Introduction
Welcome to the MDOT AASHTOWare Project Construction & Materials Software Manual!
AASHTOWare Project Construction & Materials is a fast, easy-to-use, web-based system for documenting construction progress, initiating contractor payment, and communicating with your agency's central office administration applications. Construction & Materials focuses on refining the work flow of construction contract management at all agency levels. With Construction & Materials, the field office can manage field-gathered data and then interface with a central office. Construction & Materials allows several users to update contract information, and it implements a shared database to expand an agency's data sharing ability. This user's guide is the key to discovering Construction & Materials’ vast capabilities and is a valuable resource both for novice and experienced users.
For more background information regarding AASHTOWare Project software visit the AASHTOWare Project webpage or the AASHTOWare Project Construction & Materials webpage.
Recent Updates
Recent Major Changes
The table below is a list of Major changes.
| Updated | Page | Summary | What Changed |
|---|---|---|---|
| Created new page for related content | N/A | ||
| Uploaded manual. | N/A |
Recent Minor Changes
The table below is a list of Minor changes.
| Updated | Page | Summary | What Changed |
|---|---|---|---|
| Access and Roles - Available Roles | Added page to main menu and added role names and descriptions to page. | Tables for abbreviations and role names | |
| Contract Administration - Closing and Archiving a Contract | Updated the Workflow Phase selection when archiving a contract. | "Archived Contract" was changed to "Finance Closeout" | |
| Change Orders | Minor updates to clarify use of New Items tab for a change order. | Changed title of Contract Items section and added explanation note to adding new items. |
Tracked Known Issues
Most Recent Identified Known Issues
| Issue Number | Area of Impact | Description | Date Identified | Workaround | Fix Plan | Fix Status | Manual Reference Link |
|---|---|---|---|---|---|---|---|
| 1 | Change Orders, Extras, New Items | Sometimes on a draft change order, after adding an item to the change order in the new items area, the system prevents any changes to the item (price, reason, etc.) after the first save and displays an error message. | 5/19/2022 | The project item line number and contract item line number should be 4 digits, the system sometimes leaves off the leading zero ( 530 instead of 0530). Adding a leading zero to the 3 digit numbers and saving solves the problem. | The fields are being configured to add the leading zeros when needed and a call ticket has been created. | Closed | Adding New Items to a Contract Change Order |
| 2 | System Wide | When copying and pasting data into fields from Microsoft Word documents, certain text chacaracters do not display correctly after saving. They appear as the inverted question mark, "¿" | 6/9/2022 | N/A | User needs to update Microsoft Word settings | Closed | Updating Microsoft Word Settings |
| 3 | System Wide | When running a report that outputs in an Microsoft Excel file or other Microsoft Office file format, the report does not download and the system provides an ".htm" file that shows an error | 6/15/2022 | N/A | User needs to udpate Microsoft Edge settings | Closed | Updating Microsoft Edge Settings for Reports |
| 4 | Payments, Insufficient Materials | An update appears to have cause some materials that previously were approved to now show as insufficient. | 9/1/2022 | Office Technicians are advised to override the insufficent material exceptions as needed to prevent improper payment. | The issues has been verified to be inconsistent sources listed on DWRs and Sample Records. Office Technicians and Inspectors are advised to take note and care when recording material sources in the system. Reports are being developed to assist with data verification. | Closed | |
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Tracked Issues Complete List
The complete list of tracked known issues can be found on the Known Issues List page.
Construction Technology News
Coming Soon!
Support Information
AASHTOWare Construction & Materials Helpdesk
MDOT-ConstructionSoftware@michigan.gov
Preamble
This manual provides guidance to administrative, engineering, and technical staff. Engineering practice requires that professionals use a combination of technical skills and judgment in decision making. Engineering judgment is necessary to allow decisions to account for unique site-specific conditions and considerations to provide high quality products, within budget, and to protect the public health, safety, and welfare. This manual provides the general operational guidelines; however, it is understood that adaptation, adjustments, and deviations are sometimes necessary. Innovation is a key foundational element to advance the state of engineering practice and develop more effective and efficient engineering solutions and materials. As such, it is essential that our engineering manuals provide a vehicle to promote, pilot, or implement technologies or practices that provide efficiencies and quality products, while maintaining the safety, health, and welfare of the public. It is expected when making significant or impactful deviations from the technical information from these guidance materials, that reasonable consultations with experts, technical committees, and/or policy setting bodies occur prior to actions within the timeframes allowed. It is also expected that these consultations will eliminate any potential conflicts of interest, perceived or otherwise. MDOT Leadership is committed to a culture of innovation to optimize engineering solutions. The National Society of Professional Engineers Code of Ethics for Engineering is founded on six fundamental canons. Those canons are provided below. Engineers, in the fulfillment of their professional duties, shall:
- Hold paramount the safety, health, and welfare of the public.
- Perform Services only in areas of their competence.
- Issue public statement only in an objective and truthful manner.
- Act for each employer or client as faithful agents or trustees.
- Avoid deceptive acts.
- Conduct themselves honorably, reasonably, ethically and lawfully so as to enhance the honor, reputation, and usefulness of the profession.
Additional information about MDOT Construction Practices and Policies can be found on the Wiki Construction Manual.
For additional information about the AASHTOWare Wiki and to submit revision suggestions, please contact the AASHTOWare Construction & Materials Helpdesk.
