Difference between revisions of "Standard Naming Convention"

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==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==
 
==[[#100 ADMINISTRATION|100 ADMINISTRATION]]==
  
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===[[#AWARDS FOLDER|Awards Folder]]===
 
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!File!! Folder !! Description !! MDOT Form # !! Minimum Element Component Naming Examples !! Retention
 
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|<center>AWARDS</center>||Awards Folder||<center>Award Letter||<center>||Award YYYY-MM-DD||4 Years
 
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|<center>AWARDS</center>||Awards Folder||<center>Contractor DBE Commitment||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2653.pdf 2653]||2653||4 Years
 
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===[[#101 Contract Forms|101 Contract Forms]]===
 
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!File!! Folder !! Description !! MDOT Form # !! Minimum Element Component Naming Examples !! Retention !! Date Last Revision
 
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|<center>101</center>||Contract Form 101||<center>Progress Schedule||<center>[https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=1130A.pdf 1130A]||1130A YYY-MM-DD||4 Years||11-28-2023
 
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|<center>101</center>||Contract Form 101||<center>Weekly Statement of Work Days Charged||<center>1116||1116 001||4 Years||11-28-2023
 
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|<center>101</center>||Contract Form 101||<center>Critical Path Method(CPM)||<center>||CPM YYYY-MM-DD||4 Years||11-28-2023
 
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|<center>101</center>||Workzone Enforcement Contracts||<center>Work Zone Agreements (MSP)||<center>1449||1449 YYYY-MM-DD Job Number||4 Years||11-28-2023
 
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|<center>101</center>||Workzone Enforcement Contracts||<center>Work Zone Agreements (Local)||<center>0565||0565 YYYY-MM-DD Job Number||4 Years||11-28-2023
 
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===[[#102 Sub-Contracts|102 Sub-Contracts]]===
 
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!File!! Folder !! Description !! MDOT Form # !! Minimum Element Component Naming Examples !! Retention
 
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|<center>102</center>||Sub-Contracts 102||<center>Subcontract - FED||<center>1302-FED||1302-FED ABC Contracting||4 Years
 
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|<center>102</center>||Sub-Contracts 102||<center>Weekly Statement of Work Days Charged||<center>1116||1116 001||4 Years
 
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==[[#MEGA TABLE EXAMPLE|MEGA TABLE EXAMPLE]]==
 
 
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Revision as of 12:21, 5 February 2024


MDOT
DRAFT - Standard Naming Convention

NOTES:

Examples of both separate tables for each file and a mega table.

mega Table can be sorted by any column.

Some form numbers have been hyperlinked for an example.

Also one table shows a potential idea of adding a last revision date


100 ADMINISTRATION

File Folder/Subfolder Description MDOT Form # Minimum Element Component Naming Examples Retention Date Last Revision
AWARDS
 Awards Folder
Award Letter
Award YYYY-MM-DD 4 Years 11-28-23
AWARDS
 Awards Folder
Contractor DBE Commitment
2653
 2653 4 Years 11-28-23
101 Contract Forms
 Contract Form 101
Progress Schedule
1130A
 1130A YYY-MM-DD 4 Years 11-28-23
101 Contract Forms
 Contract Form 101
Weekly Statement of Work Days Charged
1116
 1116 001 4 Years 11-28-23
101 Contract Forms
 Contract Form 101
Critical Path Method(CPM)
CPM YYYY-MM-DD 4 Years 11-28-23
101 Contract Forms
 Workzone Enforcement Contracts
Work Zone Agreements (MSP)
1449
 1449 YYYY-MM-DD Job Number 4 Years 11-28-23
101 Contract Forms
 Workzone Enforcement Contracts
Work Zone Agreements (Local)
0565
 0565 YYYY-MM-DD Job Number 4 Years 11-28-23
102 Sub-Contracts
 Sub-Contracts 102
Subcontract - FED
1302-FED
 1302-FED ABC Contracting 4 Years 11-28-23
102 Sub-Contracts
 Sub-Contracts 102
Subcontract - FED-2
1302-FED-2
 1302-FED-2 ABC Contracting 4 Years 11-28-23
102 Sub-Contracts
 Sub-Contracts 102
Subcontract - State
1302-State
 1302-State ABC Contracting 4 Years 11-28-23
103 Work Orders
 Work Orders 103
Notice of Non-Compliance with Contract
1165
 1165 YYYY-MM-DD 4 Years 11-28-23
103 Work Orders
 Work Orders 103
Work Orders
1137
 1137 001 Drainage Changes 4 Years 11-28-23
104 Contract Modifications
 Contract Modifications 104
Contract Modification
CM 001 4 Years 11-28-23
104 Contract Modifications
 Contract Modifications 104
Value Engineering Change Proposal
1962
 1962 YYYY-MM-DD Structural Steel ABC Contracting 4 Years 11-28-23
104 Contract Modifications
 Contract Modifications 104
Supporting Documents for Contract Modifications
CM 001 Supporting 4 Years 11-28-23
104 Contract Modifications
 FHWA 1365 Pre-Approvals
FHWA 1365 Pre-Approvals
1365
 1365 YYYY-MM-DD Structural Steel 4 Years 11-28-23
104 Contract Modifications
 Extension of Time
FHWA 1365 Pre-Approvals
1100A
 1100A 001 4 Years 11-28-23

200 FIELD RECORDS

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