1992 4 Years 11/28/2023
MDOT Oversight MDOT Oversight Interim File Review 1963 1963 YYYY-MM-DD GJM 4 Years 11/28/2023
MDOT Oversight MDOT Oversight LOCAL AGENCY PROJECT FIELD REVIEW 1964 1964 YYYY-MM-DD GJM 4 Years 11/28/2023
MDOT Oversight MDOT Oversight PREVAILING WAGE QUALITY ASSURANCE REVIEW CHECKLIST 1965 1965 4 Years 11/28/2023

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